Production Handbook

THEATRE UCF
PRODUCTION HANDBOOK

UPDATED AUGUST 2013

Revisions to this Handbook

All Departmental Handbooks are revised at the beginning of every academic year and occasionally
during the academic year. If you would like to propose a revision to this handbook, please compose a
letter to the Chair of the Department and copy it to the Production Manager and the Associate Chair.
In your letter, outline the change you propose and the reason for your proposal.

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CONTENTS

INTRODUCTION
SPHERES OF RESPONSIBILITY
GENERAL PRODUCTION POSITION DESCRIPTIONS
PRODUCTION CALENDAR TIMELINE
PRODUCTION CALENDAR DEFINITIONS
STAGE MANAGEMENT PRODUCTION POSITIONS
- Stage Manager
- Assistant Stage Manager
- Production Assistant
SCENIC PRODUCTION POSITIONS
- Scenic Designer
- Assistant Scenic Designer
- Production Technical Director
- Assistant Technical Director
- Prop Master
- Scenic Charge Artist
- Master Carpenter
- Construction Crews
- Scenery Project Head
- Prop Shop Crew
- Scenic Run Crews
LIGHTING PRODUCTION POSITIONS
- Electrics Crew
- Production Master Electrician
- Assistant Lighting Designer
- Lighting Designer
- Lighting Run Crews
- Light Board Operator
COSTUME PRODUCTION POSITIONS
- Cutter/Draper
- First Hand
- Stitcher
- Wardrobe Crew Head
- Dresser
- Laundry Crew
- Hair & Makeup Crew
- Crafts

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- Costume Shopper
- Milliner
- Wig Master
- Makeup Designer
- Dyer / Painter
- Asst. Costume Designer
- Asst. To Costume Designer
- Costume Designer
SOUND PRODUCTION POSITIONS
- Stud. Sound Engineer
- Asst. Sound Designer
- Sound Designer
- Sound Run Crew
- Sound Board Operator
PRODUCTION POSITION SIGN UP PROCEDURES
D/T and SM BFA REVIEWS & PORTFOLIO REVIEWS
PRODUCTION DEADLINE, ABSENCE & CONFLICT POLICY
UNIVERSITY VEHICLE USE
THEATRE SAFETY PROCEDURES AND FACILITY USAGE
FIREARM & WEAPON PROCEDURES
FACILITY KEY CHECKOUT PROCEDURE
RENTAL/BORROWING PROCEDURES
DEPARTMENTAL PURCHASING PROCEDURES
REHEARSAL SCHEDULE
EMERGENCY CONTACT LIST

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INTRODUCTION

This document is designed to help faculty and students, especially those working in production areas, understand the flow
of information and spheres of responsibility when working together and making decisions toward the good of the
educational program, the production, the season as a whole, and the department. This document should not be your only
reference as to the organization and operation of Theatre UCF. You must also read and follow the Theatre UCF Student
Handbook, Current Production Calendar, Stage Management Handbook and Internship Manual.

SPHERES OF RESPONSIBILITY FOR PRODUCTIONS

This illustrates the interconnectedness of everyone in serving the production. If you are experiencing difficulties seek help
from someone on in a circle bigger than your own.

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GENERAL PRODUCTION POSITION DESCRIPTIONS

Note: Some descriptions derived from http://www.skidmore.edu/academics/theater/jobs.html

Artistic Director: Responsible for artistic oversight of all productions. Serves as the producer and is ultimately
responsible for the aesthetic experience of the audience.

Production Manager: Coordinates all production activities, budgeting and scheduling throughout the production season.

Director: Interprets the script and stages the play. Determines the style of production and plans the rehearsal process.
Collaborates with artistic team on aesthetic decisions.

Assistant Director: Assists the director in research and tasks associated with rehearsals.

Stage Manager: Liaison among all departments of a production; responsible for scheduling, information exchange, and the
smooth operation of all rehearsals; "calls" dress rehearsals and performances.

Assistant Stage Manager: Assists stage manager; often assigned to specific responsibilities such as preparation of
rehearsal rooms and prompting. May also function as a liaison for costumes or props.

Lighting Supervisor: Faculty member responsible for overseeing operations, procedures, and assignments for lighting
area. Supervisor is responsible for management of overall area budget expenditures including major purchases and rentals.
Supervisor must be included in discussions when there is a variation of scheduling or operations for a production that will
impact their area.

Scenic Supervisor: Faculty member responsible for overseeing operations, procedures, and assignments for scenic area.
Supervisor is responsible for management of overall area budget expenditures including major purchases and rentals.
impact their area.

Costume Supervisor: Faculty member responsible for overseeing operations, procedures, and assignments for costume
impact their area.

Sound Supervisor: Faculty or Staff member responsible for overseeing operations, procedures, and assignments for sound
impact their area.

Artistic Team:

Advisors for all areas: Faculty advisor assigned to all student designers to guide the student through the entire process
and will attend all meetings with student. Should be present at technical rehearsals and dress rehearsals.

Costume Designer: Interprets the production and designs the clothing and accessories for the production; collaborates
with director and other designers. Responsibilities include make-up and hair designs when a separate designer is not
assigned.

Scenic Designer: Interprets the production and designs the physical visual elements of stage, settings and props;
collaborates with director and other designers.
Lighting Designer: Interprets the production and designs the lighting; collaborates with director and other designers.

Sound Designer: Interprets the production and designs all sound including live and taped effects and recorded music;

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Music Director: Coordinator of all musical elements of a production; involved in the development and rehearsal of the
orchestra; collaborates with director and other designers.
Vocal Director: Teaches and rehearses all sung music, coordinates with the assigned accompanist, and also insures
continuity once the music director steps in; collaborates with director and other designers.
Choreographer: Stages the movements of actors and dancers; composes dances to advance a storyline, interpret emotion,
and enliven a production; collaborates with director and other designers.

Dramaturg: Researches production for information useful in the rehearsal process and the development of the program;

Also includes the following when applicable:
Playwright: Writes script; involved in the day to day process of rehearsal and script revision

Composer: Writes musical score for a production; collaborates with the playwright, director librettist

Voice, Dialect, Movement, Acting Coaches: Works with actors in his or her area to advance a storyline, interpret
emotion, and or enliven the production; collaborates with director and other designers.

Assistants for all areas:
Assistant Scenic Designer: Assists scenic designer in tasks of research, drafting, model-making, painting, property design,
rehearsal attendance, etc.

Assistant Costume Designer: Assists costume designer in tasks of research, swatching, acquisition, rehearsal attendance,
etc. Contributes to artistic decision making while assisting with managerial tasks.

Assistant to the Costume Designer: Assists costume designer in tasks of research, swatching, acquisition, rehearsal
attendance, etc.; Does not assist with artist decision making.

Assistant Lighting Designer: Assists lighting designer in tasks of research, drafting, graphics, focusing, tracking,
rehearsal attendance, etc.

Assistant Sound Designer: Assists sound designer in tasks of research, acquisition, rehearsal attendance, etc.

Production Team:

Department Technical Director: Responsible for coordination of all technical areas. Supervises the operation of the
scene shop and all technical equipment.

Production Technical Director: For the assigned production: responsible for coordination of all technical areas.
Supervise the operation of the scene shop and all technical equipment reports to department technical director.
Responsible for implementation of scenery, props, and other needed technical elements.

Assistant Technical Director: Assist the TD in the implementation of the physical production.

Prop Master: The prop master is responsible for the construction, buying, and borrowing of all hand props, set props, and
set dressing reports to the scenic designer and the Production Manager.

Scenic Charge Artist: The scenic charge artist is responsible for implementing the painting and decoration of the scenery
and props - reports to both the scenic designer and the technical director.

Department Sound Engineer: The sound engineer works for the sound designer and the technical director and is
responsible for the set-up and operation of all audio and sound effects equipment including communication and
amplification, and the operation of the above during the run of the show.

Production Sound Engineer: The sound engineer is responsible for the set-up and operation of all audio and sound effects
equipment including communication and amplification, and the operation of the above during the run of the show reports
to the sound designer and the technical director and stage manager.

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Department Electrics Supervisor: University Staff member who oversees the budget, scheduling, acquisition and
maintenance of lighting and projection equipment, effects, and other related items; insures the hang and focus is completed
as scheduled.

Production Master Electrician: The master electrician works with the lighting designer for execution of the light plot,
and with the department electrics supervisor for the planning of production crew calls for his or her assigned production.

Production Projectionist: The projectionist works with the lighting designer for execution of the projections, and with
the department electrics supervisor for the planning of production crew calls for his or her assigned production.

Costume Shop Manager: Oversees the budget, building and/or acquisition of all costumes; supervises the operation of the
costume shop; orders all costume materials; oversees maintenance of costumes throughout the production period; works
with Costume Work Room Supervisor.

Costume Work Room Supervisor: Oversees daily operations of the costume work room. Patterns and cut costumes or
costume pieces if no cutter has been assigned; works in tandem with the costume shop manager.

Shops and Crews:

Cutter/Draper: The cutter/draper works for the costume designer and the work room supervisor and is responsible for
creating patterns for assigned costumes. The principal emphasis is on interpreting renderings, pattern making, and
overseeing construction of costumes reports to the Costume Work Room Supervisor.

First Hand: Assists the cutter/draper in production of costumes and is responsible for cutting fabric for assigned built
costumes, pieces and trimmings in muslin and actual fabric. The first hand will see that all mockups are sewn together,
unless there is an available crew- member. Reports to the Costume Work Room Supervisor.

Stitcher: Stitches costumes as directed by first hand or cutter/draper reports to the Costume Work Room Supervisor.

Wardrobe Crew Head: The wardrobe crew head is responsible for running and maintaining costumes and reports to the
costume shop manager and the stage manager. Dressers report to this person. This person is responsible for ensuring
duties of Dressers are completed.

Dresser: Run crew member who assists actors in quick or involved costume changes, tracks show costumes, and performs
wardrobe duties during dress rehearsals and performances; May also perform responsibilities of the hair and makeup crew
reports to the wardrobe crew head. Does maintenance repairs on costumes.

Laundry Crew: Responsible for regular laundry, pressing, steaming of costumes prior to actor arrival; reports to costume
shop manager.

Hair and Makeup Crew: Execute hair and makeup during all dress rehearsals and performances as directed by the
reports to the wardrobe crew head.

Crafts: Responsible for creation of costume accessories reports to the Costume Work Room Supervisor.

Costume Shopper: Responsible for scouting and purchasing materials locally or through catalog or internet reports to
the costume shop manager.

Milliner: Responsible for creation of headwear reports to the Costume Work Room Supervisor.

Wig Master: Responsible for creation of wigs. Instruct hair and makeup crew on proper wear and maintenance reports
to the costume designer.

Makeup Designer: Responsible for designing the facial appearance and training the actors/crew in application in
collaboration with costume designer.

Dyer/Painter: Responsible for paint, dye, and distressing of fabric or show costumes reports to the Costume Work
Room Supervisor.

Master Carpenter: Responsible for the implementation of all scenic construction reports to the technical director.

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Construction Crew: Crew members involved in the construction of scenic elements reports to the master carpenter.

Scenery Project Head: Responsible for the construction of a specific assigned scenic project reports to the technical
director.

