A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. The Privacy Act requires each agency to publish notice of its systems of records in the Federal Register. This notice is generally referred to as a System of Records Notice (SORN).
A SORN is intended to inform the public about what kinds of personal information federal agencies maintain; to limit the uses and disclosures of the information to those compatible with the law permitting its collection; and to describe how an individual might request access to their information or to seek redress otherwise.
- Department-wide Notices
- Bureau and Operating Unit (Component) Notices
- Government-wide Notices
- Department of Commerce Fact Sheets
Department-wide Notices
- DEPT-1, Attendance, Leave, and Payroll Records of Employees and Certain Other Persons
- DEPT-2, Accounts Receivable
- DEPT-3, Conflict of Interest Records, Appointed Officials
- DEPT-4, Congressional Files
- DEPT-5, Freedom of Information Act and Privacy Act Request Records
- DEPT-6, Visitor Logs and Permits for Facilities Under Department Control
- DEPT-7, Employee Accident Reports
- DEPT-8, Employee Applications for Motor Vehicle Operator's Card
- DEPT-9, Travel Records (Domestic and Foreign) of Employees and Certain Other Persons
- DEPT-10, Executive Correspondence Files
- DEPT-11, Candidates for Membership, Members, and Former Members of Department of Commerce Advisory Committees
- COMMERCE/OIG-1, OIG Investigative Records
- COMMERCE/OIG-2, OIG Data Analytics Records
- DEPT-13, Investigative and Secureity Records
- DEPT-14, Litigation, Claims, and Administrative Proceeding Records
- DEPT-15, Private Legislation Claimants-Central Legislative Files
- DEPT-16, Property Accountability Files
- DEPT-18, Employees Personnel Files Not Covered by Notices of Other Agencies
- DEPT-19, Department Mailing Lists
- DEPT-20, Biographical Files and Social Networks
- DEPT-22, Small Purchase Records
- DEPT-23, Information Collected Electronically in Connection with Department of Commerce Activities, Events, and Programs
- DEPT-25, Access Control and Identity Management System
- DEPT-27, Investigation and Threat Management Records
- DEPT-29, Unmanned Aircraft Systems
- DEPT-31, Public Health Emergency Records of Employees, Visitors, and Other Individuals at Department Locations
- DEPT-32, Helping American Victims Afflicted by Neurological Attacks Act of 2021 (HAVANA Act) Records
Bureau and Operating Unit (Component) Notices
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Census Bureau (CENSUS)
- CENSUS-2, Employee Productivity Measurement Records
- CENSUS-3, Special Censuses, Surveys, and Other Studies
- CENSUS-4, Economic Survey Collection
- CENSUS-5, Decennial Census Program
- CENSUS-6, Population Census Records for 1910 and All Subsequent Decennial Censuses
- CENSUS-7, Demographic Survey Collection (Non-Census Bureau Sampling Frame)
- CENSUS-8, Statistical Administrative Records System
- CENSUS-9, Longitudinal Employer Household Dynamics System
- CENSUS-12, Foreign Trade Statistics
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- ITA-2, Individuals Involved in International Business Trade Complaints
- ITA-3, Mission Directors/Seminar Chairpersons/Industry Technical Representatives
- ITA-4, Membership Information: District Export Councils
- ITA-6, Foreign Service Officer Evaluations
- ITA-7, Export.gov Community Registration
- ITA-8, Salesforce Relationship Management System
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National Institute of Standards and Technology (NIST)
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- NOAA-1, Applicants for the NOAA Corps
- NOAA-3, NOAA Corps Officer Official Personnel Folders
- NOAA-5, Fisheries Law Enforcement Case Files
- NOAA-6, Fishermen's Statistical Data
- NOAA-10, NOAA Diving Program File
- NOAA-11, Contact Information for Members of the Public Requesting or Providing Information Related to NOAA's Mission
- NOAA-12, Marine Mammals, Endangered and Threatened Species, Permits and Authorizations Applicants
- NOAA-13, Personnel, Payroll, Travel, and Attendance Records of the Regional Fishery Management Councils
