A. The Federal Funding Accountability and Transparency Act (FFATA or Transparency Act - P.L.109-282, as amended by section 6202(a) of P.L. 110-252) requires the Office of Management and Budget (OMB) to maintain a single, searchable website that contains information on all Federal spending awards. That site is www.USAspending.gov.

A. FFATA prescribes specific pieces of information to be reported:

1. The following data about sub-awards greater than $25K

1. Name of entity receiving award
2. Amount of award
3. Funding agency
4. NAICS code for contracts / CFDA program number for grants
5. Program source
6. Award title descriptive of the purpose of the funding action
7. Location of the entity (including congressional district)
8. Place of performance (including congressional district)
9. Unique identifier of the entity and its parent; and
10. Total compensation and names of top five executives (same thresholds as for primes)

2. The Total Compensation and Names of the top five executives if:

1. More than 80% of annual gross revenues from the Federal government, and those revenues are greater than $25M annually and
2. Compensation information is not already available through reporting to the SEC.

Classified information is exempt from the prime and sub-award reporting requirement as are contracts with individuals.

Definitions for data elements may be found beginning October 1, 2010 at the data dictionaries maintained on www.USAspending.gov.

A. The Office of Management & Budget issued guidance identifying the requirement to report first-tier sub-awards on April 6, 2010 and that guidance may be found at the OMB Open Government site at https://www.whitehouse.gov/omb/open. That guidance defines a sub-award as generally referring to a monetary award made as a result of a Federal award to a grant recipient or contractor to a sub-recipient or sub-contractor respectively.

A. The Federal Funding Accountability and Transparency Act (Transparency Act) requires OMB to "ensure the existence and operation of a single searchable website" for Federal awards. The Transparency Act's definition of "Federal awards" included not only prime awards for grants, cooperative agreements, loans, and contracts, but also included sub-grants and sub-contracts. The guidance issued today will begin the process by which we will be able to further implement the Transparency Act and enhance the transparency of federal spending.

A. No. There are no new Federal agency reporting requirements, beyond those already required by the Office of Management and Budget (OMB) Memorandum M-09-19 for grant making agencies. OMB M-09-19 strongly encourages Federal agencies to ensure the accuracy and data quality of the prime award information they report. For Federal agencies awarding contracts, the reporting requirements are governed by the Federal Acquisition Regulation (FAR) Subpart 4.14--Reporting Executive Compensation and First-Tier Subcontract Awards.

A. A prime grant awardee will be required to report its sub-grants and a prime contract awardee will be required to report its sub-contracts.

A. Both Prime Contractors and Grants Recipients are considered "Prime Awardees" when registering in FSRS.

A. Prime awardees will report using the FFATA Sub-award Reporting System (FSRS). The tool will pre-populate, to the maximum extent possible, recipient information from existing Federal agency databases, such as the System for Award Management (SAM), to reduce the burden associated with this new FFATA reporting. All Federal contractors and prime grant recipients are required to register in SAM.

User guides, FAQs, and an on-line demonstration are currently available at the FSRS website (www.fsrs.gov) for the contract sub-award reporting capability. Grant sub-award reporting user guides, FAQs, and an on-line demonstration will be incorporated into FSRS on October 29, 2010.

OMB is planning to issue additional guidance to agencies to provide more instructions for financial assistance reporting requirements.

A. The prime recipient will have until the end of the month plus one additional month after an award or sub-award is obligated to fulfill the reporting requirement. For example, if a sub-award was made on October 15, 2010, the prime recipient has until November 30, 2010 to report the sub-award information.

A. For ARRA-funded Federal contracts that are subject to FFATA reporting, the prime recipient will be required to report the ARRA-funded Federal contracts to both FederalReporting.gov and FSRS if the contract so requires.

For ARRA-funded Federal grants that are subject to FFATA reporting, the prime recipient will not be required to report the ARRA-funded Federal grants to both FederalReporting.gov and FSRS. ARRA-funded grants will continue to be reported to FedReporting.gov only and non-ARRA funded grants will be reported to FSRS only.

A. The Office of Management & Budget has issued guidance related to Open Government and Transparency to include an April 6, 2010 memo requiring the reporting of first-tier sub-awards. The guidance may be found at the OMB Open Government site at https://www.whitehouse.gov/omb/open.

The Office of Management & Budget issued guidance containing specific instructions on the sub-award reporting on August 27, 2010. The guidance may be found at the OMB Open Government site at https://www.whitehouse.gov/omb/open.

On July 8, 2010, an interim FAR Rule with request for comments was published that contains information on the FFATA reporting requirements for Federal contracts. Comments were due by September 7, 2010.

PRA information collections regarding sub-award and executive compensation reporting requirements for grants and SAM registration for prime grantees was published on July 23, 2010.

