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Simple Proposal Format

1. This document provides a simple proposal format that can be used when no specific format is given, including sections on organizational background, need, description of project, program methodology, evaluation, budget, and abstract/executive summary. 2. The need section should be based on research and describe the target population and objectives of the proposal. The description of project should include goals, measurable objectives, and details on how objectives will be achieved. 3. Evaluation involves both quantitative and qualitative measures to assess progress towards objectives and make adjustments to the program based on results, which will also be shared in reports. The budget section includes a line item budget and narrative justifying expenses.

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Katz Escaño
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50 views

Simple Proposal Format

1. This document provides a simple proposal format that can be used when no specific format is given, including sections on organizational background, need, description of project, program methodology, evaluation, budget, and abstract/executive summary. 2. The need section should be based on research and describe the target population and objectives of the proposal. The description of project should include goals, measurable objectives, and details on how objectives will be achieved. 3. Evaluation involves both quantitative and qualitative measures to assess progress towards objectives and make adjustments to the program based on results, which will also be shared in reports. The budget section includes a line item budget and narrative justifying expenses.

Uploaded by

Katz Escaño
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Simple Proposal Format

DISCLAIMER: This is a simple proposal format that can be used when no format is gi en b! the funding agenc!" #lease note: this format is not all$inclusi e% as some sponsors ma! re&uire other components" Organizational Background: This is the '(ho) of !our proposal" (h! !ou or !our organi*ation are &ualified" Should include brief histor!% accomplishments% &ualifications% e+perience in t!pes of pro,ects for which !ou see- funds% etc" See Sample . /rgani*ational / er iew . C0M Communit! College" Need: This is the '(h!) of !our proposal" 1ased on RESEARC2 . trends% data% census% newspaper articles% worldwide web% etc" Communit! description% po ert!% education and emplo!ment le els% other information that describes or relates to !our target population and the ob,ecti es of !our proposal" Ma-e sure the 0EED relates to what !ou are going to D/" A oid circular reasoning" See 'Resources for 3athering Data) list for gathering data based on research" 4eep trac- of sources" List source in parentheses behind information" E+ample: In the Pew Study for the States report entitled Quality Counts 2007: From Cradle to
Career: Connecting merican !ducation From "irth to dulthood#$ %ew &e'ico ran(ed last of the )0 states on a child*s Chance+For+Success$ inde' e,aluating how well young people in each state are faring at (ey points in their de,elopment and education -Source: !ditorial Pro.ects* /esearch Center# Education Week# 001021073 edwee-"org5ew5toc5677857957:5inde+"html45

Description of Project: This is the '(hat) or '(hat !ou will do) of !our proposal" Start with your oals and O!jecti"es# oals: Should be simple% general% and rele ant to the population ser ed: $$E+ample: 'To increase retention of at$ris- students in De elopmental Math%) $$;ollow 3oals with se eral measurable ob,ecti es <'SMART) ob,ecti es$ Specific% Measurable% Achie able% Rele ant% Time$1ound= which are directl! related to achie ing the goal" <See 3oals and /b,ecti es 2andout and (or-sheet for (riting /b,ecti es=" $$It>s o- to ha e onl! one goal" O!jecti"es: Should be clear% timed% and measurable" $$There are two -inds: $$Process ob,ecti es: Describing the program ob,ecti es . E+ample: '1! September ?7% 677?% SAC counselors will pro ide @77 male students at ris- for dropping out with group counseling on time and anger management%) and $$Outcome ob,ecti es: Describing what will occur <benefits to societ! or targeted population= because of the program$ E+ample: '1! September ?7% 677A% there will be a BC reduction in the rate of deaths due to breast cancer in the Rio 3rande Dalle!") Program %ethodology: Ne&t descri!e how you will achie"e those o!jecti"es# Eou can call this section 'Methods) or 'Implementation) or '#rogram5#ro,ect Design")

