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    DOPT On Warning

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    K RAGAVENDRAN
    The document clarifies the effect of warnings, letters of caution, and reprimands on the promotion of government servants. It states that (1) warnings do not constitute a penalty and will not bar promotion, though warnings kept in personal files can be responded to; (2) only formal penalties under the CCS Rules can be imposed, not warnings; and (3) promotion cases will continue to be regulated by existing rules on pending disciplinary proceedings and imposed penalties.

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    DOPT On Warning

    Uploaded by

    K RAGAVENDRAN
    8K views3 pages
    The document clarifies the effect of warnings, letters of caution, and reprimands on the promotion of government servants. It states that (1) warnings do not constitute a penalty and will not bar promotion, though warnings kept in personal files can be responded to; (2) only formal penalties under the CCS Rules can be imposed, not warnings; and (3) promotion cases will continue to be regulated by existing rules on pending disciplinary proceedings and imposed penalties.

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    DOPT Orders on effect of warning on Promotions

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    DOPT on Warning

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    The document clarifies the effect of warnings, letters of caution, and reprimands on the promotion of government servants. It states that (1) warnings do not constitute a penalty and will not bar promotion, though warnings kept in personal files can be responded to; (2) only formal penalties under the CCS Rules can be imposed, not warnings; and (3) promotion cases will continue to be regulated by existing rules on pending disciplinary proceedings and imposed penalties.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    8K views3 pages

    DOPT On Warning

    Uploaded by

    K RAGAVENDRAN
    The document clarifies the effect of warnings, letters of caution, and reprimands on the promotion of government servants. It states that (1) warnings do not constitute a penalty and will not bar promotion, though warnings kept in personal files can be responded to; (2) only formal penalties under the CCS Rules can be imposed, not warnings; and (3) promotion cases will continue to be regulated by existing rules on pending disciplinary proceedings and imposed penalties.

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    No. 11012/6/2008-Estt.

    (A)
    Government of India
    Ministry of Personnel, Public Grievances and Pensions
    (Department of Personnel and Training)

    North Block,
    New Delhi,
    Dated the i July, 2008
    h

    Subject: CCS (CCA) Rules, 1965 - Promotion to a higher Grade or post -


    Clarifications regarding effect of warnings etc. on promotion.

    The undersigned is directed to refer to the DOPT's a.M. No. 22011/2/78-


    Estt. (A) dated 16th February, 1979 on the above mentioned subject and to say
    that at present, administrative devices like warning, letter of caution, reprimand
    etc. are being used by the various administrative Ministries/Departments for
    cautioning the Government servants against such minor lapses as negligence,
    carelessness, lack of thoroughness and delay in disposal of official work. with a
    view to toning up efficiency or maintaining discipline. These administrative
    actions do not, however, constitute any of the penalties specified in rule '11 of
    the CCS (CCA) Rules, 1965. Doubts have often been raised about the actual
    effect of such informal administrative actions as warning, letter of caution and
    reprimand on the promotion of a Government servant.

    2. In this connection, the existing provisions regarding the effect of warning


    etc. as distinguished from Censure on promotion are reiterated and clarified as
    follows :-

    (i) There is no objection to the continuance of the practice of issuing


    oral or written warnings. However, where a copy of the warning is
    also kept on the Confidential Report dossier, it will be taken to
    constitute an adverse entry and the officer so warned will have the
    right to represent against the same in accordance with the (~xisting
    instructions relating to communication of adverse remarks and
    consideration of representations against them.
    (ii) Warnings, letters of caution, reprimands or advisories
    administered to Government servants do not amount to a penalty
    and, therefore, will not constitute a bar for consideration of such
    Government servants for promotion.
    (iii) Where a departmental proceeding has been instituted, and it is
    considered that a Government servant deserves to be penalized
    for the offence/misconduct, one of the prescribed penalties may
    only be awarded and no warning recordable or otherwise, should
    be issued to the Government servant.
    (iv) The term 'empanelment' occurring in para 1 of DOPT's O.M. No.
    11012/11/2007 -Estt. (A) dated 14.12.2007 relating to guidelines
    on grant of vigilance clearance does not cover cases of
    promotion. Cases of promotion of Government servants during
    the pendency of disciplinary proceedings would be regulated by
    DOPT's O.M. No. 22011/4/91-Estt. (A) dated 14.09.1992, O.M.
    No. 22012/1/99-Estt. (D) dated 25.10.2004 and after imposition of
    any of the prescribed penalties as per a.M. No. 22034/5/2004-
    Estt. (D) dated 15.12.2004.

    3. All Ministries/Departments are, therefore, requested to keep in view the


    above guidelines while dealing with cases of promotion of the Government
    servants.
    I~/
    /1 I
    { .}r:(.:<L1····
    (P. Praofiakaran)
    Deputy Secretary to the Government of India

    1. Comptroller and Auditor General of India, New Delhi.


    2. Union Public Service Commission, New Delhi.
    3. President's SecretariaWice President's Secretariat/Prime Min~ster's
    Office.
    4. Cabinet Secretariat, Rashtrapati Bhawan, Ne.w D~
    5. Election Commission of India, New Delhi.
    6. Central Vigilance Commission, New Delhi.
    7. Central Bureau of Investigation, New Delhi.
    8. All Union Territory Administrations.
    9. Chief Secretaries of all State Governments and UT Administration.
    10. Lok Sabha Secretariat/Rajya Sabha Secretariat.
    11. All attached and subordinate offices of the Ministry of Personnel,
    Public Grievances and Pensions.
    12. All officers and Sections of Ministry of Personnel, Public Grievances
    & Pensions.

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