Planning Documentation

Vegetarian Society Recipe Card Project

Names: Patrick Gouldsbrough

Production Schedule
Week 1 Wednesday Divide tasks and roles up, making sure everyone has an equal amount to achieve. If someone has too much work to complete, while another person has little to complete, the overall quality could be compromised. Select the Italian landmarks for the recipe card Edit the copy for my recipe cards. This should be done first, due to it been important to generate the te t before adding it to the cards. The editing of the te t will include! making the le is simpler, due to the mass market audience I am trying to target. This may include the reduction of "argon#slang words. $hile slang words are very informal, some regions may not have heard of particular words, so "argon and specialist terms will be reduced where necessary.

Friday Start to develop the layouts of some of the cards, getting the positioning right. The reason this was not done in the test print was that I developed the card in rectangular form, instead of landmark form, due to technological restraints. The layouts may need to be reviewed because some shapes have less space than a rectangle and therefore the cad layout may need to be reviewed and altered %which will then be noted in the evaluation&.

Week 2 Monday 'ow the layouts are converted to the shapes, put all of the content on the recipe card. This includes the bo es, the titles and the main body. The photography will have to wait until it has been generated, which will be carried out on the Tuesday and Thursday of week (.

Wednesday )eview the images that were captured on Tuesday, and add them to the relevant recipe cards. The other images will have to wait to be added on *riday, after been generated on Thursday. +y the time I have looked through them, put post,production techniques and added them to the cards, production on $ednesday may have concluded.

Friday )eview the photographs that have been taken on Thursday. -fter that, I will add these images to the recipe cards, before sending them for printing. If I get time, a test print will be carried out on this *riday, if not it will be carried out on *riday, "ust before the final print.

Week 3 Monday The final print will be carried out on this day - check of the cards will then follow. If any problems have occurred, time S./01D be available to alter the final cards %if necessary&. This will include! 2. 3hecking the cards are of high quality %the images have been converted to card version to a high standard (. 'o malfunction has occurred, which blurs or discolours the cad in any way 4. The card complies with the 5egetarian Society brief, is everything on the card that they asked for6 Even though this should have been checked before the print stage, it7s better to notice it, rather than losing out on profits after the event.

Risk Assessment Personnel Date/Time &ocation Photography and production team Tuesday !th April "#$ and Thursday #st %ay "#$ 'itchen

(a)ard

Person*s+ / ,-uipment at Risk

Risk Control Taken Make sure the ovens and hobs are turned off and that you or the personnel members dont touch them after the cooking of the products. Make sure all knives are away after the cooking has been completed also make sure you have full control and concentration when handling a knife. Make sure the tripod is stored safely when not in use. Personnel members could trip and fall onto hot surfaces or the floor" which result into in#ury and potentially a lawsuit. Make sure the strap of the camera goes round the person eel members neck at all times.

Burning yourself

Personnel/myself

Cutting yourself

Personnel/myself

!ripping over a tripod

!ripod and personnel

$ropping of the camera

Camera

.hat (ealth and Sa/ety legislation might you need to consider in this project0 Health and safety act (1974) $hile this concentrates on harmful substances which won7t be involved in this pro"ect, it also covers the general wellbeing of a person in work and school. 'ot much of this is relevant to the above ha8ards, but should be kept in mind so the shoot in the kitchen is carried out safely. In this pro"ect, as long as I keep an eye on the equipment, this legislation shouldn9t affect me. In industry, it would apply, however, only to workers that come into contact with darkrooms and handle substances when developing their own photographs. Pro!ision and use of "ork e#ui$%ent re&ulation (199') This regulation is relevant to this risk assessment and will need to be considered. This act mentions

whether equipment is suitable for the intended purpose, which links to the section about condition of the equipment. This section poses questions such as! Is the equipment safe to use6 If it7s starting to become faulty, will it deteriorate6 These are some of the questions that I will have to ask myself before embarking on my photography shoots. The last piece from this act that is relevant to this pro"ect is about the person using the equipment. It says that people who have had adequate training with the equipment can only use this. I have received sufficient training with the DS1) to carry out the capturing of my photography in this pro"ect. This regulation doesn7t "ust protect the users, it protects equipment too, it filters out the people that will misuse the equipment, and so it won7t get damaged. In terms of links to industry, it spans quite far. This equipment may range from such things as cameras to computer#:ac software. This legislation therefore lets employers review whether they have the correct personnel working on their equipment and that they are trained for it. The employees also know the requirements; so will have to receive the training, while questioning if the equipment is safe and fit for purpose.

