Preservation
Plan



Zine
Archives
and
Publishing
Project
(ZAPP)



Richard
Hugo
House

1634
11th
Avenue

Seattle,
WA
98122



April
3,
2009



Prepared
by

Heather
Davis

Consulting
Archivist



























































 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


Table
of
Contents


A.
INTRODUCTION
 3


B.
DESCRIPTION
OF
COLLECTION
 4


C.
PRESERVATION
NEEDS
AND
REQUIRED
ACTIONS
 5


D.
REQUIRED
MATERIALS
AND
TIMELINE
 8


E.
BIBLIOGRAPHY
 10


F.
APPENDIX
 11





























































2



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Avenue
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98102‐4015

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755‐4837

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 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


A. Introduction

My
name
is
Heather
Davis
and
I
am
the
Archives
Consultant
to
the
Zine
Archive

Publishing
Project
(ZAPP)
at
Richard
Hugo
House.
I
became
involved
with
ZAPP
in

May
2008
when
I
was
contacted
to
assess
the
collection
and
make

recommendations
for
comprehensive
preservation
of
the
archive.




There
are
currently
over
20,000
zines
and
2,000
mini
comics
organized
into

approximately
30
categories
in
the
ZAPP
collection
facility
at
Richard
Hugo
House
in

Seattle,
Washington.
The
collection
is
home
to
a
multitude
of
personal
and

grassroots
histories
that
give
voice
and
expression
to
issues
of
race,
ethnicity,

women,
and
marginalized
communities.
Among
the
over
20,000
publications
the

ZAPP
collection
are
runs
of
rare
published
works,
many
of
which
are
specific
to
the

Pacific
Northwest.



It
is
imperative
this
vital
resource
be
stabilized
and
safeguarded
for
the
community,

as
well
as
those
outside
the
area
who
wish
to
consult
the
collection
and
learn
more

about
the
Do
It
Yourself
(DIY)
movement.
I
have
my
own
small
collection
of
zines
I

have
accumulated
over
the
years
and
have
always
been
drawn
to
the
DIY
aspect
of

zine
culture,
which
produces
insightful
personal
histories,
narratives,
and
vision.



I
have
over
three
years
of
experience
working
in
various
archival
repositories

including
those
in
academic
institutions,
a
design
firm,
art
museum,
and
historical

society.
Within
these
units
I
have
worked
with
various
types
of
materials,
among

them
ephemera,
photographs,
artwork,
film,
video,
sound
recordings,
papers,
and

artifacts.
In
my
experience
I
have
spent
a
great
deal
of
time
working
with
collections

of
marginalized
or
underrepresented
communities,
which
has
fostered
a
devotion
to

those
histories
housed
in
grass
roots
and
community
archives.
These
organizations

and
the
personal
and
organizational
histories
they
document
are
a
fascinating
and

critical
resource
for
the
future.



This
preservation
plan
serves
as
a
guideline
for
preservation
priorities,
required

actions,
materials
suggestions,
and
a
timeline
for
preservation
actions.



















3



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2337
12th
Avenue
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WA
98102‐4015

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755‐4837

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 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


B. Description
of
Collection

Zine
Archives
and
Publishing
Project
(ZAPP),
a
program
of
Richard
Hugo
House

(RHH),
was
founded
in
1996
in
the
Capitol
Hill
neighborhood
of
Seattle
and
is

“devoted
to
collecting,
preserving
and
promoting
self‐published
and
independent

zines,
comics
and
other
hard‐to‐classify
small
press
periodicals
of
all

types…seek[ing]
to
maintain,
validate
and
make
accessible
publications
outside
the

literary
mainstream”
(Zine
Archives
and
Publishing
Project
(ZAPP)
n.d.).



ZAPP
was
originally
housed
in
the
basement
of
RHH
and
remained
in
this
location

until
a
serious
flood
in
December
2007
forced
ZAPP
to
look
for
alternate
location
in

the
House.
Nora
Mukaihata,
ZAPP
and
Library
Manager,
made
the
decision
to
move

ZAPP
to
the
easternmost
side
of
the
second
floor
of
RHH,
which
provided
a
drier

storage
space
and
less
direct
sunlight
in
the
space.
At
this
time
the
entire
collection

is
housed
in
this
room
on
the
second
floor.



