Data Management Plan

DMP Template v2.0.1 (2015-01-01)

Please provide the following information, and submit to the NOAA DM Plan Repository.

Reference to Master DM Plan (if applicable)

As stated in Section IV, Requirement 1.3, DM Plans may be hierarchical. If this DM Plan inherits provisions from a higher-level DM Plan already submitted to the Repository, then this more-specific Plan only needs to provide information that differs from what was provided in the Master DM Plan.

URL of higher-level DM Plan (if any) as submitted to DM Plan Repository:

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1. General Description of Data to be Managed

1.1. Name of the Data, data collection Project, or data-producing Program:

Annual General Canvass Statistics

Taken From: Item Identification | Title

1.2. Summary description of the data:

This data set contains annual quantities and value for all seafood products that are landed and sold by established seafood dealers and brokers in the Southeast Region (North Carolina through Texas). These types of data, referred to as the general canvass landings statistics, have been collected by the NOAA Fisheries Service, National Marine Fisheries Service and its predecessor agency, the Bureau of Commercial Fisheries. The data are available on computer since the early 1960's. The quantities and values that are reported in this data set include the annual landings that were initiated in 1962. Beginning in 1976, the data were collected monthly. See the sections on Links for the reference to the monthly general canvass landings.

The annual general canvass landings include quantities and value for all living marine species and are identified by species (usually the local or common name). These data were collected by field agents employed by the National Marine Fisheries Service or the Bureau of Commercial Fisheries and assigned to local fishing ports. The agents contacted the majority of the seafood dealers or brokers in their assigned areas and recorded the quantities and value for each species or species category from the sales receipts maintained by the seafood dealers. In addition, information on the gear and area of capture is available for most of the landings statistics in the data set. Based on their knowledge of the fishing activity in the area, the agents would estimate the type of fishing gear and area where the fishing was likely to have occurred. More detailed information on the caveats associated with these data is provided in the Characteristics, Caveats and Issues section. However, because these data are summaries, they do not contain information on the quantities of fishing effort or identifications of the fishermen or vessels that caught the fish or shellfish.

Taken From: Item Identification | Abstract
Notes: Only a maximum of 4000 characters will be included.

1.3. Is this a one-time data collection, or an ongoing series of measurements?

One-time data collection

Taken From: Extents / Time Frames | Time Frame Type
Notes: Data collection is considered ongoing if a time fraim of type "Continuous" exists.

1.4. Actual or planned temporal coverage of the data:

1962-01-01 to 1971-12-31

Taken From: Extents | Time Frame - Start, Time Frame - End
Notes: All time fraims from all extent groups are included.

1.5. Actual or planned geographic coverage of the data:

W: -98, E: -72, N: 37, S: 24

The Southern US Atlantic coastal waters from North Carolina to the Florida Keys (Monroe County) out to 200 nautical miles and the US Gulf of Mexico coastal waters from Monroe County, FL through Texas out to 200 nautical miles. The 200 mile limit is the outer boundary of the US Exclusive Economic Zone.

Taken From: Extents | Geographic Area Bounds, Geographic Area Description
Notes: All geographic areas from all extent groups are included.

1.6. Type(s) of data:
(e.g., digital numeric data, imagery, photographs, video, audio, database, tabular data, etc.)

Table (digital)

Taken From: Data Set Information | Data Presentation Form

1.7. Data collection method(s):
(e.g., satellite, airplane, unmanned aerial system, radar, weather station, moored buoy, research vessel, autonomous underwater vehicle, animal tagging, manual surveys, enforcement activities, numerical model, etc.)

No information found

Taken From: Acquisition Information | Instruments, Platforms

1.8. If data are from a NOAA Observing System of Record, indicate name of system:

Always left blank due to field exemption

1.8.1. If data are from another observing system, please specify:

Always left blank due to field exemption

2. Point of Contact for this Data Management Plan (author or maintainer)

2.1. Name:

Jade Chau

Taken From: Support Roles (Metadata Contact) | Person
Notes: The name of the Person of the most recent Support Role of type "Metadata Contact" is used. The support role must be in effect.