Prop Shop Crew: Assists the property master in the acquisition and construction of all properties reports to the prop
master.

Electrics Crew: Responsible for hang and focus for production reports to the master electrician.

Scenic Run Crew: Responsible for run of show under the direction of the stage manager.

Board Operators: Responsible for board operation and system checks reports to the stage manager.

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PRODUCTION CALENDAR TIMELINE

Event Timeline________________________________________

Script Version Selection Must be far enough in advance to get rights and order scripts
Scripts Available At least one week before Concept Conference
Design Conference 1 Two weeks before Design Conference 2at least 10 weeks prior to build
Design Conference 2 Two weeks before Design Conference 3
Research Due Design Conference 2
Auditions Show cast before Preliminary Designs Due
Publicity Photo Shoot Within a month after casting
Roughs Due Design Conference 3
Prelims Due for Directors Approval Design Conference 4
Design Conference 5 Two weeks before Start Build
Final Scenic and Costume Designs Due Design Conference 5
Final Documentation Due Design Conference 5
Props List Design Conference 5
Final Budget Plan Due One week after Design Conference 5
Production Meeting 1 Monday week prior to rehearsals beginning
Start Build/Paint (all shops) 4.5 weeks prior to tech for BB, 6.5 weeks prior to tech for MS
First Rehearsal 4.5 weeks prior to tech for BB, 6.5 weeks prior to tech for MS
Light and Sound Finals 2 Weeks before Hang
Sound Prelim CD Due Two weeks before Tech
Lighting Hang At least two weeks before Tech
Designer Run Mon, Tues, or Wed before Focus
Lighting Focus At least one week before Tech
Paint Priority TBD
Actors on Stage Wednesday before Opening (non-musical) Tuesday before Opening (musical)
Lighting Priority TBD
TBD Priority Friday before Tech
Sitzprobe Two Sundays before opening (musicals)
Sound Rehearsal Wednesday before Tech Weekend (musicals)
Paper Tech Friday before Tech Weekend
Crew Watch Thursday before opening (musical)
Quick Change Rehearsal Scheduled the week before tech as needed
Dry Tech Friday before opening
10/12 Technical Rehearsal Saturday before opening
8/10 Technical Rehearsal Sunday before opening
Technical Rehearsal w/ Costumes Three evenings before opening
Dress Rehearsal Two evenings before opening
Final Dress Evening before opening
Design Response Thursday of second week of run
Strike Following Final Performance
SM Attendance Log Following Final Performance

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PRODUCTION CALENDAR DEFINITIONS
Note: All faculty advisors must be present at all meetings with student designers whether meeting is formal or
informal.
General Understanding: Each show may need to adjust this plan to make it fit the production.
SCRIPT VERSION SELECTION (not the same as play selection)this is the date by which the director/artistic director
needs to have finalized which version of the script is being used for our production. Selection must be made in plenty of
time to receive rights, order the scripts, and provide them to the design team by the Scripts Available Date.
SCRIPTS AVAILABLE13 Weeks out from build. The date before which scripts must be made available to the design
team. Should be no less than one week before the Concept Conference. The Stage Manager (If assigned) will receive the
scripts from the production manager and be responsible for disseminating them.
DESIGN CONFERENCE #110 Weeks out from build. Artistic Director, Director, Scenic, Lighting, Costume and
Sound designers (and advisors) and Production Manager meet to discuss the play, the environment, the characters, the
themes, etc. Director should present a brief, why we want to do this play statement with emphasis on WHY not HOW.
Designers may want to bring general research material. This meeting is not to find design solutions, but to explore
intellectual possibilities. If the director has a clear vision for the production at this stage it should be presented at this time.
Ad Hoc conferences of the Design Team continue. A faculty advisor must be present at all meetings with student designers
whether meeting is formal or informal.
DESIGN CONFERENCE #28 Weeks out from build. Director and Designers present research to clearly show the
direction of their thinking. PAPERWORK AND RESEARCH DUE
PAPERWORK AND RESEARCH:Verbal and written presentations of the approach to the production.
Director: Written statement refining scope of show (number of characters/actors, locations, size of orchestra, etc.,
especially discussion of items that might deviate from the printed script (combining/cutting of characters, scenes,
etc.). Visual research is encouraged Scenery: Scene Breakdown and visual research. Costumes: Page Breakdown
and visual research. Lighting: Scene Breakdown and visual research. Sound: Scene Breakdown and audible
research.
DESIGN CONFERENCE #36 Weeks out from build. Director and designers present a preliminary scheme to clearly
show the direction of their thinking. ROUGHS DUE
ROUGHS: Director: Revised statement (if needed). Possible visual and/or audible research. Scenery: visual
research and rough sketch work or equivalent. Costumes: scene/character chart, visual research of each
character/costume, possible rough sketches or equivalent. Lighting: visual research. Possible rough sketch work
or equivalent Sound: audible research. Possible rough sketch work or equivalent
The team should identify unique/special production issues (i.e., real car on stage, casting of children, animals, or
non-university personnel, pyro, fire, elevators, understudies, anything needing large lead times or special
permission, etc)
AUDITIONSCasting should take place as early as possible, preferably before Costume Prelims are due. Within 24
hours of casting, a full cast list MUST be distributed to the entire Artistic and Production Teams.

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PUB: PHOTO SHOOTHEAD AND SHOULDERS photos taken in advance of the production with no more than three
actors to be determined by the director. Costume Shop will be asked to provide headwear and shirts and hair and makeup
instruction in consultation with the designer. In a case where extensive hair and makeup are required, the actor must be
given enough prep-time in the theatre/makeup area.
DESIGN CONFERENCE #44 Weeks out from build. PRELIM DESIGNS DUE for approval
PRELIMSScenery: presentation to include pencil sketches or other appropriate representation, a rough ground
plan to scale, representative color palette, and a working scenic units/major props list. Costumes: pencil sketches
or other appropriate representation of all costumes, representative color palette, representative fabric swatches,
dressing lists, pull/build/buy/budget list. Lighting: a preliminary list of lighting requirements/equipment, color
palette and lighting key. Sound: a preliminary list of cues and their type (i.e., FX, music), information on sound
requirements/equipmentrough idea of speaker placement needs or ideas. TD, COSTUME SHOP MANAGER,
DEPT MASTER ELECTRICIAN SHOULD BE PRESENT SO AS TO: Begin Rough Estimate Pie Chart for
Labor and Budgetdiscussed with designer while in process
Ad Hoc conferences of the Design Team continue including the Technical Director/Costume Shop Manager/Dept Master Electrician.
All areas should begin to incorporate budgeting into the design process. A faculty advisor must be present at all meetings with
student designers whether meeting is formal or informal.
DESIGNS APPROVEDProduction Manager & Director have reviewed and signed off on all design elements.
Approval takes place after designs are submitted the week between Design Conference #4 and Design Conference #5.
DESIGN CONFERENCE #5FINAL DESIGN PRESENTATION & FINAL DOCUMENTATION DUE 2
Weeks out from build.
DESIGNS DUE: Scenery: scale white model with color renderings or a color scale model showing all
scenes/settings, or complete color renderings, groundplan, section, scenic units/props list. Costumes: full color
sketches with swatches for all characters (Subject to Casting). Lighting: sketches/images, rough cue idea list,
lighting key(s). Sound: rough sound plot, rough cue list. TD, COSTUME SHOP MANAGER, MASTER
ELECTRICIAN: pie chart rough estimates for both time and money as previously discussed with designers due.
FINAL SCENIC AND COSTUME DESIGNS: Presentation of final packet. Materials presented should include
all drawings, renderings, sketches and/or lists needed to go into the shops. Faculty advisers must have signed-off
on all elements before this date. Scenery: final packet: scaled plan, scaled section, scaled painted model or full
color renderings, 1/2 design elevations, 1/2 paint elevations, Final Scenic Units/Props List. All final scenic
designs must include all masking elements (includes plan, section, model, renderings, etc). Costumes: final
color renderings with swatches, dressing lists, revised pull/build/buy/budget list. Shop Supervisors and area
heads should meet during this time to develop construction plans, establish a construction AND PAINT calendar,
and begin materials ordering. All working drawings by the student Technical Director must be approved by the
Faculty Technical Director during this time.
FINAL BUDGET PLAN DUE: TD, COSTUME SHOP MANAGER, DEPT MASTER ELECTRCIAN: final cost and
time budget plan due one week after Design Conference #5.by email to the designer, director, artistic director, production
manager, other shop personnel as needed
PROPS LIST DUEDirector and Designers: provide complete lists for props (set, hand, costume). This list is due at
Design Conference #5.
NOTE: ANY CHANGES IN THE DESIGN FOLLOWING DESIGN CONFERENCE #5 MUST BE CLEARED BY
THE FACULTY ADVISOR, THE DIRECTOR, THE TECHNICAL DIRECTOR, THE COSTUME SHOP MANAGER
AND THE PRODUCTION MANAGER.
FIRST PRODUCTION MEETINGBeginning the Monday the week prior to the first rehearsal and continuing thru
the Monday before tech weekend, weekly production meetings are held to monitor the flow and progress of the production.
Progress reports (including a written budget update) and problems from all areas are presented weekly.

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START SCENERY/PROPSMainstage build periods begin 6.5 weeks prior to first tech. Black Box build periods begin
4.5 weeks prior to first tech. This schedule should allow for all sets to be completed going into tech week. Two weeks are
allotted between Final Designs being due and the beginning of the build.
START COSTUMESsee START SCENERY/PROPS. All costume specialty work must be approved by the Faculty
Advisor at this time. Fabrics and materials should be in the shop by this date.
FIRST REHEARSALusually entails presentation from design team and initial read-through of the script.
LIGHT/SOUND FINALS DUESound and Light plots are due to advisers for approval two (2) weeks prior to hang.
Lighting: 1/2 light plot, 1/2 lighting section, instrument schedule, channel hookup, color cut list, gobo list, budget
detailing items to be purchased, electronic and hard copies of all plots and paperwork. Sound: Q list, block diagram, mic
tracking chart, budget, music/effects source list, groundplan with placement of speakers or other sound equipment.
PUB: BIOS AND NOTES DUEAll bios, directors notes, design notes, dramaturg notes must be turned in to
department marketing office.
LIGHTING HANGAt least 2 weeks before tech. All instruments/equipment must be properly hung, circuited and
trouble shot. Boards must be patched. Gel and gobos must be installed.
SOUND PRELIM CD DUE2 weeks before tech. Rehearsal CD due to Stage Manager/Director with working/draft
versions of all sound cues, sound effects, pre-show music, etc.
DESIGNER RUNRehearsal with run through of entire show in rehearsal space. Must take place Monday, Tuesday, or
Wednesday before Lighting Focus.
LIGHTING FOCUSAt least 1 week before tech. Lighting Designer must attend. All instruments, equipment must be
ready for cuing to take place by the end of focus.
LAST DAY TO ADDLast day to add/make major changes to props (set and costume). This is the next-to-last
production meeting. After this date, changes cannot be guaranteed.
PAINT PRIORITYThe stage is reserved for 4 hours during normal waking hours for the floor/ scenery to be painted.
Time must be allowed for paint to dry before rehearsal. Specific time to be determined at Production Meeting Prior. THIS
TIME IS PROVIDED TO FINISH ELEMENTS, SUCH AS THE STAGEFLOOR, WHICH CAN ONLY BE PAINTED
ONCE ASSEBMLED IN THE PERFORMANCE SPACE. THE BUILD/PAINT SCHEDULE SHOULD ALLOW FOR
ALL OTHER ELEMENTS TO BE PAINTED BEFORE THIS TIME.
ACTORS ON STAGEThe first night when rehearsal can take place on the set in the theatre. Elements of scenery which
affect blocking are expected by this date (platforms, doors, walls, etc.). Any items which will not be ready should be
discussed with the director as soon as the situation is known. Show shoes can be wornmust be checked out from costume
shop by Stage Manager.
LIGHT PRIORITYThe stage is reserved for 4 hours during normal waking hours for the lighting designer to write
cues. The theatre will likely be dark. Specific time to be determined at Production Meeting Prior. Directors are
encouraged to attend.
TBD PRIORITYThe stage is reserved for 4 hours during normal waking hours as priority time for the area who most
needs it. This priority time is allocated during the final production meeting. Specific time to be determined at Production
Meeting Prior.
SITZPROBERehearsal with actors, orchestra, and sound designer. May take place on stage. Musicals Only.
SOUND REHEARSALRehearsal for sound designer to set levels for a musical. Requires attendance of Orchestra and
Actors. Held in theatre. Costumes must provide mic belts for this rehearsal.