()his infor%ation "as e*tracted fro% %y +nit ,7 "ork- )he sa%e a$$lies to this $ro.ect/ so the sa%e "ritin&/ "hich "as "ritten in %y o"n "ords/ is still rele!ant- 0a%e $laces ha!e 1een chan&ed to %ake it rele!ant to the $ro.ect-

Risk Assessment Personnel Date/Time Printer %onday 1th %ay "#$

&ocation

Printing company

(a)ard

Person*s+ / ,-uipment at Risk

Risk Control Taken Make sure the printer gets regular breaks" which will enable the printers to have a decrease in time in which they come in to contact with harmful substances. Make sure the personnel members wear protective gloves and that they have someone watching over them (possibly a second printer personnel member).

%a&ardous chemicals come into contact with printers

Printer personnel member

'ingers could get stuck in machinery

Printer personnel member

.hat (ealth and Sa/ety legislation might you need to consider in this project0

)he health and safety re&ulations fro% the last risk assess%ent "ill 1e rele!ant/ "hich are2
Health and safety act (1974) $hile this concentrates on harmful substances which won7t be involved in this pro"ect, it also covers the general wellbeing of a person in work and school. 'ot much of this is relevant to the above ha8ards, but should be kept in mind so the shoot in the kitchen is carried out safely. In this pro"ect, as long as I keep an eye on the equipment, this legislation shouldn9t affect me. In industry, it would apply, however, only to workers that come into contact with darkrooms and handle substances when developing their own photographs. Pro!ision and use of "ork e#ui$%ent re&ulation (199') This regulation is relevant to this risk assessment and will need to be considered. This act mentions whether equipment is suitable for the intended purpose, which links to the section about condition of the equipment. This section poses questions such as! Is the equipment safe to use6 If it7s starting to become faulty, will it deteriorate6 These are some of the questions that I will have to ask myself before embarking on my photography shoots. The last piece from this act that is relevant to this pro"ect is about the person using the equipment. It says that people who have had adequate training with the equipment can only use this. I have received sufficient training with the DS1) to carry out the capturing of my photography in this pro"ect. This regulation doesn7t "ust protect the users, it protects equipment too, it filters out the people that will misuse the equipment, and so it won7t get damaged. In terms of links to industry,

it spans quite far. This equipment may range from such things as cameras to computer#:ac software. This legislation therefore lets employers review whether they have the correct personnel working on their equipment and that they are trained for it. The employees also know the requirements; so will have to receive the training, while questioning if the equipment is safe and fit for purpose.

So%e other re&ulations/ "hich "ere co!ered in unit ,7 are rele!ant to the $rinter risk assess%ent of this $ro.ect- )hey are as follo"s2
3ontrol of su1stances ha4ardous to health (35SHH) (2662) -s the name suggests, substances are involved heavily in this act, which will be relevant to this pro"ects situation. This act helps control employees e posure to substances, which in turn, keeps them safer and healthier. In industry, it would only apply to workers that operate in darkrooms and printers.

()his re&ulation has 1een taken fro% the docu%ent 7unit ,7 8 )ask 9 risk assess%ent shoot 1:/ it:s 1een a%ended to %ake it rele!ant for this task/ 1ut %ost of it is rele!ant/ "hich is "hy ;:!e ke$t it %ostly the sa%e and not re "ritten it-

Responsi2ilities
)ea% %e%1ers2 <es$onsi1ilities2

)esearch

They have to research e isting products, look at the market and interpret where our product will fit in certain markets, or will it ft in a new market6 )esearch will also try and give us ideas about demographics and numbers for vegetarians, however, this was done early in the process and researchers won7t be required at the production stage. The editorial body#bodies will review the recipe cards, picking out typos and faults with the recipe card. Doing this will ensure the final product is completed to the highest possible standard.

