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If a traveler chooses to drive their personal vehicle or rental car more than 500 miles one way to the business destination, the mileage reimbursement shall not exceed the equivalent commercial airfare expenses for the same trip.

• An Air vs. Auto Travel Expense Form must be submitted with the travel expense report comparing the airfare cost for business only travel and the auto related costs.
• The airfare cost comparison should be run at least 3 weeks prior to the start of travel, or as soon as the need for travel is known if inside 3 weeks.
  • Visit here for more information on cost comparisons.
  • Quick Reference Card – Obtaining a Valid Cost Comparison in Concur
• Reimbursement of personal mileage or rental car/gasoline expenses will be limited to no more than the normal expenses that would be incurred with air travel.
• If the equivalent commercial airfare expenses are less than the personal mileage reimbursement amount, the mileage amount on the Concur Travel Expense report will need to be manually adjusted so the mileage reimbursement amount matches the amount on the air vs. auto travel expense form.