| B-1 |
Authority and Governing Regulations |
Procurement Services |
| B-2 |
General Purchasing and Contracting Authority |
Procurement Services |
| B-3 |
General Policies on How to Procure Supplies, Equipment and Services |
Procurement Services |
| B-3-1 |
Use of Existing Contracts |
Procurement Services |
| B-3-2 |
Delegated Procurement Policy for Departments |
Procurement Services |
| B-3-2-1 |
Procurement Card Authorization and Limits |
Procurement Services |
| B-3-2-2 |
Payment Request Document (PRD) |
Procurement Services |
| B-3-3-3 |
Non-Delegated SAP Purchase Requisitions UK HealthCare Non-Formulary Items |
Procurement Services |
| B-3-3-4 |
Non-Delegated SAP Purchase Requestions Facilities Materials and Inventory |
Procurement Services |
| B-3-3-5 |
Non-Delegated SRM Shopping Carts – Campus Areas |
Procurement Services |
| B-3-4-1 |
Purchase Order - Freight and Damages |
Procurement Services |
| B-3-4-2 |
Purchase Order - Credit Memo |
Procurement Services |
| B-3-4-3 |
Purchase Order - Vendor Performance |
Procurement Services |
| B-4 |
Personal Service Contracts |
Procurement Services |
| B-4-1 |
Personal Service Contracts ($10K or less) |
Procurement Services |
| B-4-2 |
Procedures for Personal Services Exceeding $10,000 |
Procurement Services |
| B-4-3 |
Memorandum of Agreement |
Procurement Services |
| B-5 |
Non-Competitive Negotiations for Single/Sole Source Purchases |
Procurement Services |
| B-6 |
Non-Competitive Negotiations for Emergency Purchases |
Procurement Services |
| B-7 |
Computer and Computer Related Equipment and Software |
Procurement Services |
| B-8 |
Insurance Purchases |
Procurement Services |
| B-9 |
Capital Construction Projects |
Procurement Services |
| B-11 |
Research Foundation Contracting |
Procurement Services |
| B-12 |
Surplus Property Acquisition and Disposal |
Procurement Services |
| B-13 |
Rebates |
Procurement Services |
| C-1-1 |
Book Store |
Auxiliary Services |
| D-1-1 |
Motor Vehicle Insurance |
Risk Management |
| D-1-2 |
Persons Authorized to Use Vehicles |
Risk Management |
| D-1-3 |
D-1-3: Golf Carts and Utility Vehicles |
Risk Management |
| D-2 |
Unmanned Aircraft Systems |
Risk Management |
| D-3 |
Misappropriation of University Assets |
Risk Management |
| E-1-0 |
Relationship with Commonwealth of Kentucky |
Financial Services Administration |
| E-1-1 |
Responsibilities of University Financial Services |
Financial Services Administration |
| E-1-2 |
Requests for Exceptions to Business Procedures |
Financial Services Administration |
| E-1-3 |
Fiscal Roles and Responsibilities |
Financial Services Administration |
| E-1-4 |
Internal Control |
Financial Services Administration |
| E-1-6 |
Selection and Retention of Outside Legal Counsel |
Financial Services Administration |
| E-2-1 |
Treasury Operations Manual |
Treasury Operations |
| E-2-2 |
Investment Earnings Policy |
Treasury Operations |
| E-2-10 |
Collection of Amounts Owed to the University from Overpayment |
Treasury Operations |
| E-2-11 |
Cash Payments over $10,000 |
Treasury Operations |
| E-3-1 |
Unexpended Plant Fund Policy |
AFRS - Capital Assets Accounting |
| E-3-2 |
Minor Renovation Policy |
AFRS - Capital Assets Accounting |
| E-3-3 |
Fabricated Equipment Policy |
AFRS - Capital Assets Accounting |
| E-4 |
Journal Voucher |
Accounting & Financial Reporting Services (AFRS) |
| E-5-1 |
Reimbursement of Travel Expenses |
Travel Services |
| E-5-2 |
Travel Advances and Repayments |
Travel Services |
| E-6-1 |
Sales and Use Tax |
Tax Compliance |
| E-6-2 |
Revenue Producing Activities - RPA |
Tax Compliance |
| E-6-3 |
Unrelated Business Income Tax - UBIT |
Tax Compliance |
| E-7-1 |
Payments for Services Subject to Tax Withholding and Reporting to IRS |
Accounts Payable Services |
| E-7-3 |
Classifying a Worker as an Employee or Independent Contractor |
Accounts Payable Services |
| E-7-4 |
Taxpayer Classification for Reporting Payee to IRS |
Accounts Payable Services |
| E-7-5 |
Payments to U.S. citizens/U.S. Business Entities |
Accounts Payable Services |
| E-7-7 |
Payments to Foreign Nationals |
Accounts Payable Services |
| E-7-8 |
Relocation/Moving Allowance for Employees |
Accounts Payable Services |
| E-7-9 |
Recruitment Expenses |
Accounts Payable Services |
| E-7-10 |
Discretionary Expenditures |
Accounts Payable Services |
| E-7-11 |
Establishment of Student Recognition Awards and Prizes |
Accounts Payable Services |
| E-7-12 |
Employee Awards |
Accounts Payable Services |
| E-7-13 |
Waiving Payment for Services Rendered |
