Block Disaster Management

Training Manual

DISASTER RISK MANAGEMENT

(Training Guide)

GoI-UNDP Disaster Risk Management Programme

Mira/TrgManual/Block Disaster...
 CONTENTS
Page

Chapter - I 4
Introduction
Background

Chapter - II 7
§ What is Disaster?
§ Types of Disaster
§ History of Disaster in India
§ Participatory Rural Appraisal [PRA]
§ Things to be indentified in the mapping process

Chapter - III 13
Disaster Risk Management Programme

Chapter - IV 16
Training Modules for all the Levels
A. Orientation of Block Disaster Management Committees
B. Training of School Teachers
C. Training of PRIs
D. Training of Trainers for Disaster Management Teams

Chapter - V 21
Block Control Room

Chapter - VI 23
Conclusion
Evaluation of the Manual

Chapter - VII 24
Do’s and Don’ts
This training manual is basically a guide for the trainer at the Block level. It mainly
focuses on four different trainings that are to be carried out at this level. The four
trainings are:

1) Training of the Block Disaster Management Committee [BDMC]

2) Training of the Gram Panchayat Disaster Management Committee [GPDMC]
3) Training of Village Volunteers
4) Training of the Disaster Management Team members

We have tried our utmost to fulfill all the needs of a trainer.

Thanks to OSDMA, CRS, LWS, CARE, OXFAM, CONCERN, EFFICOR, CYSD who
have taken special interest and have given their valuable suggestion and inputs while
preparing this manual.
 Block Disaster Management Training Manual

CHAPTER I

Introduction:
Background:

The Indian sub-continent is highly prone to natural disasters; floods, droughts,

cyclones and earthquakes are a recurrent phenomenon in India. Susceptibility to
disasters is compounded by frequent occurrences of manmade disasters such as fire,
epidemics etc. The changing topography due to enviourmental degradation has also
increased the vulnerability of the country.

The Indian coastline, spread over by 8041 kilometres is exposed to tropical

cyclones arising in the Bay of Bengal and Arabian Sea. The population on the bank of
Bay of Bengal, are horribly haunt by regular natural disasters like flood and cyclone
round the year, leading to immeasurable loss of lives and properties. Even today, the
people of the coastal areas are thunder stricken by remembering the terrible disaster
they experienced during the recent past. Even now, the suffering and hardship, which
broke down the backbone of socio-economic fabric of the affected people during the
super-cyclone, has remained as a scar mark in their mind as well as others who were
affected partially by this devastating natural calamity. All their aspirations for family
welfare, personal comforts and community security in the future have created a question
mark in their mind. They are in a state of panic stricken for the coming days. Insecurity,
unwanted and apprehensiveness has captured the mind of people inhabitating in the
coastal districts. Besides, natural calamities and man-made devastations have for
shaken the mental tranquillity and financial stability of the people. If we analyse the
socio-economic impact on these people, we find a state of frustration in personal life,
selfish individualistic attitude, a materialistic, cultural atmosphere, increase of criminal
habits and migration to urban pockets have taken place as a side effect of these
natural calamity

A major segment of Indian populations live in rural areas. The abject poverty,
agriculturally and industrially underdeveloped region encompass the rural masses that
face the various calamities all through the year. The negligible purchasing power of
the people fails to fetch the basic needs of livelihood unlike the urban masses. In spite
of providing all the facilities like road, bridge, school etc. the real development will be
a distant dream unless and until the people themselves shoulder the management
responsibility. Each and every disaster like flood, cyclone, drought, sunstroke etc.
mostly affect the rural mass and they become the ultimate looser. So it’s very essential

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to form various disaster management teams at all levels to coordinate during different
hazards starting from village to state level and discusses the management and mitigation
strategies and processes in details. Last but not the least, a training curriculum
mentioning, in detail, about the post training responsibilities of each working committee
or disaster management teams at the time of disaster should be prepared.

The success of the village level training depends mostly on the Panchayat level trainees
involving the Sarpanch, Government officials at the Gram Panchayat level, Ward member,
Youth clubs and Mahila Samiti members who play an active role in preparing the Gram
Panchayat Disaster Preparedness and Mitigation Plan. After completion of the training,
the block trainee will collect all the details information of the block through Gram
panchayat and village level committee. They will analyses the data and discuss with
the block in consulation management committee regarding the planning and
programming of the disaster mitigation strategies.

The members of block level committee include Chairman Panchayat Samiti,

Block Development Officer, Sarpanch of different Panchayats, and local voluntary
organizations. The Block Disaster Management Committee will be responsible for
preparing the Block Disaster Preparedness and Mitigation Plan.

District Disaster Management District Disaster Preparedness

Committee [DDMC] and Mitigation Plan

Block Disaster Management Block Disaster Preparedness and

Committee [BDMC] Mitigation Plan

Grampanchayat Disaster Grampanchayat Disaster

Management Committee [GPDMC] Preparedness and Mitigation Plan

Village Disaster Management Village Disaster Preparedness and

Committee [VDMC] Mitigation Plan

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 Block Disaster Management Training Manual

Keeping in view these objectives, the curriculum for a training programme has
been thought of, which would be important in Block, Gram Panchayat and Village level
to equip the people to face and overcome natural disasters easily.

This training programme has been contemplated keeping in view of disaster

management measures by other organizations so that people can be conscious and
cautious before, during and after the calamity. The major thrust of this programme is
to prepare the people to face the disaster boldly and effectively.

The trainers who take this curriculum as their guideline should think and consider
that realistic approach, creative idea, working experience and appropriate place for
which the programme is meant must be the prime objective. This is the best method
to equip people with full of confidence and hope.

We hope and firmly believe that the training programme would impart tangible
awareness among the people to combat natural calamities in block level as well as
in the organizations, institutions and individual level.

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CHAPTER-II

What is Disaster?
Disaster is an impulsive event causing wide spread devastation to life and
property. The damage caused by disaster is immeasurable and varies with
varieties with the geographical location, climate and the type of the earth surface.
This influences the mental, socio-economic, political and cultural state of the
affected area. Generally, disaster has the following effects in the concerned
area.
1. It completely disturbs the normal day to day life
2. It negatively influences the emergency systems.
3. Normal life process deteriorates
4. Fundamental needs like food, shelter, health etc are affected.
Types of disaster
Generally, disasters are of two types
1. Natural.
2. Man made
Basing on the estimation of devastation, these are further been classified
a. Major natural disaster
b. Minor natural disaster
Like wise
1. Major man-made disaster
2. Minor man-made disaster

Major natural disasters Minor natural disasters:

• Flood • Cold wave
• Cyclone • Snow fall
• Drought • Thunder storm
• Earthquake
• Sunstroke

Major man-made disaster: Minor man-made disaster:

• Setting of fires • Road and train accidents
• Epidemic • Accidents due to festivals
• Deforestation • Food poisoning or
• Pollution due to use of poisoned food
prawn cultivation • Death due to excessive drink
• Chemical pollution. • Industrial disaster/ crisis
• Rehabilitation
• Acid rain
• Riots
• Environmental pollution
• War

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History of Disasters in India:

The unique geo-climate conditions of the Indian sub-continent make this region among
the most vulnerable to natural disasters in the world. Disasters occur with amazing
and frequency and while the community at large has adapted itself to these regular
occurrences, the economic and social costs continue to mount year after year.

The Indian sub-continent is highly vulnerable to Drought, Floods, Cyclones and

Earthquakes, though Landslides, avalanche and Bush fire too. Frequently occur in the
Himalayan region of northern India. Of the 35 States\Union Territories in the country,
22 are disaster prone.

Among all the disasters that occur in the country, River Floods are the most frequent
and often the most devastating. The cause for flood is chiefly the peculiarities of
rainfall in the country, out of the total annual rainfall in the country, 75% is concentrated
over short monsoon season of three to four months. As a result there is a heavy
discharge from the rivers during this period causing widespread floods. As much as
40 million hectare of land in the country has been identified as flood prone an average
of 18.6 million hectare of land is flooded annually. Floods are caused mainly in the
Ganga- Bramhaputra –Meghna basin that carries 40% of the nation’s total river flow.

Earthquakes are considered to be one of the most dangerous and destructive natural
hazards. The impact of this phenomenon is sudden with little or no warning, making
it just impossible to predict or make preparations against damages and collapses of
buildings and other man-made structures. About 50-60% of total area of the country
is vulnerable to seismic activity of varying intensities.

Drought is a perennial feature in some states of India. 16% of the country’s total area
is drought prone and approximately 50 million people are annually affected by droughts.
In fact drought is a significant environmental problem too as it is caused by less than
average rainfall over a long period of time. In India about 68% of total sown area of
the country is drought prone. Most of the drought prone areas identified by Govt. of
India lie in the arid, semi arid and sub-humid areas of the country.

