Ministry Project - Career Day

Project Summary Sheet
Project: Career Day

Project Lead: Deacon Andre King
Event Date:
March-April timeframe
Background: 2014 marks the first of what we hope to be an annual event.

The Mens Ministry organizes a career day for the youth of the church. The exact
date can vary, but the first one occurred in March. It should probably continue in
the March-April timeframe, given the other activities on both the church and the
men's ministry calendar. The goal is to introduce the youth to the many ways they
can be successful and happy in the pursuit of a career. Adult members of the
church volunteer to participate in a series of panels that are grouped in to themes.
For example, the law enforcement panel might include judges, police and lawyers.
After a brief introduction by the career day host, a facilitator or the panel, members
of the Panel are given a set time to introduce themselves, describe their career and
provide other information they believe will help the youth better understand the
skills it takes to be successful in each panel member's career. Students are
encouraged to ask questions. Depending on the number of panels, this event can
last 6 hours or more. The project lead is challenged to find creative ways to reduce
the time without reducing quality. Keeping panel discussions on schedule will be
key. Kids will receive a light breakfast in the morning consisting of pastries, fruits,
juices and water. The lunch consists of cold cut sandwiches, chips, fruit and drink
and perhaps cookies.
The project lead is responsible for setting the date, identifying panel members,
organizing the agenda, providing food, publicizing the event and ensuring the event
is well executed. While the lead has overall responsibility, you are encouraged to
identify that you can delegate some of the work too. Project Lead reports progress
in the meetings leading up to the event. At the conclusion of the event, the lead
also reports the results at the next ministry meeting.
Required Tasks
Ite
m
Task
Respons
ible
Identify a project lead
Deacon
Andre King
Contact Sister Ragland to Identify a date that

does not conflict with other church activities
Request volunteers to sit on panels (the church
business directory might be a resource for
finding volunteers)
Request volunteers to help with setup, serving
breakfast, and providing general support
throughout the day.
Finalize agenda/program for the weekend and
print sufficient copies. Consider adding the
3
4
5
Due
Date

Project: Career Day
agenda to the church bulletin prior to the event
to spark interest.
Organize the day and create an agenda for
panel participation.
Encourage parents to sign kids up in advance to
establish a head count for planning meals and
any handouts.
Develop a grocery list if you plan to prepare
breakfast and lunch. Develop a cost estimate
for meals if you plan to have them catered, and
coordinate with the treasurer to ensure funds
are available.
To aid potential panel members in preparing for
their discussion/presentation, develop a list of
topics/discussion points they can use to
formulate what they intend to say.
Identify a facilitator to introduce the panel,
encourage student participation and keep the
panel on a schedule
Identify someone that will pick up the food and
oversee meal prep, hand out.
Identify someone that will assist with room
setup in the morning and clean up at the end of
the day.
After the event, solicit feedback from attendees
about ways to improve next year.
Add missing tasks to this list to make it easier
for next years project lead.
Brief the ministry at the next meeting
summarizing the event
6
7
8
10
11
12
13
14
15
Status Report to the Ministry: Beginning 2 months before the

event
Support Required:
Materials:
People:
Breakfast, lunch, plates, plastic ware, cups, napkins,

Student Handouts, pencils
o
o
o
Need at least X church members to:

Setup the room(s)
Prepare/hand out meals
Facilitate panel(s) discussions
Post Event Activities (Closeout):
Report three things that went well.

2

Project: Career Day
Report three things that could be improved

Update this project summary sheet by adding any missing tasks or materials
so that the next project manager can learn from it.

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Project Summary Sheet

Project: Career Day

Background: 2014 marks the first of what we hope to be an annual event.

Identify a project lead

Contact Sister Ragland to Identify a date that

Project Summary Sheet

Status Report to the Ministry: Beginning 2 months before the

Breakfast, lunch, plates, plastic ware, cups, napkins,

Need at least X church members to:

Post Event Activities (Closeout):

Report three things that went well.

Project Summary Sheet

Report three things that could be improved

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