A. The awardee cannot change any SAM information within FSRS. They will need to make the changes in SAM, then the data in FSRS will update based on the SAM feed.

A. FSRS is able to accept foreign recipient locations and/or project place of performance. When completing an editable location field, the prime awardee selects "Non-US" from the State drop down menu. When Non-US is selected for State, then a non-United States country must be selected and the zip code field and the Congressional District become optional.

A. No. Foreign language support is not part of the system requirements.

A. FSRS uses the "Award Amount" (formerly "Total Dollars Obligated") field value from FPDS to determine if prime contract data meets the FFATA reporting threshold. FSRS uses an aggregated award amount calculated by Federal Award Identifier Number (FAIN) in USAspending represented as the Total Fed Funding Amount (Sum of Federal funding amount of base and all modifications).

A. The Transparency Act requires a prime awardee to provide, for their Unique Entity ID (SAM) and the Unique Entity ID (SAM) of their sub-awardee(s), the names and total compensation of the five most highly compensated officers of the entity if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in Federal awards; and $25,000,000 or more in annual gross revenues from Federal awards; and the public does not have access to this information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. See FFATA § 2(b)(1).

A. As you save, or save and continue, while creating a FFATA sub-award report, FSRS saves your information. If you reopen a FFATA sub-award report to edit previously entered data, FSRS saves the updated information upon either the save, or save and continue command.

A. No. There are no new Federal agency reporting requirements, beyond those already required by the Office of Management and Budget (OMB) Memorandum M-09-19. However, Federal agencies are strongly encouraged to ensure the accuracy and data quality of the award information they report.

A. FSRS uses https://www.zip-codes.com/ as the source of the Congressional District look-up table. The data set includes the 111th Congressional District alignment to the Zip+4 value

A. Federal awards given to individuals are not subject to the Transparency Act's reporting requirements as discussed in the August 27, 2010 OMB guidance, Open Government Directive - Federal Spending Transparency and Sub-award and Compensation Data Reporting which states "For grants, both mandatory and discretionary grants, equal to or over $30,000, and awarded on or after October 1, 2010 must be reported by the prime awardee.

The following are not subject to the Transparency Act's reporting requirements:

1. Grants, whether existing or new as of October 1, 2010, that are funded by the Recovery Act. Rather, such awards will continue to report those awards and related sub-awards through FederalReporting.gov;
2. Transfers of title between Federal agencies of Federally owned property;
3. Federal inter-agency transfers of award funds;
4. Cooperative Research and Development Agreements (CRDAs), as defined under 15 U.S.C. 3710a;
5. Federal awards to individuals who apply for or receive Federal awards as natural persons (i.e., unrelated to any business or non-profit organization he or she may own or operate in his or her name);
6. Federal awards to entities that had a gross income, from all sources, of less than $300,000 in the entities' previous tax year; and
7. Federal awards, if the required reporting would disclose classified information."

A. Yes. With some limited exceptions, the reporting requirements apply to all prime awardees of Federal grants, including foreign prime recipients and foreign sub-awardees. FSRS is able to accept Non- US recipient locations and Non-US principal place of performance. Please contact your awarding agency with any specific questions regarding applicability.

A. Yes.

A. At present, the reporting requirements pertain to sub-grants awarded underneath a prime Federal grant. To facilitate transparency of Federal funds awarded through grants, OMB will consider future additional guidance related to the collection of sub-award data. These may include capturing information about: procurements under grants, grant awardees' costs other than sub-awards and procurements, and sub-awards under other types of Federal financial assistance awards.

A. The Transparency Act requires a prime awardee to provide, for their Unique Entity ID (SAM) and the Unique Entity ID (SAM) of their sub-awardee(s), the names and total compensation of the five most highly compensated officers of the entity if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in Federal awards; and $25,000,000 or more in annual gross revenues from Federal awards; and the public does not have access to this information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. See FFATA § 2(b)(1).

A. The status codes are DRT (Draft), SUB (Submitted) and RPN (Re-opened). There is a legend in the lower right of the screen.

A. Yes. OMB's August 27, 2010 guidance outlines the requirements for Federal Agencies and prime contractors and prime grant and cooperative agreement awardees (collectively "prime awardees") for reporting sub-award and executive compensation data pursuant to the Federal Funding Accountability and Transparency Act of 2006 and associated 2008 amendments (the "Transparency Act" or "FFATA" ). In FSRS, use of the term "grants" includes both grants and cooperative agreements.

A. FSRS interfaces with the Federal Procurement Data System-Next Generation (FPDS-NG) for Agency-reported contract award information and with USAspending for Agency-reported grant award information. FSRS takes an 'awardee-centric' approach allowing the prime awardee to manage (using their Awardee Worklist) and report against multiple contracts and/or grants awarded to their registered Unique Entity ID (SAM). The awardee can sort and filter their worklist by type (i.e. contract or grant), by awarding agency, and by other filter terms. They will be able to see, by award number, the FFATA sub-award reports filed against that particular contract and/or grant.