India has a very long cost line of 8041 km, which is exposed to tropical cyclone arising
in the bay of the Bengal and Arabian Sea. The Indian Ocean is one of the six major
cyclones –prone regions of the world. In India cyclones occur usually between April
and May, and also between October and December. The eastern cost line is more
prone on to cyclones as about 80% of the total cyclones generated in the region hit
there.

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Some of the major events of natural disasters in recent past:

Major Disasters in India:

Disasters Year Events and impact
FLOOD Sept.1982 Severe flood in Orissa- breakdown of Dalei Ghai
1993 Punjab flood- 359 lives lost
May-Oct 1994 Floods in Kerala
Aug-00 Flood in West Bengal
Jul-02 Flood in Andhra Pradesh
Jul-01 Orissa Flood
Jul-02 Flood in Assam, Bihar and West Bengal

CYCLONE May-90 Andhra Pradesh 962 lives lost

Dec. 1993 Tamilnadu 61 lives lost
Dec. 1996 Andhra Pradesh 971 lives lost
Jun-98 Gujarat - 3500 lives lost
Oct-99 Super cyclone Orissa 10000 [ appr.] lives lost

EARTHQUAKE Oct.1991 Utter Kashi, 2000 lives lost

Sep-93 Latur 9475 lives lost
Mar-95 Chamoli 100 lives lost
May-97 Jabalpur 39 lives lost
Jan-01 Gujarat earthquake- more than 20000 lives lost
HEAT WAVE May-June 1995 Utterpredesh - 566 lives lost
May - June 1998 Orissa- 2000 lives lost
May - June 1999 Orissa- 20 lives lost

CLOUD BRUST Aug-02 Uttaranchal

NB: Trainer will prepare the state specific disaster scenario for the training.

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 Block Disaster Management Training Manual

Participatory Rural Appraisal [PRA]

This is a tool used to carry about the Village Disaster Management Plans at the
Village Level. This tool would also help the Gram Panchayat Disaster Management
Committee in preparing the Multi Hazard Grampanchayat Disaster Preparedness
and Mitigation Plans.

ORIGIN OF PRA
PRA was developed in 1970s and 1980s in response to the perceived problems
of outsiders missing or miscommunication with local people in context of
developmental work

DEFINITION OF PRA
PRA can be defined as an approach and method for learning about rural life and
condition for with and by rural people.

POINTS TO BE NOTED:
v This tool enables local people to make their own appraisal, analysis and
plans
v It uses group animation and exercise to facilitate information sharing,
analysis and sharing among stakeholders.
v With the help of the PRA tools the GPDMC will prepare the maps and the
plan.

THINGS TO BE IDENTIFIED IN THE MAPPING PROCESS

The BDMC to identify the on the basis of the experiences of the earlier cyclone,
flood, earthquake, the different hazards it faced, for e.g winds, heavy rains,
mudslide and so on. It is to identify the most vulnerable areas as regards
destruction of life, property, infrastructure and economic activities. These are
marked in a separate map.
1 – Social and resource mapping:
§ Safe shelters (Pacca Houses, Community Centers)
§ Drinking water sources

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§ Water Bodies
§ Agricultural land
§ Forest land
§ Dispensary and Primary Health Care Units
§ Road
§ Power Installations
§ Telephone Office
§ Post Office and other structures
§ School and College buildings
§ Godowns (both Government and Private)
§ Dealers of Dry food, kerosene etc
§ Tent house (Generators, tarpaulins, utensils required in case of
community cooking)
§ Anganwadi Centers
§ Fire Station
§ Police Station
§ Boats
§ VHF/HAM Stations
§ Industries and factories
2 - Risk and vulnerability mapping:
In this map the Gram Panchayat Disaster Management Committee are to identify the
following things by asking two Questions – What is at Risk: and Who are at Risk
based on different hazards
§ Areas that get inundated with water with different water level
§ Weak embankments
§ Livelihood assets such as boats, nets, stores of dry fish
§ Standing crops, horticulture trees and plantation
§ Water Sources
§ Drinking Water Facilities
§ Post Office and other structures
§ School and College buildings
§ Cluster of household that are to be affected by fire

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§ Identification of cut off areas / difficult areas etc.

3- Safe or opportunity mapping:
§ Road, alternative route, boats, communication centers,
§ Safe Shelter
§ Elevated up lands, High Land (mounds)
§ Alternate route for safe evacuation
§ Safe Primary Health Centers, Fire stations, Police stations
§ Safe place for evacuees
§ Godown, food stock availability, fodder availability etc.
§ Site for storing foodstuff
§ Identification of Disaster Management Teams
§ Temporary camp sites

After the completion of this session, the trainees will be able to get some brief idea
about the following topics.
q Aims and objectives of this session.
q The trainees will aware of the rules of the training.
q A sociable training atmosphere will be created.

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CHAPTER III

DISASTER RISK MANAGEMENT PROGRAMME

Summary of the Programme:

United Nations Development Programme [UNDP] has been supporting various

initiatives of the central and the state governments to strengthen the disaster management
capacities for nearly a decade. UNDP proposes to accelerate the capacity building in
disaster reduction and recovery activities at the national level and in some of the most
vulnerable regions in the country through Community based approaches.

The Ministry of Home Affairs in the National government is the new nodal ministry
for Disaster Management has launched National Disaster Risk management Programme
with support from UNDP and other Aid agencies. UNDP is implementing the programme
along with the state nodal agency like OSDMA, GSDMA and identified department.

The over all goal of the programme is “Sustainable Reduction in Natural Disaster Risk
in some of the most hazard prone districts in selected states of India”.

The programme essentially aims at the strengthening community, local self-

governments and district administrations’ response, preparedness and mitigation measures
in some of the most vulnerable districts along with states’ and national response.

Under the programme twelve most vulnerable states and 38 cities, prone to
earthquake and having more than half a million population.

Panchayati Raj and Urban Planning Institutions at all levels would be directly
involved in the planning process to ensure sustainability of the programme at the
Grampanchayat level. A wide representation of women is envisaged in this project during
the planning process. Self-help groups of women in the programme areas would be
directly involved in the disaster risk management programme.

◆ The programme components would include the following:

❏ Development of disaster risk management and response plans at Village/

Ward, Gram Panchayat, Block/Urban Local Body levels.

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❏ Constitutions of DMTs and Committees at all levels with adequate

representation of women in all committees and team. (Village/ Ward, Gram
Panchayat, Block/Urban local body, District and State.)

❏ Capacity building of DMTs at all levels. Special training for women in first
aid, shelter management, water and sanitation, rescue and evacuation, etc.

❏ Capacity building in cyclone and earthquake resistant features for houses

in disaster-prone districts, training in retrofitting, and construction of
technology demonstration units.

❏ Integration of disaster management plans with development plans of local

self-governments.

Implementation Process

The disaster management plan would start from the village/ward level and would
be consolidated through similar planning at the Panchayat, Block, District and Urban
Local Bodies levels in the selected districts. A cadre of village volunteers would be
created to carry out the village based natural disaster risk management programmes in
the select programme districts. These Village Volunteers will be drawn from the community
with the help of civil society organizations such as NCC, NSS, NYKS, Scouts and Guides
and Civil Defence etc. The plans would focus on the disaster risk prevention and early
recovery through community-based preparedness and response plans, skill development
for construction of hazard-resistant housing and enhanced access to information as per
the need of the community.

The Vulnerable districts will be covered under the massive village based disaster
preparedness programme including development of village contingency plan, Gram
Panchayat, Block and district disaster management plans and formation of Disaster
Management Committees and Disaster Management Teams in the year of 2002 – 2007

The following activities will carried on in partnership with state nodal agencies and
civil society response groups.

Awareness Campaign Strategy:

The state nodal agency with the help of civil society response groups would take
up a massive awareness campaign through out the selected districts for preparedness
through rallies, mass meeting, different competitions like essay, debate, drawing etc.
among school students, posters, leaflets. Similarly wall paintings will be done in each
village explaining Do’s and Don’ts of various disasters, showing the safe shelters and
safe routes for evacuation etc.