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PAPER TECHA meeting of the Stage Manager, Director, Lighting Designer, Sound Designer (Costume and Scenic
Designers if applicable) at which preliminary cue placements are written. This is typically held on the Friday before
opening.
CREW WATCHFinal rehearsal before tech. Usually a Thursday. All crew members (run crew, wardrobe, etc) are
expected to attend.
QUICK CHANGE REHEARSALMay take place during tech when actors are not called to the stage. Scheduling will
likely vary by show. Costume Shop will work with Stage Management to establish list of costume changes to be rehearsed.
Stage Management must time entrances and exits during rehearsal and provide a list of estimated change times to the
costume shop on the day prior to the quick change rehearsal. May not be required for all shows. Costume Shop will work
with Stage Management to establish specific schedule.
TECHNICAL REHEARSALSRehearsal is run by Stage Manager. Director is integral to this process. Addition of
lights, sound, plus ALL props and scenery. Depending on the production, technical rehearsals can take the form of
start/stop runs or cue-to-cue. Skip from cue to cue only if it saves running time. May require two sessions to get through
the entire show once. If the tech is completed in the first session, a tech run through is suggested for the second session. A
Production Meeting for all departments convenes immediately at the conclusion of each Tech rehearsal so the director can
convey technical notes before having to give actor notes. All technical elements with which actors interact (excluding
costumes) are expected to have been completed and rehearsed before this point. This is the time to show the actors how the
technical elements function and to work out timing which includes actors. Non-musical Sunday before opening. Musical
Saturday and Sunday before opening.
TECHNICAL REHEARSAL WITH COSTUMESRun with all elements including costumes but EXCLUDING hair
and makeup. Stop only for Stage Management. A Production Meeting for all departments convenes immediately at the
conclusion of each Dress rehearsal while the actors are getting out of costume so the director can convey technical notes
before having to give actor notes.
DRESS REHEARSALRun with all elements. Stop only for Stage Management. A Production Meeting for all
departments convenes immediately at the conclusion of each Dress rehearsal while the actors are getting out of costume so
the director can convey technical notes before having to give actor notes.
FINAL DRESSTreated as a performance. No front to back communication except normal performance headset
operations and with Box Office.
DESIGN RESPONSEThursday of second week of run. Meeting with all designers/Faculty Advisors. All students
welcome to attend. Student designers/assistants required to attend. Gathering to discuss successes and challenges of
current designs.
STRIKEImmediately after the last performance (unless otherwise announced) a thorough clean-up and restoration of the
facility. Attendance is mandatory as called.
SM Attendance Log Due-- The attendance log should be a list of every member of the cast and crew with the number of
tardies including dates and amount of time late. Also it should list the date of any unexcused absences. The Cast attendance
log should go to the director, the crew attendance log should go to the production manager.

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STAGE MANAGEMENT PRODUCTION POSITIONS

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POSITION RESPONSIBILITIES
Stage Manager
PRODUCTION____________________________
Description: Liaison among all departments of a production; responsible for scheduling, information exchange, and the
smooth operation of all rehearsals; "calls" dress rehearsals and performances.

Prerequisites: TPA 3601 Stage Management and a prior ASM assignment

Responsibilities:
Please reference Stage Management Handbook

Important Dates:

Design Conference 1
Concept & Breakdowns
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due
Design Conference 4
Designs Due for Approval
Artistic Director Approval
Estimates Due
Design Conference 5
Scenic/Costume Finals Due
Props List
Production Meeting 1
Start Build (all shops)
Light and Sound Finals
Sound Prelim CD Due
Lighting Hang
Designer Run
Lighting Focus
Last Day to Add
Paint Priority
Actors on Stage
Lighting Priority
TBD Priority
Sitzprobe
Sound Rehearsal
Paper Tech
Crew Watch
Quick Change Rehearsal
Tech
Dress Rehearsals
Production Dates
Design Response
Strike

I have read the Production Handbook, the Stage Management SOG and this Position Responsibility description for Stage
Management. I understand my obligations and deadlines and understand that if I do not meet these standards that there
will departmental and academic consequences. Failure to complete any of the responsibilities noted in this document will
directly affect the grade given for your participation credits. Failure of participation credits will result in probationary
status. I have resolved any conflicts prior to accepting this position.

____________________________________________ ____________________
Student Signature Date

____________________________________________ ____________________
Supervisor Signature Date

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Assistant Stage Manager
PRODUCTION____________________________
Description: Assists stage manager; often assigned to specific responsibilities such as preparation of rehearsal rooms and
prompting. May also function as a liaison for costumes or props.

Prerequisites: TPA 2600 Stage Management Basics

Responsibilities:
Please reference Stage Management Handbook

Important Dates:

Design Conference 1
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due
Design Conference 4
Estimates Due
Design Conference 5
Props List
Sound Prelim CD Due
Lighting Hang
Designer Run
Lighting Focus
Last Day to Add
Paint Priority
Actors on Stage
Lighting Priority
TBD Priority
Sitzprobe
Sound Rehearsal
Paper Tech
Crew Watch
Tech
Dress Rehearsals
Production Dates
Design Response
Strike

I have read the Production Handbook, the Stage Management SOG, and this Position Responsibility description for
Assistant Stage Manager. I understand my obligations and deadlines and understand that if I do not meet these standards
that there will departmental and academic consequences. Failure to complete any of the responsibilities noted in this
document will directly affect the grade given for your participation credits. Failure of participation credits will result in
probationary status. I have resolved any conflicts prior to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

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Production Assistant
PRODUCTION____________________________
Description: Assists stage management team; often assigned to specific responsibilities such as preparation of rehearsal
rooms and prompting. Will work backstage during the run of the show as additional support.

Prerequisites: TPA 2600 Stage Management Basics

Responsibilities:
Please reference Stage Management SOG

Important Dates:
Design Conference 1
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due
Design Conference 4
Estimates Due
Design Conference 5
Props List
Sound Prelim CD Due
Lighting Hang
Designer Run
Lighting Focus
Last Day to Add
Paint Priority
Actors on Stage
Lighting Priority
TBD Priority
Sitzprobe
Sound Rehearsal
Paper Tech
Crew Watch
Tech
Dress Rehearsals
Production Dates
Design Response
Strike

I have read the Production Handbook, the Stage Management SOG, and this Position Responsibility description for
Assistant Stage Manager. I understand my obligations and deadlines and understand that if I do not meet these standards
that there will departmental and academic consequences. Failure to complete any of the responsibilities noted in this
document will directly affect the grade given for your participation credits. Failure of participation credits will result in
probationary status. I have resolved any conflicts prior to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

18
SCENIC PRODUCTION POSITIONS

19
Scenic Designer
PRODUCTION____________________________
Description: Interprets the production and designs the physical visual elements of stage, settings and props; collaborates
with director and other designers.

Prerequisites: TPA 3060C Scene Design for Theatre I and a previous Assistant Scenic Design position.
The Scenic Designer is expected to attend the following events and turn in the materials listed for each. Designers should
consult with their faculty advisors on a regular basis and advisors MUST attend all design meetings/conferences. If a
particular production dictates materials different from those listed below, the faculty advisor must approve the
change/substitutions. Failure to attend all required events and/or turn in all required materials will result in a lowering of
the grade for the assignment (see syllabus and rubric for Theatre Participation classes) and multiple absences or missing
materials may result in the designer being pulled from the production. Removal from the assignment can lead to
departmental probation or removal from the program.
Requirements
The following list is roughly sequential except that several of these responsibilities will happen at the same time with
different crews.

DESIGN PHASE
Design Advisor must be involved in every step of the process and must approve all work before it is presented to
anyone else. This must be done far enough in advance to make sure deadlines can still be met even if changes are
required. This means your ACTUAL deadlines are earlier than those listed.

Read the script for overall story and theme. Think about it as if you were directing the play. On a second reading
take note of the specific physical needs of each scene. Determine research needs.

Consult the production calendar and note all due dates. It is important that you meet these dates because it affects
the work of so many other people. Failing to meet your due dates causes the entire process to get backed up and
many people will need to adjust their schedules because of you. Meeting deadlines will also affect your grade for
this project. Once you begin to work in the professional world you will want to be known for meeting deadlines
designers are notorious for not doing so and having this skill will make production managers want to re-hire you
often.

Discuss spending procedures with the technical director.

Personally supply all materials needed for sketches and renderings.

You and your assistant should attend all design and production meetings. Make sure the stage manager has all of
your current contact information.

Obtain a current groundplan of the theatre from your faculty design advisor.

Prepare for the Design Conference. At this meeting you should be prepared to discuss the play as a play not just
how many entrances and sofas are needed. This may lead you to whole new areas of research that are needed.
NOTE: Your design advisor should be at all meetings you have with the Director. Be sure to copy your design
advisor on all emails between you and your Director.

DESIGN REQUIREMENTS
Research as necessary and discuss with your faculty design advisor.

Draft preliminary groundplan and prepare a preliminary white model and/or sketches or virtual models. You must
show these to your faculty design advisor at least one full day BEFORE you present them to your director. After
the meeting with the Director, discuss changes with your faculty supervisor.

20
Make design revisions as necessary. Note that it may take several versions until you get to a design that solves
the Directors needs and has an artistic integrity. Again, you must discuss all revisions with your supervisor
BEFORE you present them to your director.

Begin a furniture plot. Identify which pieces we have, which are to be rented or borrowed, and which will need to
be built. Typically, you and your assistant will be responsible for nding all furnishings. You must consult with
your supervisor before making any purchases.

Once a white model or color rendering is approved, begin to draft the show in the following suggested order:

Plate: Drawing:
(1) 1/4 groundplan with masking
(2) centerline section
(3) composite plans/ furniture plans scene by scene if necessary

The following drawings may/will probably need multiple plates; adjust numbers as needed:

(4) Platforming for main deck(s)

(5) Front elevations of large wall surfaces starting SR and continuing around set.

