AGENDA MAYOR AND CITY COUNCIL REGULAR SESSION TUESDAY, SEPTEMBER 4, 2012 6:00 P.M.

1. CALL TO ORDER 2. PRAYER AND PLEDGE 3. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION 4. APPROVAL OF MINUTES A. B. C. Regular Session #15 dated August 6, 2012 Work Session dated August 14, 2012 Regular Session #16 dated August 20, 2012

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL 6. PRIVATE EVENT PERMIT REQUESTS Park Place Jewelers Treasure Hunt at the Beach September 22-23, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Todd Ferrante, Park Place Jewelers 7. PUBLIC HEARINGS 8. UNFINISHED BUSINESS 9. NEW BUSINESS Introduction of Cricket Center Enough Abuse Campaign Presented by: Wendy Myers, Program Manager 10. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT 11. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS 12. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. First Reading Ordinance to Adopt Budget Amendment #2 for FY 2012

13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER A. Request to Receive Proposals for Design of New 64th Street Boat Ramp B. Bid Award Recommendation for Inlet Lot Parking Control Consulting Services 14. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT 15. COMMENTS FROM THE MAYOR AND CITY COUNCIL

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 3 REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 4 APPROVAL OF MINUTES A. Regular Session #15 dated August 6, 2012 B. Work Session dated August 14, 2012 C. Regular Session #16 dated August 20, 2012

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 6 PRIVATE EVENT PERMIT REQUESTS Park Place Jewelers Treasure Hunt at the Beach September 22 23, 2012 Presented by: Lisa Mitchell, Private Events Coordinator and Todd Ferrante, Park Place Jewelers

September
Sun Mon Tue Wed Thu Fri Sat 1

Summer of Thanks Beach Lights

Summer of Thanks Beach Fireworks

PE - MOOD ESA Surf Event PE Walk for Recovery

11 12 13 14 15

10

OC Cruzers ESA Surf Event

PE 911 Parade of Brothers

PE - Bikefest

PE - Bikefest

PE - Bikefest ESA Surf Event Rain Date

16

17

18

19

20

21

22

PE Bikefest ESA Surf Event Rain Date

SUNFEST PE Sunfest Kite Festival

SUNFEST PE Sunfest Kite Festival

SUNFEST PE Sunfest Kite Festival PE Treasure Hunt at the Beach

29

23

24

25

26

27

28

SUNFEST PE Sunfest Kite Festival OC Cruzers PE Treasure Hunt at the Beach

30

PE - Winefest

PE Winefest PE Walk out of the Darkness PE Pigs on the Beach

2012

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 6 September 4, 2012

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator Park Place Jewelers Treasure Hunt at the Beach August 28, 2012 Requesting approval to hold the event Park Place Jewelers Treasure Hunt at the Beach on the beach at 2nd Street. If approved, the event would consist of two treasure hunts on the beach - one on Saturday, September 22 from 4-5 pm, and one on Sunday, September 23 from 1-2 pm. People dig in the sand for prize-filled bags within a fenced area. Participation is limited to 100 per hunt. None specified. To approve the event as requested. Do not approve the event or approve with revisions. Lisa Mitchell, Private Event Coordinator Appropriate staff, specifically Beach Patrol, OCPD and Public Works. 1) 2) 3) 4) September 2012 calendar Cover Sheet Application Site Layout

ISSUE(S):

SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT (S):

Ocean City Special Events Private Events

Name of Event: Park Place Jewelers Treasure Hunt Date of Event: Sept. 22 and 23 Date Application Received: August 22, 2012 Date Routed: August 22, 2012 Date Returned from All Departments: August 28, 2012 Total Cost to Town: $220.00 Application Fee Paid: Yes New Event: No

Things to Note: This event is a treasure hunt, which would take place within a 60x120area of the beach in front of Park Place Jewelers, located on 2nd Street. There would be two hunts, one on Saturday from 4:00 to 5:00 pm and one on Sunday, from 1:00 until 2:00 pm. Set-up would take place on Wednesday and Thursday, September 19 and 20. Clean up would take place on Monday, September 24. The number of participants would be limited to 100 people per hunt. Prizes would be given away consisting of jewelry and gift certificates to local businesses. The event organizer would like to borrow a pole driver and some stakes from the Town of Ocean City. This event would take place during Sunfest and the Sunfest Kite Festival. Sponsors of this event are the Kite Loft, Shenanigans, Connors Beach Cafe and the Dough Roller. Comments from Department Representatives: BEACH PATROL If the Beach Patrol has to clear the beach for a dangerous weather condition, then the event must be postponed. OCPD Will notify shift of the event. RISK MANAGEMENT Insurance Certificate must be submitted prior to event. RECREATION & PARKS Sunfest will be going on, but there does not appear to be a conflict. PUBLIC WORKS Will provide 10 sand fence posts and a pole driver, but the event organizer must provide their own fencing wrap. Total cost to the department is estimated at $220.00 EMERGENCY SERVICES, TOURISM, POLICE, FIRE MARSHAL, CONVENTION CENTER and TRANSPORTATION - No comments or concerns.