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Formation of Disaster Management Team/Committees:

Disaster Management Teams (DMT) would be formed at different levels to carry

out the activities during emergency for sustainable recovery from disaster such as State,
District, Municipality, Block, Gram Panchayat, Community and Ward. DMT at village/ward
level would comprise of a group of 10-12 people in task-based groups such as Early
Warning (EW), Search and Rescue Operation (SRO), First Aid & Water & Sanitation
(FAWA), Shelter Management (SM), Trauma Counseling (TC) and Damage Assessment
(DA) groups. Similarly, DMT at Gram Panchayat, Municipal and Block level may be
formed with the involvement of people’ representatives, members from local administrative
system like local police, Medical Officer, Junior Engineer from Rural Water Supply and
Sanitation, Veterinary Assistance Surgeon / Inspectors, Revenue Inspector, Block
Development Officers (BDO) etc. BDO would be the convener of the team at the Block level.

Training/ Capacity Building:

Training would be a continuous process on disaster risk management programme.

The trained cadre of the Block will facilitate the process of Disaster Preparedness and
Response Plan development at different levels.

Selected village volunteers will be provided with three modular training programmes
to develop the village disaster management plans. One or two volunteers will be selected
by the PRIs/ CBOs/NGOs from their own locality, based on their past experiences on
relief and rehabilitation activities for facilitating the process at village and GP levels. More
emphasis will be given to women volunteers in development of village disaster management
activities. Specialized training will be organized at different levels for the disaster management
team members for enhancement of skills to effectively carry out their responsibilities such
as warning dissemination, search and rescue operation, shelter management, fist aid,
trauma counseling and damage assessment etc. The DMT members will be provided a
specific type of apron or jacket for easy identification after the training. Adequate training
will be provided to the women DMTs to carry out activities during emergency situation.

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CHAPTER IV

Training Modules for all the Levels :

This chapter includes all the trainings that are to be carried out at the Block level.
The trainings are:
1) Orientation of Block Disaster Management Committee
2) Training of Teachers on Disaster Management
3) Training of PRIs
4) Training of Trainers of Disaster Management Team members

A. Orientation of Block Disaster Management Committees

a) Members of the Block Disaster Management Committee:
• Chairperson Panchayat Samiti,
• Vice Chairperson of the Panchayat Samiti,
• MLA (s) their representatives,
• Block Development Officer (convenor)
• Tahasildar / Add. Tahasildar,
• Key Line Dept. Officials at the block level,
• Asst. Engineer of the block,
• Two Sarpanches/ PS members each (one women from each category) to be
nominated by the committee,
• Coordinating agency of the NGO cell,
• One local NGO engaged in Disaster Management in the block who will be
nominated by the committee,

b) Objective of training:
To get brief idea about the types of disaster and its management, the following points
will encompass the core objectives.
(a) Definition of disaster, its types and causes
(b) What is disaster preparedness, response and mitigation
(c) Brief idea about the Disaster Risk Management Programme
(d) Roles and responsibilities of the BDMC
(e) Roles and responsibilities of the BDMTs
(f) Disaster preparedness and mitigation Plans
(g) Disaster preparedness for emergency period (Relief work, damage and
need assessment)
(h) Alternative disaster resistant housing technology
(i) Protection of the environment to reduce vulnerability

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c) Guidelines for trainers:

1- Every day, welcome the trainees and listen to their problems patiently.
If possible, try to solve their problem instantly.
2- Before the commencement of each session in the training programme,
deliver a brief idea about the objective of the session.
3- The trainers should have the clear idea and knowledge about the subject
i.e the aims and objectives of the training
4- During the group discussion, the trainees should give their opinion and
suggestions.
5- Using of posters, training materials and different instruments as much
as possible.
6- The trainers should do group analysis and programs as much as possible
7- During the training period, the atmosphere should be cordial and the
trainees should be encouraged to participate in the programme.
8- All the trainees should participate in this training programme.
9- The trainer will enquire about the problems of the trainees.
10- Adopt different training methods to minimize the tiredness and irritation
of the trainees.
11- Use realistic examples.
12- The trainers should have the capacity of description and analysis.
13- The trainers should listen to the trainees patiently.
14- Before the commencement of training programme, all the equipments/
instruments / training materials should be ready.
15- Local language should be used strictly in the training.
16- The trainer will keep a genuine note of areas of improvement, which the
trainees lack.
17- The trainers should know the level of understanding of the trainees.

d) Training Material
Banner, black board, chalk, Duster, Marker pen, Drawing paper, Village/Grampanchayat
and Block Disaster Preparedness and Mitigation plan format, Training curriculum and
the Trainer Manual.
All the trainees should seat in u-shape or in a circular shape to have greater participation and
to have an eye-to-eye contact with each other.

e) Methodology
To determine any kind of method in imparting training, the pre consideration of
educational qualification language and perspective of the trainees is essential in order
to make the training attractive, acceptable and understandable. Following methods of
training could be adopted:
q Lecture method
q Game
q Group discussion

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q Pictorial presentation
q Interaction
q Case study analysis
The trainer should be able to manage the sessions, which would help the trainees in greater
understanding of disaster preparedness. As much as possible the sessions should be interactive
so that there is a friendly atmosphere and the trainees should feel free to ask their doubts freely.
f) Place: Block Office Conference Hall or any meeting hall
g) Time Duration: 2 days
h) Course Curriculum:
Day 1:
§ Introduction by District level officer in charge of the block/ District
Project Officer UNDP
§ Role of Government, NGO, PRIs, in Disaster Management
§ Frame work for Block, Grampanchayat and Village Disaster
Preparedness and Mitigation Plans
§ What is disaster, type of disaster, history of disasters
§ Discussion on Community Based Disaster Preparedness – Concept
and Practices
§ Role of Block Disaster Management Committee normal , pre, during
and post disaster
Day 2:
§ Importance of Early warning in disaster preparedness and early
recovery
§ Areas to be covered under the Block Disaster Preparedness and
Mitigation plan – Outline
§ Ensuring preparedness of Government and Civil Society through
Mock Drills based on Disaster Preparedness and Mitigation Plans
§ Video play on the procedure of community based approach and
best practices

Roles and Responsibilities of Block Disaster Management Committee [BDMC]:

The main roles and responsibilities of the BPDMC are as follows:
Normal times:
q Prepare the Block Disaster Preparedness and Mitigation Plan
q Help the Nodal officer of the Panchayat and the Sarpanch in preparing the
Gram Panchayat Disaster Management Plan
q Monitoring the training activities of the task force members at the Grampanchayat
level
q Updating the Block Disaster Management Plans
q Integrating normal development work of the Block with vulnerability reduction.
q Awareness campaign for different types of hazards like flood, cyclone,
earthquake, sunstroke, fire etc.

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q Carrying out mock drill twice a year preferably during the month of May and
September
Pre Disaster Situation: [48 hours before disaster] for Cyclone and Flood
q The Block Development Officer to immediately have a meeting with all the
BDMC members and update the block disaster preparedness and mitigation
plan and clearly specifying the roles and responsibility of each group.
q Ensure that all the resources needed immediately as per the plan are readily available.
q Ensuring function of control room and alert all line dept . and DMTs for disaster.
q Early warning dissemination in the villages especially the vulnerable groups like
the fishing community, villages vulnerable to that particular hazard.
q Stock piling of food grains for human and bovine population, medicines like
(ORS, Halogen tablets, bleaching powder) etc.
q All the resources available to be kept ready like (polythene, tarpaulins, boat,
generator, Diesel/petrol/kerosene, Transportation and communication aids
available and other necessary equipments listed in the BDMC.
q Human resources like the boatman, specially trained taskforce, swimmers, and
civil defence personnel.
q Supporting GPDMC members for rescue and evacuation, stock pilling and
carry out their activities effectively.
q Telephone and address of the local as well as the district and state level
functionaries to be kept ready.
During Disaster:
q Supporting GP for their activities.
q Supporting for rescue and evacuation.
q Monitoring of the relief distribution.
q Coordination among various Disaster Management Teams [DMTs] at the block level
q Coordination between block and various line departments and DMTs.
q Coordination between the district administration and the grampanchayats
q Coordination between the NGOs and the CBOs working in that area
q Arrangement for relief distribution.
q Weather tracking if possible and sharing of information to GPs.
q Sending information to district.
Post Disaster:
q Monitoring of the relief distribution
q Coordination among various Disaster Management Teams [DMTs]
q Coordination between block and various line departments and DMTs.
q Coordination between the district administration and the grampanchayats
q Coordination between the NGOs and the CBOs working in that area
q Damage Assessment
q Weather tracking and sharing
q Coordinating with the government and NGOs with the reconstruction and
rehabilitation work carried out in the villages of that panchayat.
q Awareness campaign through DMTs for entitlements, damage assessment etc.