Editorial

Design

<hotographic <roduction

<rinting

:arketing and Distribution

Sales

The design team will decide#suggest colours, fonts, layouts and images for the overall layout. Due to me hiring the personnel, they will be high quality professionals, due to me wanting a high quality product, not "ust a product which "ust fulfils a purpose. This personnel member will be in charge of capturing the images for my recipes cards, while capturing pictures for the adverts and logos %if required&. This is one of the biggest responsibilities for a personnel member in this pro"ect. This group will collate everything g together %te t, layout, colours, images& and put it on the initial card, before sending it to editorial for review. This will be contracted out to another company, but this personnel member is still included in the pro"ect. This personnel member is responsible for printing, along with test prints. $hile the printer won9t mind about the final product, he9ll want the quality to be good, due to him getting paid for this "ob. This member of the team will decide on which markets this product will be fitted into, before trying to sell it %preferably in bulk& to companies and originations. Distribution is in charge of sending these cards to the companies. This responsibility seems insignificant in the overall pro"ect, but if this distribution is late, a decrease in the payment may be received. 1ike marketing, they will decide on the market to put the product in, but unlike marketing, they will actually be responsible for selling the product first hand. This could be in different forms, including! pitching the idea, meeting customers face to face or selling on the internet %=ust a few ways of selling this type of product&.

Contingency
<isk to $ro.ect 3ontin&ency $lan

<ersonnel members aren7t here on given days

The landmark shaped cards doesn7t fit all the content on, compared to the rectangular test card. The photographs don7t get captured on the Tuesday or Thursday of $eek ( The test print on the $ednesday of week ( is not carried out

The locations or equipment isn7t available on the day in which I require it

If this is the case, two things can be done about this! 2. The personnel member completes the work in their own time, due to them knowing the small time scale we have, we cannot afford to let personnel have e tra time on the schedule (. -nother personnel member completes the tasks assigned to the member that7s off. +oth of these scenarios wouldn7t mean the timescale is affected and the production stage will be completed in ( weeks. - change of either landmark or content will have to be made. This task was assigned to the $ednesday of $eek 2, but if needed, the *riday could be used for this also, but all other tasks assigned for *riday must be completed also. If this is the case, the images will have to be generated on other days of the week, when I have time. 1ike stated in a previous solution, the timescale is so small that nothing can be pushed back or moved to the final day of production. 1ike I wrote in my schedule, this test print can be completed on the :onday of week %the final day&, "ust before the final print. The equipment will be either sourced from elsewhere and then used to my needs or the same equipment will be arranged to be used on the nearest possible day. This could require me to work on my days off or weekends, but the short pro"ect time doesn7t leave much choice and doesn7t leave much room for contingencies. This will be one of the trickiest contingencies to try and accommodate, due to me having to make the recipe again, in order to photograph it. .owever, the photography must be carried out to complete this pro"ect to a high standard, so I will take the photographs at the end of a production day %$eek ( , $ednesday#*riday&. If this does happen, it will transpire that my overall product will suffer. .owever, it all depend sat what stage the work got lost. If it7s at the start of the production stage, it7s still possible to make a high quality product. /n the other hand, if it7s on the final day, the chances of making the product to a high standard is very slim. To avoid this, I will back my work up every time I get the chance and save it on at least two computers at a given time. .owever, should this scenario happen, I ill try and 7re,build7 the product in every moment of spare time I have %i.e. days off and weekends&

I don7t capture the photographs I want I manage to lose all my work through a mass error

3udget

4tem $esigners 0ocations (advertising)

Time needed /or *+ hours . hours

Cost per item/hour

Num2e r Total ,-+ . ,/++.++ ,*+ 1 * .1++ -++ .1++ .1++ 8ppro ; -++ ,.++.++ ,.31+.+ + ,+.++ ,631.++ ,+.++ ,1.++ ,*6+.++ ,*-+.++ ,-1+.++

2ffice space *1 hours Photography e4uipment 5 hours Printing cards - hour Computers Paper (planning) 0aminating 9mbossing :ngredients
Personnel members who will fit into the roles of< photographer" editorial" researcher" production" sales" design and marketing

,31.++ ,+ (hire from college) ,+.*1 ,+ (use at college) ,+.+1 per sheet ,+.+6 per card ,+.+/ per card 8verage of ,-.1+ per item

-1 hours 7/8 - hour - hour 7/8

*+ hours

,6

3 Total

,-"-*+.+ + ,3*=+.+ +