(6) Front elevations of additional masking or secondary walls.

(7) Additional scenic items in order of largest to smallest

(8) Backdrops and cycs

(9) Built furniture pieces

(10) Built properties

(11) paint elevations

Additional drawings may be needed, depending upon the nature of the design. The idea is to produce drawings in a
systematic and complete manner, working from largest to smallest.

All drawings MUST be shown to your advisor 72 hours (3 days) before they are due to the technical director. This
gives you time to revise, clarify, or redraw your plates as necessary. Remember that the better your drawings are,
the better you look. You may need to make further revisions and clarifications after meeting with the TD.

Note that initial drawings due dates should include platforming, walls and any large scenic elements. The second
set of drawings includes any remaining smaller items which need to be constructed. These dates allow the TD
time to cost out the show both for materials and construction time. Note that drawings submitted after these dates
may or may not be constructed or may be changed depending upon the cost out.

Revise drawings as necessary to meet budget. Discuss build schedule with the TD and your advisor.

Set a meeting to discuss/negotiate masking with the Lighting Designer and faculty supervisors. This is something
that is often put off but it is crucial to the Lighting Designer that he/she knows early on what backstage lighting
positions are available to them. Obviously this meeting must happen before their plots are due.

Build final color model. The assistant may assist you in this but in this setting it should primarily be your work.
Your model must be shown to your advisor 48 hours before showing it to your Director.

Set a meeting as early as possible with the Director, SM, ASMs, and Prop Master to discuss each and every prop
in detail and how it will be used. At this point you should provide the Prop Master with a detailed listing of set
dressings. You and your assistant should go through prop storage to see what dressings and props are usable.

21
Additionally, you should discuss what other theatres in town might have that would also extend your budget. As
props are added in rehearsal, be sure you find out the same information and watch for prop use during the run-
throughs that you attend.

Attend the first rehearsal/read through with the cast. It is traditional for designers to make design presentations
at this rehearsal. You will briefly show research and explain the design. Talk in general terms. Note that this is
not the time to present every single piece of research you have looked at. This presentation usually runs 5 minutes
or so.

Select practical lighting fixtures for the set and get them to the Master Electrician as soon as possible so that they
can be repaired or rewired if necessary.

You will need to begin looking for furniture pieces as early as possible. Because of the UCF purchasing procedures
your advisor or the TD will need to purchase most of these items with the University credit card. Your advisor
will need to pre-approve all furniture pieces even if you use your own money and are reimbursed afterward.

Create paint elevations in 1/2 scale. These need to be done and approved by your advisor at least one week before
paint calls so materials can be purchased as necessary and the Scenic Artist can schedule calls. Your elevations
need to also be approved by the Director.

Schedule a meeting with the other designers to discuss and look at each others color palettes. Prevent a problem
at this stage.

Attend a run through to watch for potential difficulties or problems.

BUILD PERIOD
You need to stop by the shop daily and answer questions the TD or ATD or Shop Foreman may have. If you see
anything that needs to be altered discuss that with the TD and he/she will discuss it with the shop staff. You
should also check with the Scenic Artist daily to be sure their questions are answered and that processes are
proceeding in the right direction.

Read and respond to all reports as necessary

TECHNICAL AND DRESS REHEARSALS
Take construction, paint, prop and dressing notes. Notes should be discussed each night during the post rehearsal
tech meeting. Type and distribute to your advisor, TD, and crew heads first thing the next morning so that all
know what needs to be done. Take complete notes every night even if you gave the note the previous day. Each
set of notes should be a complete set of notes and not rely on notes given previously. Stop by the shop early in the
next work call and answer any questions that may have come up. It is also a good idea to give a copy of the notes
to the Director.
Note: If you have not seen it on stage during a tech rehearsal then do not add it at the last moment. There
should be NOTHING NEW to see for an opening performance.

PERFORMANCES
Attend the performance that the ACTF respondent will attend to show them your work and process and hear the
response to the production. Remind your director to let the respondent know that a student designer will be
attending the response session.

At final dress photograph your design. You can mention any special things you are hoping the departmental
photographer will capture in his photos, but are ultimately responsible for documenting your own work.


Post show: prepare all designs and paper work materials for competition and portfolio review

22
Important Dates:
DESIGN CONFERENCE #1 (Date_______________)
READ THE SCRIPT!! General research material. This meeting is not to find design solutions,
but to explore intellectual possibilities
DESIGN CONFERENCE #2(Date_______________)
CONCEPT, BREAKDOWNS AND RESEARCH: Scenery

visual research.
ROUGHS: Scenery:
visual research and rough sketch work.
PRELIMS: Scenery:
1/4" pencil sketches
rough 1/4" ground plan
white paper model or other appropriate 3D representation
representative color palette
scenic units/props list.
FINAL SCENIC AND COSTUME DESIGNS: Materials presented should include all drawings, renderings,
sketches and/or lists needed to go into the shops. Faculty advisers must have signed-off on all elements before this
date. Written estimate of costs from all departments and approved by the advisers are submitted
1/2" or 1/4 plan
1/2" or 1/4 section
1/4" painted model or full color renderings
1/2 design elevations
1/2 paint elevations
Final Scenic Units/Props List.
All final scenic designs must include all masking elements (includes plan, section, model, renderings, etc).
PROPS LIST DUEDirector, Designers and Stage Manager: provide complete lists for: props (set, hand,
costume). This list is due at Design Conference #5.
THE ARTISTIC DIRECTOR, FACULTY ADVISER, THE DIRECTOR, THE TECHNICAL DIRECTOR, THE
COSTUME SHOP MANAGER AND THE PRODUCTION MANAGER.
DESIGNER RUN (Date_______________)
PAPER TECH (Date_______________)

23
CREW WATCH (Date_______________)
TECHNICAL REHEARSALS (Date_______________)
TECHNICAL REHEARSAL WITH COSTUMES (Date_______________)
DRESS REHEARSAL (Date_______________)
FINAL DRESS (Date_______________)
DESIGN RESPONSE (Date_______________)

I have read the Production Handbook and this Position Responsibility description for Scene Designer. I understand my
obligations and deadlines and understand that if I do not meet these standards that there will departmental and academic
consequences. Failure to complete any of the responsibilities noted in this document will directly affect the grade given for
your participation credits. Failure of participation credits will result in probationary status. I have resolved any conflicts
prior to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

24
Assistant Scenic Designer
PRODUCTION____________________________
Description: Assists scenic designer in tasks of research, drafting, model-making, painting, property design, rehearsal
attendance, etc.

Prerequisites: TPA 2010C Scenography

Responsibilities:
The Assistant Scenic Designer should attend all design and production meetings. You also need to attend all tech
rehearsals.

At all meetings you should listen, observe, and take wonderfully clear notes and not make suggestions.

Get a copy of the script from the area coordinator (Bert) and read it ASAP.

Be sure that you understand the designers intentions in the design and always ask questions about anything that
you do not understand. Please see the faculty design advisor right away at any point that you have questions or
problems.

Pay attention to the production deadlines in the production calendar. It will be your responsibility to assist the
Designer in meeting these dates. Remember that these dates are set because so many others depend on us getting
our work done so that they can do theirs.

Read rehearsal and production reports. Your replies should only be sent to the designer and/or faculty design
advisor.

Dont make promises for the designer or area. Remember you can always Take a note for the designer.

Awareness is key to this position. You are a designer in training and a very valuable person and resource in this
process. You must take care of both your academic and personal health by eating, sleeping, and studying in
appropriately healthy amounts.

What follows is a generalized list of responsibilities. Depending upon the speci c production and design, you may
be called upon for other duties as needed. At the beginning of the production a meeting should be set with the
designer and/or faculty design advisor to try to clarify expectations.

DESIGN PHASE
Assist the designer with research.

In a professional situation the Assistant often does the majority of the drafting and model making - you should
assist the designer with these tasks. Be sure you get photos of the model if you have done substantial work on it.
Get representative copies of the best of your drafting for your portfolio.

Assist the Designer in going through the Prop storage spaces with the prop master to look for potential
furnishings, props, and set dressings. One of your primary responsibilities will be to track furnishings and prop
designs. The Designer may ask you to design specific pieces for approval. To track furnishings create a list of all
pieces and then a build, rent, borrow, have chart with the prop master. After double checking this list with the
Designer, prop master and faculty design advisor, discuss this with the TD so the prop master and prop team can
schedule those pieces that may need to be built.

Assist the Designer in selecting and getting all practical lights to the Master Electrician.

You may be called upon to help paint if necessary

You may assist the designer in preparing paint elevations.

25

TECHNICAL AND DRESS REHEARSALS AND PERFORMANCES
During the technical rehearsals you will take notes and separate them into construction, prop, paint, and designer
notes. Discuss and clarify individual notes each night at the production meeting. Publish these notes the rst
thing the following morning. Make sure the TD has a complete list.

Important Dates:
Concept Conference
Design Conference 1
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due
Design Conference 4
Estimates Due
Design Conference 5
Props List
Start Build/Paint (all shops)
Designer Run
Last Day to Add
Paint Priority
Actors on Stage
TBD Priority
Paper Tech
Crew Watch
Tech
Dress Rehearsals
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Assistant Scenic Designer. I
understand my obligations and deadlines and understand that if I do not meet these standards that there will departmental
and academic consequences. Failure to complete any of the responsibilities noted in this document will directly affect the
grade given for your participation credits. Failure of participation credits will result in probationary status. I have
resolved any conflicts prior to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

26
Production Technical Director
PRODUCTION____________________________
Description: For the assigned production: responsible for coordination of all technical areas. Supervise the operation of the
scene shop and all technical equipment reports to department technical director. Responsible for implementation of
scenery, props, and other needed technical elements.

Prerequisites: Previous ATD Position

Responsibilities:
Complete all working drawings required for that production and plan the build/paint/load-in/strike calendar for
the production.

Read rehearsal and production reports and reply as necessary and appropriate.

Lead by example: Show up on time and ready to work, wear proper attire, etc.


Awareness is key to this position. You are an artist in training and a very valuable person and resource in this

PLANNING PERIOD
Preparation begins by organizing and filing the scene designer's plans and other information. An index of these
plans would be useful to you.

Study the design and become totally familiar with the physical elements and style of the production. Collaborate
with the scene designer as required to accurately interpret the design.

Discuss construction methods, materials, joints, hardware, and types of surfaces or other special engineering
requirements. Record all pertinent information in a notebook.

Duties including but are not limited to the following: budgeting, shopping, phone calls, and materials ordering.

Create the show build/paint/load-in/strike calendar.

After the drawings are complete print two copies of each and give these to the master carpenter. Provide an index
of technical drawings.

BUILD PERIOD
Modify the build schedule as needed.

During the set build, work closely with the master carpenter and shop carpenters, insuring they understand all
drawings. Keep yourself available to answer all questions that may arise.

The TD maintains and oversees the entire show build.

Work with the scenic designer to develop a shift plan in preparation for technical rehearsals.

Work with the faculty TD to develop a load-in plan and schedule.

Work with the Paint Charge and Set Designer to ensure that painting is happening as scheduled. Remember that
even though the Scenic Charge is responsible for painting, YOU are responsible for ensuring that scenic elements
are ready to be painted in a timely manner and are ultimately responsible for ensuring that the set is ready (which
includes paint) for tech rehearsals and opening.