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B. Training of School Teachers:

1. Trainees:
100 teachers from each block to be trained on Disaster Management by the BDMC
and Block level master trainers.
2. Venue:
Any school building convenient to all, Block office meeting hall or any convenient
place for training.
3. Duration of Training: One Day
4. Trainers: Block Development Officer, Lead NGO involved in Disaster
Management
5. Training Content:
Day 1:
• Introductory session
• Expectation from the training programme
• Aims and objective of the Disaster Risk Management Programme
• What is Disaster, Types of Disaster and History of Disaster
• Steps to carry out disaster preparedness and mitigation plans at all levels
• Role of teachers in Disaster Preparedness at the village, GP and the block level
• Trained students on disaster preparedness and response
• Group work on how to incorporate Disaster Management in the course
curriculum
• Processes in Mock Drill (which can be included in the P.E.T/ S.U.P.W) in the
schools
C. Training of PRIs:
1. Trainees:
All Sarpanch and Samiti Sabhya from each block to be trained on Disaster
Management by the BDMC and Block level master trainers.
2. Venue:
Any school building convenient to all, Block office meeting hall or any convenient
place for training.
3. Duration of Training: One Day
4. Trainers:
Block Development Officer, Lead NGO involved in Disaster Management
Committee members and Block level master trainers.
5. Training Content:
Day 1:
• Introductory session
• Expectation from the training programme
• Aims and objective of the Disaster Risk Management Programme
• What is disaster, types of disaster and history of disaster?
• Steps to carry out village and Grampanchayat disaster preparedness and
response plans

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• Role of PRIs in disaster preparedness and mitigation at the village, GP

and the block level
• Group work on how to incorporate Disaster Management in the course
curriculum
• Processes in Mock Drill at village, GP and block levels

D. Training of Trainers for Disaster Management Teams:

1. Trainees: All DMT members
2. Venue: At Block level.
3. Trainers: Local Resource persons and Block level Master trainers, such as
Medical officers for First Aid, Police and ex-service men for rescue and evacuation,
Jr. Engineer for Water and Sanitation etc.
4. Topics: Health and first aid, rescue and evacuation, water and sanitation,
Operation of early warning equipments, trauma counseling and Damage
assessment, etc [Based on the Training Module]
5. Duration: 4 days for each discipline

BDMC is responsible to organize the DMT training programmes.

CHAPTER-V
Block control room:

The diagram below shows the flow of early warning information from the district
Control room to the block control room and then to the grampanchayat and then to
the community. Information on the hazard is also available Police Control Room
and the Irrigation Department in case of flood and cyclone.

The formats below show the operational timings from April to December, which we
refer to as the time for different types of hazards. The activities of the persons in
charge of the Control room should be clearly mentioned day wise.

Early Warning Dissemination

District Control Room

Office of the
Office Of Executive
Superintendent Block Control Room Eng.
Of Police Irrigation

G.P. Control Room

Irrigation
Police Control
Control Room
Room Village Disaster Management Team {SDO}
(Warning Group)

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Operational Timing:
Operational Timing: APRIL to DECEMBER Every Year
Normal Warning Post

Personnel Deployment in Control Room:

Days 7AM TO 10AM (Day 5PM TO 10 PM 10 PM TO 7AM

Office)
1PM TO 5PM
(Morning Office)
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY

Records and Equipments of Block Control Room (BCR):

Name of the Record Equipments

Activities of Block Control Room.

Normal Time:
Activities After Receiving Warning.
Activities Post disaster.

Check List for Control Room:

Page no. for Yes/no
Activities
Reference
• Assessing of duty.
• Maintain inventory of resources.
• Provide information who need it.
• Service division and assign duties.
• Receive information on a routine basis and record.
• Receive preparedness report from various relevant dept.
• Basing on the reports feedback to the district authority
and others.
• Vulnerable area map displayed.
• Imp. Phone numbers.

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Block Disaster Management Training Manual

CHAPTER-VI

Conclusion:

EVALUATION OF THE MANUAL

(A) After the training programme, the trainees will provide their opinion about the
following matter:

1. The necessity and outcome of the training.

2. How to make the different trainings more simple and more effective.

(B) Besides these, how far the trainees have learned the topics given in the
“description of the manual” could be discussed. For example, what percentage
of the trainees understands the definition, causes and types of disaster? It
could be provided in terms of percentage i.e. (a) more than 80% understands
(b) 60 % to 80 % understands (e) less then 60 % understands and etc.

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 Block Disaster Management Training Manual

CHAPTER: VII

Do’s and Don’ts:

EARTHQUAKES DO NOT KILL ANYONE, IT IS THE WEAK STRUCTURES

/ BUILDINGS

• Seismic zonation
• Land use management to reduce development on geological areas known to amplify
ground vibrations e.g. alluvial soils, reclaimed land.
• Engineering of structures to withstand vibration forces.
• Seismic building codes, enforcement of compliance and encouragement of higher
standards of construction.
• High standards of design for important buildings.
• Strengthening of existing buildings –retrofitting.
• Earthquake insurance.
• Securing dangerous appliances and sources of naked flames.

Do’ s Don’t s

• Keep away from buildings, especially old, tall or detached buildings,

electricity wires slopes and walls, which are liable to collapse.
• Stop the vehicle away from buildings, walls slopes, electricity wires and
cab les.
• If your home is badly damaged you will have to leave it. Collect water
containers, food and ordinary and special medicines (for persons with
heart complaints, diabetes, etc.)
• Do not rush to the doors or exits: never use the lifts: keep well away
from windows, mirrors, chimneys and furniture.
• Avoid places where there are loose electric wires and do not touch any
metal object in contact.
• Do not re-enter badly damaged buildings and do not go near damaged
structures.

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FORESTS ARE THE LUNGS OF THE GLOBE.

PREVENT FOREST FIRE.

• Do not throw smouldering bidi, cigarette butt or left the burning

wood sticks.
• Do not enter forest during fire.
• Do not use slash & burn methods.
• If there is a fire in the forest, try to put it out by digging or
circle around it or by water, if not possible call fire brigade.
• Try to remove the dry litter (senescent twigs and leaves) during
summer season.
• During fire, listen regularly to the radio for advance information
and obey the instructions cum advice.
• Move farm animals and movable goods to the safest places.
• Prepare a fire evacuation plan.
• Teach all members of your family and other about the causes &
harms of forest fire and how to prevent it.

Flood:
Do’s:
• Listen regularly to the radio for advance information and advice.
Follow the instructions provided by the warning, if required shift
to safe place with baby food, dry food, water and medicine
• Have radio with you always to update the emergency news
• Tie your valuable items or articles and kept in a safe and high
place or buried in your backward
• Shift the livestock and cattle to safe place or high land; keep
some feeds and water for them also.
• Insured household articles, livestock and crop
• Support the taskforce members for shifting
• Disinfect the drinking water, before drink
Don’ts:
• Don’t move from the safe place
• Keep the shelter clean and maintain sanitation
• Always use dry food, don’t use cooked food

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Heat Wave

HEAT WAVES CAN KILL

AVOIDING HEAT STRESS: TIPS FOR SAFETY

• Avoid going out in the hot sun, especially between 12.00 noon to 3.00 pm
• Drink 2 to 3 litres of water per day or sufficient water, as often as
possible, even if no thirsty
• Wear lightweight, light-colored, loose, porous natural fibre clothes
• Avoid strenuous activities, avoid work outside during 12 noon to 3.00pm
• While travelling, carry water with you
• Avoid alcoholic, caffeinated or carbonated [soft] drinks, which dehydrate
the body
• Avoid high-protein foods which increase metabolic heat
• If you work outside, keep hat and clothing damp
• Don’t leave children or pets in parked vehicles
• If you suffer chronic illness or feel ill, see a doctor
• Use ORS, home made indigenous drinks like lassi, torani [rice water], lemon
sarbat [lemon water], butter milk etc. which help to dehydrate the body and
protect us from sun-stroke
• Keep animals in the shade with plenty of water
• Keep your home cool with curtains, shutters or awnings on the sunny sides
and open windows at night
• If you don’t have air conditioning, use fans, damp clothing and have frequent
cool showers
• Spend as much time as possible in the air conditioned building
• Avoid direct sunlight, wear a hat, use umbrella, sunscreen as sunburn limits
your ability to cope with heat

TIPS FOR TREATMENT A PERSON AFFECTED BY SUNSTROKE:

• Lay the person in a cool place, wipe him/her with a wet cloth/wash the
body frequently. Pour normal water on the head to bring down the body
temperature. Use an ice pack on the head, if possible.
• Give the person sufficient ORS to drink.
• Prepare lassi (yoghurt with water, sugar and salt) / lemon water / bel
sarbat (wood apple juice) etc and let the person drink as often as
possible. Torani [rice water] is very helpful

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Cyclone:
Do’s for individuals:

• Listen regularly to the radio for advance information and advice.