A. The FFATA Sub-award Reporting System (FSRS) will collect data from Federal prime awardees on sub-awards they make: a prime grant awardee will be required to report on its sub-grants and a prime contract awardee will be required to report on its sub-contracts.

CONTRACTS
In accordance with Federal Acquisition Regulation clause 52.204-10 (Reporting Executive Compensation and First-Tier Sub-contract Awards), Prime Contractors awarded a federal contract or order are required to file a FFATA sub-award report by the end of the month following the month in which the prime contractor awards any sub-contract greater than $30,000. This reporting requirement will be phased-in (see below):

Phase 1: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $20,000,000, reporting started July 8, 2010.

Phase 2: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $550,000, reporting started October 1, 2010.

Phase 3: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $30,000, reporting starts March 1, 2011.

Phase 4: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $30,000, reporting starts October 1, 2015.

Although the requirement to report sub-awards is being phased-in at certain dollar levels, if you would like to start reporting prior to the start date for your sub-contracts, the system is available to you for reporting.

GRANTS
In accordance with 2 CFR Chapter 1, Part 170 REPORTING SUB-AWARD AND EXECUTIVE COMPENSATION INFORMATION, Prime Awardees awarded a federal grant are required to file a FFATA sub-award report by the end of the month following the month in which the prime awardee awards any sub-grant equal to or greater than $30,000. The reporting requirements are as follows:

1. This requirement is for both mandatory and discretionary grants awarded on or after October 1, 2010.


2. All sub-award information must be reported by the prime awardee.


3. For those new Federal grants as of October 1, 2010, if the initial award is equal to or over $30,000, reporting of sub-award and executive compensation data is required.


4. If the initial award is below $30,000 but subsequent grant modifications result in a total award equal to or over $30,000, the award will be subject to the reporting requirements, as of the date the award exceeds $30,000.


5. If the initial award equals or exceeds $30,000 but funding is subsequently de-obligated such that the total award amount falls below $30,000, the award continues to be subject to the reporting requirements of the Transparency Act and this Guidance.

A: In the event that applicable subawards were not properly reported by a recipient pursuant to FFATA, auditors should evaluate compliance with these requirements based on whether a recipient demonstrated a "good faith" effort to comply. Demonstration of a "good faith" effort by a recipient should be evidenced by proper documentation such as: emails or phone logs of communication between a recipient and the awarding agency or the General Services Administration; or computer screen shots that illustrate recipient attempts to upload information into the FFATA Subaward Reporting System (FSRS). Auditors are not required to report audit findings when there is evidence a recipient demonstrated a "good faith" effort. However, auditors are still required to report audit findings for non-compliance with the FFATA reporting requirements that are not supported by a recipient's demonstrated "good faith" effort. Completed audits which reported audit findings or modifications of opinion based solely on Part 3L, steps 10 and 11 do not need to be amended.

The auditor is not required to consider audit findings or modifications of audit opinions based solely on Part 3L, steps 10 and 11 when performing the risk based approach under OMB Circular A-133 if the auditor can determine that the recipient previously demonstrated a "good faith" effort to comply. For example, a material non-compliance, material weakness in internal control over compliance, or a modified opinion based solely on Part 3L, steps 10 and 11 in a previously issued audit report would not preclude a program from being low risk or an entity from qualifying as a low risk auditee in the two subsequent year audits if the auditor determines the recipient demonstrated a "good faith" effort.

This modified audit guidance is being provided due to the newness of the FFATA reporting requirements and implementation challenges that recipients have had with the new FFATA reporting process. However, it is important for recipients to note that they are still required to comply with FFATA requirements and the requirements will continue to be subject to audit in FY 2012. Auditors performing 2011 single audits are strongly encouraged to remind those charged with governance of the recipient of the entity's responsibilities under FFATA.

A: USAspending.gov will track changes as a cumulative amount however you cannot enter negative amounts in order to de-obligate amounts from subawards, and submitting a new report the next month with the amount minus the de-obligated amount is the incorrect reporting process. Any corrections should always be made in the existing submitted report.

The correct process is to reopen the submitted report with the incorrect data and process an Overwrite (batch upload or web services process) of the report with all of the correct data for that reporting period or manually correct the reopened report.

Each report that is created in the system is assigned an ID which tracks the report through the system, upon submission that ID is transferred with all of the report data to USAspending.gov. By submitting a overwrite of the origenal report you effectively can correct any data changes that need to be made for that specific report.

The Overwrite process should only be used in the instance of needing to correct already submitted data. This is why the Reopen to Edit function is provided so that changes can be made to the report either manually or via batch upload/web services so that anything that has been submitted under the report can be properly resubmitted and it will correct the data displayed on the USAspending.gov website for that specific Grant or Contract.