27

Meet with the Stage Manager on or before the cast onstage date to go over the set and point out/discuss any
potential safety issues or concerns.

Train shift crews (deck, flys, fx equipment, etc.)

Supervise the technical elements of the production (scene shifts, pre-show set up and post-show) as necessary
during tech rehearsals. Your job is to ensure the safe operation of all equipment and to ensure that the set is
doing what its supposed to do for the show

Attend production meetings at the conclusion of every tech/dress rehearsal to discuss notes with the director and
designers and to plan the next days activities.

PERFORMANCES
You, your crew and the master carpenter are responsible for the repair and upkeep of the set during its run. READ
THE PERFORMANCE REPORT every day and ensure that any action items are taken care of before the next
performance.
STRIKE
Meet with the faculty TD prior to the strike and plan for the strike, in conjunction with the Master Carpenter.
Determine in advance what is to be saved, salvaged, or pitched. Be sure disposed scenery has had all usable
hardware stripped from it and is cut up into manageable pieces for the dumpster. The stage space is to be left
cleaner than you found it as should the shops and loading dock area.

Important Dates:
Roughs Due
Prelims Due
Estimates Due
Design Conference 5
Last Day to Add
Paint Priority Deadline
Actors on Stage Deadline
Lighting Priority Deadline
TBD Priority Deadline
Crew Watch
Tech
Dress Rehearsals
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Production Technical Director. I

____________________________________________ ____________________
____________________________________________ ____________________

28
Assistant Technical Director
PRODUCTION____________________________
Description: Assist the TD in the implementation of the physical production.

Prerequisites: TPA 2211 Stagecraft II and TPA 4250C CADD

Responsibilities:
The general responsibilities of the ATD:
Assist the TD during the build process.
Assist in the completion of all working drawings required for that production.
Read rehearsal and production reports. Your replies should be sent only to the TD who is ultimately responsible
for replying as needed.

PLANNING PERIOD
Preparation begins by organizing and filing the scene designer's plans and other information. An index of these
plans would be useful to you and the TD.

Under the supervision of the technical director, study the design and become totally familiar with the physical
elements and style of the production. Collaborate with the scene designer and TD as required to accurately
interpret the design.

Discuss with the TD construction methods, materials, joints, hardware, and types of surfaces or other special
engineering requirements. Record all pertinent information in a notebook.

Assist the TD with a variety of other production related duties including but not limited to the following:
budgeting, shopping, phone calls, and materials ordering.

After the drawings are complete and approved by the TD, print two copies of each and give these to the master
carpenter. Provide an index of technical drawings.

BUILD PERIOD
Meet daily with the TD to discuss notes, progress, needs, revisions, or crew requirements. Modify the build
schedule as needed.

During the set build work closely with the master carpenter and shop carpenters, insuring they understand all
drawings. Keep yourself available to answer all questions that may arise.

While the TD maintains and overviews the entire show build, the ATD should focus on the quality of the
individual projects. The ATD is the TDs second pair of eyes.

The ATD may take on one or more of the more difficult projects that a show may present.

Meet with the TD every day to discuss items which arose the previous day and determine how you may assist.

PERFORMANCES
READ THE PERFORMANCE REPORT every day and determine how you can help ensure that any action items
are taken care of before the next performance.

29
STRIKE
Meet with the TD prior to the strike and plan for the strike, in conjunction with the Master Carpenter. Determine
in advance what is to be saved, salvaged, or pitched. Be sure disposed scenery has had all usable hardware stripped
from it and is cut up into manageable pieces for the dumpster. The stage space is to be left cleaner than you found
it as should the shops and loading dock area.

Important Dates:
Roughs Due
Prelims Due
Estimates Due
Design Conference 5
Last Day to Add
Crew Watch
Tech
Dress Rehearsals
Strike

I have read the Production Handbook and this Position Responsibility description for Assistant Technical Director. I

____________________________________________ ____________________

____________________________________________ ____________________

30
Prop Master
PRODUCTION____________________________
Description: The prop master is responsible for the construction, buying, and borrowing of all hand props, set props, and
set dressing reports to the scenic designer and the technical director.

Prerequisites: TPA 2211 Stagecraft II

Responsibilities:

PLANNING PERIOD
Read the script once for your own enjoyment. Then read it again, while simultaneously drawing up a prop list
from the dialogue and the stage directions.
Attend all Design Meetings

Study the set design to become familiar with it. This includes the floor plans, drawings, renderings, model, etc.

Learn the master production schedule. Be familiar with all deadlines.

With the stage manager, coordinate an accurate and detailed prop list including physical descriptions and
information on the use of each prop. This is due at Design Meeting #5. Check this list with the set designer for
accuracy.

Check the online props morgue to determine which items might already exist in storage and which props need to
be bought, built, or borrowed. Then set up a time to visit the storage areas under faculty supervision to tag and
pull props.

From the set designer, obtain clear descriptions, scale drawings, sketches, fabric swatches, research, color samples,
etc., of everything that is to be built, borrowed, or bought for the set, including draperies and other soft goods,
lighting fixtures, etc.

Check equipment and supplies and anticipate special material needs. Obtain budget information from the technical
director.

Assist the stage manager in collecting rehearsal props. Determine how much wear and tear the show props will
receive. Are there food props which will need to be purchased for each performance? Are there newspapers or
other expendable props, which will need to be, replaced periodically?

Review the prop list with the Costume Designer to determine which items are being done by the costume shop.

Obtain design and construction specifications for costume props from the costume designer.

Check with the lighting designer regarding any practica1 lighting features such as chandeliers, sconces, torches,
lanterns, campfires, stoves, etc. Allow enough time to insure that the wiring will be completed for tech week.
Clarify with the master electrician who will be responsible for wiring the items.

Check with the sound designer or technician to determine which props might need to be altered or built for
speaker placement. This can or could include televisions, radios, phonographs, jukeboxes, dictographs, etc.

Check with the scenic artist regarding the painting of all properties. As a rule, the paint crew is responsible for the
painting of props, although in some instances the prop crew will assist, especially on smaller hand props and
dressing.
Create a list of all items to be purchased including specifications, cost, amount or number needed, and contact
info/web addresses. This list can then be given to the TD who will make purchases. This must be done well in
advance to allow for shipping time.

31
Create a detailed budget list of all money planned to be spent showing the production within budget. See also
furniture list. This budget is due one week after design meeting #5.

Read all reports and reply as necessary and appropriate.


CONSTRUCTION PERIOD
Contact the Production Manager to obtain petty cash if needed.

Check your daily progress against the master production schedule. You are responsible for meeting all deadlines
that have been set.

Attend all production meetings.

Maintain frequent contact with the director, the set designer, the technical director, the stage manager and the
faculty supervisor.

At the end of each crew call, see that tools are returned to storage and that the work areas are left clean.

Keep a record of all sources of materials, all borrowed items, etc. Obtain the proper forms for borrowed items from
the faculty production manager.

Keep your expense reports up to date and accurate.

Follow all policies regarding petty cash and reimbursements making sure all receipts are turned in promptly.

Update the online prop morgue with properly labeled picture uploads for each new purchased non-perishable item.


TECHNICAL AND DRESS REHEARSALS and PERFORMANCES
Prior to the first technical rehearsal (the time when all final props are due), meet with the stage manager again to
double check the prop list. Assist in setting up the props backstage (such things as prop tables, cooking area, etc.)

Inform the stage manager of any items that require special handling, storage or care because they are valuable,
fragile, or perishable.

Attend all technical and dress rehearsals and be available afterwards for more sessions with the director and set
designer.

You and your crew are responsible for the repair or replacement of props, which are damaged or broken during the
run of the show. READ THE PERFORMANCE REPORT every day and ensure that any action items are taken
care of before the next performance.


STRIKE
Arrange for the transportation to return props to storage, under faculty supervisor.

Check beforehand with the faculty supervisor regarding which pieces are to be saved and which are to be scrapped.

POST-STRIKE
Return all borrowed props and obtain signed releases after their safe return no more than one week after closing.

32

Crew evaluations are due one week after strike.

Important Dates:

Prelims Due
Estimates Due
Design Conference 5
Designer Run
Last Day to Add
TBD Priority
Crew Watch
Props Check in
Tech
Dress Rehearsals
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Prop Master. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

33
Scenic Charge Artist
PRODUCTION____________________________
Description: The scenic charge artist is responsible for implementing the painting and decoration of the scenery and props -
reports to both the scenic designer and the technical director.

Prerequisites: TPA 3077C Scene Painting

Responsibilities:

PRE-PLANNING PERIOD
Involve yourself early in the process. Know the set and how it will go together, how it will work, and how it will
be used. Work with the technical director in developing the paint schedule to include horizontal and vertical
painting and the floor.

The Scenic Charge Artist answers to both the scenic designer and the technical director and is responsible for the
painting and decoration of the scenery and any other scenic art designated by the technical director or the scene
designer. Besides the usual interpretation of the painter's elevations, this can also include texturing and sculpting.
These skills, plus the use of the crew's time and the scheduling of work calls, should combine with a sense of
organization to complete the necessary job.

Become thoroughly acquainted with the nature of the design. It is advisable to confer with the designer on the
methods he or she envisions both aesthetic and practical.

Meet with the faculty supervisor and the set designer to determine the correct methods and techniques for the
productions.

Inventory paint tools and paint supplies and order necessary supplies (through the TD) with enough time for
materials to arrive before the paint call. Prepare any samples. This can include paint swatches and stencils or a
special texturizing method. Assess the time involved with the faculty supervisor and technical director so you can
set up a schedule.

BUILD PERIOD
Coordinate your crew calls through the technical director so miscommunication is kept to a minimum. Provide
necessary crew calls, clearly posted and within the handbook guidelines.

Submit the initial paint mixing and color samples.

Construct any drops called for in the design unless the technical director has them made by other crewmembers or
by a subcontractor.

Paint and seal the stage floor at least one day before cast on stage.

Be sure all surfaces have at least a base color by lighting focus.

Clearly label all colors used with the purpose for each and the formulations used to achieve the color. Save all
paints/colors used until the close of the show in order to do touch-ups during the run of the show.

Prior to dismissing your crew each day, see that all spaces are cleaned up, all tools and paints are stored and
cleaned properly. Use your crew professionally and productively. You may need to instruct your crew as well as
supervise them.

34
Be available for tech rehearsal and be organized so last-minute touch-ups can happen smoothly and within the time
available.
During the run of the show, the scenic charge artist is responsible for the touch up painting that may be needed to
the set.

STRIKE
Clean all areas and secure all supplies.
Pour all small leftover show paint colors into a 5 gallon bucket and label it Base Coat. Do not do this until the
show has closed so you have all needed colors for touch up work.

Important Dates:
Estimates Due
Design Conference 5
Lighting Focus Deadline
Last Day to Add
Paint Priority
TBD Priority
Tech
Dress Rehearsals

Design Response

I have read the Production Handbook and this Position Responsibility description for Scenic Charge Artist. I understand
my obligations and deadlines and understand that if I do not meet these standards that there will departmental and
academic consequences. Failure to complete any of the responsibilities noted in this document will directly affect the grade
given for your participation credits. Failure of participation credits will result in probationary status. I have resolved any
conflicts prior to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

35

Master Carpenter
PRODUCTION____________________________
Description: Responsible for the implementation of all scenic construction reports to the technical director.