Date on Council Agenda: Sept. 4, 2012 Date Applicant Notified of Meeting: Date Insurance Certificate Received: Beach Franchisee Notified: Event Approved or Denied: Date Fees Received: Date Permit Issued: Other: ______ Amount:

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Park Place Jewelers Treasure Hunt at the Beach 1. TITLE OF EVENT: ____________________________________________________ No 2. IS THIS A NEW EVENT? ______________________________________________

3. DATE(S) OF EVENT ____9/22/12 9/23/12_____________________________

Sat. 4 pm, Sun. 1 pm 4. STARTING & ENDING TIMES OF EVENT: _______________________________

Page 1 of 9

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

9/19-20 _____________________________________________________________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ 9/24 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ In front of Park Place jewelers on the beach _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: ________________________________________________ Todd Ferrante 9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ same _____________________________________________________________________ 10. MAILING ADDRESS: _________________________________________________ 209 N. Atlantic Ave., #123, OCMD 21842 _____________________________________________________________________
410-289-6500 410-430-6284 11. WORK PHONE #_____________________HOME PHONE #__________________ FAX: ___410-289-6700__________ E:MAIL: sales@parkplacejewelers.com

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS: _____________________________________ _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: ______________________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ _____________________________________________________________________ Same as above 15. COORDINATORS CONTACT NUMBERS: 410-289-0015 410-289-6500 HOME: ___________________________WORK: ________________________ FAX:_____________________________CELL: __________________________ 410-289-6700 410-430-6284 sales@parkplacejewelers.com E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________
Todd Ferante

Page 2 of 9

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ Digging in the sand for buried bags with prizes on them there will be a fenced in area _____________________________________________________________________ 50x100 for the people to dig in _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ Park Place Jewelers, 2nd and 3rd St., Boardwalk ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________ No ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ Will set up Friday with stakes and ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________ ____________________________________________________________________ No just stakes and fencing area with a megaphone for instructions. See diagram ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ Participants have to register in person and there will be a limited number of participants. ____________________________________________________________________ The digging area will be comfortable for the number of people we have in the arena ____________________________________________________________________ ____________________________________________________________________

Page 3 of 9

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ none ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ No, but we will monitor any issues and be ready to call for assistance ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ No rain date ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ ________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ ____________None___________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________ ____________________________________________________________________ none ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ N/A ____________________________________________________________________ ____________________________________________________________________

Page 4 of 9

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___none______ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ ___________free event_________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ Jewelry, gift certificates to restaurants, retail ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
no 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________
Please forward a copy of the approved One Day Raffle Permit, to the Private Events Coordinator.

no 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? _______no__________

Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.

no 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

no 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? ______no__IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.

100 per contest 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 200 spectators 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

Page 5 of 9

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? __No_________WHO DID YOU CONTACT? _________ I will contact Drew ____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Just a stake pounder and some stakes ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY no OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
Please forward a copy of the approved MDOT Highway Permit to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________DESCRIBE: __________ ____________________________________________________________________ ____________________________________________________________________ NA ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ 2009, 2010 and 2011 same location ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Page 6 of 9

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): _____________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Dough Roller, Kite Loft, Conners Beach Caf, Shenanigans ____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ . ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. XX IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______
An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ________INCLUDED WITH APPLICATION XX_____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

Page 7 of 9

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra, Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________
Signature on file 8/22/12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on file 8/22/12 APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees.
Signature on file 8/22/12 APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 9

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on file 8/22/12 APPLICANTS SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
Signature on file 8/22/12 APPLICANTS SIGNATURE___________________________DATE_______________

Page 9 of 9

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 9 NEW BUSINESS Introduction of Cricket Center Enough Abuse Campaign Presented by: Wendy Myers, Program Manager

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 9 9/4/12

TO: THRU: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Cricket Center Enough Abuse Campaign August 28, 2012 Introduction of The Cricket Centers Enough Abuse Campaign The Cricket Center is a non-profit agency established by The Child Advocacy Center of Worcester County. The Center staffs a team of professionals to aid in investigating and prosecuting child abuse in Worcester County. It also provides additional resources to families who require help as a result of abuse. None None None None None 1) 2) 3) 4) 5) Enough Abuse campaign information Overview of The Child Advocacy Center of Worcester County Signs of abuse 2012 statistics 2011 statistics

ISSUE(S): SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

The CRICKET Center

Who are we?
We are The Child Advocacy Center of Worcester County. (CAC)

What is a CAC?
A CAC is a One-stop safe, child friendly place where children who are victims of abuse can tell their story and get help for themselves and their non-offending family members.

Why do children need a CAC?

A CAC is our best resource as a community to keep our children safe. Children are able to tell their story ONE time to a specially trained forensic interviewer. The interview is videotaped with state-of-the-art recording equipment so that the different agencies may share the information without adding the trauma of re-interviewing the child multiple times.

Who works at The CRICKET Center?

The CRICKET Center is staffed by our partnering agencies:
Atlantic General Hospital provides on-site Medical exams when warranted. Law Enforcement The CRICKET Center recently secured funding for an Officer to be co-located with the MultiDisciplinary Team at our Center. Life Crisis, Inc provides Mental Health evaluations for Child-victim and non-offending family members including parents, siblings, etc. Worcester County Board of Education- provides off-site services. Our Teachers, Guidance Counselors, and School Administration partner to identify at-risk children. Worcester County Department of Social Services provides specially trained forensic interviewers from Child Protective Services. Worcester County States Attorneys Office- works with CPS and Law Enforcement to prosecute these crimes against children.