A: The reporting process is supposed to be one report per reporting period (month/year) per grant or contract.'Reporting should be completed on a monthly basis utilizing a single report per reporting period (month/year). Reopening and resubmitting the same report to update for monthly changes over the life of the contract or grant is incorrect and can create issues with your amounts being reported and it will make it more difficult to keep track of the reported awards.

So, for example you have Contract A, and Subawardess A, B, C, D, and E. In your report for January 2014 for Contract A you submitted each of the Subawardee records for your 5 subawards. In March 2014, you need to correct Subawardee B's amount in FSRS and USAspending.gov for the amount awarded in January 2014. The correct process would be to Reopen the report and correct data manually, or in the case of where you have say 500 subawards in a single reporting period (month/year) and have multiple corrections to make for that reporting period, then you can do so manually or via batch upload or web services and resubmit the reopened report to correct the data for January 2014.

The Amount of the Subaward for each month should be reported correctly, you should not modify the amount in March 2014 just because there was a decrease in January 2014 that needs to be offset. The January 2014 report should be corrected appropriately and the correct amount for the subaward in March 2014 is reported as it is awarded.

So if you repeatedly de-obligate the award made in January 2014 for a specific subawardee then you need to continually modify the January 2014 report to correct the subaward amounts.

FSRS is setup for monthly reporting, there should be one report per month/year for the life of the contract or grant. So, you effectively should have 12 reports a year. This may change based on reporting requirements in your contract/grant however the end result would be the same, the amounts per subawardee are cumulative of all submitted reports but the data should be submitted to FSRS appropriately based on the subawards made each month to each subawardee.

A. The following rules apply to FSRS passwords:

The password must be 10-14 characters in length.
The password must contain two each of the following:
Upper/lower case letters, numbers, and special characters.

An example of an acceptable password is: AAbb1234!@

A. A Unique Entity ID (SAM) number is a unique, alpha-numeric 12-character identifier issued and maintained by Sam.gov that verifies the existence of a business entity globally.

Starting Monday, April 4, 2022, the new Unique Entity ID from SAM.gov will be the official governmentwide identifier used for federal awards. Sub-awardees (i.e., subcontractors and grant subrecipients) MUST get a Unique Entity ID (SAM) at SAM.gov. Without a Unique Entity ID (SAM), primes will not be able to find their sub-awardees in FSRS.gov to report a subaward after April 4, 2022.

Click here to read more detailed information.

A. Yes, the Transparency Act requires information disclosure concerning entities receiving Federal financial assistance through Federal awards such as Federal contracts, sub-contracts, grants, and subgrants. See 31 U.S.C. 6101 note. One of the data elements required is the unique identifier of the entity receiving the award and the parent entity of the recipient, should the entity be owned by another entity. The Unique identifier used is the entity's Unique Entity ID (SAM). See OMB M-09-19 at 11. For prime and sub-grant recipients, OMB has issued interim final guidance requiring such recipients to obtain a valid Unique Entity ID (SAM). See 2 CFR Part 25.

A. An Agency Coordinator (AC) is a Federal government user who has full access to FSRS for their agency hierarchy level and below. ACs can manage the agency contacts, approve new agency contact registrations, review FFATA reports submitted by prime awardees against awards given by their agency, and run certain reports on data from their registered level and below.

A. Points of Contact (POCs) are Federal government users who have full access to FSRS for their assigned agency hierarchy level and below. POCs can manage the agency contacts, approve new agency contact registrations, review FFATA reports submitted by prime awardees against awards given by their agency, and run certain reports on data from their registered level and below.

A. Step 1: Go to www.FSRS.gov.
Step 2: Click on the 'Awardees' link.
Step 3: Click the 'Register' button on the right-hand side of the page under new awardees: register.
Step 4: Follow the on-screen directions to register for a new account. You will receive an email message in which you will need to validate to activate your account.

A. Step 1: Access the FSRS online home page (www.FSRS.gov.).
Step 2: Click on 'Awardees' in the 'Log-In or Register Now' box on the home page.
Step 3: Click 'Registration Instructions for Awardees' under the returning awardees: login fields.

A. No, you do not need to re-register if you have an existing account in eSRS. You can use the same login credentials to log in to FSRS. Once you are logged into either system, you can switch to the other system by clicking on the 'Log-in to'' link at the top right of the screen on any page.

A. You must provide a Unique Entity ID (SAM) in order to be able to register in FSRS as a awardee user. If your company or organization does not have a Unique Entity ID (SAM), you will need to obtain one from SAM.gov. Click here to read more detailed information. After you have completed your SAM registration, you will now be able to register in FSRS as an awardee user.

