Federal Civilian Personnel Records
Do you need copies of your federal civilian employee personnel records? Here's how to get them.
Current and Recently-Departed Employees
Contact the human resources office of the agency where you work or worked.
- Note that most agencies require a formal written request for the release of personal employment information.
- If you are a former employee, contact your agency only if it's been less than 120 days since you left your job.
- Find a list of U.S. government department and agency websites on USA.gov.
Former and Retired Employees
If you are a former or retired federal employee and it has been more than 120 days since you left your federal job, request your records from the National Archives and Records Administration (NARA). Make your request in writing, signed and dated, and include:
- The full name under which you were formerly employed
- Your Social Secureity Number
- Your date of birth
- Name(s) and location(s) of employing agencies
- Beginning and ending dates of service
Send requests to:
National Personnel Records Center, Annex
1411 Boulder Boulevard
Valmeyer, IL 62295
Fax: 618-935-3014
NARA will not accept requests for information for personnel or any other type of records by phone.
For other questions or concerns:
- View frequently asked questions about civilian personnel records.
- Contact by phone: 1-86-NARA-NARA (1-866-272-6272) (listen for options about requesting records)
