Appendix F: Suggested Format For Recording Medical Examinations of Seafarers

Appendix F
Suggested format for recording medical examinations of seafarers

Name (last, first, middle): _______________________ Date of birth (day/month/year): ../../. Sex: __ Male __ Female Home address: ____________________________________________________ Method of confirmation of identity, e.g. Passport No./Seafarers book No. or other relevant identity document No.: _____ Department (deck/engine/radio/food handling/other): _____ Routine and emergency duties (if known): _____ Type of ship (e.g. container, tanker, passenger): _____ Trade area (e.g. coastal, tropical, worldwide): _____
Examinees personal declaration (Assistance should be offered by medical staff)

Have you ever had any of the following conditions?
Condition 1. 2. 3. 4. 5. 6. 7. 8. 9. Eye/vision problem High blood pressure Heart/vascular disease Heart surgery Varicose veins/piles Asthma/bronchitis Blood disorder Diabetes Thyroid problem Yes No
10. Digestive disorder 11. Kidney problem 12. Skin problem 13. Allergies 14. Infectious/contagious diseases 15. Hernia 16. Genital disorder 17. Pregnancy 18. Sleep problem 19. Do you smoke, use alcohol or drugs? 20. Operation/surgery 21. Epilepsy/seizures
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ILO-IMO-JMS-Final Guidelines-2011-09-0265-3-En.docx/v2
Condition 22. Dizziness/fainting 23. Loss of consciousness 24. Psychiatric problems 25. Depression 26. Attempted suicide 27. Loss of memory 28. Balance problem 29. Severe headaches 30. Ear (hearing, tinnitus)/nose/throat problem 31. Restricted mobility 32. Back or joint problem 33. Amputation 34. Fractures/dislocations If you answered yes to any of the above questions, please give details:
Yes
No
Additional questions 35. Have you ever been signed off as sick or repatriated from a ship? 36. Have you ever been hospitalized? 37. Have you ever been declared unfit for sea duty? 38. Has your medical certificate even been restricted or revoked? 39. Are you aware that you have any medical problems, diseases or illnesses? 40. Do you feel healthy and fit to perform the duties of your designated position/occupation? 41. Are you allergic to any medication? Comments:
Yes
No
Additional questions 42. Are you taking any non-prescription or prescription medications? If yes, please list the medications taken, and the purpose(s) and dosage(s):
Yes
No
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I hereby certify that the personal declaration above is a true statement to the best of my knowledge. Signature of examinee: ________________________________ Date (day/month/year): ../../. Witnessed by (signature): __________________ Name (typed or printed): _________________ I hereby authorize the release of all my previous medical records from any health professionals, health institutions and public authorities to Dr ______________________ (the approved medical practitioner). Signature of examinee: ________________________________ Date (day/month/year): ../../. Witnessed by (signature): __________________ Name (typed or printed): _________________ Date and contact details for previous medical examination (if known): _____________________
----------------------------------------------------------------------------------------------------------------------------MEDICAL EXAMINATION Sight

Use of glasses or contact lenses: Yes/No (if yes, specify which type and for what purpose) ______________________________________________________________________________
Visual acuity
Unaided Right eye Distant Near Left eye Binocular Aided Right eye Left eye Binocular
Visual fields
Normal Right eye Left eye Defective
Colour vision
Not tested Normal Doubtful Defective
Hearing
Pure tone and audiometry (threshold values in dB) 500 HZ Right ear Left ear 1 000 HZ 2 000 HZ 3 000 HZ
Speech and whisper test (metres)

Normal Right ear Left ear Whisper
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Clinical findings
Height: _____ (cm) Weight: _____ (kg) Pulse rate: _____/(minute) Rhythm: _____ Diastolic: _____ (mm Hg)
Blood pressure: Systolic: _____ (mm Hg)
Urinalysis: Glucose: _____ Protein: _____ Blood: _____

Normal Head Sinuses, nose, throat Mouth/teeth Ears (general) Tympanic membrane Eyes Ophthalmoscopy Pupils Eye movement Lungs and chest Breast examination Heart Skin Varicose veins Vascular (inc. pedal pulses) Abdomen and viscera Hernia Anus (not rectal exam) G-U system Upper and lower extremities Spine (C/S, T/S and L/S) Neurologic (full/brief) Psychiatric General appearance Abnormal
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Chest X-ray
Not performed Results: Performed on (day/month/year): ../../.
Other diagnostic test(s) and result(s):

Test: Result:
Medical practitioners comments and assessment of fitness, with reasons for any limitations:
Assessment of fitness for service at sea

On the basis of the examinees personal declaration, my clinical examination and the diagnostic test results recorded above, I declare the examinee medically:
Fit for look-out duty Fit Unfit Without restrictions Not fit for look-out duty Deck service Engine service Catering service Visual aid required Yes Other services No
With restrictions
Describe restrictions (e.g., specific position, type of ship, trade area)
Medical certificates date of expiration (day/month/year): ______/______/______ Date medical certificate issued (day/month/year): ______/______/______
Number of medical certificate: ________________________________________ Signature of medical practitioner: ______________________________________ Medical practitioner information (name, license number, address): ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________
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Appendix F: Suggested Format For Recording Medical Examinations of Seafarers

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Appendix F

Suggested format for recording medical examinations of seafarers

Examinees personal declaration (Assistance should be offered by medical staff)

----------------------------------------------------------------------------------------------------------------------------MEDICAL EXAMINATION Sight

Speech and whisper test (metres)

Blood pressure: Systolic: _____ (mm Hg)

Urinalysis: Glucose: ___ Protein: _ Blood: ___

Other diagnostic test(s) and result(s):

Assessment of fitness for service at sea

Describe restrictions (e.g., specific position, type of ship, trade area)

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