Responsibilities:
General Responsibilities of the Master Carpenter
During the build period the Master Carpenter is responsible for the operation of the scene shop.

During the run of the show, the Master Carpenter is responsible for the repairs that may be needed to the set.


PRE-PLANNING PERIOD
Involve yourself early in the process. Know the set and how it will go together, how it will work, and how it will
be used. Work with the technical director in developing the build schedule.

Inventory tools and supplies and determine any special needs the build may have. This might include hardware
that may not be in stock, or special bits or blades, which might have to be ordered. This should be completed five
(5) days prior to the beginning of the build.

BUILD PERIOD
Meet daily with the TD or ATD to discuss notes, progress, needs, revisions, or crew requirements. Modify the
build schedule as needed.

Do a daily check of tools at the beginning and end of crew. You are responsible for the tools in the shop while your
crew is working there. Keep the tool room neat and in order.

Supervise all construction. Instruct crewmembers in safe and efficient construction techniques. If you are unsure,
ask the technical director.

Maintain a running inventory of building materials, supplies, and hardware. Inform the technical director when
you are low, not out.

Enforce safety procedures (especially the wearing of eye and ear protection) when using power tools.

Insure that a thorough clean up of the workspaces happens every session.

You are responsible for the maintenance and repair of the show after it opens. READ THE PERFORMANCE
REPORT every day and ensure that any action items are taken care of before the next performance.

STRIKE
Meet with the TD or ATD prior to the strike and establish a critical path for the tasks involved. Determine in
advance what is to be saved, salvaged, or pitched. Be sure disposed scenery has had all usable hardware stripped
from it and is cut up into manageable pieces for the dumpster. The stage space is to be left cleaner than you found
it as should the shops and loading dock area.

36
Important Dates:
Design Conference 5
Last Day to Add
Crew Watch
Tech Deadline
Dress Rehearsals Deadline
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Master Carpenter. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

37

Construction Crews
PRODUCTION____________________________
Description: Crew members involved in the construction of scenic elements reports to the master carpenter.

Prerequisites: TPA 2210 Stagecraft I or TPA 2201 Technical Theatre Production

Responsibilities:
Maintain regular shop hours
See syllabus for additional details
You are an artist in training and a very valuable person and resource in this process. You must take care of both
your academic and personal health by eating, sleeping, and studying in appropriately healthy amounts.

Important Dates:
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Construction Crew. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

38

Scenery Project Head

Description: Responsible for the construction of a specific assigned scenic project reports to the technical director.


Responsibilities:
Specific duties as assigned
Must meet construction deadlines and be in close communication with Master Carpenter and Technical
Director

Important Dates:
Tech Deadline
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Scenery Project Head. I understand

____________________________________________ ____________________

____________________________________________ ____________________

39

Prop Shop Crew
PRODUCTION____________________________
Description: Assists the property master in the acquisition and construction of all properties.

Prerequisites: Stagecraft I or Technical Theatre Production

Responsibilities:
Specific duties as assigned
Must meet deadlines and be in close communication with Prop Master and Technical Director
Must have approval before making any purchases
Must maintain order in prop storage areas
Must return all props to proper location

Important Dates:
Tech Deadline
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Prop Shop Crew. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

40

Scenic Run Crews
PRODUCTION____________________________
Description: Responsible for run of show under the direction of the stage manager.

Prerequisites: None

Responsibilities:
Meet all crew calls, meetings and rehearsals
Learn safe operation of theatre equipment and scenery
Avoid unsafe practices
Perform cues as instructed by shop staff and stage manager
Make sure your responsibilities are recorded with stage management

Important Dates:
Crew Watch
Tech
Dress Rehearsals
Production Dates
Performances
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Scenic Run Crew. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

41

LIGHTING PRODUCTION POSITIONS

42
Electrics Crew
PRODUCTION____________________________
Description: Responsible for hang and focus for production reports to the
master electrician.

Prerequisites: TPA 2220C Stage Electronics

Responsibilities:
Attend all lighting work calls

Important Dates:
Lighting Hang
Lighting Focus
Lighting Priority
TBD Priority
Crew Watch
Tech Deadline
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for ______________________________.
I understand my obligations and deadlines and understand that if I do not meet these standards that there will
departmental and academic consequences. Failure to complete any of the responsibilities noted in this document will
directly affect the grade given for your participation credits. Failure of participation credits will result in probationary
status. I have resolved any conflicts prior to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

43
Production Master Electrician
PRODUCTION____________________________
Description: The master electrician works with the lighting designer for execution of the light plot, and with the
department electrics supervisor for the planning of production crew calls for his or her assigned production.

Prerequisites: TPA 2220C Stage Electronics and a Prior Electrics Crew

Responsibilities:
Organize light hang and focus.

Safely trouble shoot lighting problems.

Organize and lead electrics work crews.

Delegate work appropriately to crew members, to follow up and check on that work.

Have clean up time at the end of each call of both the working space and electrics shop

Adapt and adjust as necessary to follow daily, weekly, show priorities.

Establish priorities for a daily work plan and to estimate work time and manpower.

Observe how the design area supervisor negotiates for people, light and dark time, and the cooperative use of the
theatre space within the context of the larger production.

Make efficient lists and take clear notes that others can understand.

The M.E. is expected to be a leader/worker and not only a supervisor. You will actively lead and teach the
electricians of the light crew. You will do you best to answer the crews questions. If you honestly do not know an
answer to a technical question you will find out the answer and get back to them.

Be familiar with the script, the schedule, and production team members names.

Quietly, silently attend all production meetings when possible.

Respectfully and attentively listen in on any discussions of the lighting cues between the Director, LD and ALD.

Read and know the light design cue synopsis and understand shows design concept.

You will be familiar with the scenic designers ground plan.

Make sure the lighting inventory is working and available to achieve the light plot.

You will safely hang mock ups of any flown object(s) prior to focus at the appropriate height and position.

You will meet with the Tech Director and find out his construction and load in schedule. You will help schedule
the appropriate time for the light crew to do any internal wiring of scenic units or the installation of running
lighting cables under the stage.

Meet with props head to discuss a plan for and schedule the battery packing or wiring of any props .

Supervise the transport of instruments from storage to the stage deck and deck to grid.

Plan for cutting gel before focus and arrange the color drop during the focus work call.

44

Direct the crew in the hang, cable, maintenance, and light strike safely.

Arrange with the scene designer or asst. scene designer to get all onstage practical light fixtures to the lighting
crew for wiring and schedule their return in time for carpentry rigging according to the production calendar.

You will take personal responsibility for wiring and installing all stage practicals and all special lighting.

Safety Note: You (and the crew) are not licensed as pyro-technicians. You will not wire or rig flash pots, smoke
pots or any pyro-efx. Special Pyro effects are not considered light specials.

Set up the tech table before tech rehearsals. It is your responsibility to make sure it is all removed to storage prior
to any preview audience arrival.

Attend all technical rehearsals and production meetings.

Install cue lights, running lights, clip lights, prop table lights, and costume change lights as required prior to actor
arrival on stage.

Appropriately dress and tape down all lighting related cables which cross any traffic pattern.

Keep lighting areas clean and organized, including dimmer racks.

You will be considered on call during run of show. . READ THE PERFORMANCE REPORTS! You will
contact the ME for any instructions on how to take care of all technical or mechanical lighting show notes in a
timely fashion before the next performance.

Supervise crew safety, including walking the grid and catwalks for a daily safety inspection which will take place at
the end of each work call. A daily visual safety check is required.

Re-lamp lights in a timely fashion.

Read rehearsal and production reports and reply as necessary and appropriate.


STRIKE:
You and the lighting show crew will disconnect electrical power that was used for theatrical lighting equipment
and dcor practicals on the set. You will strike any and all scenery mounted lighting equipment, including all on
stage lighting wiring and cables prior to the stage carpenters work call to strike the scenery.
Strike all the electric hanging positions used for the show, assist in the turn around into the next show, and/or
restore the general house plot.
Supervise the replacement of instruments to the appropriate storage positions, cable to racks, and gel pulled and
filed into color storage, gobos removed, and all light related accessories stored appropriately.

Important Dates:
Lighting Hang
Lighting Focus
Lighting Priority
TBD Priority
Crew Watch
Tech
Dress Rehearsals
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Production Master Electrician. I

45
grade given for your participation credits. Failure of participation credits will result in probationary status. I have resolved
any conflicts prior to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

46

Assistant Lighting Designer
PRODUCTION____________________________
Description: Assists lighting designer in tasks of research, drafting, focusing, tracking, etc.

Prerequisites: TPA 2220c Stage Electronics and Previous AME or ME position.

Responsibilities:
Read script: note overall theme, character relationships, and given circumstances.

You should be totally familiar with the design concept and cue intent.

You are the emergency backup for all light crew positions.

You will attend all production meetings, design meetings, light crew calls, tech rehearsals, strike, turn around, and
house light plot restore. At all meetings you should listen, observe, and take wonderfully clear notes and not make
suggestions.


You will collect all stage management rehearsal/production reports, read, implement and save.

You will assist the designer in developing a Vector Works light plot.

You will be responsible for programming the majority of cues when building cues. You will text all light cues in
the board with appropriate show reference captions. i.e. Mrs. Malaprops entrance.

You will teach the light board operator how to operate the light board during the show preparation phase.

During tech rehearsals you may be put on headset to the board operator and you will still take all notes clearly and
brilliantly.

You will occasionally be required to go to the booth and trouble shoot any light board or cue problems during
Tech rehearsals.

You will understand and demonstrate safe lighting hang, focus, and wiring skills.

You will keep an eye on everything and everybody for electrical safety. Deliver all safety instruction in public for
all to hear.

Check with the ME and make sure all lighting work areas including: catwalks, lighting storage, back stage, and
public areas are cleared, clean, and guest safe before the rst preview performances.


You are a designer in training and a very valuable person and resource in this process. You must take care of both

Important Dates:

Design Conference 1
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due

47
Design Conference 4
Estimates Due
Design Conference 5
Start Build/paint (all shops)
Lighting Hang
Designer Run
Lighting Focus
Lighting Priority
TBD Priority
Paper Tech
Crew Watch
Tech
Dress Rehearsals
Design Response

I have read the Production Handbook and this Position Responsibility description for Assistant Lighting Designer. I

____________________________________________ ____________________

____________________________________________ ____________________

48

Lighting Designer
PRODUCTION____________________________

Description: Interprets the production and designs the lighting; collaborates with director and other designers.

Prerequisites: TPA 3221 Lighting Design for Theatre I and Previous Assistant Lighting Design Position

Requirements:

The following list is roughly sequential except that several of these responsibilities will happen at the same time with
different crews.

DESIGN PHASE

Read script: note overall theme, character relationships, and given circumstances.

Provide the SM with your current contact information

Research: important themes, style, period, share and review others research.

Get a copy of the ground plan from the scene designer, see departmental production calendar for dates.

Get a copy of the lighting inventory and rep plot (Blackbox) or lighting position plot from the faculty
Lighting Supervisor.

