Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in General Office Practice
Trixcymae P. Bernal TRAINEE

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT Department of Social Welfare and Development Administrative Service A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology General Office Practice (Practicum I)

Trixcymae P. Bernal Name of Student June 8, 2013 Date Submitted

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism

OJT PORTFOLIO

I. ACKNOWLEDGMENT In behalf of PUP QC, I would like to thank the Department of Social Welfare and Development for accepting and welcoming me as a trainee in their department. I would like also to thank the staff of the Administrative Service where I spent my two months on the job training. Mrs. Nena I. De Veas, Ms. Lucy P. Logmao, Ms. Ma. Natividad M. Catral, Mr. Jerome Tumambing, Mr. Steven Paredes and to Dir. Rodolfo M. Santos for giving me the knowledge, experience and skills to know the things in an office. Thank you for letting me how to feel the essence in an office. I wont regret that I chose the DSWD for taking my ojt because it caused me so much fun and knowledge. I will miss you so much. Thank you for everything. I II. INTRODUCTION To our training coordinator, Prof. Sharima Ali Morales thank you for giving us the tactics in working in an office. Its been two months since I entered the DSWD. Shy type at first, but as days had passed I felt the confidence in doing the office works together with my co-workers or should I say trainers. And now that the end is near, I owe so much to them. And as I promised, one day I shall return and I will become an employee in DSWD working with them not as an on the job trainee but as an employee.

OJT PORTFOLIO III. COMPANY PROFILE Name of Company: Department of Social Welfare and Development Address: Batasan Pambansa Complex, Constitution Hills, Quezon City Contact Number: 9318116 Contact Person: Mrs. Nena I. De Veas Department/Division/Section: Administrative Service Inclusive Dates of Training: Company Vision, Mission, and Values:

VISION
We envision a society where the poor, vulnerable and disadvantage are empowered for an improved quality of life . Towards this end, DSWD will be the worlds standard for the delivery of coordinated social services and social protection for poverty reduction by 2030.

MISSION
To develop, implement and coordinate social protection and poverty reduction solutions for and with the poor, vulnerable and disadvantaged.

VALUES
Respect for Human Dignity Integrity Service Excellence

OJT PORTFOLIO Pictures of the Company (physical structures)

OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at the company is that all the employees are very accommodating. Well, some of them are very strict but the supervision is good. I can honestly say that the employees in DSWD are very industrious and nice. The strength and challenges of this company is that they have bulk of papers. Time management, constructive criticism towards work is the strength of this company. I think the best practice of this company is that they are giving the trainee to have a chance to know more about the office works without hesitations. Just like me, they guide me in every works that I will handle in order to help grow my knowledge, hone deeper my skills and develop the socialization. My over-all observation in DSWD particularly in the Administrative Service is very good, well supervised, nice, sociable, accommodating and very industrious. V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: Encoding of vouchers Making of deposit slips Photocopying of some documents What we do weekly are the following: Filing of Cebu Pacific Air, Inc. papers and Philippine Airlines papers. Encoding of vouchers of employees What we do monthly are the following: Encoding of vouchers, making of deposit slips, photocopying of some documents, filing of Cebu Pacific Air, Inc. and Philippine Airlines papers. During my whole training in Department of Social Welfare and Development; Administrative Service, I think the problems that I have Encountered was that I dont know how to use the equipment, tools and apparatus in the office. And Im not yet familiar with the officials and buildings.

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: APRIL Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: 4-26-13 Time In: 9:00 AM Time Out: 5:40 PM Hours Spent: 8.40 Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: 4-29-13 7:15 AM 6:05 PM 9.05 4-30-13 7:10 AM 6:00 PM 9 5-2-13 7:30 AM 6:45 PM 9.45 5-3-13 7:45 AM 6:20 PM 9.20 The following tasks were performed: (Weekly) Month: MAY Week No. 3 Date: 5-16-13 Time In: 7:20 AM Time Out: 6:00 PM Hours Spent: 9 Date: 5-7-13 Time In: 7:26 AM Time Out: 6:00 PM Hours Spent: 9 Date: 5-8-13 Time In: 7:35 AM Time Out: 6:10 PM Hours Spent: 9.10 Date: 5-9-13 Time In: 7:20 AM Time Out: 7:50 PM Hours Spent: 10.50 Date: 5-10-13 Time In: 7:25 AM Time Out: 5:45 PM Hours Spent: 8.45 Date: Week No. 4 Date: 5-14-13 Time In: 7:25 AM Time Out: 5:25 PM Hours Spent: 8.25 Date: 5-15-13 Time In: 7:35 AM Time Out: 6:45 PM Hours Spent: 9.45 Date: 5-16-13 Time In: 7:35 AM Time Out: 6:22 PM Hours Spent: 9.22 Date: 5-17-13 Time In: 8:20 AM Time Out: 5:55 PM Hours Spent: 8.55 Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Encoding of vouchers. Making of deposit slips.

