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Order Execution Internal Work Flow For Executing An Order

The document outlines the internal work flow for executing an order within a company. It involves several steps: 1) receiving an inquiry, developing patterns, and producing initial samples; 2) approving samples and confirming order details; 3) generating production documents, procuring materials, and issuing work orders; 4) conducting pre-production meetings and pilot runs to refine production; and 5) bulk production, inspections, and shipping of the finished goods. The process involves cross-functional teams and aims to produce high quality products on time.

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Anju Vijayan
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213 views

Order Execution Internal Work Flow For Executing An Order

The document outlines the internal work flow for executing an order within a company. It involves several steps: 1) receiving an inquiry, developing patterns, and producing initial samples; 2) approving samples and confirming order details; 3) generating production documents, procuring materials, and issuing work orders; 4) conducting pre-production meetings and pilot runs to refine production; and 5) bulk production, inspections, and shipping of the finished goods. The process involves cross-functional teams and aims to produce high quality products on time.

Uploaded by

Anju Vijayan
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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ORDER EXECUTION INTERNAL WORK FLOW FOR EXECUTING AN ORDER When an enquiry is received from the Buyer, merchandiser

r will collect the basic details of style and pass the information to the Patter Dept to develop a Marker or patterns. The sampling merchandisers will follow up with the sampling section for the production of samples based on the marker and available information and ensures that the samples are dispatched on time. Once the samples are dispatched, the buyer will sent comments on the samples, which should be complied on the revised samples and finally the samples will get approved by the buyer. When the samples are approved, the buyer confirms the quantity to be manufactured and ask for the delivery schedules. The information on the confirmed quantities will pass on the PPC Dept for the confirmation of the Delivery schedules. These delivery dates are decided by the PPC based the production capacity of the factories and Fabric flow by the suppliers. If the delivery schedules are satisfied by the buyer, Buyer will generate POs in companys name. When the Quantities are confirmed the merchandiser will fill up the Input Put form, which contains the details of raw materials and trims and accessories for that particular style.

The Input Forms can not filled up at a time, will be updated as and when the details are received from the buyer and send it to the EDP Dept for generating FRS (Fabric Requisition Slip) and TRS (Trims and Accessories Requisition Slip) and BOP (Balance of Production) . When the BOP is generated, a copy of the same will be sent to SHIPPING DEPT for Quota planning and vessel schedules. The FRS and TRS will be issued to the Fabric and Purchase Dept respectively for the procurement of Fabrics and trims & accessories and in turn the Fabric and Purchase Dept will raise the Purchase Order and will be issued to the merchandiser for approval along with the PIs. The merchandiser will follow up with the supplier for raw materials and trims and accessories and ensure that all are in-house to meet his TAC due dates. Once the raw materials are in-house the Work Orders will be generated and mail to the PPC Dept, who in turn issue the work orders to the factories based on his production planning schedules . The work orders are generally mail to PPC 15 days before the Production Start date of the Inspection Schedule statement, a copy of which will be given to EDP to ensure the work orders are issued in advance. When the work orders are issued by the PPC, the Production manager will ensure the Raw materials and Trims & accessories are received, the Sign off samples/Seal Samples, POs, spec sheets, Shade Bands, Fabric Test Report, before/after wash Measurement charts, Fusing parameters, Fabric and Trims and Accessories Cards, Thread advisory are received before start off the bulk production.

At production When the sealer samples are received, the next step is to go for Size set Samples by incorporating the comments received on the sealers samples.

When the size sets are ready PPM (Pre Production Meeting) will be conducted along with the buyer representative and concerned persons responsible for the execution of the order At PP meeting the concerned persons like pattern masters, production managers, merchandiser and buyer representatives will discuss about the quality, construction and finish of the size sets and if there is comments will be noted on the size sets and will be complied at the PILOT RUN. Once the samples are approved by the buyer, which will be called as sign off or sealed samples, is sent to Factory or Production unit for the bulk production. Actually the sealers samples should be done the by the Factory to get the knowledge on the style and difficulties faced at the stitching, which will be taken care and planned accordingly to at the time bulk production to get the fast , qualitative and quantitative out put. After the PP meeting the PILOT RUN will be started, where the No. of pieces to be cut will be decided for pilot run check depending upon the order quantity, which will be communicated by the buyer in most of the cases. For Ex: if the ordered Qty is for 50,000 pcs then 500 pcs will be asked for cutting, stitching, washing and finishing of garment.

The Pilot run will be checked by the Buyer QC as per the spec sheet standards and if any mistakes found, QC may have right to ask for revised Pilot run until the standards are met. Once the Pilot runs are approved and then the factory can go for BULK PRODUCTION. In the process of Bulk production the buyer QC may be called for IN-LINE inspection for checking and if there is any small mistakes, will be advised and corrected and if found any major mistakes, QC can stop the Production. After the 50% of bulk production, the finished garments will be sent for Packing. During Packing, there will be an inspection called INTERIM INSPECTION to find out whether the packing standards like HOW TO PACK, WHERE TO LABEL, WHERE TO TAG are met or not. If there is any mistakes or non-compliance, QC can ask for re-screening of Garments and for any major problems, can go for revised Interim Inspection. Once the Interim inspection are approved, the Factory can offer for final inspection 48 hours before delivery date.

If the final AQL inspection is approved by buyer qc , can go for ship out.

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