Who funds The CRICKET Center? The CRICKET Center is a 501(c) (3) Non-Profit Agency. We are funded through donations and grants. We receive NO funds from any State, Federal, or Local budget. We have previously received grant funds from the following: The Community Foundation of The Eastern Shore, National Childrens Alliance, Victims of Crime Act, Governors Office of Crime Control and Prevention, The Womens Commission, Choptank Electric Fund. Why is it necessary to ask for Community donations and to secure grant funding? Our partnering agencies provide salary for their employees. The daily operating costs, training for Multi-Disciplinary Team, Community Education, Program Manager salary, Administrative Assistant salary, recording equipment, and building utilities must be provided by fundraising. Why are The CRICKET Center Services free? The CRICKET Center will never charge any fee for any service provided by our team. This includes mental and medical treatment. We believe every child deserves a safe environment and the same access to services regardless of their familys ability to pay.
The CRICKET Center is a Member of Maryland Childrens Alliance (MCA) and National Childrens Alliance (NCA)

TheCRICKETCenterreceivedfundingfromTheFamilyTreein2012for communityeducation.(billboardonRoute#50inWestOC) Teamof10communityprofessionalsweretrainedinMarch2012forthe EnoughAbusecampaign. Asateam,wehavetrainedmorethan165Worcesterresidentsregarding thesignsofchildsexualabuse,howtoreactresponsiblyifyoususpect abuseorifachilddisclosestoyou,andhowtocometogetherasa communitytomakeWorcestersafeforkids. Wearecontinuingourmissiontotrainmorethan500Worcesterresidents andaskforhelpfromourcommunity.Wewilltrainteachers,healthcare professionals,worshipleaders,communitycoachesandvolunteers,law enforcementpersonnel,etc.Anyindividualwhocomesintocontactwith childrenthroughworkorplayshouldheartheinformation. ThemissionofTheCRICKETCenteristoinvestigateandprosecutechild abuseinWorcesterCountyandtoprovideadditionalservicestofamilies whorequirehelpasaresultofabuse.Wealsobelieveitisourresponsibility toourcommunitytoprovidecommunityeducationandequipfamilieswith thetoolstheyneedtopreventthisepidemicfromcontinuing.

*TheCRICKETCenterisanonprofit501(c)(3)organizationandisaMemberofThe MarylandChildrensAllianceandanAssociateMemberofNationalChildrensAlliance. TheStateofMarylandrequireseveryCountyintheStatetoinvestigatechildabuse throughaChildAdvocacyCenter,however,currentlythereisnofundingsetasideinany Stateorlocalbudgetforthenecessaryworkofchildadvocacycenters.

The CRICKET Center

Learn The Signs

1. Unexplained Injuries Visible signs of physical abuse may include unexplained burns or bruises in the shape of objects. You may also hear unconvincing explanations of a childs injuries. 2. Changes in behavior Abuse can lead to many changes in a childs behavior. Abused children often appear scared, anxious, depressed, withdrawn or more aggressive. 3. Returning to earlier behaviors Abused children may display behaviors shown at earlier ages, such as thumb-sucking, bed-wetting, fear of the dark or strangers. For some children, even loss of acquired language or memory problems may be an issue. 4. Fear of going home Abused children may express apprehension or anxiety about leaving school or about going places with the person who is abusing them. 5. Changes in eating The stress, fear and anxiety caused by abuse can lead to changes in a childs eating behaviors, which may result in weight gain or loss. 6. Changes in sleeping Abused children may have frequent nightmares or have difficulty falling asleep, and as a result may appear tired or fatigued. 7. Changes in school performance and attendance Abused children may have difficulty concentrating in school or have excessive absences, sometimes due to adults trying to hide the childs injuries from authorities. 8. Lack of personal care or hygiene Abused and neglected children may appear uncared for. They may present as consistently dirty and have severe body odor, or they may lack sufficient clothing for the weather. 9. Risk-taking behaviors Young people who are being abused may engage in highrisk activities such as using drugs or alcohol or carrying a weapon. 10. Inappropriate sexual behaviors Children who have been sexually abused may exhibit overly sexualized behavior or use explicit sexual language. One with Courage

Contact Us: info@onewithcourage.org or www.thecricketcenter.com

The CRICKET Center 2012 January June

Number of investigations 49 Female 28 Male 21 Race White 22 Black 16 Hispanic 3 Other 8 Offender Parent 9 Step-Parent 2 Parent boy/girl friend 3 Other relative - 14 Other known person - 4 Unknown person 8

Trends: 2 female teen-aged victims attempted suicide in 2012 AMAC 3 cases in 2012

TheCRICKETCenter

2011Statistics
Totalnumberofinvestigations107 Femalevictim80 MaleVictim27 Victimage:
06years31 712years42 1318years34

Race
White79 Black24 Hispanic3 Other1

AllegedOffender
Parent13 Parentboyfriend/girlfriend13 Stepparent5 Otherknownperson7 Otherrelative19 Unknown14

