Microsoft Excel Booklet: With One or More Worksheets. A Worksheet (Sheet1) Is Your Work Area
Microsoft Excel Booklet: With One or More Worksheets. A Worksheet (Sheet1) Is Your Work Area
Microsoft Excel Booklet: With One or More Worksheets. A Worksheet (Sheet1) Is Your Work Area
We will now be looking at the spreadsheet portion of Microsoft Office. You can use Excel to organize, analyze
and attractively present data such as a budget. As you go through this booklet, follow the instructions very
carefully and answer the questions on your master handout.
GETTING STARTED
Even though the work area looks quite similar, it is organized differently.
Along the top, there are the letters starting at A, these letters are headings for the columns.
Along the left side, there are numbers starting at 1, these numbers are labels for the rows.
The intersection of a row and column is called a cell and they are referred to in a similar manner as
locations in the game battleship. For example, the active cell right now is A1.
The line below the toolbar is called the formula bar. It tells you what cell you are on and the contents of
that cell.
The cell is 8.43 characters wide (8.43 is the default column width).
Press the right arrow key 30 times. Note the columns that come after Z.
Move to cell A1 (beginning of file) quickly (same as Word Processing).
From the Edit Menu, select the Go To option.
For References, type L150. Click ok.
Note: There's a short-cut to get the Go To dialogue box, because it is so useful.
Press the F5 key.
Type G66. Press the Enter key.
Note: This can also be done by clicking the Name box, typing the cell reference, then press Enter.
Note: There are 256 columns and 65 536 rows available in a worksheet.
Answer questions 1 to 10 on your master handout.
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CELL CONTENTS
The first character entered into a cell determines the status of the cell.
LABELS
Labels are text entries that are used to make the spreadsheet easier to read and understand. An example
would be titles for your columns or your name.
VALUES
Values are another type of cell content. Values include numbers and formulas. A cell contains a value when
a number or one of the following symbols (+ - . = $) is typed as the first character in the cell.
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COPYING A FORMULA
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SORTING ROWS
BUILT-IN FUNCTIONS
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FIXING IT UP
The following six changes make the spreadsheet look better.
CHANGING NUMBER FORMAT
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ADDING A BORDER
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EDITING CELLS
Now, the layout looks pretty good; it should look just like the following (except for the name of course):
Mark
Out Of
Percent
22
44
23
25
25
50
30
45
88.0%
88.0%
76.7%
55.6%
Average:
Highest:
Lowest:
77.1%
88.0%
55.6%
# of Tests:
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Excel Booklet
CLEARING CELLS
AUTO FORMATS
Below is a list of common errors that might appear in a cell with a value and a reason for each error.
#### means the column is too narrow for the values.
#NAME? means a cell name is incorrect (ie. AQ instead of A3).
#REF! means a cell you are referring to in a calculation has likely been deleted.
#VALUE! means a cell you want to use in a formula is probably a label.
Answer question 35 on your master handout.
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Excel Booklet
Rate
13%
13%
13%
13%
13%
13%
13%
13%
13%
13%
Time
4
4
4
4
4
4
4
4
4
4
Interest
$ 52.00
$ 104.00
$ 156.00
$ 208.00
$ 260.00
$ 312.00
$ 364.00
$ 416.00
$ 468.00
$ 520.00
Click on the + next to Page 1 to add a new worksheet tab at the bottom
Right click the Sheet2 tab and select Rename from the pop-up menu
Rename the worksheet Page 2 and press enter
Starting in cell A1, enter the headings (Principal, Rate, Time, Interest)
Move to cell A2.
Type 100. Press the Enter key.
Highlight cells A2 to A11.
From the Edit menu, select the Fill option. Select Series.
For Step value, type 100. Click ok.
Note: A Fill Series is used when there is a list of sequential numbers, dates, times, or text.
Move to cell B2.
Type 13%. Press the Enter key.
Note: Instead of typing the percent (13%), this could have been entered as a decimal (0.13).
Highlight cells B2 to B11.
From the Edit menu, select the Fill option. Select Down.
Note: Since cell B2 was a number and not a formula, the number filled down.
Note: This can also be done by dragging the fill handle over the other cells.
Move to cell C2.
Type 4. Press the Enter key.
Move to cell C2.
Grab and drag the fill handle (square in bottom right corner of cell) from this cell down to cell C11.
Move to cell D2.
Type: =a2*b2*c2. Press the Enter key. This is the formula for simple interest (I=Prt).
Highlight cells D2 to D11 (or drag fill handle).
Notice that the first cell highlighted contains the formula.
From the Edit menu, select the Fill option. Select Down.
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Excel Booklet
Exercise:
Create a similar Simple Interest Chart on a new worksheet Page 3, except this time use:
Principal
Rate
Time
always $700.00
always 12%
1, 2, 3, 4,...30 (Use Edit/Fill/Series)
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