Due
to
the
basement
flooding
in
December
2007
there
are
some
materials
in
the

collection
that
have
been
impacted
directly
and
indirectly
by
water
damage.
Nora

Mukaihata
has
worked
with
staff,
volunteers,
and
interns
to
separate
water‐
damaged
materials
from
the
collection
for
more
intensive
preservation
work
and
to

protect
the
rest
of
the
collection.



The
ZAPP
collection
is
composed
of
zines,
comics,
chapbooks,
and
smaller
press

periodicals.
There
are
exceptions,
but
zines
are
primarily
photocopied
works
on

copy
paper.
Zines
in
the
ZAPP
collection
may
include,
but
are
not
limited
to,
various

printing
techniques,1
bindings,2
supports,3
and
mediums.4
The
zine
collection
also

has
a
large
section
of
mini‐comics
that
come
in
a
variety
of
sizes,
as
well
as
posters

and
flatwork
related
to
the
ZAPP
collection.





















1
E.g.,
letterpress,
hand
printing,
wood
block
printing,
lithography.

2
E.g.,
perfect,
coil,
Coptic,
tape,
stitched.

3
E.g.,
copy
paper,
newsprint.

4
E.g.,
audiocassette,
poster,
compact
disc.
4



H e a t h e r 
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2337
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East
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WA
98102‐4015

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755‐4837

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 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


C. Preservation
Needs
and
Required
Actions

Preservation
Priorities

For
future
preservation
efforts
it
is
imperative
to
keep
a
log
of
daily
preservation

contributed
to
by
all
those
affiliated
and
working
with
the
ZAPP
collection.

Identifying
and
keeping
track
of
preservation
work
creates
a
trail
of
work
that
has

been
done
and
points
to
additional
work
that
needs
to
be
completed
to
safeguard

these
materials
for
the
future.




There
are
two
logs
appended
to
this
plan
that
should
be
kept
in
conjunction
with

preservation
work.5
Record
daily
work
on
“Log
of
Collection
Preservation
Work”

(see
Appendix
B).
Preservation
issues
(e.g.,
mold
spores,
water
damage,
newsprint)

should
be
brought
to
the
attention
of
the
Library/Archives
Manager
and
recorded

on
the
“Preservation
Attention
Form”
(see
Appendix
A).



1.
Reduction
or
elimination
of
exposure
to
ultraviolet
light

Exposure
to
ultraviolet
light
emitted
from
fluorescent
bulbs
and
sunlight
for

prolonged
periods
of
time
can
greatly
impact
works
on
paper.
While
many
of
the

items
in
the
collection
are
usually
shelved,
an
additional
effort
to
reduce
or

eliminate
exposure
to
harmful
UV
light
could
take
the
form
of
turning
lights
off
in

stack
areas
when
people
are
not
present.



Two
windows
are
located
at
the
rear
of
the
ZAPP
space.
These
two
windows
can,
at

certain
times
throughout
the
day,
bring
in
UV
light
in
addition
to
that
of
the

overhead
lighting.
It
is
recommended
that
both
windows
be
masked
off
with

ultraviolet
filtering
film
to
prevent
the
collection
from
prolonged
exposure
to

sunlight.



2.
Selecting
and
re‐housing
preservation
copies

The
ZAPP
collection
has
as
many
as
three
or
more
copies
of
zines
in
the
collection.
It

is
recommended
that
two
copies
of
a
zine
be
retained
for
the
collection
and,
as
the

preservation
plan
proceeds,
there
result
(a)
a
preservation
copy
and
(b)
a
browsing

copy.
Preservation
copies
of
zines
will
be
the
archived
originals
and
should
be

stored
appropriately,
only
handled
under
special
circumstances.
Third
copies
could

be
traded
with
other
zine
libraries/archives
or
serve
as
a
display
copy
for
exhibits

or
tabling
at
events.



Zines
in
pristine
condition
should
be
removed
from
the
browsing
collection
and

placed
into
an
archival
storage
box.
This
duplicate
copy
will
serve
as
the

preservation
copy
of
the
zine
and
should
only
be
handled
under
special

circumstances.