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 12 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR First Reading - Ordinance to Adopt Budget Amendment #2 for FY 2012

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 12 9/4/12

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Jennie Knapp FY 12 Budget Amendment # 2, First Reading 8/30/12

ISSUE(S): SUMMARY:

First Reading of Budget Amendment # 2 for FY 12 General Fund revenue estimates were better than anticipated, especially Room Tax. Additional revenue partially offset allocations from Fund Balance for the Art League Building, street paving, the 4th street parking lot improvements and the Golf Course irrigation system repairs. This amendment also covers supplemental funding of the pension plans already approved by the Council, expenses from Hurricane Irene, and the recognition of grants and donations since the first budget amendment. The amount taken from prior year reserves (fund balance) increases $512,079, from $1,590,908 approved in Budget Amendment # 1 to $2,102,987. Approval of Budget Amendment # 2 for FY 12 None Jennie Knapp, Budget Manager

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

1) Budget amendment ordinance 2) Detail of changes

ORDINANCE 2012TOWN OF OCEAN CITY OPERATING BUDGET FISCAL YEAR 2012

SOURCE Section I, General Fund: A. Anticipated Revenue: Property Taxes Other Taxes Licenses and Permits Revenue From Other Agencies Charges For Services Fines and Forfeitures Other Revenue Prior Year Reserves Total Revenue B. Anticipated Expenditures: General Government Public Safety Public Works/Beach Maintenance Sanitation and Waste Removal Highways and Streets Economic Development -Tourism Culture and Recreation Debt Service Sub Total To Transportation Fund To Airport Fund To Golf Course Fund To Convention Center Fund To Capital Projects Total Expenditures

AMENDMENT # 2 FIRST READING

AMENDMENT # 2 SECOND READING

42,491,715 $ 14,731,839 4,008,491 5,505,666 8,270,451 785,597 1,305,249 2,102,987 79,201,995 $

42,491,715 14,731,839 4,008,491 5,505,666 8,270,451 785,597 1,305,249 2,102,987 79,201,995

3,225,176 $ 34,594,018 4,923,556 5,903,421 5,474,751 7,629,842 7,690,837 4,576,232 74,017,833 $ 1,537,171 332,964 200,000 1,376,597 1,737,430 79,201,995 $

3,225,176 34,594,018 4,923,556 5,903,421 5,474,751 7,629,842 7,690,837 4,576,232 74,017,833 1,537,171 332,964 200,000 1,376,597 1,737,430 79,201,995

SOURCE Section II, Water Fund: A. Anticipated Revenue: Water Sales Water Fixture Charge Service Charges Capacity/Impact Fees Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ $

AMENDMENT # 2 FIRST READING

AMENDMENT # 2 SECOND READING

3,177,023 $ 3,487,042 234,358 27,720 218,384 7,144,527 $

3,177,023 3,487,042 234,358 27,720 218,384 7,144,527

1,888,869 $ 3,086,697 1,385,980 782,981 7,144,527 $

1,888,869 3,086,697 1,385,980 782,981 7,144,527

Section III, Transportation Fund: A. Anticipated Revenue: Bus Revenue Train Revenue Federal and State Grants Transfer-In From General Fund Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Capital Outlay Total Expenditures $ 3,487,310 $ 3,262,475 450,173 7,199,958 $ 3,487,310 3,262,475 450,173 7,199,958 $ 2,754,180 $ 1,092,339 1,796,672 1,537,171 19,596 7,199,958 $ 2,754,180 1,092,339 1,796,672 1,537,171 19,596 7,199,958

SOURCE Section IV, Wastewater Fund: A. Anticipated Revenue: Wastewater Treatment Charges Service Charges Capacity/Impact Fees Bond Proceeds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ $

AMENDMENT # 2 FIRST READING

AMENDMENT # 2 SECOND READING

10,727,713 $ 941,261 48,400 4,913,206 873,891 17,504,471 $

10,727,713 941,261 48,400 4,913,206 873,891 17,504,471

4,091,411 $ 3,583,923 3,119,747 6,709,390 17,504,471 $

4,091,411 3,583,923 3,119,747 6,709,390 17,504,471

Section V, Airport Fund: A. Anticipated Revenue: Fuel Sales Rents and Other Revenue State and Federal Grants Service Charges Transfer-In From General Fund Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ 313,007 $ 1,120,976 146,029 450,000 2,030,012 $ 313,007 1,120,976 146,029 450,000 2,030,012 $ 692,850 $ 343,077 447,751 120,901 332,964 92,469 2,030,012 $ 692,850 343,077 447,751 120,901 332,964 92,469 2,030,012

SOURCE Section VI, Municipal Golf Course Fund: A. Anticipated Revenue: Service Charges Sales and Concessions Advance From General Fund Other Revenue Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Capital Outlay Total Expenditures

AMENDMENT # 2 FIRST READING

AMENDMENT # 2 SECOND READING

1,571,193 $ 415,000 200,000 56,728 4,411 2,247,332 $

1,571,193 415,000 200,000 56,728 4,411 2,247,332

1,046,666 $ 1,002,819 197,847 2,247,332 $

1,046,666 1,002,819 197,847 2,247,332

Section VII, Convention Center Fund: A. Anticipated Revenue: Service Charges State and County Grants Food & Beverage Tax Transfer-In From General Fund Prior Year Reserves Contributed Equity Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Transfer to Debt Service Reserves Capital Outlay Total Expenditures