Accounts Payable Services |
| E-7-14 |
Student Payments |
Accounts Payable Services |
| E-7-15 |
Disbursement Request |
Accounts Payable Services |
| E-7-16 |
Procurement Cards |
Accounts Payable Services |
| E-7-17 |
Void/Stop Payments for Vendor Checks |
Accounting & Financial Reporting Services (AFRS) |
| E-7-18 |
Honorarium Payment |
Accounts Payable Services |
| E-7-19 |
Fleet Fuel Card |
Accounts Payable Services |
| E-8-1 |
Criteria for Payroll Deductions |
Payroll Services |
| E-8-2 |
Retroactive Payroll Adjustments |
Payroll Services |
| E-8-3 |
Payment of Final Wages Upon Death of Employee |
Payroll Services |
| E-8-4 |
Cost Distribution Methods |
Payroll Services |
| E-8-5 |
Direct Deposit |
Payroll Services |
| E-8-6 |
Wage Garnishments |
Payroll Services |
| E-8-7 |
Lost Stolen Checks Stop Payment Request |
Payroll Services |
| E-8-8 |
Name and Social Security Changes |
Payroll Services |
| E-8-9 |
Pay Check Distribution |
Payroll Services |
| E-8-10 |
Pay Periods, Pay Dates and Processing Schedules |
Payroll Services |
| E-8-11 |
Missed Pay Request |
Payroll Services |
| E-8-12 |
Payroll Overpayments |
Payroll Services |
| E-8-13 |
Taxable Fringe Benefits |
Payroll Services |
| E-9 |
Compensation to Research Subjects |
Accounts Payable Services |
| E-10-1 |
Fiscal Year-End Closing – Accounting Transactions |
Accounting & Financial Reporting Services (AFRS) |
| E-10-2 |
Fiscal Year-End Closing – Inventories |
Accounting & Financial Reporting Services (AFRS) |
| E-11-1 |
Penalty for Late Payments to Vendors |
Accounts Payable Services |
| E-12-1 |
Capitalization Policy |
AFRS - Capital Assets Accounting |
| E-12-2 |
Facilities and Space Inventory System |
AFRS - Capital Assets Accounting |
| E-12-3 |
Equipment Inventory |
AFRS - Capital Assets Accounting |
| E-12-4 |
Property Disposition Policy |
AFRS - Capital Assets Accounting |
| E-12-5 |
Surplus Property Disposition Incentive Plan |
AFRS - Capital Assets Accounting |
| E-12-6 |
Unclaimed Property Disposition |
AFRS - Capital Assets Accounting |
| E-14-1 |
Tax-Advantage Bond Post Issuance Compliance Policy |
Tax Compliance |
| E-14-2 |
Private Business Use of Tax-Advantaged Bond Financed Facilities |
Tax Compliance |
| E-17-1 |
Chart of Accounts – Cost Object Structure |
Accounting & Financial Reporting Services (AFRS) |
| E-17-5 |
Cost Object Transactions |
Accounting & Financial Reporting Services (AFRS) |
| E-17-6 |
Reconciliation and Review of Financial Transactions |
Accounting & Financial Reporting Services (AFRS) |
| E-17-7 |
Departmental Codes |
Accounting & Financial Reporting Services (AFRS) |
| E-17-8 |
General Ledger (GL) Accounts |
Accounting & Financial Reporting Services (AFRS) |
| E-17-14 |
Agency Cost Center Policies and Procedures |
Accounting & Financial Reporting Services (AFRS) |
| E-17-15 |
Fund, Cost/Funds Center or WBS Element Common Attributes |
Accounting & Financial Reporting Services (AFRS) |
| E-17-16 |
Functional Area |
Accounting & Financial Reporting Services (AFRS) |
| E-19-1 |
Student Fees Delinquency Policy |
Student Account Services |
| E-20 |
Tuition and Student Fee Policy |
Student Account Services |
| E-21-1 |
Short-term Student Loans - Approving and Processing Procedures |
Student Account Services |
| E-21-5 |
Collections and Write-off Policy for Student Accounts and Loan Receivable |
Student Account Services |
| E-22-1 |
Soliciting, Receiving, Recording and Acknowledging Gifts |
AFRS - Endowment & Gift Accounting |
| E-22-2 |
Pledge Process Manual |
AFRS - Endowment & Gift Accounting |
| E-22-3 |
Planned Gifts |
AFRS - Endowment & Gift Accounting |
| E-22-4 |
Fundraising Events |
AFRS - Endowment & Gift Accounting |
| E-50-1 |
Application of On/Off-Campus Facilities & Administrative (F&A) Cost Rates |
Research Financial Services |
| E-50-2 |
Cost Sharing |
Research Financial Services |
| E-50-3 |
Cost Transfer Policy |
Research Financial Services |
| E-50-4 |
Project Payroll Confirmation |
Research Financial Services |
| E-50-5 |
Service Centers and Recharge Operations |
Financial Services Administration |
| F-1 |
Energy Management |
Facilities Management |
| Q-1-1 |
General Responsibilities |
Information Technology |
| Q-1-2 |
Policy for Use of Cell Phone Provided to Employees |
Information Technology |
| Q-1-3 |
How to Obtain Communication Services |
Information Technology |
| Q-1-4 |
Billing Services |
Information Technology |
| Q-1-5 |
IT Service Center |
Information Technology |
| Q-1-6 |
Electronic Signatures |
Information Technology |