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Jacqueline Burke
Academic Administration Senior - Lead
(jjburk3@uky.edu, Room 101 C, 859-257-7140)
Departmental Management:
- Leads Department Operations.
- Produces Weekly Department Newsletter.
- Manages Biology Department Teacher Course Evaluations each semester.
- TA Coordinator assisting Associate Chair with Graduate Student teaching assistants.
- Maintains TA Credentials Database.
- Manages TA Observations/Evaluations Forms each semester.
- Coordinates TA Orientation and Language Screenings.
- Maintains official departmental electronic files and records.
- Biology Website Updates
Payroll Management:
- Manages Department Payroll, including Faculty (overloads and summer salary), Graduate Student Payroll, Postdoctoral Scholar contract renewals, Student SNWS/Work Study, and Staff/Temporary positions.
Human Resources Duties:
- Hiring Authorization Forms submission for various positions, such as Faculty, Post-Doctoral, Staff, Student SNWS, Work Study, Staff/Temporary, STEPS, Visiting Scholar, and Visiting Student positions.
- Handles Onboarding and Offboarding processes for Faculty, Post-Docs, Staff, and Graduate Students
- Coordinates Faculty and Post-Doc Reappointments
- Acts as a Liaison to the College HR Group
Graduate Program Manager:
- Manages Graduate School Appointment Forms submission process.
- Tracks and manages disbursement of Graduate Student Fellowships/Block Funding.
- Monitors Financing on Graduate Research Fellowships, Student Travel Awards and Graduate Mini Pilot Ribble Grant Awards.
- Manages LCT Forms submission each semester.
- Manages Summer Federal Work Study for Graduate Students
- Coordinates Graduate Orientation, TA Orientations, and Language Screening.
- Acts as Graduate Recruitment Coordinator, assisting the Director of Graduate Studies.
- Serves as Graduate School POC for exam cards, qualifiers, and dissertations.
- Performs Degree Audits for master’s students.
- Maintains record of committee meetings forms and all other graduate student files.
- Communicates Key Dates and Important Deadline Announcements.
Financial Responsibilities:
- Approves Department Account transactions.
- Assists the Biology Department Chair with Budget Management.
- Acts as the Point of Contact for Business Unit.
- Assists with Concur Travel Reports and Triage Tickets submission, as needed.
- Manages Student (undergraduate and graduate students) Payments & Scholarships.
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Kristina Morgan
Department Manager Senior
(biology@uky.edu, Room 101 D, 859-257-3804)
Faculty Affairs:
- Coordinates Promotion and Tenure Dossiers
- Coordinates the FMER process with Department Chair
- Coordinates Faculty Recruitment and Hiring with Faculty Search Committee.
- Coordinates Faculty Reviews (2nd, 3rd, 4th year)
- Coordinates Elections of Standing Committees
Biology Events Management:
- Department Seminars Management
- Biology Event Coordinator
- Manages Travel and Lodging Arrangements for visitors to the Biology Department
Development:
- Manages Social Media Presence
- Produces the Biology Department Biannual Newsletters
Philanthropy:
- Assists with Alumni Donor Relations and Biology Philanthropy efforts.
Departmental Support:
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Allegra Solomon
Department Manager Associate
(biology@uky.edu, Room 101 B THM, 859-562-2921)
DUS Support:
- Group Advising: Create polls, allot time slots to faculties, arrange rooms, sent canvas & ListServ announcements, generate QR code for student sign-up, display signage
- Undergraduate Resource email – help DUS monitor
- Undergraduate List-Serv Announcements
- Assists DUS with K-week.
- Biology Department handout folders for prospective students: Make 6-10 copies each week for DUS
- DUS/BUSA workshops: Create tickets, get Procard, purchase items, upload tickets
- Add/ delete/ update users & contents in the Biology Majors listserv and Biology Majors Canvas shell
- Biology Independent Research Course Tracking: BIO 394, BIO 395, BIO 397, BIO 398
- Undergraduate Course Overrides
Course Scheduling Support:
Assists DUS and Associate Chair with the following:
- Academic Course classroom & exam room scheduling
- Pink sheeting courses
- Class cancellations & reaching out to students in canceled courses/ sections to disenroll
- Co-ordinating with A&S Scheduling for course catalog updates
Ribble, Scholars, and Graduation:
- Assists DUS with Undergraduate Ribble Scholarship
- Biology Departmental Scholars Program: Tally GPA, courses, and credits through myUK
- Assist with Undergraduate Graduation Reception – RSVP Web Form, create honor certificates, provide names of Ribble Award Winners being recognized, and send out graduating ceremony invite via undergraduate listserv. (Work with DUS and Senior DM)
Other:
- Proctor Schedule Coordinator with Associate Chair Assistance
- Co-ordinate for missed proctor assignments
- UG Focus Group Alzheimer’s patients meet room co-ordinations
Neuroscience Program Support:
- Support for Neuroscience Program and Director
- Neuroscience Graduation Reception - (work with Director, DUS and Senior DM)
Departmental Support:
- Room Scheduling (lab meetings, meetings, qualifiers, dissertation, speaker meet, etc.)
- Syllabi Collection (first week of each semester)
- Biology Learning Center schedule updates on the department website
- BLC hours tracking & weekly emails
- Updating Biology controlled room Google calendar & link it to our website
- Electronic Signage Content/Updates
- FERPA/ SLCM accesses for new faculty & students
- Apple TV reservations
- Textbook Contact for Biology - (department contact if needed)
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