Strategic Planning - Legal Department

DDT KONSTRACT, INC.
LEGAL DEPARTMENT FIVE YEAR STRATEGIC PLAN CY 2014 2018 PERFORMANCE INDICATOR OUTPUT IMPACT
A section of case process flow in the Legal Procedures of the Department in compliance to ISO 9001 requirements. Improved case management and more efficient case litigation.
PROJECT/ STRATEGY FUNCTIONAL AREA 1: LITIGATION MANAGEMENT GOAL OBJECTIVE

a. Promote and enhance the capability and capacity of the Legal Department to manage and litigate the cases involving DDTKI. a. To ensure that all pending cases are attended religiously and timely. Provide a process for the accommodation and litigation of cases according to ISO 9001 requirements and the Revised Rules of Court.
TIMEFRAME
2014
RESOURCES
Human Resource Supplies and Materials Equipment Funds for dues, filing fees, transportation, and contingency expenses. Human Resource Supplies and Materials Equipment Funds for dues, filing fees, transportation, and contingency expenses.
CHAMPION
Legal Manager Paralegals and staff
LINKAGES
DOLE NLRC Regular Courts Prosecutors Office Other Quasi-judicial Agencies
b. Minimize if not eliminate the number of Labor cases filed against DDTKI.
b. To equip PMs, PICs, Project Admin Officers and other admin staff with the necessary knowledge and skill to address employeeemployer relations concerns.
a. Conduct orientations, trainings and workshop on basic labor standards and employeremployee relationship. b. Keep communication lines open for consultations and referral regarding labor standards issues and employeremployee relations.
Proper implementation of Labor Standard laws, Labor Relations laws, and Company policy. Valid and lawful termination of employees. Cases utmost, are dismissed at the National/Regional Arbitration Board.
Lesser labor cases or none at all filed against DDTKI. If ever there are cases filed, winning probabilities are higher than losing.
2014-2015
Legal Manager Paralegals and staff Project Managers Project Admin Officers Recruitment Staff Members
External keynote speakers or trainers. DOLE
c. Promote the filing of criminal cases against erring individuals (employees or outsiders).
a. Prevent felonies Committed against the Company and its employees.
b. Ensure outright or immediate arrest of caught in the act offenders.
d. Prevent and/or avoid civil suits by and against the Company.
a. Vigilant monitoring of our contracts to ensure the compliance of the other contracting party. b. Ensure the compliance of the Company on all its contractual obligations.
a. Coordinate with the Admin Department in order for them to ensure the vigilance of the security service providers in performing their tasks. b. Equipped the PMs and Project Admin Officers with the basic skill and knowledge in criminal procedure, specifically inquest proceedings. a. Conduct and attend trainings and seminars on contracts appreciation. b. Coordinate with other departments regarding contract obligations. c. Regular monitoring of contracts. d. Keep master list of all contracts. e. File contracts.
Copy of incident report.
Lesser or zero rate of infractions or crimes committed against the Company and its employees.
Complaint. Inquest reports.
Higher rate of arrest. Higher number of offenders that were subjected to inquest. High rate or perfect rate of valid arrest. Complaints are filed and filed on time.
2014-2018
Human Resource Supplies and Materials Equipment Funds for dues, filing fees, transportation, and contingency expenses.
Legal Manager Paralegals and staff Project Managers Project Admin Officers Security Service Providers
Philippine National Police Local Government Unit Barangay City/ Provincial Prosecutors Office Department of Justice Regular Courts
Monitoring list. Compilation of Contracts. Master list or database.
Lesser or zero rate of civil suits filed by the company and against the company. More income or gain for the Company. Maintained image and goodwill of the Company.
2014-2018
Legal Manager Paralegals and staff Top Management Other departments
City/ Provincial Prosecutors Office Department of Justice Regular Courts Third Party Actors
FUNCTIONAL AREA 2: CONTRACTS NEGOTIATION AND REVIEW

a. Promote shared responsibility, transparency, and accountability on all contracts. a. To protect the rights of the company and ensure the fulfillment of its obligations. b. Keep abreast with latest or current laws, rules and regulations issued by the competent authority. b. Invest and update relevant reference books. c. Attend trainings regarding new laws and amendments as well as on contracts appreciation and writing. a. Keep abreast with latest or current laws, rules and regulations issued by the competent authority. b. Secure the services of competent external lawyers for litigation services. c. Secure the services of Contracts compliant with law in substance and form. Updated contracts. Less suits arising from contracts. Minimized if not zero rate suits arising from contracts.
2014-2018
b. Ensure compliance of contracts according to legal requirements in substance and form.
Legal Manager Paralegals and staff All Departments
Training providers. Government Third Party Actors Private Sector
FUNCTIONAL AREA 3: LEGAL RISKS Review and Legal Advisory

Periodically reviewing legal matters, including key litigation, compliance and risk mitigation issues, concerning the Company. a. Provide accurate and responsive legal advisory. Legal advisory. Input to company policy. Resolutions of issues. Awareness of employees of proper legal applications. Possible creation if not incorporation of these advisories to company policies. 2014-2018
b. Objective handling of legal issues by applying the appropriate laws.
Human Resource Supplies and Materials Equipment Funds for dues, filing fees, transportation, and
Legal Manager Paralegals and staff External Lawyers
External Lawyers Government Third Party Actors Private Sector
competent external lawyers for consultation, referrals regular meetings.
contingency expenses.
FUNCTIONAL AREA 4: LEGAL COMPLIANCE NEGOTIATION AND MONITORING