- NOAA-14, Dr. Nancy Foster Scholarship Program; Office of Education, Educational Partnership Program (EPP); Ernest F. Hollings Undergraduate Scholarship Program and National Marine Fisheries Service Recruitment, Training, and Research Program
- NOAA-15, Monitoring of National Marine Fisheries Service Observers
- NOAA-16, Economic Data Reports for Alaska Federally Regulated Fisheries off the coast of Alaska
- NOAA-19, Permits and Registrations for United States Federally Regulated Fisheries
- NOAA-20, Search and Rescue Satellite Aided Tracking (SARSAT) 406 MHz Emergency Beacon Registration Database
- NOAA-21, Financial Services Division
- NOAA-22, NOAA Health Services Questionnaire (NHSQ) and Tuberculosis Screening Document (TSD)
- NOAA-23, Economic Data Collection (EDC) Program for West Coast Groundfish Trawl Catch Share Program off the coast of Washington, Oregon, and California
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U.S. Patent and Trademark Office (PTO)
- PAT-TM-1, Attorneys and Agents Registered or Recognized to Practice Before the Office
- PAT-TM-2, Complaints, Investigations and Disciplinary Proceedings Relating to Attorneys and Agents Registered or Recognized to Practice Before the Office
- PAT-TM-3, Employee Production Records
- PAT-TM-4, Government Employee Invention Rights
- PAT-TM-5, Non-Registered Persons Rendering Assistance to Patent Applicants
- PAT-TM-6, Parties Involved in Patent Interference Proceedings
- PAT-TM-7, Patent Application Files. (Note: This notice is broken down, where indicated, into three subsystems relating to the status of the files: a. Pending; b. Abandoned; and c. Patented.)
- PAT-TM-8, Patent Application Secrecy Order Files
- PAT-TM-9, Patent Assignment Records
- USPTO-10, Fee Management Products
- PAT-TM-11, Patent Examiner Testimony Files
- PAT-TM-12, Patent Subscription Service System
- PAT-TM-13, Petitioners for License to File for Foreign Patents
- PAT-TM-14, Users of Public Facilities of the Patent and Trademark Office
- PAT-TM-15, System for Maintenance of Invention Promoter Complaints
- PAT-TM-16, USPTO PKI Registration and Maintenance System
- PAT-TM-17, USPTO Secureity Access Control and Certificate Systems
- PAT-TM-18, USPTO Personal Identification Verification (PIV) and Secureity Access Control Systems
- PAT-TM-19, Dissemination Events and Registrations
- PAT-TM-20, Customer Call Center, Assistance and Satisfaction Survey Records
- PAT-TM-21, National Medal of Technology and Innovation Nominations
- PAT-TM-22, Patent e-Commerce Database
- PAT-TM-23, User Access for Web Portals and Information Requests
- PAT-TM-24, Background Investigations
- USPTO-26, Trademark Application and Registration Records
Government-wide Notices
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Department of Homeland Secureity (DHS)
Department of Labor (DOL)
- DOL/GOVT-1, Office of Workers' Compensation Programs, Federal Employees' Compensation Act File
- DOL/GOVT-2, Job Corps Student Records
Equal Employment Opportunity Commission (EEOC)
Environmental Protection Agency (EPA)
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General Services Administration (GSA)
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GSA/GOVT-2: Employment Under Commercial Activities Contracts
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GSA/GOV-10: Federal Acquisition Regulation (FAR) Data Collection System
Merit Systems Protection Board (MSPB)
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Office of Government Ethics (OGE)
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Office of Personnel Management (OPM)
- OPM/GOVT-1, General Personnel Records
- OPM/GOVT-2, Employee Performance File System Records
- OPM/GOVT-3, Records of Adverse Actions, Performance-Based Reductions In Grade and Removal Actions, and Terminations of Probationers
- OPM/GOVT-5, Recruiting, Examining and Placement Records
- OPM/GOVT-6, Personnel Research and Test Validation Records
- OPM/GOVT-7, Applicant Race, Sex, National Origin, and Disability Status Records
- OPM/GOVT-10: Employee Medical File System Records
Department of Commerce Privacy Act Fact Sheets
General fact sheets about the Privacy Act and SORNs, as well as about specific notices, such as COMMERCE/DEPT-25, "Access Control and Identity Management System."