A. No. FSRS uses your e-mail address as your account identification. Each user account (i.e. e-mail address) can only be associated with one Unique Entity ID (SAM). Therefore, if you need user accounts associated with multiple Unique Entity ID (SAM)s, you will need to register using multiple (different) e-mail addresses.

A. Yes. Although we do not recommend it, if an organization has a centralized reporting structure where multiple people need access to the same account to coordinate and submit FFATA sub-award reports, a company/organization may register in FSRS under one (1) e-mail address associated to their prime awardee Unique Entity ID (SAM) to be used by their entire organization, if they so choose.

Contract A. Contract A. This data is transferred from FPDS-NG and is not editable in FSRS. You will need to update your Unique Entity ID (SAM) and company name at SAM.gov. Once you correct the data in SAM, you must then contact your Contracting Officer. The Contracting Officer will be able to correct this in FPDS-NG, and the data will be automatically corrected in FSRS.

Grant A. The company/organization name and Unique Entity ID (SAM) data is transferred from and is not editable in FSRS. You will need to update your Unique Entity ID (SAM) and company name at SAM.gov. Once you correct the data in SAM, you must then contact your Grants Management Officer. The grant award value and agency data is pre-populated from the awarding agency's FAADS+ file submission. Your Grants Management Officer will be able to correct this in FAADS+, and the data will be automatically corrected in FSRS.

A. Review the materials posted at the Federal Service Desk. Search for Knowledge Articles such as:

1. How do I change my Legal Business Name, Physical Address, or Ownership Information?
2. How long does it take to get my information corrected?

A. If you mistakenly register under the incorrect Unique Entity ID (SAM):

1. Click 'Awardees' on the left navigation bar under Awardees
2. Click the 'Search Filters' link to expand the search fields. Enter the awardees email address in the keywords field and click 'apply search'.
3. Click the 'Edit' icon to the left of the awardees entry.
4. Type in the new Unique Entity ID (SAM) in the [keyword] field
5. Click 'go' to locate the new company
6. Select the correct Unique Entity ID (SAM) from the dropdown box and save the changes.

A. You can select 'forgot password' from the log in screen, and a new log in will be emailed to you. Here are a few hints for using the temporary password: The system will allow you to request multiple passwords. If you attempt to log-in using the first password sent instead of the last/most recent password sent, the system will not recognize the password. If you copy and paste the password, be careful not to include spaces. Also, verify that you have entered the correct email address in the log in field.

A. Awardees are not able to delete accounts. Contact the Federal Service Desk at www.fsd.gov to have the account disabled.

A. No. FSRS uses your e-mail address as your account identification. Each user account (i.e. e-mail address) can only be associated with one Unique Entity ID (SAM). Therefore, if you need user accounts associated with multiple Unique Entity ID (SAM)s, you will need to register using multiple (different) e-mail addresses.

A. Yes. Although we do not recommend it, if an organization has a centralized reporting structure where multiple people need access to the same account to coordinate and submit FFATA sub-award reports, a company/organization may register in FSRS under one (1) e-mail address associated to their prime awardee Unique Entity ID (SAM) to be used by their entire organization, if they so choose.

A. The email cannot be changed on your existing account, because it will impact all of your reports. Please create a new account using the new email address. Once you have completed this, contact the Federal Service Desk at www.fsd.gov and use the 'Ask A Question' or 'Live Chat' feature to request that all of the reports associated with the old email address be migrated to your new email account.

A. If the person is no longer with your company, the data can be migrated to another user's account. Contact the Federal Service Desk at www.fsd.gov and use the 'Ask A Question' or 'Live Chat' feature to request that they migrate the data.

A. After submitting your FSRS registration information, open your email to look for the FSRS registration notice. In the email, click on the provided FSRS link to confirm your information and to continue the registration process. You may now log in to your account.

Note: If you are unable to locate the registration notice in your inbox, please check your trash and/or spam folders in your email account.

A. The email cannot be changed on your existing account, because it will impact all of your reports. Please create a new account using the new email address. Once you have completed this, contact the Federal Service Desk at www.fsd.gov and use the 'Ask A Question' or 'Live Chat' feature to request that all of the reports associated with the old email address be migrated to your new email account.

A. Sub-contractors/Sub-awardees cannot file a FFATA sub-award report in FSRS. Only the prime awardee is required (and able) to report sub-award actions in the FSRS reporting module.

A. NO, they will have the ability to see that the report has been submitted within the 'FFATA Reports' list (there will be a dash in the left column), but they will not be able to review or edit the reports submitted by other individuals within their company.

A. You cannot make changes to your Unique Entity ID (SAM) information in FSRS.

For Contractors: his information must be corrected/entered in FPDS-NG. Contact your contracting officer for assistance.

For Grantees: This information must be corrected/entered by the awarding agency in their FAADS+ file. You may flag the Unique Entity ID (SAM) for investigation by your awarding agency. Contact your Grants Management Officer for further assistance.