1,762,500 $ 1,412,065 1,085,000 1,376,597 1,110,190 650,000 7,396,352 $

1,762,500 1,412,065 1,085,000 1,376,597 1,110,190 650,000 7,396,352

2,846,307 $ 1,468,780 2,304,265 100,000 677,000 7,396,352 $

2,846,307 1,468,780 2,304,265 100,000 677,000 7,396,352

SOURCE Section VIII, Information Technology Fund: A. Anticipated Revenue: Service Charges To Other Funds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Total Expenditures $ $

AMENDMENT # 2 FIRST READING

AMENDMENT # 2 SECOND READING

1,771,909 $ 73,704 1,845,613 $

1,771,909 73,704 1,845,613

900,012 $ 945,601 1,845,613 $

900,012 945,601 1,845,613

Section IX, Service Center Fund: A. Anticipated Revenue: Service Charges To Other Funds Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services Debt Service Capital Outlay Total Expenditures $ 1,783,763 $ 3,335,453 0 0 5,119,216 $ 1,783,763 3,335,453 0 0 5,119,216 $ 5,019,622 $ 99,594 5,119,216 $ 5,019,622 99,594 5,119,216

SOURCE Section X, Vehicle & Equipment Trust Fund: A. Anticipated Revenue: Service Charges To Other Funds State and Federal Grants Insurance Claim Payments Sale of Assets Prior Year Reserves Total Revenue B. Anticipated Expenditures: Non-Personal Services Debt Service Transfers Out Capital Outlay Total Expenditures $ $

AMENDMENT # 2 FIRST READING

AMENDMENT # 2 SECOND READING

2,311,893 $ 2,688,850 19,000 134,407 550,800 5,704,950 $

2,311,893 2,688,850 19,000 134,407 550,800 5,704,950

802,165 $ 0 0 4,902,785 5,704,950 $

802,165 0 0 4,902,785 5,704,950

Section XI, Risk Management Fund: A. Anticipated Revenue: Service Charges To Other Funds Interest Earned Prior Year Reserves Total Revenue B. Anticipated Expenditures: Personal Services Non-Personal Services/Claims Capital Outlay Total Expenditures $ 233,258 $ 2,255,292 0 2,488,550 $ 233,258 2,255,292 0 2,488,550 $ 2,402,999 $ 77,669 7,882 2,488,550 $ 2,402,999 77,669 7,882 2,488,550

SOURCE Section XII, Pension Trust Funds: A. Anticipated Revenue: Employer Contributions Employee Contributions Investment Earnings Total Revenue B. Anticipated Expenditures: Benefit Payments Non-Personal Services Reserve for Employee's Retirement Total Expenditures Section XIII, OPEB Trust Funds: A. Anticipated Revenue: Employer Contributions Employee Contributions Investment Earnings Total Revenue B. Anticipated Expenditures: Benefit Payments Non-Personal Services Reserve for Retiree Health Total Expenditures

AMENDMENT # 2 FIRST READING

AMENDMENT # 2 SECOND READING

5,854,405 $ 1,850,000 2,897,882 10,602,287 $

5,854,405 1,850,000 2,897,882 10,602,287

3,675,000 $ 525,000 6,402,287 10,602,287 $

3,675,000 525,000 6,402,287 10,602,287

3,675,007 $ 140,000 180,000 3,995,007 $

3,675,007 140,000 180,000 3,995,007

625,000 $ 50,000 3,320,007 3,995,007 $

625,000 50,000 3,320,007 3,995,007

SOURCE Section XIV, General Capital Projects Fund: A. Anticipated Revenue: General Fund Contribution Private Contributions Bond Proceeds Inlet Lot Parking Revenue Total Revenue B. Anticipated Expenditures: Street Paving Art League Building 4th St Parking Lot Improvements Caroline St Comfort Station Boardwalk Reconstruction St Louis Ave Reconstruction Fire Station Improvements Reserve for Future Capital Projects Total Expenditures $ $

AMENDMENT # 2 FIRST READING

AMENDMENT # 2 SECOND READING

1,737,430 200,000 17,805,274 300,000 20,042,704 $

1,737,430 200,000 17,805,274 300,000 20,042,704

889,430 800,000 1,455,176 1,005,980 6,036,823 4,525,393 5,029,902 300,000 20,042,704 $

889,430 800,000 1,455,176 1,005,980 6,036,823 4,525,393 5,029,902 300,000 20,042,704

Section XV, All Funds Expenditure Summary: General Fund Water Fund Transportation Fund Wastewater Fund Airport Fund Municipal Golf Course Fund Convention Center Fund Management Information Services Fund Service Center Fund Vehicle & Equipment Trust Fund Risk Management Fund Pension Trust Funds Sub Total LESS: Interfund Transfers Total Expenditures Capital Projects Fund - General Grand Total $ $ $ 79,201,995 $ 7,144,527 7,199,958 17,504,471 2,030,012 2,247,332 7,396,352 1,845,613 5,119,216 5,704,950 2,488,550 10,602,287 148,485,263 $ (26,219,997) 122,265,266 $ 20,042,704 142,307,970 $ 79,201,995 7,144,527 7,199,958 17,504,471 2,030,012 2,247,332 7,396,352 1,845,613 5,119,216 5,704,950 2,488,550 10,602,287 148,485,263 (26,219,997) 122,265,266 20,042,704 142,307,970