5
The
forms
may
be
amended
in
collaboration
with
Archives
Consultant.

5



H e a t h e r 
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2337
12th
Avenue
East
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WA
98102‐4015

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755‐4837

hcddavis@mac.com
 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)




Preservation
copies
should
be
placed
into
archival
Safecote
acrylic‐coated
document

storage
cases.
Ideally
each
of
these
items
should
be
placed
into
acid‐free,
lignin‐free

four‐flap
enclosures
to
stabilize
the
deterioration
process
and
protect
other

adjacent
zines.
As
an
alternative,
each
zine
could
be
wrapped
in
archival
grade

(acid‐free,
lignin‐free)
bond
paper.
Preservation
copy
zines
should
be
placed
in
the

storage
cases
spine
side
down
to
preserve
the
bindings,
and
any
space
in
the
boxes

should
be
filled
to
prevent
the
zines
from
sagging
and
becoming
misshapen.




As
zines
are
cataloged
either
of
two
follow‐up
steps
can
be
taken:
(a)
write
catalog

information
on
an
ID
strip
and
use
the
tab
to
attach
the
strip
to
the
zine
or
(b)

record
the
identifying
number
and
information
on
the
zines
in
pencil.
Since

identifying
marks
are
in
pencil
this
is
a
measure
that
can
be
reversed.

3.
Re‐housing
the
browsing
copies

In
order
to
prevent
further
damage
to
the
browsing
collection
from
possible

environmental
conditions
each
zine
should
be
placed
in
a
chemically
inert

polyethylene,
polystyrene,
or
polyester
(Mylar)
bag.6




Zines
on
newsprint
should
be
identified
and
alternate
plans
should
be
made
for

their
storage.
These
newsprint
items
are
to
be
encapsulated
in
polyester
(Mylar)

bags
to
protect
them,
but
air
should
be
able
to
circulate
around
the
item.
The
best

possible
solution
for
the
long‐term
preservation
of
these
items
is
to
have

preservation
films
made
since
newsprint
is
a
rapidly
deteriorating
support;

however,
placing
these
items
into
polyester
(Mylar)
enclosures
should
be
a
suitable

phase
preservation
measure
to
protect
the
item,
as
well
as
other
adjacent
materials

in
the
collection.



Zines
should
be
examined
for
possible
mold
and/or
water
damage,
should
be

identified
on
the
Preservation
Attention
Form
(see
Appendix
A),
and
flagged
for

review
by
the
Archives
Manager.
Avoid
touching
or
breathing
in
any
mold
spores.

Place
the
item
into
one
of
the
sealed
bags
and
report
it
to
the
Archives
Manager.
If

mold
appears
to
be
present
among
numerous
items
in
a
particular
shelf
proper

safety
precautions
should
be
followed,
such
as
wearing
a
respirator
with
HEPA

filter,
disposable
plastic
gloves,
and
protective
eyewear
(University
of
Delaware

Library
2009).



When
zines
are
cataloged
either
of
two
follow‐up
steps
can
be
taken:
(a)
write

catalog
information
on
ID
strip
and
use
the
tab
to
attach
the
strip
to
the
zine
or
(b)

record
the
identifying
number
and
information
on
the
zines
in
pencil.
Since
the


6
Polyester
(Mylar)
enclosures
should
be
avoided
for
zines
where
flaking
of
the
printing
ink
is

present
or
in
situations
where
it
is
possible
the
static
nature
of
the
Mylar
will
react
with
the
surface

inks
in
the
zine.

6



H e a t h e r 
 D a v i s 

2337
12th
Avenue
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Seattle,
WA
98102‐4015

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755‐4837

hcddavis@mac.com
 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


marks
are
in
pencil
this
is
a
measure
that
can
be
reversed.

4.
Re‐housing
the
browsing
collection

When
other
aspects
of
preservation
of
the
zine
collection
have
been
completed
the

next
step
will
be
to
move
the
zines
out
of
cardboard
boxes
and
into
archival

magazine
file
boxes.



The
browsing
collection
should
be
housed
in
a
chemically
inert
magazine
file
box,

such
as
polyethylene
or
polystyrene.


5.
Monitor
temperature
and
humidity

Monitoring
of
temperature
and
humidity
is
of
critical
importance.
The
ZAPP
space

should
strive
for
a
temperature
no
greater
than
70°F
and
a
relative
humidity

between
30%
and
50%
with
a
fluctuation
of
±
2%.
Purchase
a
hygrothermograph

reader.