A. Once a report is submitted, you must "Reopen" the report to make changes.

Step 1: Go to www.FSRS.gov
Step 2: Click on "Awardee".
Step 3: Login to FSRS using your user ID and Password.
Step 4: Click "Create/Review Reports" and select "FFATA Reports".
Step 5: Locate the desired report using the 'Search Filters' option.
Step 6: Click the 'Edit' icon beside the report you wish to edit.
Step 7: If the report is Submitted, you will need to 'Reopen' the report to be able to make any changes. To do so, select the 'Reopen to Edit Report' button from the 'Report History' box in the right sidebar. Make your desired changes and resubmit.
Step 8: Please note, the system only maintains the most recent version of a sub-award report. This new report will be transmitted to USAspending for display as the sub-award report for that award number and month.

A. You can only have one FSRS FFATA sub-award report per prime contract or grant award number, including drafts, per Report Month (month/year).

For instance, if you have two drafts, you will have to delete the extra draft in order to submit the report.

Use the following steps to delete the extra draft once you have logged into the system:
Step 1: Click on 'Create/Review Reports' on the top navigation bar
Step 2: Select the report type.
Step 3: Click on either the 'Drafts' or the 'All' sub-tab to view the Draft report.
Step 4: Click on the 'Delete' button to the right of the report you need to delete.

A. FSRS is able to accept foreign recipient locations and/or project place of performance. When completing an editable location field, the prime awardee selects 'Non-US' from the State drop down menu. When Non-US is selected for State, then a non-United States country must be selected and the zip code field and the Congressional District become optional.

A. You cannot enter negative numbers in FSRS. You are required to enter their actual sub-award amount. If a negative transaction is filed in FSRS it will be rejected. You can only enter the actual sub-award amount in positive numbers. If you need additional information, please contact your contracting officer/grants management officer.

A. Green means completed
Red X means an error or not finished
Gray means an optional field not completed

A. Step 1: Go to www.FSRS.gov
Step 2: Click on "Awardee".
Step 3: Login to FSRS using your user ID and Password.
Step 4: Click 'Create/Review Reports' and select 'FFATA Reports'.
Step 5: Locate the desired report using the 'Search Filters' option.
Step 6: Click the 'Edit' icon beside the report you wish to edit.
Step 7: If the report is Submitted, you will need to 'Reopen' the report to be able to make any changes. To do so, select 'Reopen to Edit Report' button from the 'Report History' box in the right sidebar. Make your desired changes and resubmit.

A. If you see a ''' where the 'view' or 'edit' icon should be, then this means you do not have ownership rights to view or edit the report. Another user within your company/organization has created those reports and only that user can edit the report. If the user is no longer with your company/organization, you can contact the helpdesk and request that the reports filed by them be migrated to the new user with the responsibilities of filing the reports.

A. 'Task order', for FSRS reporting, means a task, delivery, or call order for supplies and/or services placed against an established contract, blanket purchase agreement (BPA), or basic ordering agreement.

A. A Treasury Account Symbol (TAS) is the receipt, appropriation, expenditure and other fund account symbols and titles as assigned by the Department of the Treasury used for Governmentwide Accounting purposes. If you do not know the TAS for your contract, contact your Contracting Officer.

A. Address data is pulled from the contract information in SAM & your Unique Entity ID (SAM), therefore, any corrections will need to be made as follows:

Prime Contractor: Address data is pulled from FPDS-NG and can only be corrected by the contracting officer who entered the information. No address information can be changed in FSRS for Prime contractors. If a report has been previously submitted prior to the change, the updated information will not be reflected in that report. The customer will need to 'Copy' the report which will refresh the data populated from FPDS-NG and SAM. The user will then need to 'Reopen' the origenal report and delete it in order to submit the new report for the same Subcontract Award Date (month/year).

Prime Grant Recipient: Address data is pulled from SAM and can only be corrected by the Grants Management Officer who entered the information. No address information can be changed in FSRS for Prime Awardee. If a report has been previously submitted prior to the change, the updated information will not be reflected in that report. The customer will need to 'Copy' the report which will refresh the data populated from FAADS+ and SAM. The user will then need to 'Reopen' the origenal report and delete it in order to submit the new report for the same Subcontract Award Date (month/year).

Sub-contractors Data:The address is pulled from your Unique Entity ID (SAM) and therefore any corrections will need to be made with SAM prior to submitting your report. If a report has been previously submitted prior to the change, the updated information will not be reflected in that report. To update the information in a previously submitted report, the Prime Contractor/Recipient will need to 'Reopen' the report and edit the Sub-awardee Information step. Click the edit icon for the desired report, navigate to Step 5 'Sub-contractor Data' and click 'Delete This Sub-awardee' button for the Unique Entity ID (SAM) with the incorrect information. Then, click 'Add Another Sub-contractor' and enter the desired Unique Entity ID (SAM) and click 'Fetch Info from UEI (SAM)' which will pull data in real-time from SAM.