A cyclone may change direction, speed or intensity within a few
hours, so stay tuned to the radio for updated information
• If the storm-force winds or severe gales are forecast for your
area
• Store or secure loose boards, corrugated iron, rubbish tins or
anything else that could become dangerous.
• Tape up large window to prevent from shattering
• Move to the nearest shelter or vacate the area if this is
ordered by the appropriate government agency.

DROUGHT MITIGATION
1. Arrangement for reasonable buffer stock of food grain and fodder
2. Ensure supply of good drinking water in rural areas for human and
livestock in drought-affected areas.
3. Assess fodder requirements in drought-affected districts and locate
areas where shortages are likely to occur and arrange supplies from
outside.
4. Fodder cultivation to be encouraged wherever feasible.
5. Rejuvenation of traditional rainwater systems viz., River, Nadis,
Tankas, Khadins, etc.
6. Rainwater harvesting for both the drinking and cropping
7. Management of human livestock population to reduce pressure on
fragile arid ecosystem
8. Timely availability of credit, postponement of Revenue collection and
repayment of short-term agriculture loans.
9. Appropriate land-use planning (inter-cropping system), discouraging
water intensive crops, encouraging sprinkler and drip irrigation
systems.
10. Creation of local Task Force in each district to initiate relief
measures immediately after the drought take place.
11. Implementation of crop and livestock insurance schemes.
12. Provisions for cattle camp in drought affected areas.
13. Early warning and drought monitoring should be carried out on the
basis of long, medium and short term forecast.

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Annexure: I

Gram Panchayat Disaster Preparedness and Mitigation Plan

Name of the GP Block

Date of preparation of Plan: ………………………..

Resolution by the Members:
1.1. GP Profile
1.2. GP Disaster Management Committee

Sl. No Name Designation Address Phone Number

Office Res.

1.3 Demography Details:

Sl. Name of the Total No. Population Category
No Villages Of HH
Adult Children Total SC ST OBC GEN
(< 5 Yrs.)

1.4 Household Details:

Sl. Name of the Villages No. of APL HH No. of BPL HH

No ST SC OBC GEN ST SC OBC GEN

1.5 Population

Sl.No Name of the Village SC ST OBC GEN TOTAL

M F M F M F M F M F

B. Topographical Details:
2.1 Total Geographical Area in Hect:
Geographical area: (In Hect.)

Sl.No Name of the Village Agricultural Land (ha) Grazing Forest Others Total
land Land (ha) are a

2.2 Land Holding Pattern: (No. of HH)

Sl. Name of the Big Farmers Marginal Small Agricultural Landless Total
No. villages Farmers Farmers Labourers

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2.4 Cropping Pattern:

Name of the Villages Type of Crops Area Cultivated (in Area under Crop
Hect.) insurance (in Hect.)

2.5 Livelihood Details

Sl. Name of the Total Agriculture Agricultur Other Fishing Petty Service Others
No. Villages HH al labour Labour Business holder (specify)

6.2

2.6 Drinking Water Sources

Sl. Name of the Village TubeWell Well PHD Stand River Canal
No. Post

2.7 Irrigation Facilities and Sources:

Sl. Name of the Ponds Dug LI Drift River Creeks Canal

No. Villages Wells Points /Shallow
TW

2.8 Non- Irrigation Rain fed Land: (in Hect.)

Type of Land Land in Hect.

High Land

Medium Land

Low Land

2.9 Infrastructure [Nos. AND/ OR distance inKms.]

Sl. Name
Educational Institutions
Police Station/ Outpost

Livestock centers
Cyclone Shelters

Godown/storing

Temple (pucca)
Pucca buildings

Cottage Indus.
PDS Outlets

Post Offices

Dispensary

Industries
CHC

PHC

U M Hig Coll
P E h ege

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2.10 Communication Facilities

Sl Name of the Telecommu No. of No. of No. of No. Of No. No. of
No Villages nication Boats bus trekker tractors of two
(Y/N) jeeps wheeler
s

2.11 Financial Institutions

Sl No Name of Institution Address Telephone

2.3 Availability of Mounds/ Mountain/ Kuda:

Sl. No Name of the Village Type of High Land Distance from the Remarks
Village

2.12 Resource Inventory

Resource Type Details Nos Contacts/Owner’s
name with telephone
no.

Transportation/ Tractor
communication Trekker
Trolley, rickshaw,
Four wheelers
Boat
Telephone
Any other
Containers Tankers
Overhead tankers
Jerry cane
Big vessels

Cleaning/ cutting Kodi

equipments Kudala
Sabala
Rope,
Saw.

Other resources Gen set

Pump set
Petromax
Tent house
Gas light
Solar light
Bio gas
Mike set

Shelter temporary Tents

Tarpaulins/polythene
Bamboo

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2.13 Identified Safe shelter Places

Sl No Type of shelter Rooms & Plinth Capacity & Name Facilities Ownership
Area of the Villages available /contact details
covered

2.14 Godown/storing facilities:

Sl. Type of Location Capacity Owner/authority Address Telephone

No. godown

2.15 Industries:
Sl. Name of Type of Manpower Machinery/ Investment Output
No. Industry Industry equipment

2.16 NGOs Profile:

Sl. Name of the Contact Tele. No Area of Specialization Manpowe Resource
No. NGO/CBOs Person operation r available

2.17 Volunteers Profile:

Sl. No. Name of Name of the Name of the No of Volunteers Trained

the NG Volunteer Rescue First Ham Relief Damage
Village O Aid Radio & Assess
/CBO Coordi ment
nation

2.18 Private Professionals:

Expertise Name Specialty Address Phone nos. Service facilities available
Doctor
Health practitioner
Ex-service man
Mechanical/civil engineer
VAS
Volunteers trained in
Rescue operation
Volunteers trained in
operating special
equipments
Volunteers trained in first aid

Skilled Mechanics
Drivers (Road and Water
ways)

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2.19 Alternative and Safe Route (in Kms.)

Sl.No. Name of the Main Route Alternate Route Remarks

C. VULNERABILITY ANALYSIS

3.1 History of Disasters:

Sl. Disaster Year Of Type of Losses
No. Type occurrence
Human Crop Animal Liveli - House Infrastructu
hood damage re

3.2 Seasonality of Hazard:

Type of Hazards Jan-Mar April-June July-Sep Oct-Dec
H C A I H C A I H C A I H C A I

H: Human, C: Crop, A: Animals, I: Infrastructure

3.3 Inhabitants:

Sl.No. Name of the Village Type of Houses No. of HH Remarks

1 Katcha
2 Pucca
3 Asbestors/ Tin roofed
Houses
Total Houses

3.4 Distance of the Village from the Risk Points (in Kms.)

Sl.No Danger and Risk Points Name of the Distance from the Remarks
Village village
1 Sea
2. River
3. Weak Embankments

D. RISK ANALYSIS:

4.1 Risk and Vulnerable Groups

Sl.No. Name of the village Name of the Member along

with the HH No.

1 Pregnant women/ lactating mothers

2
3 Children below 5
4 Uncared aged/ destitute
5 Single Women headed household

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6 Fishermen
7 Disabled Deaf/Dumb
Lame
Blind
Mentally Challenged
Physically Handicap
8 Sick and ailing
9 Inhabitants of thatched houses
10 Houses living near sea/ river
11 Any other

4.2 Risk Prone Infrastructure and Assets:

Sl. No Village1 Village2 Village3 Village4 Total
Type of assets/ infrastructure

1. Thatched houses
LI Point
Infrastructure

TW/Well
Pump sets
Embankments

Telecommunication
Roads
others
2. Boats
Livelihood Assets

Nets
Looms,
Potter’s wheel
Prawn Gheries
Agricultural implements
Animals farms
Blacksmith’s instruments
Others
3. Tube wells,
Water Sources

Wells
PHD stand posts,
Rivers
Ponds
Tank,
Canals
4. Cattle
Livestock

Poultry
Goats/sheep/pigs
Others

5. Trees
Others

Orchards
Food grains/ seeds
Others

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E. Mitigation Strategy

5.1 Short Term:

Sl. No. Name of the Village Required Agency Responsible Funds Required Time
Intervention Frame

5.2 Long Term:

Sl. No. Name of the Village Required Agency Responsible Funds Required Time
Intervention Frame

F. Gram Panchayat Response Plan

6.1 Flood/ Cyclone

Activities Preparedness Pre (after During Post

Normal time warning)
Early Warning and
Dissemination
Rescue & Evacuation

Shelter Management

Health and First Aid

Water, Sanitation and

Carcass Disposal

Relief Management

Damage assessment
and Counseling

Patrolling/ Vigilance
Coordination/ rehab/
linkages

6.2 Earthquake

Activities Preparedness Pre (after During Post

Normal Time warning)

