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Staging

Staging involves selecting and modifying a performance area for an event. Key considerations include the venue size, layout, stage area, transportation, and technical support. For a political party meeting with 100 participants over 1 day, the document recommends a classroom seating setup. It also provides details on developing themes, entertainment, decor, lighting, sound, and catering for successful events.

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Prashant
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99 views25 pages

Staging

Staging involves selecting and modifying a performance area for an event. Key considerations include the venue size, layout, stage area, transportation, and technical support. For a political party meeting with 100 participants over 1 day, the document recommends a classroom seating setup. It also provides details on developing themes, entertainment, decor, lighting, sound, and catering for successful events.

Uploaded by

Prashant
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Staging

Staging an event
Staging is the process of selecting, designing, adapting to, or modifying the performance area for an event. This includes the use or absence of stagecraft elements as well as the structure of the stage and its components.

Choosing the event side


The organizers The audience The performers Catering staff Entertainers Emergency services Technical support partners

Choosing the event side


Major considerations for selecting an event venue:
Size of event Layout of the site and its suitability for the event Stage (performance area) Transport and parking Proximity to accommodation and attractions Goods and services providers Technical support Venue management

Political Party Monthly Meeting

Duration: 1 day Nr of participants: 100 Seating: classroom

Room Plan
Room name Size (square meters)Ceiling Height Theatre U-shape Boardroom Classroom Cabaret Banquet

BALLROOM BALLROOM 1 BALLROOM 2 BALLROOM 3 BALLROOM 1&2 BALLROOM 2&3 GALAXY GALAXY 1 GALAXY 2 METROPOLITAN BOARDROOM

455 132 132 195 286 338 130 65 65 130 32

3,3 3,3 3,3 3,3 3,3 3,3 3,2 3,2 3,2 3,2 3,2

500 130 130 150 240 280 100 50 50 100 N/A

100 42 42 48 60 63 45 21 24 30 9

120 44 44 38 50 50 44 20 20 26 10

200 50 50 70 100 120 36 18 18 36 N/A

260 64 64 100 120 150 60 20 20 60 N/A

300 80 80 110 170 190 80 40 40 80 10

Annual Marketing Conference

Duration: 2 days Nr of participants: 400 Seating: theater

Solaris Convention Center

Situated in city central, in big mall complex Free wi-fi, special price parking Fully equipped conference rooms

Tallink Spa & Conference Hotel


Situated in the city center 275 standard bedrooms Fully equipped conference rooms Spa Special Price Parking Free wi-fi

Developing the Theme


Themes can vary a lot, depending on suitability to the purpose and context To bring out the theme of the event, you can use these aspects ->
Entertainment Decor Layout Lighting and Special Effects Sound Vision Stage Set Field of Play

Entertainment
Hire entertainment company or contact performers yourself Book early Importance of suitability

Decor
Suitable for context Purpose (entertain, surprise, transport into subject) Bring everything together

Layout

Layout
Caution: limited vision and poor sound!

Lighting and Special Effects


1. As spectacular effect to get great visual show in dark 2. As highlight for particular features (performer, sponsor stand etc) Consult professional light technicians to get the correct effect!

Sound
Powerful tool to calm or excite the audience Volume at the correct level, so that audience still hears Consult professional sound engineers!

Vision

Projectors and screens assure all audience can see the stage closely Backup file and system Test runs for system Keep in mind to use visible devices on stage: paperboard? Product examples?

Stage
The line of sight to be considered if deciding on the size and shape of the stage If not built in, rent it from equipment rental companies

Set
Includes all objects on the stage
Props Lecterns Stairs Curtains etc

Help you to run the stage smoothly, but keep invisible for audience.

Field of play
For sporting events special field is needed with specific requirements Covering field is necessary when not used for first purpose Line of sight needs to be kept in mind

Conducting Rehersals
Very important! Everyone knows their role at certain moments A technical runthrough to avoid clashes Performers need to know the system

Providing Services
Essential Services
Power, gas, water etc Usually included to venue place Extra power equipment for shows

Transportation and Traffic Management


Plane, train, bus, cars Parking for participants special permission might be needed People with disabilities need extra attention Special signes might be used for better finding (permissions)

Communications
The issue of bandwidth for laptops Mobile connection for big shows

Arranging Catering
Catering contractor food orders,production, servicing staff Types:
Set menu Buffet Finger food Fast food to buy

Standing or sitting tables + waiting staff

Quantities must be sufficient Food and event must have same style Food production onsite/off-site Hosted bar/nonhosted bar/welcoming drink

Organizing Accommodation
Conference Hotels Contracts with different hotels for discount price Single/Double/Twin rooms Off-season/ On-season prices Transportation between accommodation and venue

Annual Gardening Meeting


Nr of participants: 200 Duration: 3 days Catering: yes Lectures + workshops Performers: lecturers + workshop + entertainment Evening reception

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