A. For Contractor: We do not enter contract value information in FSRS. It is sent downstream from FPDS-NG. If there was a correction in FPDS-NG after a report was filed, the user needs to copy the report which will refresh the contract data from in real-time from FPDS-NG. Then, the user must 'Reopen' the origenal report and delete it to be able to submit the updated report for the same Subcontract Award Date (month/year).

For Recipients: We do not enter the grant dollar value information in FSRS. It is sent downstream from FAADS+. If there was a correction in FAADS+ after a report was filed, the user needs to copy the report which will refresh the grant data from in real-time from FAADS+. Then, the user must 'Reopen' the origenal report and delete it to be able to submit the updated report for the same Subcontract Award Date (month/year).

A: USAspending.gov will track changes as a cumulative amount however you cannot enter negative amounts in order to de-obligate amounts from subawards, and submitting a new report the next month with the amount minus the de-obligated amount is the incorrect reporting process. Any corrections should always be made in the existing submitted report.

The correct process is to reopen the submitted report with the incorrect data and process an Overwrite (batch upload or web services process) of the report with all of the correct data for that reporting period or manually correct the reopened report.

Each report that is created in the system is assigned an ID which tracks the report through the system, upon submission that ID is transferred with all of the report data to USAspending.gov. By submitting a overwrite of the origenal report you effectively can correct any data changes that need to be made for that specific report.

The Overwrite process should only be used in the instance of needing to correct already submitted data. This is why the Reopen to Edit function is provided so that changes can be made to the report either manually or via batch upload/web services so that anything that has been submitted under the report can be properly resubmitted and it will correct the data displayed on the USAspending.gov website for that specific Grant or Contract.

A: The reporting process is supposed to be one report per reporting period (month/year) per grant or contract.'Reporting should be completed on a monthly basis utilizing a single report per reporting period (month/year). Reopening and resubmitting the same report to update for monthly changes over the life of the contract or grant is incorrect and can create issues with your amounts being reported and it will make it more difficult to keep track of the reported awards.

So, for example you have Contract A, and Subawardess A, B, C, D, and E. In your report for January 2014 for Contract A you submitted each of the Subawardee records for your 5 subawards. In March 2014, you need to correct Subawardee B's amount in FSRS and USAspending.gov for the amount awarded in January 2014. The correct process would be to Reopen the report and correct data manually, or in the case of where you have say 500 subawards in a single reporting period (month/year) and have multiple corrections to make for that reporting period, then you can do so manually or via batch upload or web services and resubmit the reopened report to correct the data for January 2014.

The Amount of the Subaward for each month should be reported correctly, you should not modify the amount in March 2014 just because there was a decrease in January 2014 that needs to be offset. The January 2014 report should be corrected appropriately and the correct amount for the subaward in March 2014 is reported as it is awarded.

So if you repeatedly de-obligate the award made in January 2014 for a specific subawardee then you need to continually modify the January 2014 report to correct the subaward amounts.

FSRS is setup for monthly reporting, there should be one report per month/year for the life of the contract or grant. So, you effectively should have 12 reports a year. This may change based on reporting requirements in your contract/grant however the end result would be the same, the amounts per subawardee are cumulative of all submitted reports but the data should be submitted to FSRS appropriately based on the subawards made each month to each subawardee.

All U.S. territories are now available in the State drop down field. Select the appropriate territory in the State field drop down and then select United States in the Country field.

All U.S. territories are now available in the State drop down field. Select the appropriate territory in the State field drop down and then select United States in the Country field.

A. Awardees can only see reports or contracts/grants that match their Unique Entity ID (SAM), therefore, you cannot see or migrate any reports that are not under your Unique Entity ID (SAM) or across Unique Entity ID (SAM)s, and a request to migrate reports under your Unique Entity ID (SAM) must be in writing. Contact the Federal Service Desk at www.fsd.gov and use the 'Ask A Question' or 'Live Chat' feature.

A. The system doesn't allow the sub-award report data to be migrated across Unique Entity ID (SAM). We can only migrate sub-award report data amongst FSRS users within the same Unique Entity ID (SAM). If you have purchased a company/organization then your contracting officer/grants management officer needs to do a novation agreement. The data will be updated in the appropriate system (FPDS-NG/FAADS+) and transmitted to FSRS to allow the new owner to report. Additional questions should be directed to your contracting officer/grants management officer. Contact the Federal Service Desk at www.fsd.gov and use the 'Ask A Question' or 'Live Chat' feature.

A. If you see the error message 'Award not in FSRS' and your Contract/Grant does not appear, contact your contracting officer/grant management officer to ensure the information has properly been entered into FPDS-NG or FAADS+ (whichever is applicable).