6.
Replace
or
seal
shelving

There
are
two
types
of
shelving
units
in
the
ZAPP
space:
an
entirely
wood
structure

bolted
together
or
large
steel
shelving
units
with
compressed
wood
panels.
Wood

shelves
in
a
Library
or
Archives
may
seem
like
a
simple
storage
solution
for
a

collection;
however,
“[w]ood
gives
off
acid
gases
that
are
damaging
to
paper,

leather,
textiles,
and
other
library
and
archival
materials.
Although
more
gases
are

emitted
when
the
wood
is
new,
some
woods
continue
to
off‐gas
indefinitely”

(Balloffet,
Hille
and
Judith
2005).




It
is
recommended
that
these
shelves
be
replaced
entirely
or,
barring
this
solution,

be
sealed
and
coated
to
provide
temporary
protection
from
off‐gassing.
Coating
the

wood
shelves
by
using
a
moisture‐borne
polyurethane
should
provide
some

protection
for
the
collection.7
Latex
and
acrylic
paints
can
be
used
to
seal
the
wood
if

polyurethane
is
not
preferred.
Once
the
wood
storage
furniture
is
sealed
these
units

should
set
for
a
period
of
3‐4
weeks
before
being
reintroduced
back
into
the
ZAPP

space.
Sealing
the
wood
shelves
is
only
a
temporary
solution,
so
in
addition
the

shelves
should
also
be
lined
with
Marvelseal
470,
which
will
act
as
a
barrier

material.

















7
It
is
recommended
a
preservation
professional
be
consulted
before
selecting
the
moisture‐borne

polyurethane
to
ensure
it
meets
current
standards.

7



H e a t h e r 
 D a v i s 

2337
12th
Avenue
East
|
Seattle,
WA
98102‐4015

(206)
755‐4837

hcddavis@mac.com
 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


D. Required
Materials
and
Timeline

Catalog
Description
 Vendor8
 Catalog
ID
 Quantity/Price
 Total

1.
Reduction
or
elimination
of
exposure
to
ultraviolet
light

Ultraviolet
Filtering
 Gaylord
 WW‐ 1
@
131.99
 $131.99

Film
3
Mil
Polyester
 UV4225

42”
x
25’

2.
Selecting
and
re‐housing
preservation
copies

Document
Storage
 Metal
Edge
 S15510
 10
@
6.85
 $68.50

Cases:
Safecote
Acrylic

Blue‐Grey
Exterior

(15
1/4W
x
10
1/4H
x

5D)

Dividers
for
document
 Metal
Edge
 DD11
 2
@
12.45
 $24.90

cases
and
storage

cartons
(letter
size)

Bond
Paper
Premalife
 Gaylord
 WW‐ 1
@
59.95
 $59.95

20
lb
32
x
40”
Long
 PB3240

Grain
Pkg
50
White

Rare
Book
ID
Strip
 Gaylord
 WW‐RB25
 1
@
11.55
 $11.55

With
Tab
1
1/2”
x
5”

3.
Re‐housing
the
browsing
copies

Zip
Lock
Bags
2
mil
 Gaylord
 WW‐Z810
 2
@
33.19
 $66.38

8W
x
10”H
Pkg
100

Zip
Lock
Bags
2
mil
 Gaylord
 WW‐Z1013
 2
@
56.79
 $113.58

10W
x
13”H
Pkg
100

4.
Re‐housing
the
browsing
collection

Plastic
Storage
File
 Gaylord
 WW‐5202‐ 100
@
5.25
 $525.00

Closed
10
1/2H
x
4W
 01

x
7
1/2"D
Black

Label
Holders
Self‐ Gaylord
 WW‐61‐388
 9
@
2.69
 $24.21

Adhesive
w/Inserts
2

1/8
x
3”
12/Pkg

5.
Monitor
temperature
and
humidity

Digital
Hygrometer
1
 Gaylord
 WW‐1546
 1
@
29.59
 $29.59

1/2H
x
2
1/2W
x

1/2"D

6.
Replace
or
seal
shelving

Marvelseal
470

48”
x
 Gaylord
 WW‐M4750
 1
@
95.95
 $95.95

50
Ft
3”
Core


8
These
vendors
are
suggested;
ZAPP
may
use
alternate
vendors,
provided
preservation
guidelines

for
the
project
are
followed
as
detailed
in
plan.

