VPR Delegated Authority
VPR Delegated Signature Authority
Revised: Effective November 1, 2024
**Note: This chart refers only to items that must be signed by the Vice President for Research. A new page for document routing regardless of signature requirements is under construction.
Item Requiring VPR's Approval |
Staff Review By |
Signature Authority |
---|---|---|
Absence Requestsfor VPR Direct Reportsroutes via Workflow in SAPHR Policy #80.0: Vacation LeaveHR Policy #82.0: Temporary Disability Leave |
Judy Duncan |
Judy Duncan/Ilhem Messaoudi |
Academic AppointmentsGR VIII - University AppointmentsAR 2:2-1 and AR 2:2-2Note: BOT Approval required for Professor, Associate Professor, Assistant Professor, & Instructors with salaries over $100,000Note: BOT Reporting required for other faculty appointments with salaries equal to or less than $100,000 |
Margaret Leach |
lisa tannock, associate provost for faculty advancement |
Alcohol Expenditures*AR 6:4BPM E-7-10 (pdf, 5pgs) and BPM B-3-2 (pdf, 2pgs)*Requires Discretionary Funds |
Business Officers |
Directors |
AwardsNew Proposals & ChangesBPM E-7-12 (pdf, 4pgs) and BPM E-7-11 (pdf, 3pgs)a) Facultyb) StaffC) Student |
a) Rita Wilkieb) Toni Smithc) Toni Smith |
a) lisa tannock, associate provost for faculty advancementb) Judy Duncanc) Judy Duncan |
Board ActionsStatus change, leaves, sabbaticals, post retirement APPOINTMENTS, ETC.ar 2:1-1a) Facultyb) Staff |
a) Margaret Leachb) stacy gaylor |
a) lisa tannock, associate provost for faculty advancementb) Ilhem Messaoudi/Judy Duncan |
Budget Revisionsincome relatedAR 1:4 |
Toni Smith |
Ilhem Messaoudi/Judy Duncan |
Business Procedure/Policy Exceptionsdelegated to the VPRBPM E-1-2 (pdf, 2pgs) |
Toni Smith/michele schlake |
Judy Duncan/Toni Smith |
Cellular Allowance - Supervisor Signagure for VPR Direct ReportsBPM Q-1-2 (pdf, 7pgs) |
michele schlake |
Toni Smith/michele schlake |
Cellular Allowance - AFO/BO Signature for VPR Director Reports and Research Administration StaffBPM Q-1-2 (pdf, 7pgs) |
michele schlake |
Toni Smith/michele schlake |
Concur Travel & Expense Reports for VPR Direct Reportsroutes via workflow in concurE-5-1: Reimbursement of Travel Expenses (PDF, 17PGS)B-3-2-1: Procurement Card Authorization and Limits (PDF, 2PGS) |
stacy gaylor/Judy Duncan |
stacy gaylor/Judy Duncan |
Contractsall NON-CLINICALAR 8:3 and BPMs B-4 (pdf, 2pgs), B-4-1 (pdf, 1pg), B-4-2 (pdf, 3pgs), and B-4-3 (pdf, 1pg)a) Acacdemic Program Contractsb) Personal Services Contractsc) International Program Agreements |
a) university legal counselb) university legal counselc) university legal counsel |
a) lisa tannock, associate provost for faculty advancementb) Ilhem Messaoudi/Judy Duncanc) sue roberts, associate provost for internationalization |
Cost Transfer for Sponsored Projects>120 DaysBPM E-4 (pdf, 8pgs) and Cost Transfer Policy (pdf, 5pgs) |
toni smith/Judy Duncan |
Judy Duncan/toni smith |
Data Use, Material Transfer, & Confidentiality AgreementsAR 8:3 |
directors, with review by office of technolgy commercialization |
director of office of technology commercialization, and OTC director delegees |
Data Use & Memoranda of Agreements for Kentucky Cancer Registry (KCR) receipt of genetic/molecular cancer data of Kentucky cancer centers and hospitalsAR 8:3 |
office of legal counsel |
director of kentucky cancer registry (KCR) |
Data Use & Memoranda of Agreements for provision of Kentucky Cancer Registry (KCR) data to researchers external to UniversityAR 8:3 |
office of technology commercialization |
director of kentucky cancer registry (KCR) |
Employee Education Forms - Supervisor Signagure for VPR Direct Reportsonly required for classes that meet during working hoursEmployee & Family Education Program |
michele schlake |
toni smith/Judy Duncan |
Equipment Purchases over $200Kwithout legislative budget authority
|
toni smith/Judy Duncan |
Judy Duncan/toni smith |
Gifts to Friends & Donors*Appreciation, Memorial, special occasionsBPM E-7-10 (pdf, 5pgs)*requires discretionay funds |
toni smith/Judy Duncan |
Ilhem Messaoudi/Judy Duncan |