Rescue

Shelter Management

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Health and First Aid

Water, Sanitation and
Carcass Disposal
Relief Management

Damage assessment
and Counseling

Patrolling/ Vigilance
Coordination/ rehab/
linkages

6.3 Fire
Activities Preparedness Pre (after During Post
Normal Time warning)

Rescue & Evacuation

Shelter Management

Health and First Aid

Water, Sanitation and

Carcass Disposal
Relief Management
Damage assessment
and Counseling

Patrolling/ Vigilance
Coordination/ rehab/
linkages

6.4 Drought:
Activities Preparedness Pre (after During Post
Normal Time warning)
Early W arning and
Dissemination

Rescue

Shelter Management
Health and First Aid
W ater, Sanitation and
Carcass Disposal
Relief Management

Damage assessment
and Counseling
Patrolling/ Vigilance
Coordination/ rehab/
linkages

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6.5 Chemical / Industrial Accident:

Activities Preparedness Pre (after During Post
Normal Time warning)

Early Warning and

Dissemination

Rescue & Evacuation

Shelter Management
Health and First Aid

Water, Sanitation and

Carcass Disposal

Relief Management
Damage assessment
and Counseling
Patrolling/ Vigilance
Coordination/ rehab/
linkages

Check list for GP level Disaster Management Committee

6.6 Sarpanch/Panchayat Secretary/Samiti Sabhya

Type of crisis Pre [after receiving During Post
warning/information]
Flood/cyclone * * *
* * *
* * *

Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

6.7 Sector MO/ANM

Type of crisis Pre [after receiving During Post

warning/information]
Flood/cyclone * * *
* * *
* * *

Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

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6.8 ICDS Supervisor/AWW

Type of crisis Pre [after receiving During Post
warning/information]
Flood/cyclone * * *
* * *
* * *

Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

6.9 AGRI- VAW

Type of crisis Pre [after receiving During Post
warning/information]
Flood/cyclone * * *
* * *
* * *

Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

6.10 Extension Officer/VLW:

Type of crisis Pre [after receiving During Post
warning/information]
Flood/cyclone * * *
* * *
* * *
Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

6.11 CBO/ NGO

Type of crisis Pre [after receiving During Post

warning/information]
Flood/cyclone * * *
* * *
* * *

Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

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6.12 Senior Citizen

Type of crisis Pre [after receiving During Post

warning/information]
Flood/cyclone * * *
* * *
* * *

Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

6.13 Revenue Inspector

Type of crisis Pre [after receiving During Post

warning/information]
Flood/cyclone * * *
* * *
* * *
Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

6.14 Sub-Inspector, Out-post of Police station

Type of crisis Pre [after receiving During Post

warning/information]
Flood/cyclone * * *
* * *
* * *

Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

6.15 Center School Head Master

Type of crisis Pre [after receiving During Post
warning/information]
Flood/cyclone * * *
* * *
* * *

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Block Disaster Management Training Manual

Earthquake
Fire
Drought
Chemical and Industrial
accident
Any other

G. Standard Operating Procedure for the GP Control Room

H. DEVELOPMENT INITIATIVES/ LINKAGES

8.1 Training
Needs Resources available Requirement
First Aid
Sanitation
Rescue
Conservation of ecosystem

8.2 Village Contingency Fund

Time Process Responsible person

8.3 Mock Drill Plans

Time Process (utilization, Responsible person

maintenance, record keeping,
etc)

8.4 Inter G.P Linkages:

Need areas Process Contact person

8.5 Gram Panchayat Update:

Time Process Responsible person

Annexure I.I:
Important Name and Phone Numbers useful in disaster management:
Name of Designation & Address Office Residence Fax No. Contact
Personnel Department Phone Phone No. Person
No.

Annexure I.II:
Offices in the Gram Panchayat:
Name of the Address Contact person Telephone Alternative
Office Office Res. Communication

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Annexure I.III
Capability Assessment of the G.P level offices:

Name of the Department Number of Staff In- Position with Vacancy

sanctioned Designation

Annexure I.IV
Name of the Bus Owner Name of the Village Address and Phone No.

Annexure I.V
Name of the Truck Owner Name of the Village Address and Phone No.

Annexure VI

Name of the Trekker Owner Name of the Village Address and Phone No.

Annexure I.VII
Name of the Tractor Owner Name of the Village Address and Phone No.

Annexure I. VIII

Name of the Boat Owner Name of the Village Address and Phone No.

Annexure I. IX
Name of the Jeeps Owner Name of the Village Address and Phone No.

Annexure I.X:
Maps
1. Location Map with Village Boundary
2. Social/Resource Map
3. Hazards Specific Map
4. Risk & vulnerable Map
5. Opportunity/Safe Map
6. Seasonality Hazard calendar

Approved by Gram Sabha dated:

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Annexure : II

OFFICE OF THE PANCHAYAT SAMITI

NAME OF THE BLOCK;

TELEPHONE NUMBER
E-MAIL- ID

Forward

The Block Disaster Preparedness and Response Plan, includes the facts and figures that have been
collected from various and informal sources with a view to meeting the challenges during any Natural
Disaster.

Collection and classification of data are to be updated twice in May and November every year. The plan
has been prepared with the following viewpoints.

1. Contingency Plan in a continuous process

2. All are not equal in a crisis situation
3. During relief measures social auditing ensures transparency
4. Involvement of women and PRIs is a must in the entire process.

All are cordially invited for their kind suggestion to be incorporated in the plan.

Block Development Officer Chairman

Panchayat Samiti, Panchayat Samiti,

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 Block Disaster Management Training Manual

Chapter I

Date of Preparation of the Plan:

1.1 Overview of the Block

Location

* Area and administrative division

1.2 Block Disaster Management Committee:

Sl. No Designation Address Phone Number

1.3 Demographic Details:

Sl. No Name of the Total Population Category

GP Number of Ad Children Total SC ST OBC GEN
HH ult <5 yrs

1.4 Household Details:

Sl. No Name of the G.P No. of APL HH No. of BPL HH
ST SC OBC GEN ST SC OBC GEN

1.5 Population:
Sl. No Name of the SC ST OBC GEN TOTAL
GP M F M F M F M F M F

1.6
Sl. No Type of Workers
Main Workers Marginal Workers Non Workers Total Workers
M F M F M F M F

1.7 Literacy Rate in Percentage:

Category
SC ST OBC GEN
M F M F M F M F

B. Topographical Details:

2.1 Climate and Rainfall

Sl. Month Average Rainfall (in Actual Rainfall (in
No mm) mm)

2.2 Rain Recording Stations:

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2.3 Month wise Highest and Lowest Temperature recorded in the Block

Sl. Month Maximum Minimum

No Temperature (in Temperature (in
Centigrade) Centigrade)

2.4 Geographical Area (in Hect.):

Sl. Name of the GP Agricultural Land (ha) Grazing Forest Others Total
No High Medium Low land Land area
(ha)

2.5 Land Holding Pattern: (No. of HH)

Sl. Name of the Big Marginal Small Agricultural Landless Total
GP Farme farmers Farmers laborers
rs

2.6 Crop Pattern:

Sl.No Name of the GP Type of Crops Area Cultivated Area under Crop
(in Hect.) insurance (in Hect.)

2.7 Livelihood Details:

Name of Total Agricult Agricult Other Fishing Petty Service Others

the GP house ure ural Labour Busin holder (specify)
holds labour Sweet Saline ess
water

2.8 Drinking Water Sources

Name of the GP Tube well Well PHD Stand
Functional Defunct

2.9 River & Creeks:

Sl. Name of the Name of the Danger Level
No river/creek Place

2.10 List of Embankments:

Sl. No Name of the Embankments Type of Embankments Length of
Embankments

2.11 River Carrying Capacity;

Name of the River . Gauge Station Zero Level (in Mts.) Danger Level (in Mts.)

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2.12 Availability of Irrigation Facility:

Sl.No Name of the Project Ayacut in Hect.