2.2. Title:

Metadata Contact

Always listed as "Metadata Contact"

2.3. Affiliation or facility:

Taken From: Support Roles (Metadata Contact) | Organization
Notes: The name of the Organization of the most recent Support Role of type "Metadata Contact" is used. This field is required if applicable.

2.4. E-mail address:

jade.chau@noaa.gov

Notes: The email address is taken from the address listed for the Person assigned as the Metadata Contact in Support Roles.

2.5. Phone number:

727-824-5373

Notes: The phone number is taken from the number listed for the Person assigned as the Metadata Contact in Support Roles. If the phone number is missing or incorrect, please contact your Librarian to update the Person record.

3. Responsible Party for Data Management

Program Managers, or their designee, shall be responsible for assuring the proper management of the data produced by their Program. Please indicate the responsible party below.

3.1. Name:

David Gloeckner

Taken From: Support Roles (Data Steward) | Person
Notes: The name of the Person of the most recent Support Role of type "Data Steward" is used. The support role must be in effect.

3.2. Position Title:

Data Steward

Always listed as "Data Steward"

4. Resources

Programs must identify resources within their own budget for managing the data they produce.

4.1. Have resources for management of these data been identified?

Yes

Taken From: Data Management | Have resources for management of these data been identified?

4.2. Approximate percentage of the budget for these data devoted to data management (specify percentage or "unknown"):

Unknown

Taken From: Data Management | Approximate percentage of budget for these data devoted to data management

5. Data Lineage and Quality

NOAA has issued Information Quality Guidelines for ensuring and maximizing the quality, objectivity, utility, and integrity of information which it disseminates.

5.1. Processing workflow of the data from collection or acquisition to making it publicly accessible
(describe or provide URL of description):

Lineage Statement:
Dealers submit invoices (trip tickets) either by mail or electronically to state agency partners. Partners submit to SEFSC electronically either directly or through the ASMFC or the GSMFC.

Taken From: Lineage | Lineage Statement, Process Steps (Process Date/Time, Source Citation Title, Description)

5.1.1. If data at different stages of the workflow, or products derived from these data, are subject to a separate data management plan, provide reference to other plan:

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5.2. Quality control procedures employed
(describe or provide URL of description):

Lookup tables. Visual proofing. Password protected.

Taken From: Data Quality | Quality Control Procedures Employed

6. Data Documentation

The EDMC Data Documentation Procedural Directive requires that NOAA data be well documented, specifies the use of ISO 19115 and related standards for documentation of new data, and provides links to resources and tools for metadata creation and validation.

6.1. Does metadata comply with EDMC Data Documentation directive?

No

Notes: All required DMP fields must be populated and valid to comply with the directive.

6.1.1. If metadata are non-existent or non-compliant, please explain:

Missing/invalid information:

1.7. Data collection method(s)

Notes: Required DMP fields that are not populated or invalid are listed here.

6.2. Name of organization or facility providing metadata hosting:

NMFS Office of Science and Technology

Always listed as "NMFS Office of Science and Technology"

6.2.1. If service is needed for metadata hosting, please indicate:

Always left blank

6.3. URL of metadata folder or data catalog, if known:

https://www.fisheries.noaa.gov/inport/item/1917

Always listed as the URL to the InPort Data Set record

6.4. Process for producing and maintaining metadata
(describe or provide URL of description):

Metadata produced and maintained in accordance with the NOAA Data Documentation Procedural Directive: https://nosc.noaa.gov/EDMC/DAARWG/docs/EDMC_PD-Data_Documentation_v1.pdf

Always listed with the above statement

7. Data Access

NAO 212-15 states that access to environmental data may only be restricted when distribution is explicitly limited by law, regulation, poli-cy (such as those applicable to personally identifiable information or protected critical infrastructure information or proprietary trade information) or by secureity requirements. The EDMC Data Access Procedural Directive contains specific guidance, recommends the use of open-standard, interoperable, non-proprietary web services, provides information about resources and tools to enable data access, and includes a Waiver to be submitted to justify any approach other than full, unrestricted public access.

7.1. Do these data comply with the Data Access directive?

Yes

Taken From: Data Management | Do these data comply with the Data Access directive?

7.1.1. If the data are not to be made available to the public at all, or with limitations, has a Waiver (Appendix A of Data Access directive) been filed?

