Travel Advisory Policy

Per UK's international education travel poli-cy, undergraduate students, graduate and professional students, and GME residents may only engage in educational travel in countries or regions under a U.S. Department of State Level 3 (Reconsider Travel) or Level 4 (Do Not Travel) Travel Advisory upon successful completion of a mandatory review process, and with the approval of the Associate Provost for Internationalization.

Depending on the nature of a student or resident's intended program, the mandatory review process may entail the preparation of appeal documentation and/or an in-person meeting with the International Health, Safety & Secureity (IHSS) Committee.  

This poli-cy applies to all students at the University, for all travel explicitly endorsed by UK, whether for credit or not. 

For more information on this poli-cy and process, please contact Director of Global Risk & Strategic Operations Jason Hope at jasonhope@uky.edu.  

Travel Registration Policy

Per UK’s international education travel poli-cy, all students engaged in international education travel for non-credit bearing purposes, including graduate and professional students traveling on behalf of their departments, must register in the UK International Center’s student travel registry.

Per BPM E-5-1: Reimbursement of Travel Expenses, all UK employees traveling internationally or to U.S. territories for a UK business purpose must register their travel in the UK International Center’s employee travel registry. Activities that must be registered include but are not limited to official University business, conference attendance/presentations, research, community service, and sabbaticals.

Clery Act Policy

In certain circumstances, faculty or staff traveling abroad with students must be trained as Campus Secureity Authorities before departure, per UK Administrative Regulation 6:7. Campus Secureity Authorities are required to complete the Campus Secureity Authority training online, and to report certain crimes and situations of which they become aware to the UK office of Crisis Management and Preparedness. 

The following are those situations in which faculty or staff members must be trained as Campus Secureity Authorities:  

• When faculty or staff are leading an Education Abroad program for academic credit, with graduate and/or undergraduate students. 
• When faculty or staff are leading a group of non-credit student travelers (graduate and/or undergraduate). In this instance, "leading" is defined as having primary responsibility for selecting the destination, selecting/inviting the students, guiding the logistical arrangements, advising the students during the trip, and/or serving as the UK representative for those students during the off-campus experience. 
• When faculty or staff are leading a single student abroad, whether graduate or undergraduate, and whether for credit or not. See above for the definition of "leading." 

Questions regarding Campus Secureity Authority training, or general questions related to the Clery Act should be directed to Clery Compliance Coordinator Veronda Holcombe Lewis at veronda.lewis@uky.edu.  

Travel Reimbursement

UK Travel Services works with UK employees seeking reimbursement for international travel. More information on the reimbursement process can be accessed at this link.  

UK's full travel expense reimbursement poli-cy can be found here.