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ASSAI Booklet Ver2

1. The document provides instructions for using ASSAI Web, an application for reviewing and approving documents. It outlines the review cycle including email notifications, commenting on documents in ASSAI Web or PDF format, and uploading finalized documents with incorporated comments back to ASSAI Web. 2. Users are instructed to download documents from ASSAI Web for offline commenting, add comments in Livelink Explorer or directly to PDFs, import comment data files, and upload finalized documents with comments back to ASSAI Web along with assigning a return code. 3. Contact information is provided for the project document control center, ASSAI Web account requests, document numbering requests, and Livelink assistance.

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mohammadazrai
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491 views

ASSAI Booklet Ver2

1. The document provides instructions for using ASSAI Web, an application for reviewing and approving documents. It outlines the review cycle including email notifications, commenting on documents in ASSAI Web or PDF format, and uploading finalized documents with incorporated comments back to ASSAI Web. 2. Users are instructed to download documents from ASSAI Web for offline commenting, add comments in Livelink Explorer or directly to PDFs, import comment data files, and upload finalized documents with comments back to ASSAI Web along with assigning a return code. 3. Contact information is provided for the project document control center, ASSAI Web account requests, document numbering requests, and Livelink assistance.

Uploaded by

mohammadazrai
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ASSAI Web Features

4. Inbox Only display assigned deliverables to User Column Header

2. Projects Option

1. Documents Option

Issue Code: Transmittal Status Code Return Code: User Return Code Status: Document Status Code Approval Code: Responsible Engineer Return Code 5. Search Documents Display all deliverables

3. Home

6. Inbox Comment Icon The user logged on is a Reviewer for the document and none of the Reviewers have entered comments or return codes The user logged on is a Reviewer for the document and dome or all of the Reviewers have entered comments or return codes The user logged on is a Reviewer for the document and has entered a return code. No action is required anymore. This icon will only be shown when also not-outstanding documents are be displayed, based on the settings in the Inbox Search screen The user logged on is a Responsible Engineer for the Document and none of the Reviewers have entered comments or return codes The user logged on is a Responsible Engineer for the document and some of the reviewers have entered comments or return codes The user logged on is a Responsible Engineer for the document and all reviewers have entered or return codes. The responsible Engineer now can review the comments and close out the review cycle The use logged on is a Responsible Engineer for the document and the comment cycle has been closed The user logged on has received the document for information only and has not acknowledged it The user logged on has received the document for information only and has acknowledged it Status: Document Status Code Approval: Responsible Engineer Return Code

7. Inbox Icon Internet Icon takes you to the Compound folder for the document in Livelink Info Icon will open a new window showing document details such as revisions, distribution history, planning etc. Comment Icon shows a red tick when comments are made or green tick id no comment were made

8. Documents Tree/Discipline Tree/Package Tree

9. Inbox & Search Document Tips Use wildcard (%) to maximize search. e.g.: P&ID -> P%I%D Electrical doc for Floater -> FL1%AE% Electrical dwg for Floater -> 0-FL1-E% Electrical doc for Brownfield -> SJJTB%AE% Electrical dwg for Brownfield -> 9-SJJT-B-E% Internal doc -> SJ-%

10. Document Sorting by Project Phase

By: Sherizan Sapawi

1. DCC Email Notification Email Guide To: IFR/IFA [Responsible Engineer (First name) & Reviewing Engineer] CC: IFI [Reviewing Engineer]

2 (a) Livelink Web 1) Download file to desktop/Local Disk for offline comment

2 (b) Livelink Explorer 1) From Livelink Web, click on Function button and choose Explore from Here to direct users to Livelink Explorer

ASSAI Web Engineer User Guide

Transmittal Sheet

2) From pdf file, tick the desired comment to be incorporated

Document for Review/Approval To Livelink Web

3) Save comment as data file by selecting Export Data File 2) Right Click and choose Edit to add comments to pdf file

4) To incorporate the comment file, reserved the document from Livelink Livelink Dos & Donts - Dont ADD VERSION for all documents in Livelink Controlled Area - Do add Comments only for PDF file - Do Import Comments only - Do install Livelink Explorer to enable PDF commenting - Do UNRESERVEDdocument after use 3) Add comments to pdf (direct comment @ import data file) 4) Save 5) Close

5) Download the latest file from Livelink & Submit

Introduction Purpose of this booklet is to provide simple step-by-step instructions using ASSAI Web as review and approval medium The review cycle 1. Initiate by email notification from Project DCC to inform reviewers there are document/s requiring their action. 2. Commenting Options a. ASSAI Web commenting b. PDF commenting (for non-pdf, directly edit
from Livelink Web)

6) Incorporate the comment in the latest file by Import Data File saved in step (3) 6) Go back to the same Livelink Explorer file, right click and choose Finish Edit and assign return code in ASSAI Web

7) Unreserved the latest file

ASSAI Web Url http://cbj-s-8147.asia-pac.shell.com:8080/assaiweb_v7p3/ Project DCC SMEP-SJEOR-Project-DCC@shell.com 1) ASSAI Web Account request & ASSAI related request 2) Deliverables register 3) Document number request IM Template http://sww-knowledgeepa.shell.com/glasepa1/livelink.exe/open/49347957

8) Upload the latest file with incorporated comment to Livelink, submit & assign return code in ASSAI Web

3) ASSAI Web Return Code 1) Return Code Responsible Engineer: APP/REJ/COM/INF Reviewing Engineer: COM/NC 2) Save 3) Close

Livelink Assist EP-IM-Assist-Desk@shell.com

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