2.13 Minor Irrigation Projects:

Sl. No Particulars Numbers

2.14 Irrigation Facilities and Sources:

Name of the Ponds Dug LI Drift River Creeks Canal
GP Wells points /Shallow
TW

2.15 Infrastructure (Nos. AND/OR distance in Kms.)

Name of the
Station/

GP

Cottage Industries
Livestock centers
Cyclone Shelters
Pucca buildings
Post Offices
PDS Outlets

Educational
Dispensary

Institutions

Industries

Godown
Outpost
Police

CHC
PHC

U M Hig Col
P E h leg
e

2.16 Industries:
Name Name of the Industries
of

or
Infrastructur

of the
Investment

Production
e available
Manpower
employed

GP
industry

Insured
Type

not

2.17 Financial Institutions:

Sl. No Name of the Institution Address Telephone Number

2.18 Communication Facilities:

Sl.N Name of the Telecomm- No. Of No. No. Of No. Of No. No. Of
o GP unication Boats Of Trekker Tractor Of Two
(Y/N) Bus Jee Wheelers
ps

2.19 Power station and electric installation

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2.20 Transport and communication network

VHF station/ Telecommunication links/IMD system/ other

Road network
Waterways
Railways
Internet facilities
HAM amateur radio stations

C. Chapter III

3.1 Resource Inventory/ Capacity Analysis:

Resource Type Details Number Contacts/ Owner’s
name with Telephone
No.
Transportation and Tractor
Communicatio
n
Trekker
Trolley, Rickshaw
Four wheeler
Boats
Telephone
Any other
Containers Tankers
Overhead tanks
Jerry canes
Big vessels
Cleaning and Cutting Kodi
Equipments
Kudala
Sabala
Rope
Saw
Other Resources Gen set
Pump set
Petromax
Tent house
Gas light
Solar Light
Biogas
Temporary Shelter Tents
Tarpaulins/ Polythenes
Bamboo

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48
GP
Name of the G.P.

Sl. No
the GP
Name of
3

Name of the
No. of population as per
2001 Census

3.4 Industries:
PDS Outlets

4
Present Population (
Post Offices
Col. 3+ 20%)
Police Station/

3.5 Financial Institutions:

Outpost
5

Chuda (@ 200
gms. /Head)

Name of the Industries

Pucca buildings

Name of the Institution

Gur (@ 50 gms
6

CHC
/Head)
Type of PHC
7

industry Rice (@ 250 gms /

Dispensary Head)
8

Cyclone Shelters Dal (@ 25 gms/

Head)

3.3 Infrastructure (Nos. AND/OR distance in Kms.)

3.2 Emergency Contingency Plan—————— Block

P
U
Educational Salt (10 gms/
9

Manpower
Institutions
Amount of food Materials (in KG) per Day

Head)

E
M

Address
employed

h
10

Hig
K.Oil (50ml /head)
Infrastructur

e
e available

leg
Col
ORS in Packet/
11

Head
Livestock centers
Investment
Halogen Tabs. ( 7
12

Cottage Industries tabs /Head)

Medicines per Week

Industries
Production Bleaching
13

Powder in KG (50
Godown Gms /Head)

Telephone Number
Insured or
not

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3.6 Storage facilities with capacity

Sl.No Type of storage Location Capacity Contact (Address and Remarks
structure Person Phone no.)

3.7 Public Distribution System

Name No. of Name of Contact Telephone Location Area Remarks
of the PDS the person Office/ Res. Coverage/
GP retailer retailer and No. of Cards
counters address

3.8 PHC/ PHC New

PHC/ PHC New Name of the G.P Staff Available
(Location)

PHC

3.9 Police Stations

Police Station Name of the G.P Staff Available
(Location)

3.10 Sub Post Offices:-

Name of the G.P Location No. of Staff
Available

3.11 Identification of Cyclone/flood shelters (single/Double storied) with capacity:

Sl.No. Type of Capacity Location Contact Facilities Remarks

shelter (Room and Available (Single or Double)
Person
Plinth Area)
(Address and
Phone no.)

3.12 Earth moving and Road cleaning equipments:

Type of Contact person Telephone Office/ Remarks
Equipment and address Res.

3.13 Industries:
Name Name of the Industries
Insured or
of

Infrastructu
re available

Investment

Production
Manpower

of the
employed
industry

GP
Type

not

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3.14 Traders:
Type of Traders Contact person and address Telephone Office/ Res. Remarks
House building materials
Groceries
Medicine shop
Tents and Tarpaulins
Hardware shops
Rice mill
Fuel wood
Electrical Equipments
Restaurants
Farm inputs

3.15 Transportation (Road and water)

Type of Vehicles Contact person and Telephone Office/ Remarks
address Res.
Tractors
Bus
Truck/ Mini truck
Trekker
Country boats
Motor boats
3.16 Alternative energy sources (Bio gas and Solar Energy Cells)
Type of sources Contact person Phone No. Remarks
and Address
Bio Gas
Generator
Pump sets
Solar Energy Cell
3.17 Private Professionals:
Expertise Name Specialty Address Phone Service
nos. facilities
available
Doctor
Health practitioner
Ex-service man
Mechanical/civil engineer
VAS
Volunteers trained in
Rescue operation
Volunteers trained in
operating special
equipments
Volunteers trained in first aid

Skilled Mechanics
Drivers (Road and Water
ways)

3.18 List of NGOs

Name of NGOs and CBOs Area of Sector No. of Other Contact
Operation Volunteer Resourc Address
s es

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3.19 Volunteers Profile:

Sl. Name of Name of the Name of the No. Of Volunteers Trained
t NGO Volu Rescue First Ham Relief and Damage
h /CB ntee Co- Asse
e O rs ordi ssm
nati ent
V on
i
l
l
a
g
e

Chapter IV
Risk / Hazard Analysis
4.1 History Of Disaster
Type of Hazard Year of Area Impact on Livelihood Live Remark
Occurrence affected Life stock

4.2 Seasonality of Hazard

Type of Hazards Jan-Mar April-June July-Sep Oct-Dec
H C A I H C A I H C A I H C A I

H: Human, C: Crop, A: Animals, I: Infrastructure

CHAPTER - V
Risk Assessment
Type of Hazards Time of Occurrence Potential Impact Vulnerable areas
Cyclone
Flood
Drought
Earthquake
Sunstroke
Fire
Chemical Accidents
Boat capsize
Epidemic
Accident
Lightening
CHAPTER - VI
6. Vulnerability Analysis
6.1 Infrastructure Vulnerability against Hazards
Vulnerability Vulnerability against each hazard
Cyclone Flood Chemical industry Fire
Popu Area Populatio Area Population Area Popul Area
lation name n name name ation name
Road network
W ater ways
W ater supply
Sewage
Hospital
Food stocks &
supplies
Communication
(System)
Embankments
Bridges

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CHAPTER – VII

7. MITIGATION PLAN

7.1 Sector wise Vulnerability Reduction Measures (considering G.P plans):

Type of Sector Sub sector Mitigation measures Responsible Dept. Time Frame
IEC activities
Road
Embankment
Bridges
Safe Shelters
Infrastructure Communication
Development Drinking water and
sanitation
Power
Technology
dissemination

IEC activities
Health/ Animal Vaccination
Husbandry Training

Awareness
Agriculture
Fishing
Livelihood
Fishery
Sector
Allied activities
Horticulture

IEC activities
Infrastructure
Insurance
Livelihood
Life

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CHAPTER VIII

8.1 Crises Response Structure of the Block.

A. Early Warning Dissemination and Response Plan

Department Response System

Preparedness Pre (after During Disaster Post Disaster
Warning)

Block/ Panchayat
Samiti

Police
Revenue
Irrigation
NGO

Early Warning Dissemination

District Control Room

Block Control Room

G.P. Control Room

Irrigation
Police Control
Control Room
Room Village Task Force {SDO}
(Warning Group)

Operational Timing:
Operational Timing: JUNE to DECEMBER Every Year
Normal Warning Post

Personnel Deployment in Control Room:

Days 7AM TO 10AM (Day Office) 5PM TO 10 PM 10 PM TO 7AM
1PM TO 5PM (Morning
Office)
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY

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Records and Equipments of Block Control Room (BCR

Name of the Record Equipments

Activities of Block Control Room.

Normal Time:

Activities After Receiving Warning.

Activities Post disaster.

Check List for Control Room:

Activities Page no. for Yes/no
Reference
1) Assessing of duty.
2) Maintain inventory of resources.
3) Provide information who need it.
4) Service division and assign duties.
5) Receive information on a routine basis and record.
6) Receive preparedness report from various relevant dept.
7) Basing on the reports feedback to the district authority and
others.
8) Vulnerable area map displayed.
9) Imp. Phone numbers.