Note and follow production scheduled times and deadlines. Stay on or ahead of schedule. If you are behind for any
reason, plan with the lighting supervisor to negotiate the necessary theatre crew and/or time required to get back
on schedule.

Attend Design Meetings to understand production concept, discuss theme, style, period.

Review/re-read script. Note both broad stroke and moment to moment demands.

View rehearsals and any run throughs.


Develop preliminary concept statement and begin rough cue synopsis.

Attend Design Meetings to discuss and agree upon the overall production and lighting concept approach (concept
statement).

Meet with your advisor for plot and design prelim approval. At this time we will order gel, light patterns (gobos)
and other special show necessary equipment through the Department Electrics Supervisor. Note: You are not
authorized to order anything, or spend money, unless you receive speci c prior approval by your supervisor.

Meet with Costume and Set designers and discuss color. Meet with the Set designer to discuss all masking, ying,
shifting scenery and any wired practicals.

49
Complete a cue synopsis. It is a written description noting all lighting shifts and changes.

Meet with Director and talk through the show moment to moment via cue synopsis. (Include your ALD, ME,
Board Op if at all possible)

Attend all intervening production meetings.

Develop a Vectorworks light plot; LightWright paperwork, magic sheet and all supporting paper work.

INSTALLATION PERIOD
Obtain necessary keys from Production Mgr

Schedule all use of theatre space in consultation with the other areas on a regular and ongoing basis. Coordinate
through Department Electrics Supervisor. With the show ME, schedule and post all light work calls, and con rm
time with electricians. Focus and cueing dark time is initially set by the design faculty and is posted in the
departmental production calendar. If a show needs special changes in those times you must immediately consult
the lighting supervisor.

Meet with the ME prior to the hang to carefully go over the plot. Plan to be available during the hang to answer
questions.

Direct the focus.

Build cues, presets, set levels, special lighting efx, (NOTE: You are not a licensed Pyro-technician.)

Meet with the Stage Manager prior to the first tech for Paper Tech to get the rough cue placements into the
SMs book

Check with the master electrician to insure the installation of all necessary cue lights, running lights, costume
change light, prop work lights and design table lights as required for tech rehearsal. If it lights up its yours to
worry about, if it needs electricity it is yours to provide, with the help of the ME.

During Tech and dress rehearsals you are expected to see, evaluate, plan and rework all light cues necessary.
Continue the cue polishing and lighting improvement process until the final rehearsal.

PERFORMANCE AND POST-SHOW

Important Dates:
The Lighting Designer is expected to attend the following events and turn in the materials listed for each. Designers
should consult with their faculty advisors on a regular basis and advisors MUST attend all design meetings/conferences. If
a particular production dictates materials different from those listed below, the faculty advisor must approve the

50
CONCEPT, BREAKDOWNS AND RESEARCH: Lighting

Visual research.
ROUGHS: Lighting
visual research
PRELIMS: Lighting
a preliminary cue list
color palette
lighting key
PRELIMINARY DESIGNS DUE: Lighting
sketches
rough light plot
cue list
lighting key(s)
(Final Scenic and Costume designs due)
THE ARTISTIC DIRECTOR, FACULTY ADVISER, THE DIRECTOR, THE TECHNICAL DIRECTOR, THE
LIGHT/SOUND FINALS DUE (Date_______________)
1/2 printed light plot
1/2 printed lighting section
instrument schedule
channel hookup
color cut list
gobo list
budget detailing items to be purchased or rented
LIGHTING FOCUS (Date_______________)

51
LIGHITNG PRIORITY ON STAGE (Date_______________)
I have read the Production Handbook and this Position Responsibility description for Lighting Designer. I understand my

____________________________________________ ____________________

____________________________________________ ____________________
Advisor Signature Date

52
Lighting Run Crews
PRODUCTION____________________________

Prerequisites: None

Responsibilities:
Duties as assigned

Important Dates:
Crew Watch
Tech
Dress Rehearsals
Production Dates
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Lighting Run Crew. I understand

____________________________________________ ____________________

____________________________________________ ____________________

53

Light Board Operator
PRODUCTION____________________________
Description: Responsible for board operation and system checks reports to the stage manager.

Prerequisites: None

Responsibilities:
You should attempt to learn as much as you can about the light console when doing this job. In quiet times you
can read the manual and learn the potentials of the console but dont go off exploring and playing with the console.
You will operate the console during focus. Please prepare ahead of time by scheduling a training session with the
master electrician.
Requirements:
Operate the light board including basic cuing operations, patch, start up, shut down, loading show into active
memory, saving show in memory, and archive functions.
Transfer house lights to and from house control.
Perform pre-show light check.
Take cues from stage manager and respond appropriately. Do not take cues on your own.
Observe light, color, focus, and timing as it relates to the moment and actor.
Patience and a calm non-panicked response style.
Be present for all light work calls including the hang, cable, focus, cue, tech and run of show. You will be on the
board.
Understand the difference in qualities and functions of light.
Understand and accept the absolute necessity of the stage managers calling the cues.
Be familiar with the theatre organization, catwalk, lighting notations and light support areas. Help the M.E. take
care of show notes by providing accurate circuit channel instrument dimmer numbers as necessary.
Perform pre show check, including observation of instruments, focus, color, work lights off, ladders struck,
practicals in proper show mode.
Perform pre-show test check of stage practicals and post show shut off of any and all lighting equipment under
lighting area responsibility.
Re-lamp any burnt out theatrical instruments pre show in a timely fashion. Test burned out lamps with the circuit
tester, and then dispose of the bad lamps, please dont put them back in a box, throw them away and note the lamp
used on inventory. ME may assume this responsibility.
You will take cues from the stage manager on the stage managers call and execute them.
You will take notes on any dropped focus, slipped shutters, burnt out lamps and give the notes to the Stage
Manager.
You will keep the booth lighting area clean and organized
There is no smoking in the light booth.
No food or beverages (and I dont care what type of container it is in) are permitted in the booth, by any one at any
time. Monitor this during tech and run of show.
If you experience any operating confusion, light board anomalies or problems with the board you will contact the
ME, LD, ALD, and lighting supervisor. Do NOT attempt to trouble shoot the board yourself. Dont attempt to fix
cues on your own.

STRIKE
You and the other show light crew will manually disconnect all electrical power to the stage for onstage scenery
mount fixtures and practicals. You will strike any onstage cables and scenery mounted theatrical lighting
instruments prior to the carpenters work call to strike the scenery.
Strike all the electrics for the show, assist in the turn around into the next show, and restore the general house

54
plot and light board control.
Put house lights in house control at the end of every call and end of every show.

Important Dates:
Crew Watch

Tech
Dress Rehearsals
Production Dates
Design Response

Strike

I have read the Production Handbook and this Position Responsibility description for Light Board Operator. I understand

____________________________________________ ____________________

____________________________________________ ____________________

55
COSTUME PRODUCTION POSITIONS

56
Cutter/Draper
PRODUCTION____________________________
Description: The cutter/draper works for the costume designer and the work room supervisor and is responsible for
creating patterns for assigned costumes. The principal emphasis is on interpreting renderings, pattern making, and
overseeing construction of costumes reports to the Costume Work Room Supervisor.

Prerequisites: TPA 3230C Costume Construction, 2 semesters of Patterning and Previous First Hand Position.

Responsibilities:
Maintain regularly scheduled shop hours.
Interpret renderings in consultation with the Costume Designer and Costume Workroom Supervisor and discuss
the plan of the production, the design concept, and the construction process including garments needing to be used
in quick changes.
Research construction techniques of the period.
With the Designer and Workroom Supervisor, work out pattern shapes and yardage estimates for all constructed
pieces, including linings and trims.
Create patterns for assigned costumes.
Keep the Workroom Supervisor informed of supply needs before they are needed.
Keep the Designer, Shop Manager and Workroom Supervisor informed of all fitting needs.
Attend all fittings of built garments. Do pinning and marking to the satisfaction of the designer. Be sure that all
alteration notes are written down.
Adjust all mock-ups from the fittings.
After everything has been patterned and cut for the show, begin construction as assigned or work with first hand
or stitchers on proper construction.
Attend all second fittings and make necessary adjustments.
Clean your work space before you leave every day. Return all equipment to its proper place.
Keep the Designer, Shop Manager and Workroom Supervisor informed of progress in relation to the original
schedule.
Oversee construction of costumes.
Complete all projects by First Dress.
Report to the Workroom Supervisor and Costume Shop Manager.
Important Dates:
Estimates Due Start Build (all shops) Dress Rehearsals Design Response

I have read the Production Handbook and this Position Responsibility description for Cutter/Draper I understand my

____________________________________________ ____________________
____________________________________________ ____________________

57

First Hand
PRODUCTION____________________________
Description: Assists the cutter/draper in production of costumes and is responsible for cutting fabric for assigned built
costumes, pieces and trimmings in muslin and actual fabric. The cutter will see that all mockups are sewn together, unless
there is an available crew- member. The cutter is also responsible for assembling most cut-to-build pieces reports to the
costume shop manager.

Prerequisites: TPA 3230C Costume Construction, One Semester of Patterning

Responsibilities:
Cut all built costumes, pieces and trimmings in muslin and actual fabric. Pattern and cut facings.
See that all mockups are sewn together.
Be certain that quick changes will be rigged properly.
Write an explanation for each pile of garment pieces for the Workroom Supervisor. Explain it all to her/him
before it is placed on the Character's shelf.
Answer all questions regarding the construction of the garments.
Construct garments or work with stitchers to construct garments.
Clean your work space before you leave every time. Return all equipment to its proper place.
Report to the Cutter/Draper and Workroom Supervisor.

Important Dates:

Dress Rehearsals Deadline

I have read the Production Handbook and this Position Responsibility description for First Hand. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

58

Stitcher
PRODUCTION____________________________
Description: Stitches costumes as directed by first hand or cutter/draper reports to the Costume Work Room Supervisor.

Prerequisites: TPA 3230 Costume Construction

Responsibilities:
Stitch costumes by hand or machine as directed.

Important Dates:

I have read the Production Handbook and this Position Responsibility description for Stitcher I understand my obligations
and deadlines and understand that if I do not meet these standards that there will departmental and academic consequences.
Failure to complete any of the responsibilities noted in this document will directly affect the grade given for your
participation credits. Failure of participation credits will result in probationary status. I have resolved any conflicts prior
to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

59

Wardrobe Crew Head
PRODUCTION____________________________
Description: The wardrobe crew head is responsible for running and maintaining costumes and reports to the costume shop
manager and the stage manager. Dressers report to this person. This person is responsible for ensuring duties of Dressers
and Laundry Crew are completed.

Prerequisites: Previous Wardrobe Crew Position

Responsibilities:
Attend Actors on Stage, Crew Watch, Quick Change Rehearsal, Dress Rehearsals, Performances, and Strike.

Complete all duties as assigned by your direct supervisor, the Costume Shop Manager, and work closely and
cooperatively with Stage Management.

Maintain timesheets for yourself and for all Dressers/Wardrobe Crew members by initialing in and out each time
they work. These must be turned in to the Costume Shop Manager at the end of the production.

Verify that Dressers/Wardrobe Crew members are properly and efficiently completing all assigned duties.

Report to the Costume Shop Manager at the end of the production regarding the work and attitude of each crew
member.