Section XV, Special Authorization - Budget Manager: The Budget Manager shall be authorized to reallocate departmental appropriations among the various objects of expenditures as she deems necessary. Such changes shall be approved by the Finance Administrator & City Manager. Section XVI, Restrictions - City Manager: A. The utilization of any contingency appropriation shall be accomplished only with prior authorization from the Mayor and Council. B. Utilization of appropriations established in the Capital Improvement Fund may be accomplished only with the express approval of the Mayor and Council. Section XVII, Tax Rate: An Ad Valorem Tax Rate of $0.395 per $100 of assessed valuation of real property and a rate of $1.29 per $100 of assessed valuation of corporate and personal property tax is required to fund this budget. INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on September 4, 2012 ADOPTED AND PASSED, by the required vote of the elected membership of the City Council and approved by the Mayor at its meeting held on September 17, 2012.

RICHARD W. MEEHAN, MAYOR

KELLY ALLMOND, CITY CLERK

JAMES S. HALL, PRESIDENT

LLOYD MARTIN, SECRETARY ADOPTED: Date MOTION TO ADOPT BY: MOTION SECONDED BY: VOTE: FOR: AGAINST:

Changes: General Fund:

Revenue:
Other Taxes Licenses and Permits Revenue from Other Agencies 472,026 440,000 Room Tax; 69,773 Income Tax; 17,299 Admissions Tax (26.939) Casino Revenue; (28,107) Highway User Tax 152,188 88,188 P&Z fees; 40,000 Stormwater Mitigation Fees- BUFFER; project; 14,000 Taxi Medallion transfer fees; 10,000 Cable TV fees 856,924 348,132 State Tourism grant; 161,610 additional County ambulance grant; 35,000 Volunteer Fire grant; 120,112 Police reimbursement grants; 62,000 Homeland security; 105,442 Hurricane Irene reimbursement; 29,293 Emergency Management grants; (4,665) Stormwater grant adjustment 373,572 213,497 Parking revenue; 79,800 Winterfest revenue; 58,000 Recreation revenue; 30,000 EMS fees; 30,000 Fire Marshal fees; 18,000 Beach Stand Franchise fees; (45,725) Liquor Board sales; (10,000) Corporate sponsorships 37,220 Police Tow fines (4,078) 41,000 Bench donations; 2,652 wheelchair donation; 13,000 Paramedic Foundation donation; 2,500 Police donation; 3,375 Tree of Life donation; (66,605) interest earnings 512,079 600,000 Art League Building; 350,000 street paving; 248,000 4th st improvements; 200,000 Golf Course irrigation system; (738,064) revenue exceeding budget; (139,580) transfer to Convention Center; (8,277) Airport helicopter display 2,399,931 (87,927) (143,581) salary and benefit savings; (65,782) expense savings; 88,436 additional pension funding; 33,000 legal fees 984,750 485,319 additional pension funding; 300,000 additional worker's compensation allocation; 120,112 Police reimbursement grants; 37,220 Police tow charges; 62,000 Homeland Securities grants; 29,293 Emergency Management grants; 15,500 donations; 359,216 Hurricane Irene expenses; (348,751) health insurance savings; (75,159) departmental savings (217,458) (31,427) Springfest; (10,609) Winterfest; 41,000 Boardwalk bench donations; (8,277) Airport helicopter expenses; (159,384) salary & benefit transfers; (95,911) operational savings; 47,150 additional pension funding (65,084) (113,299) salary and benefit transfers; (11,446) operational savings (12,382) pension under budget; 21,194 Transfer Station floor; 50,849 additional tipping fees 137,994 200,316 salary and benefit transfers; 35,212 additional pension funding; (79,709) operational savings; (13,160) Sprinfest wages; (4,665) Stormwater Management funding 539,108 151,908 Winterfest; 52,350 Springfest; 348,132 State Tourism grant; 5,000 Winterfest replacement storage trailer; 6,800 increase Winterfest purchases for resale account; (7,898) pension reduction; (2,096) salary and benefit savings; (15,000) operational savings (88) Springest (249,872) (141,299) Winterfest; (7,675) Springfest; 28,692 additional pension funding; (45,907) salary and benefit savings; (89,784) operational savings; 2,652 wheelchair donation; 3,375 Tree of Life donations 74 Tree of Life interest 0

Charges for Services

Fines and Forfeitures Other Revenue

Prior Year Reserves

Expenses:
General Government Public Safety

Public Works/Beach

Sanitation & Waste Removal

Highways & Streets

Economic Dev - Tourism

Culture and Recreation

Debt Service

Transfers to Other Funds: To Transportation To Airport To Golf Course To Convention Center To Capital Projects

60,000 40,000 200,000 (139,580) 1,198,000 2,399,931

Revenue under budget Airport landscaping project (BUFFER) Irrigation system repair Expenses under budget 600,000 Art League Building; 248,000 4th Street parking lot improvements; 350,000 street paving projects