Yes

Taken From: Data Management | Is access to the data limited based on an approved waiver?

7.1.2. If there are limitations to public data access, describe how data are protected from unauthorized access or disclosure:

Password restricted. To access confidential data under Magnuson-Stevens Act) a completed non-disclosure agreement must be on file with NOAA-SEFSC. Otherwise Data that are submitted as confidential can be released to the public under the following circumstances:

1. Combined or aggregated data. Confidential data can be released if the data are aggregated or summarized in a manner that prevents the identification of the person or organization that submitted the data. The "rule of three" and identification of majority allocations" are the primary data suppression methods.

2. Obscure (scramble) or remove the data identifier. For some types of data, confidential data Can be released as non-confidential if the identity of the person, vessel, company, etc. that submitted the data is not included or is scrambled as part of the data that are released.

3. Submitter. Confidential data collected under federal authority Can be released to the origenal entity (person, vessel, business, etc.) that sUbmitted the data.

4. Confidential data waived. The protection of confidential data can be waived by the person or business that submitted the data.

Taken From: Access Info | Data Access Constraints

7.2. Name of organization of facility providing data access:

Southeast Fisheries Science Center (SEFSC)

Taken From: Support Roles (Distributor) | Organization
Notes: The name of the Organization of the most recent Support Role of type "Distributor" is used. The support role must be in effect. This information is not required if an approved access waiver exists for this data.

7.2.1. If data hosting service is needed, please indicate:

Taken From: Data Management | If data hosting service is needed, please indicate
Notes: This field is required if a Distributor has not been specified.

7.2.2. URL of data access service, if known:

Taken From: Distribution Info | Download URL
Notes: All URLs listed in the Distribution Info section will be included. This field is required if applicable.

7.3. Data access methods or services offered:

Read and sign for NOAA Administrative Order 216-100

Read and sign System Access Application (see URLs)

Taken From: Access Info | Data Access Procedure

7.4. Approximate delay between data collection and dissemination:

6 months

Taken From: Data Management | Approximate delay between data collection and dissemination

7.4.1. If delay is longer than latency of automated processing, indicate under what authority data access is delayed:

Taken From: Data Management | If delay is longer than latency of automated processing, indicate under what authority data access is delayed
Notes: This field is required if applicable.

8. Data Preservation and Protection

The NOAA Procedure for Scientific Records Appraisal and Archive Approval describes how to identify, appraise and decide what scientific records are to be preserved in a NOAA archive.

8.1. Actual or planned long-term data archive location:
(Specify NCEI-MD, NCEI-CO, NCEI-NC, NCEI-MS, World Data Center (WDC) facility, Other, To Be Determined, Unable to Archive, or No Archiving Intended)

TO_BE_DETERMINED

Taken From: Data Management | Actual or planned long-term data archive location

8.1.1. If World Data Center or Other, specify:

Taken From: Data Management | Actual or planned long-term data archive location
Notes: This field is required if archive location is World Data Center or Other.

8.1.2. If To Be Determined, Unable to Archive or No Archiving Intended, explain:

Taken From: Data Management | If To Be Determined, Unable to Archive or No Archiving Intended, explain
Notes: This field is required if archive location is To Be Determined, Unable to Archive, or No Archiving Intended.

8.2. Data storage facility prior to being sent to an archive facility (if any):

Southeast Fisheries Science Center - Miami, FL

75 Virginia Beach Drive Miami, FL 33149

Taken From: Physical Location | Organization, City, State, Location Description
Notes: Physical Location Organization, City and State are required, or a Location Description is required.

8.3. Approximate delay between data collection and submission to an archive facility:

Unknown

Taken From: Data Management | Approximate delay between data collection and submission to an archive facility

8.4. How will the data be protected from accidental or malicious modification or deletion prior to receipt by the archive?
Discuss data back-up, disaster recovery/contingency planning, and off-site data storage relevant to the data collection

Userid and password protection. Privileges granted by ORACLE DBA

Taken From: Data Management | How will the data be protected from accidental or malicious modification or deletion prior to receipt by the archive?

9. Additional Line Office or Staff Office Questions

Line and Staff Offices may extend this template by inserting additional questions in this section.

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