8H040 Request to Purchase

Content-Length: 195889 | pFad | https://form.jotform.com/222335950571152

8H040 CS - Request to Purchase

Request to Purchase Rev 8/22/22
FOR BUSINESS OFFICER USE ONLY: LINK TO TABLES
Date:
Select Form Preparer's Name*
Grad Student/Other Form Preparer's Name
Enter Form Preparer's Email*
Please Verify Email
Who is placing the order?
This purchase will be charged to:*

Faculty Grant Account (usually begin with 32 or 304)Other Department Accounts (usually begin with 10 or 12)
Is the order total GREATER THAN $5,000?*

YesNo
Are you the PI or Responsible Person for approving the charges on this account?

YesNo
This purchase is on a department account. Is the purchase for you?

YesNo
Is the amount greater than $100 (requiring the chairs approval)?

YesNo
Who is the PI or Person responsible for approving this purchase on this account?*
Enter PI/Responsible approver name.*
Enter PI/Responsible approver email*
example@example.com
APPROVAL FLOW
PI / Responsible Person Email
Please Verify Email
Supervisor/Chair Approval
Dept Expenses > $100 and Grant Expenses > $5,000
Business Office Email
example@example.com
CS Orders Email
example@example.com
Is this a request for an urgent purchase or reimbursement (purchase already been made)?*
Reason why this order is urgent/preapproval wasn't obtained.
Please provide the business justification for this order that defines how this purchase will benefit your research, the department and/or UK.*
Vendor/Reimbursee*
Would you like to include the vendor contact info?

YesNo
Vendor/Reimbursee Contact Info (optional)

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is this a software purchase?*

YesNo
Software purchases require a mandatory Third-party/Vendor Risk Assessment form which can be found at this link:

https://uky.service-now.com/ss?id=sc_cat_item&sys_id=c53b1b8b47583550e18ed9e0336d433c

Please submit and forward approval to Beth Lutin before purchase.
Customer Rep Contact Info:
Delivery Type
The following vendors are SRM vendors and should be considered first before using other vendors: Grainger, Sigma, Dell, CDW, Fisher, Thermo-Fisher, VWR, and Office Depot.
Account # (During the approval process, the PI will be required to verify account # or enter account # if vacant)

Request to Purchase

	Description of Item	Part #	Qty	Unit	Estimated Amount	Expense Type
Item #1
Item #2
Item #3
Item #4
Item #5

Total
Enter web link, cart, etc....
Attach Documents, if needed. Note: If requesting a reimbursement, please attach the Employee Expense Reimbursement Form (link below).

Browse Files

Cancelof
Employee Expense Reimbursement Form
JV #
Check Transmittal
Business Office approval is to ensure that all transactions are:

• authorized in accordance with the established approval authority,
• in compliance with University policies and procedures,
• allowable within the grant/contract budgets and/or the account being charged,
• recorded in the correct account, g/l, and cost object,
• recorded in a timely manner to the correct accounting period
Should be Empty:

8H040 CS - Request to Purchase

APPROVAL FLOW

pFad - (p)hone/(F)rame/(a)nonymizer/(d)eclutterfier! Saves Data!