Water Fund:
Revenue:
Water Sales (113,355) Metered usage charges under estimated amount

Expenses:
Personnel Costs Non-Personnel Costs (41,455) (47,436) pension under budget; 5,981 increases in salaries and benefits (71,900) (50,000) Energy costs; (21,900) operational savings (113,355)

Transportation Fund:
Revenue:
Bus Revenue Train Revenue General Fund Contribution (235,939) (172,000) Bus Passenger revenue; (63,939) Bus Pass revenue 63,939 60,000 (112,000)

Expenses:
Personnel Costs (177,257) (109,037 unemployment savings; (86,506) part-time salaries; 14,958 additional pension funding; 3,328 other salary & benefit adjustments 65,257 72,812 vehicle fuel, parts and labor; 14,486 bus advertising; (15,270) energy costs; (6,771) operating expense savings (112,000)

Non-Personnel Costs

Wastewater Fund:
Revenue:
WW Treatment Charges Service Charges Bond Proceeds 121,353 Fixture charges exceeding estimate 7,000 Connection fees 4,913,206 Funding for approved capital projects listed below 5,041,559

Expenses:
Personnel Costs Non-Personnel Costs 329 34,858 additional pension funding; 647 other benefit increases; (28,835) full-time salaries; (6,341) other salary and overtime savings 128,024 77,310 building & equipment maintenance; 57,392 vehicle expenses 53,000 unbudgeted manhole and sewer repairs; 30,588 tipping fees 5,935 misc increases; (59,241) energy costs; (33,960) professional services; (3,000) operational supplies 4,913,206 Bond projects: 2,716,146 pumping stations; 1,358,073 Clarigester upgrade; 402,392 Winter influent pump upgrades; 436,595 St. Louis Avenue sewere main 5,041,559

Capital Outlay

Airport Fund:
Revenue:
Fuel Sales Rents and Other Revenue State and Federal Grants Service Charges General Fund Contribution 78,250 20,000 Jet Fuel sales; 58,250 100 LL Fuel sales 2,505 8,277 helicopter display donation; 800 misc increases; (3,226) tie-down revenue; (2,000) t-hangar rental; (1,346) commission 9,001 Grant for boom mower attachment 26,051 concrete disposal and recycling fees 40,000 Airport landscaping project. Funds transferred from Stormwater Mitigation fees 155,807

Expenses:
Personnel Costs Non-Personnel Costs (16,479) 11,086 additional pension contributions; (21,430) salary & benefit savings; (6,135) unemployment 172,286 64,318 purchases for resale fuel; 40,000 Airport landscaping project; 22,500 concrete crushing fees; 17,000 building maintenance; 16,917 MDE update on concrete crushing site; 8,277 helicopter display; 6,000 equipment maintenance; (2,726) operational savings 155,807

Municipal Golf Course:

Revenue:
Advance from Gen'l Fund 200,000 Advance to cover irrigation system repairs; Funds to be repaid.

Expenses:
Personnel Costs 27,711 25,851 additional pension funding; (15,104) group insurance; (11,436) unemployment; 12,174 full-time salaries; 11,712 part-time salaries; 2,153 irrigation system repairs; 2,361 other salary and benefit increases (25,558) 6,378 purchases for resale; 1,107 miscellaneous expense increases; (19,000) building maintenance; (7,543) equipment maintenance; (6,500) contracted services 197,847 irrigation system repairs 200,000

Non-Personnel Costs

Capital Outlay

Convention Center:
Revenue:
Service Charges State and County Grants General Fund Contribution (46,000) Services supplied to events (139,580) Operating deficit lower than anticipated (139,580) Operating deficit lower than anticipated (325,160)

Expenses:
Personnel Costs (58,345) (94,517) salary and benefit savings from vacant positions; 12,030 part-time salaries; (22,000) interdepartmental labor; (19,000) overtime; (19,000) unemployment; 79,505 additional pension funding; 4,637 deferred compensation contributions; (261,815) (150,000) energy; (60,500) operational supplies; (40,000) equipment maintenance; (26,000) contracted services; 11,040 legal expenses; 3,080 vehicle labor; 565 miscellaneous increases (5,000) trash compactor less than budgeted (325,160)

Non-Personnel Costs

Capital Outlay

Information Technology:
Revenue:
Charges to Other Funds Prior Year Reserves (77,134) 1/2 month's charges to other funds reversed; IT fund was under budget 52,258 32,750 Gov Now module purchase; 11,199 Riskmaster software upgrade; 7,620 desktop virtualization consultant; 689 misc (24,876)

Expenses:
Personnel Costs Non-Personnel Costs 4,655 2,413 interdepartmental labor; 1,886 part-time salaries; 178 fulltime salaries; 2,590 overtime; (2,412) benefit savings (29,531) (58,568) equipment maintenance; 32,750 Gov Now module purchase 11,199 Riskmaster software upgrade; (6,000) Communications expense; (19,233) other operational supplies savings; 7,620 desktop virtualization consultant; 2,701 contracted services (24,876)

Service Center Fund:

Revenue:
Charges to Other Funds Prior Year Reserves (300,947) (185,137) Fuel Sales; (138,766) Parts; 22,956 labor charges 38,596 Additional personnel costs (262,351)

Expenses:
Personnel Costs Non-Personnel Costs 67,184 59,893 additional pension funding; 6,739 group insurance; 4,082 deferred compensation contribution; (3,619) FICA; 89 salary (329,535) (134,093) fuel purchases; (168,444) parts purchases; 7,707 building maintenance; (25,000) energy; (4,779) vehicle expenses (4,196) IT charges; (730) misc expense reductions (262,351)

Equipment Trust Fund:

Revenue:
State and Federal Grants 244,099 517,937 grant # 100016 balance brought forward from prior year (221,638) reduction of grant # 110016 to acutal amount spent (52,200) reduction of budget for ADA van purchase 19,000 Posi Track Insurance settlement 23,964 Recognition of funds over budgeted amount for posi track purchase 57,549 local match of grant # 100016 prior yr balance brought forward 344,612

Insurance Claim Payments Sale of Assets Prior Year Reserves

Expenses:
Capital Outlay 344,612 575,486 grant # 100016 balance brought forward; (246,265) grant # 110016 reduction of grant to actual amount spent; 42,964 posi track replacement; 24,627 local match for grant # 110016; (52,200) ADA van budget 344,612

Risk Management Fund:

Revenue:
Charges to Other Funds 300,000 Additional workers' compensation allocation to build reserves for workers' compensation clairms 300,000

Expenses:
Personnel Costs Non Personnel Costs 9,401 1,609 Full-time salaries; 1,248 Part-time salaries; 6,544 additional pension funding 290,599 (9,401) legal expenses; 300,000 increased reserves for workers' compensation claims 300,000

Pension Trust Funds:

Revenue:
Employer Contributions Investment Earnings 802,118 Additional pension funding (as approved in November) (802,118) Reduction of estimate for investment earnings

General Capital Projects Fund:

Revenue:
General Fund Contribution Bond Proceeds 1,198,000 600,000 Art League Building; 350,000 Street Paving; 248,000 4th St Parking Lot improvements 17,805,274 6,036,823 Boardwalk Reconstruction; 5,029,902 Fire Station Improvements; 4,525,393 St. Louis Ave Reconstruction; 1,207,176 4th St Parking Lot improvements; 1,005,980 Caroline St Comfort Station 200,000 Art League Building 19,203,274

Private Contributions

Expenses:
19,203,274 Capital projects funding as listed above

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER A. Request to Receive Proposals for Design of New 64th Street Boat Ramp

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 13A 9/4/12

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Terence J. McGean, PE City Engineer Request to Receive Proposals for Boat Ramp Design August 23, 2012 Request to receive proposals for Design of the new 64th Street Boat Ramp at the October 9, 2012 Work Session. The City has received grant funding from the Maryland Department of Natural Resources to compliment previous bond sale proceeds in order to construct a new boat ramp and trailer parking facility at 64th St. Staff is requesting permission to select an engineering firm to design the project. Estimated design fees: $145,000 Accept proposals on October 9, 2012 None Terrance McGean, City Engineer Maryland Dept. of Natural Resources, Public Works Dept. 1) None

ISSUE(S):

SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER B. Bid Award Recommendation for Inlet Lot Parking Control Consulting Services

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 13B 9/4/12

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Terence J. McGean, PE, City Engineer Inlet Parking Lot Control System Replacement August 28, 2012 Request to award engineering services contract for design and specification of new Inlet Lot Parking Controls to Walker Parking The Council approved funding for the replacement of the Inlet Lot Parking Control System to occur in the coming off-season. Three proposals from design professionals to assist in selecting and specifying the new system were received at the August 14, 2012 Work Session.

ISSUE(S):

SUMMARY:

FISCAL IMPACT: RECOMMENDATION:

$400,000 (entire project) Staff is recommending award to Walker Parking Consultants in the amount of $19,750.

ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

None Terence McGean, City Engineer Richard Malone, Public Works Deputy Director 1) Proposal evaluation form

InletLotParkingControlConsultingServices Category FirmExperience(20) KeyPersonnelExperience(10) Schedule(10) ProjectApproach/Understanding(10) PriceScore(50) TotalScore(100) Notes PriceScoreCalcs Price LowestPrice Pricescore=LowPrice/Price*50 WalkerParking 20 9 8 10 49.4 96.4 1 WalterP.Moore 17 7 10 6 50.0 90.0 2 Desman 15 10 7 9 39.0 80.0 3

$19,750.00 $19,500.00 49.4

$19,500.00 $19,500.00 50.0

$25,000.00 $19,500.00 39.0

Notes 1verystrongfirmexperienceandspelledoutscopeofworkdemonstratedgoodunderstandingoftheproject. 2goodexperiecebutnotasmuchlistedaswalker,lightonprojectapproachandunderstanding 3Lightestoncontrolexperience,strongpersonnel,basicschedulebutstrongworkscopedescriptions

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 14 COMMENTS FROM CITIZENS - 5 MINUTE TIME LIMIT

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, SEPTEMBER 4, 2012 15 COMMENTS FROM THE MAYOR AND CITY COUNCIL