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Interface Between Production & Other Functions

The document discusses the interface between the production department and other key functions like marketing, finance, material control, systems, and HR. It outlines the following: 1) The production department must work closely with marketing to accurately forecast demand and ensure timely delivery of quality products. 2) Finance provides cost estimates and funding while production ensures cost controls and adherence to budgets. 3) Material control procures materials on time and at low cost while production provides procurement plans and feedback to improve quality. 4) Systems provides IT support and real-time data to production for accurate planning and scheduling. 5) HR supplies skilled labor and conducts training, while production assists in industrial relations and performance management.

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Shanky Jain
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931 views

Interface Between Production & Other Functions

The document discusses the interface between the production department and other key functions like marketing, finance, material control, systems, and HR. It outlines the following: 1) The production department must work closely with marketing to accurately forecast demand and ensure timely delivery of quality products. 2) Finance provides cost estimates and funding while production ensures cost controls and adherence to budgets. 3) Material control procures materials on time and at low cost while production provides procurement plans and feedback to improve quality. 4) Systems provides IT support and real-time data to production for accurate planning and scheduling. 5) HR supplies skilled labor and conducts training, while production assists in industrial relations and performance management.

Uploaded by

Shanky Jain
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Interface Between Production & other Functions

Relation with other departments: Interface with other departments Marketing & Production Marketing
-Accurate projection of their requirements short term & long term -Timely projection for production to respond with feasibility plan -Feed back in terms of quality issues -Provide feedback in respect of design changes expected by the market -Provide feedback on market expectations in respect of price -Region wise order position to enable production to plan logistics.

Production
-Ensure timely delivery / shipment as per marketing schedule -Adoptability to fluctuations in market conditions -Ensure quality as per prescribed norms -Feed back on cost variation & cost control measures. -Ensure that cost are curtailed to retain margins. -Proper logistics planning will ensure delivery of products, where & when marketing wants them.

Relation with other departments: Interface with other departments contd

Finance & production Finance


-Accurate cost estimates -Proper planning of working capital -Ensure fund availability when needed. -Prompt payment to ensure smooth in-flow of raw materials & consumables from suppliers -Arrange long term funds for capital projects, upgradation /replacement of machines -Regular feed back on product wise profitability . -Accurate projection of engineering/ design change notices for existing products. -Regular MIS on operation cost/profitability vs planned budget. -Point out lacuna in existing production schedule.

Production
-Adherence to overall budgeted plan -Ensure minimum wastage -Production is as per planned routing & bill of material (BOM) -Inventory levels are maintained as per the prescribed norms. -Ensure cost controls in respect of power & fuel, other indirect consumables. -Ensure logistic cost is as per plan

Relation with other departments: Interface with other departments- contd Material control & production Material Control -Ensure each raw material / components supplies are received as per planned schedules -Raw material / components is procured at the bare minimum cost without compromising on quality. -There is no deviation from the specifications provided by the design department. -Ensure inventory norms are adhered to. -Ensure development of suppliers/ vendors so that they can adapt to the fast changing market scenario. -Selection of suppliers with adoptability to change to market fluctuations. -Alternate source of suppliers at short notice Production -Provide accurate production plans to help Material control department plan their procurement. -Provide regular feedback in terms of quality of material received. Give suggestions to help improve the quality of materials procured. -Provide proper specification of the material requirement. -Raise an alarm if the inventory norms are not being adhered to. Promptly inform MCD in case of sudden change in production plan. -Provide constructive suggestions to help develop suppliers.

Relation with other departments: Interface with other departments- contd System & & Production
System -Provide real term MIS to Production -Provide required software to enable production to plan their schedules with minimum efforts & Maximum accuracy. -On line inventory system so that the materials availability is known at any point of time. -MIS of material received vs planned schedules -Provide on line connectivity with various depts. e.g. MCD, Fin, HR, Mkting suppliers. -Set up various operating procedures to ensure smooth flow of material along flow lines. -Ensure BOM updates in coord. With design -Provide inventory analysis. -Provide feasibility of prod. based on marketing sales plan. -Derive purchase schedule from prod.plans. Production -Follow various procedures designed by the System IT team are adhered to -Ensure use of MIS provided by various systems. Prod. should not try to generate a parallel set of informatn. -Provide regular feedback to system IT department when glitches in the software are noticed. -Reschedule production in case of non availability of materials. -Ensure production is in line with the plan derived by the system based on the marketing indications. -Ensure max. computerisation of plans, schedules etc. Avoid manual

adjustments.

Relation with other departments: Interface with other departments- contd HR & Production
HR -Ensure prompr replacements in case of resignations, terminations. -Ensure availability of skilled workmen & professionals. -Provide regular training programmes to help production personell upgrade their required skills to match with global changes. -Create atmosphere conducive for management ,union cordial relationship. -Ensure for the timely wage settlement & acceptable as win win situation. -Ensure Management staff compensation in line with market scales & related skills. -Ensure retention of skilled talented personnel within the organization. Production -Assist IR in maintaining cordial relations between management & workmen. -Ensure that the manpower requirements are properly defined. -Ensure release of those required for various training programmes by HR/IR. -Provide proper discussion forums to solve various issues. -Assist HR/IR in arriving at an amicable solution, wherein production targets are enhanced maintaining industrial relations. -Provide regular feedback to HR thro their networking in the industry as regards market pay scales etc. -Try to motivate Workman, Engineers, Executives by ensuring that dignity of labour is maintained.

Relation with other departments: Interface with other departments- contd HR & Production-contd HR -Provide an appraisal system which does justice to the productive employees & also motivates employees. -Provide a planned career plan to help employees visualise the growth within the organization. -Ensure proper welfare facilities are provided based on the industry requirement. -Ensure that the core values of the company are adhered to. Production -Ensure that the guides prescribed by HR are adhered to while conducting the appraisals of subordinates. -Ensure that all the requirements of the factories act & other statutary compliances are compiled with.

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