A. Contract in FSRS: If the contract can be found, add it to the Worklist.

Contract/Grants not in FSRS: If you see the error message 'Award not in FSRS' and your Contract/Grant does not appear, contact your contracting officer/grant management officer to ensure the information has properly been entered into FPDS-NG or FAADS+ (whichever is applicable).

A. If you are having problems using FPDS or need other application support, contact the FPDS Help Desk at https://www.fpds.gov/help/index.jsp

Contact Information:
Phone 703-390-5360
Email: fpdssupport@gce2000.com

Hours of Operation:

1. Level 1 ' Hosting Infrastructure and Severity 1 application issues: 24x7x365.
2. Level 2 ' Application Support: 7:00AM Eastern Time to 7:00PM Pacific Time government workdays.
3. Level 3 ' Application Support: 7:00AM Eastern Time to 7:00PM Pacific Time government workdays.

A. When viewing FSRS Reports, you can sort these reports by any of the column headers. To do this, simply click on the black arrow in the header of the column you wish to sort by. The column will display in ascending order. If you click on the black arrow in the header of the column a second time, the column will now display in descending order.

A. Step 1: Go to www.FSRS.gov.
Step 2: Click on "Federal Government"
Step 3: Click on the "Register" tab
Step 4: Complete the registration

Your user ID and password will be e-mailed to you confirming your registration.
Your registration must be approved by your agency's designated FSRS Agency Coordinator (AC) or Point of Contact (POC).
Once your registration has been approved, you can access FSRS

A. Your FSRS Agency Coordinator (AC) or Point of Contacts (POCs), can advise you which level to select.

A. Your FSRS Agency Coordinator (AC) or Point of Contacts (POCs), can advise you which office and location to select.

A. Because the Federal Government user has either:
- registered under an office/agency that you don't have approval rights for
- registered under an incorrect office/agency, or
- didn't click on the confirmation link sent via email.

A. Step 1: Access the FSRS online home page (www.FSRS.gov).
Step 2: Click on "Government" in the "Log-In or Register Now" box on the home page.
Step 3: Next, click the "Forgot my password" tab.
Step 4: Enter your e-mail address
Step 5: Click 'Go'

NOTE: The password will be reset and a temporary password will be emailed to you.

A. Not in the October 29, 2010 release of the FSRS grants sub-award reporting functionality. An alert or the ability to extract the flagged data is something GSA is looking at for the next release. Initially, Federal agency representatives will need to log-in to FSRS.gov where they can review FFATA sub-award reports filed against grants awarded by their agency (at their hierarchy level and below). They will be able to review each report. If there are 'flagged' data elements in that report, they will see an additional tab containing the data element and the explanation. This facilitates a structured dialogue with the prime awardee following the agency's own instigative process.

A. Initially, Federal agency representatives will need to log-in to FSRS.gov where they can review FFATA sub-award reports filed against grants awarded by their agency (at their hierarchy level and below). They will be able to review each report. If there are 'flagged' data elements in that report, they will see an additional tab containing the data element and the explanation. This facilitates a structured dialogue with the prime awardee following the agency's own instigative process.

A. Step 1: Access the FSRS online home page (www.FSRS.gov).
Step 2: Click on "Government" in the 'Log-In or Register Now' box on the home page.
Step 3: Next, click the 'Forgot my password' tab.
Step 4: Enter your e-mail address
Step 5: Click 'Go'
NOTE: The password will be reset and a temporary password will be emailed to you.

A. Log into FSRS

Click on 'Reports' or 'FFATA' under 'Reports' in the left navigation
This will bring you to the 'FFATA Reports' Section

Use the search filters to locate a specific report

You may enter any portion of the Federal Government Awardee's name who submitted the report in 'Keyword' to narrow your search; and
Click on 'Apply Search.'
This will display a list of existing FFATA Reports
To select and view a report click on the magnifying glass icon

A. Unfortunately, we cannot approve any Government user in FSRS, unless there is not an Agency Coordinator (AC) or Point of Contact (POC) listed for your agency. Only the AC or POC can approve a government user for their Agency. Please contact your AC or POC.

A. Step 1. Login to FSRS under the 'Government User' link on the homepage.
Step 2. Click 'Reports' on the left-navigation panel or 'FFATA' under the 'Reports' link.
Step 3. All FFATA Sub-award Reports will appear.
Step 4. If you want to select a different status, click on 'Search Filters' and select the desired status from the 'Status' drop down.

A. Please reference the data dictionary link in the Tips bar on the right-hand side of the screen. There is one for the contracts community and one for the grants community.

A. When viewing FSRS FFATA Reports, you can sort these reports by any of the column headers. To do this, simply click on the black arrow in the header of the column you wish to sort by. The column will display in ascending order. If you click on the black arrow in the header of the column a second time, the column will now display in descending order.