If funders don>t as- for a section on 4e! #ersonnel or #ro,ect Management describe here" If space allows% don>t forget an /rgani*ational or Management Chart" /r perhaps a '(or-plan)or 'Logic Model) . who will be doing what b! whenF acti ities to be completed for the pro,ect to successfull! accomplish its goals and ob,ecti es" A picture or graph is worth a thousand words" 'ey Personnel or Project %anagement: <if not included in #rogram Methodolog!= Don>t forget to tal- about training% chains of command% and who does the reporting% mention how often staff meets% etc" /rgani*ational Chart here if not abo e" (orkplan)*imeline: Doesn>t ha e to be part of e er! grant% but is often re&uested . see sample" Eou can change the format to suit what !ou are going to do% but tr! to answer the &uestions: +(hy, O!jecti"e +(hat, -cti"ities +(ho, Persons .esponsi!le +(hen, *imeline

/"aluation: 0uantitati"e /"aluation +you don1t ha"e to la!el it,: Eou want to relate all !our e aluation to !our ob,ecti es" Tal- about how data will be collected and b! whom for both process <G 'formati e)= and outcome <G 'summati e)= ob,ecti es" Tell who will put data together and analyze it% and DERE IM#/RTA0T 2ow !ou will use it <'to ad,ust program based on e aluation results in a process of continuous &ualit! impro ement)= as well as including it in reports" Tal- about how e aluation results will be shared with pro,ect personnel% administrators and others on a regular basis% discussed% and changes made" DISSEMI0ATI/0 of Information . 2ow will !ou share !our program5pro,ect and its results with othersH (ill !our pro,ect ser e as a 'pilot) or 'model) for others to useH 0ualitati"e /"aluation +DO la!el this, 20ualitati"e3 e aluation% using student5client5participant5staff satisfaction sur e!s% focus groups% anecdotal e idence" Sa! that !ou will use the e aluati e process to change !our program according to the results gathered <data$dri en=" Qualitative G sub,ecti e% no numbers" 'good)% 'bad%) although !ou can sa! how man! <what percentage of= people !ou e+pect to sa! 'good) or 'bad)" *imeline: If space is not a problem% consider putting a timeline in" It ma-es a good isual" 'Partners) or '4ommunity +client, 5n"ol"ement) sections are often as-ed for now" It is alwa!s helpful to describe how well !ou are connected to !our peopleI" Eou can put !our staff>s committee memberships here" This is a show$off place% li-e the 4e! #ersonnel" Eou can ma-e

a little sound li-e a lot: '4e! staff for this pro,ect maintained memberships with the following organi*ations") Re&uests for assistance or training from other organi*ations are 'partnerships") Budget: See 1udget sample <Albu&uer&ue Rotar! Club DELTA proposal=% including Sample 1udget 0arrati e" 1udgets can contain the narrati e in the main document% but usuall! there are two separate pieces: 9= a budget form to fill out with the totals for each categor! . called the 'line item budget and 6= a separate budget narrati e" 1e sure not to as- for amounts that seem unreasonable <get real prices=" 1e sure to co er all the costs !ou will need" Don>t forget 'fringe benefits) of salaries" D/ 0/T e+ceed the ma+imum amount allowable b! the funding source" #ut on !our thin-ing cap% and put a price on e er!thing E/J are bringing to the grant% and put it under In$4ind or under 'Agenc! Share) Do the same for /ther ;unding . put a price on what others will do toward the goals of the grant"

-!stract6 A4A /&ecuti"e Summary6 sometimes A4A 4o"er Sheet: +see Samples, AL(AES write this section LAST% e en though it goes first" Eou would not belie e how much a plan can change b! the time !ou are through writing a grantK This section should be a one$page miniature ersion of !our proposal% and tell the person who is sorting the grants for re iew e er!thing the! need to -now: (2/% (2AT% (2E% (2ERE% (2E0% 2/( MJC2 G /rgani*ation5#ersonnel% ;acilit!% 3oal% /b,ecti es% <sometimes a paragraph on 0eed=% a Timeline% and how much L !ou want"

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