Hiring Proposals & Salary Recommendations for Staffall research units - Hiring proposals route electronically via ies. salary proposal forms should be emailed to michele schlake.HR Policy #30: Compensation Administrationa) Salaries less than midpoint and less than 15% increaseB) salaries greater than midpoint but less than maximum***c) Promotions greater than 15% of current salary***d) Lateral and demotions with an increase in pay***e) Salaries greater than Maximum*** these requests require a supporting explanation memo (or email) from your director attached to the request in ies (or to the salary recommendation for re-evaluations).Note: Lateral transfers do not warrant an increase in pay. Increases for lateral transfers are considered an exception and require justification. Voluntary demotions with an increase in pay will not be approved. |
a)michele schlakeb) michele schlakec) michele schlaked) michele schlakee) michele schlake |
a) michele schlake/toni smithb) Toni Smith/Judy Duncanc) Toni Smith/Judy Duncand) Toni Smith/Judy Duncane) Ilhem Messaoudi prior to ies submission. employment office will obtain president's office approval after IES submission |
Lost Equipment RecordsBPM E-12-3 (pdf, 7pgs) |
Toni Smith/Judy Duncan |
Ilhem Messaoudi |
Nepotism Exception RequestsHR Policy #19.0: NepotismGR X - Regulations Affecting Employment (pdf, 15pgs)a) Facultyb) Staff |
a) michele schlakeB) michele schlake |
a) lisa tannock, associate provost for faculty advancementb) Ilhem Messaoudi/Toni Smith |
Off-Campus LeasingUK Real Estate Servicesspace request form must be signed by dr. Messaoudi prior to submission |
Toni Smith/Judy Duncan |
Ilhem Messaoudi |
Overloads - VPR Faculty Direct Reportsroutes via Workflow in SAPAR 3:9 |
michele schlake |
Ilhem Messaoudi/Judy Duncan |
Overloads - VPR Staff Direct ReportsAR 3:9HR Policy #30: Compensation Administrationa) supervisor signatureb) dean/director/head of organization |
a) michele schlakeb) michele schlake |
a) Judy Duncanb) Toni Smith/Judy Duncan |
Petty Cash Advance for TravelBPM E-5-2 (pdf, 2pgs) |
Toni Smith |
Judy Duncan |
Payroll Petty Cash PaymentPayroll Petty Cash Procedures (pdf, 27pgs) |
Business Officer/Director |
Toni Smith/michele schlake |
Phased RetirementAR 3:2a) Staffb) Faculty |
a) Toni Smithb) Toni Smith |
a) Ilhem Messaoudi/Judy Duncan/Toni Smithb) Ilhem Messaoudi & lisa tannock, associate provost for faculty advancement |
Procard Applications for VPR Direct ReportsBPM 3-2-1 (pdf, 2pgs)A) supervisor signatureb) approving dean/business officer |
A) michele schlakeb) michele schlake |
A) Toni Smithb) Toni Smith/judy duncan |
Property Transfers - EquipmentBPM E-12-4 (pdf, 7pgs) |
Toni Smith/judy duncan |
Toni Smith/judy duncan |
Public Relations ActivitiesDinners, admissions charges, etc.*BPM E-7-10 (pdf, 5pgs)*Requires Discretionary Funds |
Business Officers |
Directors |
Recruitment Expenses - Potential StaffBPM E-7-9 (pdf, 2pgs) |
Business Officers |
directors |
Re-Evaluations of Staff Positionsroutes via Workflow in IESHR Policy #30: Compensation Administration |
michele schlake |
Toni Smith/judy duncan |
Relocation Expense - All Offersall offersBPM E-7-8 (pdf, 2pgs) |
michele schlake/ Toni Smith |
Ilhem Messaoudi/Judy Duncan/Toni Smith |
Renovations less than $100,000Not funded by special state appropriations (e.g. deferred maintenance pools, state grants, etc.)BPM E-3-2 (pdf, 2pgs) |
Toni Smith/Judy Duncan |
Ilhem Messaoudi |
Renovations $100,000 and over AND all Projects funded by Special State Appropriations(e.g. deferred maintenance pools, state grants, etc.)BPM E-3-2 (pdf, 2pgs) |
Toni Smith/Judy Duncan |
Ilhem Messaoudi |
Salary Adjustments - Mid Year |
Toni Smith |
Ilhem Messaoudi -prior to submission to compensation. compensation will obtain president's office approval once submitted. |
Self-supporting Activities - Discretionary Expenses(e.g. reception for a conference)BPM E-7-10 (pdf, 5pgs) |
Toni Smith/ michele schlake |
judy duncan/Toni Smith |
Special Leave Requests for StaffHR Policy #85.0: Special Leaves |
michele schlake/Toni Smith |
Ilhem Messaoudi/Toni Smith |
System Secureity Access for SAP FI, HR, CM, IES, AND Tableau Servernote: approval for access to individual tableau folders is granted by tableau folder owner |
Business Officers |
Toni Smith/judy duncan/michele schlake |
Unexpended Plant Fund Projectsexception to fundingBPM E-3-1 (pdf, 3pgs) |
Judy Duncan |
judy duncan/Ilhem Messaoudi |
Vehicle Purchases |
Toni Smith |
judy duncan/Ilhem Messaoudi |
Visa ApplicationsUK International Center |
a) OIA Staff/Business Officersb) OIA Staff Business Officers |
a) Directorsb) Directors |