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    Cost Center Wise RPT

    Uploaded by

    Vaidyanathan Iyer
    This document provides instructions for using transaction code S_ALR_87013611 in SAP to generate a report showing actual, planned, and variance costs for cost centers. It describes how to select options like controlling area, fiscal year and period, plan version, and cost center. The report generated can be exported to Excel for further formatting and analysis. Formatting steps include changing header colors, inserting rows, formatting columns as currency, and adding filters.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Cost Center Wise RPT

    Uploaded by

    Vaidyanathan Iyer
    369 views15 pages
    This document provides instructions for using transaction code S_ALR_87013611 in SAP to generate a report showing actual, planned, and variance costs for cost centers. It describes how to select options like controlling area, fiscal year and period, plan version, and cost center. The report generated can be exported to Excel for further formatting and analysis. Formatting steps include changing header colors, inserting rows, formatting columns as currency, and adding filters.

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    Cost Center Wise Rpt

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    This document provides instructions for using transaction code S_ALR_87013611 in SAP to generate a report showing actual, planned, and variance costs for cost centers. It describes how to select options like controlling area, fiscal year and period, plan version, and cost center. The report generated can be exported to Excel for further formatting and analysis. Formatting steps include changing header colors, inserting rows, formatting columns as currency, and adding filters.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    369 views15 pages

    Cost Center Wise RPT

    Uploaded by

    Vaidyanathan Iyer
    This document provides instructions for using transaction code S_ALR_87013611 in SAP to generate a report showing actual, planned, and variance costs for cost centers. It describes how to select options like controlling area, fiscal year and period, plan version, and cost center. The report generated can be exported to Excel for further formatting and analysis. Formatting steps include changing header colors, inserting rows, formatting columns as currency, and adding filters.

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    You are on page 1of 15

    Cost Centers: Actual / Plan / Variance

    SAP Optimization S_ALR_87013611

    January 2010

    Developed by the UFA Learning & Developments Team

    This Quick Reference Guide is designed to get you started in using the indicated transactions and is not meant to take place of a full instructional user manual or classroom training. Record of Change Date
    MM/DD/YYYY

    Reason For Change


    Draft For Distribution

    Version
    Draft 1.0

    Name
    Richard Crabbe Richard Crabbe

    Sign off

    01/26/2010 01/27/2010

    Dean Baber

    Table of Contents
    INTRODUCTION................................................................................................. 3 TRIGGER ................................................................................................................. 3 T-CODE .................................................................................................................. 3 COST CENTERS REPORTING .............................................................................. 4 ACTUAL / PLAN / VARIANCE S_ALR_87013611............................................................ 4 EXPORTING A REPORT TO EXCEL ................................................................................. 11 FORMATTING THE SPREADSHEET ................................................................................. 15

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    Introduction Trigger
    This report will allow a manager to investigate cost variances between what was planned and the actual costs.

    T-Code
    S_ALR_87013611

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    Cost Centers Reporting Actual / Plan / Variance S_ALR_87013611


    Step 1: Enter Transaction Code S_ALR_87013611 Click or press Enter

    The following screen is displayed:

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    Selection Values Step 2: Click Complete the following fields to view a list of options

    Controlling Area - Enter 1000 1000 = UFA CO Controlling Area Fiscal Year From Period To Period Plan Version - Enter 0 (zero) Actual Version - Leave Blank Selection Groups Step 3: Click Enter your sites number or use the drop down menu to select your cost center number (Or value(s) field) to view a list of options Enter the year and period which you would like to review; the period review can be for just the current period or a cumulative range

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    Step 4:

    Click Execute

    or press F8

    The following screen is displayed In this menu you can use the side scroll bar to view various expense lines for your cost center. Once budgets have been entered in SAP you will see any variances from plan to actual costs in this menu as well. One of the benefits of using this particular T-code is that you will have the ability to drill down by line for review; The drill down will go to line detail similar to using T-Code (KSB1)

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    Step 5: Step 6:

    Select the GL line which you would like to perform further review. Double click on the line

    The following menu is displayed: In the select report menu there are various options which can be performed. Generally you will select the default line Cost Centers: Actual Line Items which is the most detailed.

    Step 7: Step 8:

    Select the report you wish to view Click

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    The following screen is displayed: Detailed totals of the cost lines for the GL which you have selected

    Step 9:

    Click back arrow

    to return to first expense menu

    The following screen is displayed:

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    Step 10:

    Scroll to the line Over / under absorption

    Step 11:

    Double Click on the line Over / under absorption

    The following menu is displayed: In the select report menu there are various options which can be performed. Generally you will select the default line Cost Centers: Actual Line Items which is the most detailed.

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    The following screen is displayed:

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    Exporting a report to Excel


    An Excel Spread sheet is a very effective method to review and drill down through the information. Step 1: Step 2: Step 3: Click List in the SAP main menu bar Select Export Select Spreadsheet Alternatively Press:

    The following screen is displayed:

    Step 4:

    Click

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    The following screen is displayed:

    Step 5: Step 6:

    Select Table (Unless you would prefer to use a pivot table) Click

    The following screen is displayed:

    Step 7:

    Click

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    The following screen is displayed:

    Step 8: Step 9:

    Click File Select Save Copy As

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    The following screen is displayed:

    Step 10: Step 11: Step 12:

    Browse to the location where you wish to save the file Apply a meaningful file name Click Save

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    Formatting the Spreadsheet


    Upon saving your report to a folder location of your choice the SAP menu will be displayed and you can just simply exit out or leave up. Once you have opened your saved file you may want to do some initial page set up and formatting to make this report review a little more efficient other than just scrolling line by line. Suggested formatting: Changing header text color so as the text is more visible. (Color fill function from tool bar) Insert an additional row above header text. (Right click on top line and insert row) Changing column R to currency text with a dollars sign and as well brackets which show negative values Step 1: Step 2: Step 3: Highlight column with financial text leave entire column highlighted Right click and select properties Select tab labeled number and select currency to format decimal places, dollar sign and as well negative number formatting

    Inserting filters Allows you to filter through the report by cost element name or various header text columns Step 1: Step 2: Highlight the top row containing the header text In the menu bar for excel select Data > Filter > Auto Filter.

    Place a freeze pane function in the spread sheet, this is handy as well Step 1: Move your cursor to the row under the header column and column where you would like the freeze pane to start Step 2: In the menu bar for excel select Window > Freeze Panes. If the format you have selected does not work follow the previous steps and select Unfreeze panes and reset.

    The report should now be in a format which enables reviewing the report and filtering through various GL costs.

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