a. Monitor compliance with the Companys policies for conducting business, including ethical business standards as specified in the Companys Code of Business Conduct. b. Monitor the Companys compliance with legal and regulatory requirements. c. Monitor the Companys compliance with its policy on Corporate Social Responsibility (CSR). a. Vigilance in the monitoring of the implementation of the Companys Code of Business Conduct.
b. Ensure compliance of the company to all legal and regulatory requirements. c. Contribute to the development of the society.
a. Periodic monitoring of compliance to company policies, legal and regulatory requirements. b. Provide legal aid and assistance. c. Take into cognizance corporate social activities and events conducted and sponsored by the company.
Quarterly compliance report. Report of served clientele. Report consolidated from the organizing committees of the activities and events conducted and sponsored by the company.
Minimized company violation and sanctions. Boost morale and sense of gratitude of the employees. Enhanced image and goodwill of the Company.
2014-2018
Legal Manager Paralegals and staff External Lawyers Top Management All Departments
External Lawyers Government Third Party Actors Private Sector
FUNCTIONAL AREA 5: CORPORATE FUNCTIONS AND DUTIES

Assisting the Board of Directors in fulfilling its oversight responsibilities as they relate to Corporate Matters. To keep the corporate records up to date and ready for inspection and audit. Attend and/or conduct trainings and seminars on Corporate Housekeeping. Intact, accurate, and updated corporate books. Minutes of the meeting. Board Resolutions Secretarys Certificate Affidavit Updated corporate records and documents. Human Resource Supplies and Materials Equipment Funds for dues, filing fees, transportation, and contingency expenses. Human Resource Supplies and Materials Equipment Funds for dues, filing fees, transportation, and contingency expenses. Legal Manager Paralegals and staff Board of Directors Corporate Officers Stockholders External Lawyers Government (Securities and Exchange Commission) Third Party Actors Private Sector
2014-2018
FUNCTIONAL AREA 6: POLICY DEVELOPMENT

Promote the adherence to and observation of all Company policies through a standardized and wellcrafted policy and/or guidelines. Come up with company policy and guidelines to address common concerns and issues. a. Regular meeting with the Management Committee regarding policy formulation and updates. b. Record and document actual experiences and encounters which may serve as input for policy formulation. Policy guidelines. Reports and documentation. Working paper. Improved company systems through new and more responsive company policies. 2014-2018 Legal Manager Paralegals and staff Top Management All Departments External Lawyers Government Third Party Actors Private Sector
FUNCTIONAL AREA 7: INVESTIGATION

a. Encourage a grievance mechanism that will afford due process to every party. a. Establish a grievance committee or body that is permanent in nature and Increase awareness of accountability and liability among employees. Human Resource Supplies and Materials Equipment Legal Manager Paralegals and staff Top Management External Lawyers Government Third Party Actors
b. Established an efficient investigating committee to determine and promote accountability. a. Promote and enhance the Department by expanding its networks and creating linkages for leverage and protection.
not merely ad hoc. b. Enhance accountability system of all persons and unit involved in the investigation. a. Acquire knowledge on recent developments in the legal profession and society. b. To establish linkages and facilitate transactions with other entities
a. Conduct and/or attend trainings on administrative investigation and investigation in general.
Investigation report. Training Complaint Memorandum of resolution
Deter the commission of offenses and/or felonies. Improved skills and competence in investigation.
2014-2018
Funds for dues, filing fees, transportation, and contingency expenses.
All Departments
Private Sector
FUNCTIONAL AREA 8: NETWORKING

a. Join professional organizations that will widen the network of the corporation. b. Participate in events organized by various institutions. c. Regular meeting with external lawyers and consultants Membership in various professional organizations. Events attended. Possible new acquaintances and connections. Wider network Improved image and goodwill of the corporation Human Resource Supplies and Materials Equipment Funds for dues, filing fees, transportation, and contingency expenses. Legal Manager Paralegals and staff Top Management All Departments External Lawyers Government Third Party Actors Private Sector
2014-2018

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DDT KONSTRACT, INC.

PROJECT/ STRATEGY FUNCTIONAL AREA 1: LITIGATION MANAGEMENT GOAL OBJECTIVE

External keynote speakers or trainers. DOLE

a. Prevent felonies Committed against the Company and its employees.

b. Ensure outright or immediate arrest of caught in the act offenders.

d. Prevent and/or avoid civil suits by and against the Company.

Copy of incident report.

Complaint. Inquest reports.

Monitoring list. Compilation of Contracts. Master list or database.

Legal Manager Paralegals and staff Top Management Other departments

FUNCTIONAL AREA 2: CONTRACTS NEGOTIATION AND REVIEW

b. Ensure compliance of contracts according to legal requirements in substance and form.

Legal Manager Paralegals and staff All Departments

Training providers. Government Third Party Actors Private Sector

FUNCTIONAL AREA 3: LEGAL RISKS Review and Legal Advisory

b. Objective handling of legal issues by applying the appropriate laws.

Legal Manager Paralegals and staff External Lawyers

External Lawyers Government Third Party Actors Private Sector

competent external lawyers for consultation, referrals regular meetings.

FUNCTIONAL AREA 4: LEGAL COMPLIANCE NEGOTIATION AND MONITORING

External Lawyers Government Third Party Actors Private Sector

FUNCTIONAL AREA 5: CORPORATE FUNCTIONS AND DUTIES

FUNCTIONAL AREA 6: POLICY DEVELOPMENT

FUNCTIONAL AREA 7: INVESTIGATION

a. Conduct and/or attend trainings on administrative investigation and investigation in general.

Investigation report. Training Complaint Memorandum of resolution

Funds for dues, filing fees, transportation, and contingency expenses.

FUNCTIONAL AREA 8: NETWORKING

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