8



H e a t h e r 
 D a v i s 

2337
12th
Avenue
East
|
Seattle,
WA
98102‐4015

(206)
755‐4837

hcddavis@mac.com
 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


Frame
Sealing
Tape
 Gaylord
 WW‐ 1
@
25.29
 $25.29


Pressure
Sensitive
1
 FST1000

1/4"
x
1000”
White



Date
 Phase
 Description

April
2009
 • Training
of
Librarian
and
ZAPP
 Initial
training
session
for

interns/volunteers
 interns
and
volunteers
to

provide
an
overview
and

introduction
to
zine

preservation.

April‐May
2009
 • Reduction
or
elimination
of
 Seal
windows
with
UV
film

exposure
to
ultraviolet
light
 or
modify
lighting.


April‐June
2009
 • Selecting
and
re‐housing
 Weed
collection
for


preservation
copies
 preservation
copies
and
re‐
• Re‐housing
the
browsing
 house
browsing
copies
in

copies
 bags.


June
2009
 • Interim
report
due
 Archives
consultant


compiles
interim
report.

July
2009
 • Training
of
Librarian
and
ZAPP
 Possible
second
training

interns/volunteers
 session
for
interns
and

volunteers
to
provide
an

overview
and
introduction

to
zine
preservation.

June‐Dec
2009
 • Selecting
and
re‐housing
 Weed
collection
for

preservation
copies
 preservation
copies
and
re‐
• Re‐housing
the
browsing
 house
browsing
copies
in

copies
 bags.


Nov‐Dec
2009
 • Selecting
and
re‐housing
 Weed
collection
for


preservation
copies
 preservation
copies
and
re‐
• Re‐housing
the
browsing
 house
browsing
copies
in

copies
 bags.
Seal
shelving
or
line

• Replace
or
seal
shelving
 with
Marvelseal
470.















9



H e a t h e r 
 D a v i s 

2337
12th
Avenue
East
|
Seattle,
WA
98102‐4015

(206)
755‐4837

hcddavis@mac.com
 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


E. Bibliography


Balloffet, Nelly, Jenny Hille, and Reed A. Judith. Preservation and conservation for
libraries and archives. 4. Edited by Judith A. Reed. Chicago, Illinois: American Library
Association, 2005.

Banks, Paul N., and Pilette Roberta. Preservation: issues and planning. 4th. Chicago,
Illinois: American Library Association, 2000.

Leventhal, Anna. ""The politics of small: strategies and considerations in zine

preservation"." Graduate Student Panel: Preservation of New Media. 2006.
http://www.docam.ca/en/?p=59 (accessed March 7, 2009).

Library of Congress. Preserving works on paper. 12 1998.

http://www.loc.gov/preserv/care/paper.html (accessed March 7, 2009).

—. Technical information (American Memory from the Library of Congress).

http://lcweb2.loc.gov/ammem/about/techIn.html (accessed March 8, 2009).

Northeast Document Conservation Center (NEDCC). Preservation 101: preservation

basics for paper and media collections. 2006.
http://unfacilitated.preservation101.org/loggedin.asp (accessed March 7, 2009).

Schwenk, Kim. Zine capsule: zine collecting for the future. Encinitas, California: Grrrl
Zines A-Go-Go, 2008.

Smithsonian Institution. Museum Conservation Institute: Taking Care.

http://www.si.edu/mci/english/learn_more/taking_care/index.html (accessed March 7,
2009).

—. Taking Care. http://www.si.edu/mci/english/learn_more/taking_care/index.html

(accessed March 7, 2009).

University of Delaware Library. Mold in the Library. March 16, 2009.

http://www2.lib.udel.edu/Preservation/mold.htm (accessed April 6, 2009).

Zine Archives and Publishing Project (ZAPP). Zine Archive.

http://www.hugohouse.org/house/zapp/ (accessed April 3, 2009).

10



H e a t h e r 
 D a v i s 

2337
12th
Avenue
East
|
Seattle,
WA
98102‐4015

(206)
755‐4837

hcddavis@mac.com
 Preservation
Plan

Zine
Archives
and
Publishing
Project
(ZAPP)


F. Appendix


11



H e a t h e r 
 D a v i s 

2337
12th
Avenue
East
|
Seattle,
WA
98102‐4015

(206)
755‐4837

hcddavis@mac.com