Encoding of vouchers. Making of deposit slips.

Encoding of vouchers. Making of deposit slips.

Encoding of vouchers. Making of deposit slips.

Total no. of hours ________Signed by the Supervisor : Nena I. De Veas Date: June 8, 2013
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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: MAY Week No. 1 Date: 5-20-13 Time In: 7:40 AM Time Out: 6:30 PM Hours Spent: 9.30 Date: 5-21-13 Time In: 7:30 AM Time Out: 6:00 PM Hours Spent: 9 Date: 5-22-13 Time In: 7:30 AM Time Out: 6:10 PM Hours Spent: 9.10 Date: 5-23-13 Time In: 7:30 AM Time Out: 6:00 PM Hours Spent: 9 Date: 5-24-13 Time In: 7:40 AM Time Out: 6:00 PM Hours Spent: 9 Date: Week No. 2 Date: 5-27-13 Time In: 7:30 AM Time Out: 6:25 PM Hours Spent: 9.25 Date: 5-28 AM Time In: 7:40 AM Time Out: 5:50 PM Hours Spent: 8.50 Date: 5-29-13 Time In: 7:25 AM Time Out: 6:15 PM Hours Spent: 9.15 Date: 5-30-13 Time In: 7:30 AM Time Out: 6:45 PM Hours Spent: 9.45 Date: 5-31-13 Time In: 7:40 AM Time Out: 7:00 PM Hours Spent: 10 Date: The following tasks were performed: (Weekly) Month: JUNE Week No. 3 Date: 6-3-13 Time In: 7:20 AM Time Out: 6:18 PM Hours Spent: 9.18 Date: 6-4-13 Time In: 7:30 AM Time Out: 6:00 PM Hours Spent: 9 Date: 6-5-13 Time In: 7:40 AM Time Out: 6:05 PM Hours Spent: 9.05 Date: 6-6-13 Time In: 7:40 AM Time Out: 7:00 PM Hours Spent: 10 Date: 6-7-13 Time In: 8:00 AM Time Out: 7:25 PM Hours Spent: 10.25 Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Encoding of vouchers. Making of deposit slips.

Encoding of vouchers. Making of deposit slips.

Encoding of vouchers. Making of deposit slips.

Total no. of hours ________Signed by the Supervisor : Nena I. De Veas Date: June 8, 2013
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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: I have learned how to operate a Xerox machine and fax machine. I also learned how to track the outgoing and ingoing files. B. Equipment, tools, testing apparatus handled (softwares used included) I used the desktop, fax machine, telephone and laptop. C. Strong points versus weak points My weak point is Im not yet almost familiar with the new gadgets that were used in the office. But because of my willingness to learn, I can help myself to knew more things about it with the help of my trainers.

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OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: My best experience on the job was when they have an outing and they gave their trust on me to organize the office. They leave their work on me without hesitations. Fortunately, I did it well. E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) When I was asked to photocopy the files but the I id something wrong in the Xerox machine. Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: Ms. Trixcymae Bernal seriously follows DSWD policy and guidelines on attendance. She is punctual and committed to the work or assignment assigned to her. Signature over printed name: Nena I. De Veas Person 2: Ms. Trixcymae Bernal have the initiative to learn new things and ideas. She can easily follow instructions given to her and performs it without hesitations. Signature over printed name: Ma. Natividad Catral Person 3 : Ms. Trixcymae Bernal is easy to learn. Shes doing her task with smile. Signature over printed name: Lucita P. Logmao

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OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

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OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) M. URL of you blog/s Which includes your resume and weekly diaries checked

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A week before my OJT ends. I will miss them so much. The staff, the office, my table, the desktop and everything. Thank you God for giving me the strength and wisdom in order to survive my daily tasks. Thanks also to my trainers for being nice to me in my whole OJT days. Mrs. Nena De Veas, Ms. Lucy Logmao, Ms. Naty Catral, Mr. Jerome Tumambing and to Dir. Rodolfo M. Santos.

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