Evacuation, Search and Rescue:

Department Evacuation, Search and Rescue Response Structure
Response System
Preparedness Pre (after Warning) During Disaster Post Disaster
Block/
Panchayat
Samiti
MVI
Police
Revenue/ RI
Medical
Saline and
Embankment/
PWD/ RD
NGO/ Volunteer

Medical and First Aid:

Departments Medical Aid - Response System

Preparedness Pre (after During Post

warning)
MO/ ICDS
VAS
Block
NGO

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D. Carcass/Dead bodies’ disposal

Departments Preparedness Pre (after During Post
warning)
Health/ VAS
Gram
Panchayat and
NGO

Shelter Management:

Sl. No Departments Shelter Management - Response System

Preparedness Pre (after During Post

Warning)
1. Block
2. Police
3. Electricity
4. NGO/
Volunteers
5. RWS&S
6. Medical

Relief:
Sl.No. Departments Relief Operation - Response

Preparedness Pre (after During Post

Warning)
1. Block
2. VAS
3. RWS&S
4. NGO/
Volunteer
5. CDPO
Health and Sanitation
Sl. Departments Health and Sanitation Response System
No. Preparedness Pre (after During Post
Warning)
1. MO/CDPO/BEE
2. JE RWS&S
3. RD/NGO/VOLUNTEERS

CHAPTER IX
8.1 Crises Response Structure of the Block
A. Early Warning Dissemination and Response Plan
Department Response System
Preparedness Pre (after During Disaster Post Disaster
Warning)
Block
Police
Revenue
Health

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Irrigation
RD & R&B
RWS&S
AH Dep.
Electric
Agril.
NGOs

Early Warning Dissemination

District Control Room

Block Control Room

G.P. Control Room

Irrigation
Police Control
Control Room
Room Village Taskforce

Departments
BDO Revenue Police Irrigation Post office NGO/Volunteers
Preparedness
Pre (after
warning)
During
Post

Control Room Operation

Operational Timing Personnel Deployment Name of Equipments

the record
Normal Warning Post Designation Department Time

56 GoI - UNDP
Block Disaster Management Training Manual

Evacuation Response

Block Disaster Management Committee

Police R.I. PWD/RD NGO Other

Dept.

Extention
Officers

GPDMC

Village
Taskforce

Evacuation:

Departments
Police RI PWD/RD Block NGO/Volunteers Other
Dept.
Preparedness
Pre (after
warning)
During
Post

Search and Rescue Operation

Block Disaster Management

Committee

G.P. Committee
Police/ Irrigation /
Firebrigade RI/NGO
Village Taskforce

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Search and Rescue Operation:

Departments
Police Fire Block RI Others NGO/Volunteers
Brigade
Preparedness
Pre (after
warning)
During
Post

First aid & Health Services

Block Disaster Management

Committee

MO, PHC CDPO

GP Disaster
Management
Committee
ANM/MPHW AWW

Village Taskforce

First aid & Health Services:

Departments
MO ICDS Block NGO/Volunteers
Preparedness
Pre (after
warning)
During
Post

Carcass/dead bodies’ disposal

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Departments
Block Health VAS Police RI NGO/Volunteers
Preparedness
Pre (after
warning)
During
Post

Shelter Management

Shelter Management

Block Disaster Managemnent

Committee

M.I & Police PWD/RD Electricity NGO RWSS/

EO PHC

GP Disaster
Management
Committee

Village Taskforce Committee

Shelter Management:

Departments
MI & EO Police PWD/RD Electricity NGO/Volunteers RWSS/PHC
Preparedness
Pre (after
warning)
During
Post

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Relief:

Departments
BDO VAS RWSS MO CDPO NGO/Volunteers
Preparedness
Pre (after
warning)
During
Post

Relief operation

Block Disaster
BDO CDPO
Management
Committee

VAS RWSS MO, PHC

GP Disaster
Management
Committee

Village
Taskforce

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Water and Sanitation Response

Block Disaster Management

Committee

MO,PHC/ CDPO
JE, RWSS
CHC

NGOs/CBO BEE/LHV/ ICDS

ANM/MPHW Supervisor

Village taskforce/volunteers/
AWW/SEM

Water and Sanitation:

Departments
MO BEE/ANM/MPHW CDPO Supervisor RWSS-JE Volunteers
Preparedness
Pre (after
warning)
During
Post

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Infrastructure Restoration

Block Disaster Managemnent Committee

Block / PWD / RD / Irrigation / Electrical / RWSS

GP Disaster Management
Committee

Village Taskforce Committee

Departments
RD R&B Irrigation Electrical RWS&S Block
Preparedness
Pre (after
warning)
During
Post

Cattle camps
Departments
VAS BDO NGO/Volunteer
Preparedness
Pre (after
warning)
During
Post

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Coordination and Linkage with G.P and village

Block Disaster Management

Committee

GP Disaster Management
Committee

Village Taskforce

Block
Preparedness
Pre (after
warning)
During
Post
Check List for Control Room
Activities Page no. for Yes/ No
reference
1) Assignment of Duty
2) Maintain inventory of resources
3) Provide information who need it
4) Service division and assign duties
5) Receive information on a routine basis
and record
6) Receive preparedness report from
various relevant dept.
7) Basing on the reports feedback to the
district authority and others
8) Vulnerable area map displayed
9) Imp. Phone numbers

VII. CHECKLIST FOR VARIOUS DEPARTMENTS

a) BDO
Activities Page no. for Yes/No
reference
1) Vulnerable and risk assessment map
2) Cut off areas with safe route map
3) Storing facilities
4) List of dealers for food
5) List of volunteers
6) Control room set up
7) Boat and transportation for rescue
8) Transportation for food supply
9) Pre-positioning of staff
10) Site operation centers/staff
11) 0Evacuation and rescue of people
12) Coordination and linkage
13) Damage assessment
14) Address and telephone list
15) Alternative communication system
16) Pulling resources from out side if
required
17) Having network with neighboring blocks

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b) Panchayat Samiti Chairperson

Activities Page no. for Yes/no

reference
1) Ensuring the function of BDMC
2) Approval of DM Plan in the
Panchayat Samiti
3) Awareness generation
4)

c) MO, CHC
Activities Page no. for Yes/No
reference
1) Stock position of live saving
drugs, ORS, IV fluids and other
equipment
2) Distribution of ORS, Halogen to
field areas
3) List of contact address of field
staff
4) List of volunteers
5) List of DDC/ AWW
6) List of epidemic/risk prone areas
7) List of site operation areas
8) Mobile heath unit
9) List of Dist./ health control rooms
10) List of private and local doctor
11) Awareness through propagation
of healthy practices during the
disaster time
12) Trained the village taskforces on
use of medicine and first aid
13) Daily disease report collection
and analysis
14) Preventive measures
15) Taking help of others/dist

d) JE Irrigation/SDO
Activities Page No.
for
reference
1) Stock piling of repair materials
like sand, bags, bamboo at
vulnerable points[Place
name]etc.
2) Provision of guarding of weak
points
3) List of volunteers
4) Taking help of community for
maintenance of the
embankments
5) Taking proper measures for
protecting the weak points
6) Co-ordinating with others

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e) JAO
Activities Yes/No
1) List of different areas to be
affected by different hazards
2) Crop pattern with land holding
3) List of irrigation points with
status
4) Alternative crop
5) Trained for food preservation
and protection
6) Assessment of damage
7) Provision of seeds and others
8) Helping in raising of community
nursery for seedling/sapling
9) Crop insurance
10) Generate seed bank/grain bank
at village level
11) Coordinating with others

f) VAS
Activities Yes/No
1) Animal population with
categories
2) Possible problems related to
different hazards
3) Dealer of feeds/fodder
4) List of cow sheds
5) Site camps with volunteers
6) Programme for mass vaccination
7) Trained the taskforce to use of
medicine
8) coordinating with others

f) SDO/JE (RD/PWD)
Activities Yes/No
1) Identification o weak points
2) Repair the weak points before
hazards season
3) Stockpiling of building materials
4) List of dealers for building
materials
5) Promotion/training of people on
retrofitting/ resistance building
6) Arrangement of equipment for
road clearance
7) Plan for vulnerable reduction
8) Coordinating with others
DEVELOPMENT INITIATIVES/ LINKAGES
Short Term Plan:
Sl. Name of the Name of the Required Agency Fund Time
No. G.P Village Intervention Responsible Required Frame

Long Term Plan:

Sl. Name of the Name of the Required Agency Fund Time
No. G.P Village Intervention Responsible Required Frame

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Mock Drills Plans:

Time Process (Utilization, Responsible Person

Maintenance and Record
Keeping)

Inter Block Linkages:

Need Areas Process Contact Person

Block Plan update:

Time Process Responsible Person

Important Name and Telephone Numbers:

Name of the Designation Address Phone No. Fax Contact
Personnel and Person
Department
Office Residence

Annexure:

Maps
- Social Map
- Resource Map
- Vulnerability Map
- Places showing the weak Embankments/ River System
- Road Map
- Alternate Route

66 GoI - UNDP