Report any problems with a crew member or an actor directly to Stage Management immediately. Call or email
the Costume Shop Manager to inform him or her of the situation.

Supervise the nightly check-in of costumes, making sure each piece is accounted for before the actors are called. At
the end of the performance, all pieces must be checked in before the actors are allowed to leave. Neither the actor
nor the Wardrobe Crew can leave if a piece is missing it must be found that night.

With the guidance of the Costume Shop Manager, delegate quick change duties to your Wardrobe Crew.

Ensure proper care and maintenance of each garment/accessory as prescribed by the Costume Shop Manager and
Costume Designer during the Dress Rehearsal process consistently throughout the run of the show.

Ensure proper execution of quick changes as instructed by the Costume Shop Manager and Costume Designer
during the Dress Rehearsal process consistently throughout the run of the show

Maintain a constant state of readiness and availability during the entire run of the show. You must be available
and attentive to quickly solve any emergencies or unforeseen problems that may occur.

Assist actors with dressing as needed before the performance, making certain they appear on stage the same way
each night and that they appear in the manner agreed upon during Dress Rehearsals including makeup and
hairstyle.

Maintain order backstage and see that all Costume Rules are followed. Please report to the Costume Shop
Manager and Stage Management if you are having problems with actors not abiding by these rules.

Complete and file with the costume shop manager, costume workroom supervisor, costume designer and stage
manager a daily production report denoting all repairs made by the wardrobe crew, repairs requested of the shop,
supplies needed and any other issues that occur.

Read Production Reports.


60


Important Dates:
Actors on Stage
Crew Watch
Dress Rehearsals
Production Dates

I have read the Production Handbook and this Position Responsibility description for Wardrobe Crew Head. I understand

____________________________________________ ____________________

____________________________________________ ____________________

61
Dresser
PRODUCTION____________________________
Description: Run crew member who assists actors in quick or involved costume changes, tracks show costumes, and
performs wardrobe duties during dress rehearsals and performances; May also perform responsibilities of the hair and
makeup crew reports to the wardrobe crew head. Does maintenance repairs on costumes.

Prerequisites: None

Responsibilities:
Maintain a timesheet which must be initialed each day by the Wardrobe Crew Head and turned in to the
Wardrobe Crew Head at the end of the production.
Maintain the security of the costume inventory by completing specific check-in/check-out duties. At the end of
the performance, all pieces must be checked in before the actors are allowed to leave. Neither the actor nor the
Wardrobe Crew can leave if a piece is missing it must be found that evening.
Maintain a constant state of readiness and availability during the entire run of the show. You must be available
and attentive to quickly solve any emergencies or unforeseen problems that may occur.
Assist actors with dressing as needed before the performance, making certain they appear on stage the same way
each night and that they appear in the manner agreed upon during Dress Rehearsals including makeup and
hairstyle.
Maintain order backstage and see that all Costume Rules are followed. If any violations are discovered you are
required to report them to Stage Management or risk lowering of your grade.
Perform responsibilities of the hair and makeup crew when one does not exist.
Dont make promises for the designer or area. Remember you can always Take a note.

Important Dates:
Actors on Stage
Crew Watch
Dress Rehearsals
Production Dates
Strike

I have read the Production Handbook and this Position Responsibility description for Dresser. I understand my
____________________________________________ ____________________

____________________________________________ ____________________

62
Laundry Crew
PRODUCTION____________________________

Description: Responsible for regular laundry, pressing, steaming of costumes prior to actor arrival; reports to costume
shop manager.
Prerequisites: None

Responsibilities:
Attend required training session.

Sign and maintain timesheets for each time you start and stop working. You will turn these in to the Wardrobe Head
at the end of the production.

You may complete laundry duties either post performance at night or during the day prior to the next performance.
You must submit a written schedule of when you will be completing your duties to the Costume Shop Manager by the
final dress rehearsal.

You will responsible for returning all laundered items to their proper place in the dressing room prior to call time. If
you do not complete your laundry duties prior to call time, your grade will be lowered.

Make certain that you know your individual duties for that production, and you must do them properly and efficiently.
Your grade will reflect how well you performed throughout the run of the production.

You are responsible for maintaining the security of the costume inventory. This includes limiting your access to only
those areas that you need to be in. If you access or provide access to areas that are not necessary to your specific duties,
you will automatically fail your participation credits.

You will be given specific laundry and pressing duties during the Dress Rehearsal process. Consistency is key. You
must be able to perform these duties in the same manner and to the same standards each night.

You will receive instruction as to the proper care and laundering of each garment during the dress rehearsal process. It
is your responsibility to ensure that each garment is cared for in the assigned manner throughout the run of the show.

If any problems arise during the production run, you should inform the Costume Shop Manager by phone and email.
For the duration of the production your direct supervisor is the Costume Shop Manager.

If you are running low on any laundry supplies, please notify the Costume Shop Manager at by phone or email. Please
try to anticipate this early enough to ensure that you do not run out completely before notifying the Costume Shop
Manager.

You are an artist in training and a very valuable person and resource in this process. You must take care of both your
academic and personal health by eating, sleeping, and studying in appropriately healthy amounts.

participation credits. Failure of participation credits will result in probationary status.
Important Dates:
Dress Rehearsals Production Dates Strike

I have read the Production Handbook and this Position Responsibility description for Laundry Crew. I understand my
____________________________________________ ____________________
____________________________________________ ____________________

63
Hair and Makeup Crew
PRODUCTION____________________________
Description: Execute hairstyles and makeup during all dress rehearsals and performances as directed by the Makeup
Designer or Costume Designer reports to the wardrobe crew head.

Prerequisites: None

Responsibilities:
Maintain a timesheet which must be initialed each day by the Wardrobe Crew Head and turned in to the Shop
Manager at the end of the production.
Style hair as instructed by Makeup Designer or Costume Designer.
Dresses performers in wigs or hairpieces as necessary during dress rehearsals and performances as directed.
Perform quick changes that involve hair modification including wigs, re-styles and touch ups.
Clean and maintain wigs according to information supplied by the Wigmaster
Apply and maintain the application of any specialty makeup as determined by makeup designer
NOT RESPONSIBLE for applying standard actor makeup such as corrective, old age, etc.
Report to the Wardrobe Crew Head.

Important Dates:
Actors on Stage
Crew Watch
Dress Rehearsals
Production Dates
Strike

I have read the Production Handbook and this Position Responsibility description for Hair and Makeup Crew. I

____________________________________________ ____________________

____________________________________________ ____________________

64

Crafts
PRODUCTION____________________________
Description: Responsible for creation of costume accessories

Prerequisites: Coursework or previous related production work

Responsibilities:
Create costume accessories using materials and methods approved in consultation with Costume Designer,
Costume Shop Manager and Workroom Supervisor, including but not limited to hats, jewelry, footwear, armor,
foam structures, mechanical costumes, masks, belts, fans, and purses.
Report to the Costume Workroom Supervisor.

Important Dates:

I have read the Production Handbook and this Position Responsibility description for Crafts. I understand my obligations
and deadlines and understand that if I do not meet these standards that there will departmental and academic consequences.
participation credits. Failure of participation credits will result in probationary status. I have resolved any conflicts prior
to accepting this position.

____________________________________________ ____________________

____________________________________________ ____________________

65

Costume Shopper
PRODUCTION____________________________
Description: Responsible for scouting and purchasing materials locally or through catalog or internet reports to the
costume shop manager.

Prerequisites: Clean driving record, drivers license and insurance

Responsibilities:
Scout out and purchase materials locally, through catalogue or internet.
Create swatch cards for easy identification of sources.
Establish and maintain good relationships with vendors
Submit receipts for all transactions to the Costume Shop Manager within 24 hours of purchase.
Maintain company vehicle as necessary for its efficient and safe use.
Report to the Costume Shop Manager.
Must use Tax Exempt form for ALL purchases. See purchasing guidelines.

Important Dates:

I have read the Production Handbook and this Position Responsibility description for Costume Shopper. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

66

Milliner
PRODUCTION____________________________
Description: Responsible for creation of headwear reports to the Costume Work Room Supervisor.

Prerequisites: Coursework or previous production work

Responsibilities:
Fabricate patterns for hats and headwear as necessary.
Construct hats and headwear.
Fit hats and headwear and make needed alterations
Request fabrics shared with the cutter before costume is cut
Clean your work space before you leave every night. Return all equipment to its proper place.

Important Dates:

I have read the Production Handbook and this Position Responsibility description for Milliner. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

67

Wig Master
PRODUCTION____________________________
Description: Responsible for creation of wigs as designed and directed by costume designer. Instruct hair and makeup crew
on proper wear and maintenance.

Prerequisites: previous experience

Responsibilities:
Pull, purchase, alter, or manufacture all wigs, hair styles, and facial hair in collaboration with Costume Designer.
Facilitate haircuts as needed and instructed by costume designer
Supervise assistants as necessary
Supervise and train wig running crew for rehearsal and performances
Order/purchase hair supplies in cooperation with Costume Shop Manager.
Facilitate specialty hair processes as necessary including but not limited to coloring and permanent waves as
instructed.

Important Dates:
Dress Rehearsals

I have read the Production Handbook and this Position Responsibility description for Wig Master. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

68
Makeup Designer
PRODUCTION____________________________
Description: Responsible for designing the facial appearance and training the actors/crew in application in collaboration
with costume designer.

Prerequisites: TPA 2248 Makeup for the Stage

Responsibilities:
Attend all design and production meetings.
Order and/or create specialty makeup, latex parts, or other supplies through Costume Shop Manager.
Sketch color schematics for each actor with directions as to color and placement in collaboration with the Costume
Designer.
Assist Actors and train them to apply their own makeup correctly.

Important Dates:

Design Conference 1
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due
Design Conference 4
Estimates Due
Design Conference 5
Designer Run
Last Day to Add
Actors on Stage
Dress Rehearsals
Design Response

I have read the Production Handbook and this Position Responsibility description for Makeup Designer. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

69

Dyer/Painter
PRODUCTION____________________________
Description: Responsible for paint, dye, and distressing of fabric or show costumes reports to the Costume Work Room
Supervisor.

Prerequisites: Previous coursework or production work

Responsibilities:
Plan and execute the distressing, dyeing and painting of fabrics and garments.
Work with cutter/draper and Workroom Supervisor to create dye/paint timetable for maximum efficiency
Notify Costume Shop Manager of needed supplies before they are needed
Report to the Workroom Supervisor.

Important Dates:
Dress Rehearsals

I have read the Production Handbook and this Position Responsibility description for Dyer/Painter. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

70

Assistant Costume Designer
PRODUCTION____________________________
Description: Assists costume designer in tasks of research, swatching, acquisition, rehearsal attendance, etc. Contributes to
artistic decision making while assisting with managerial tasks.

Prerequisites: TPA 3230C Costume Construction and TPA 2010C Scenography

Responsibilities:
Contribute to artistic process in meetings with costume designer.
Assist costume designer in tasks of research, swatching, acquisition and cleanup/stock restoration.
Attend regular rehearsals as requested.
Attend all Dress Rehearsals.
Create and maintain a Costume Bible for the production including:
o Calendar set up with the Costume Designer, Faculty Design Advisor, Workroom Supervisor and the
Costume Shop Manager showing the building schedule, all costume deadlines.
o An estimate of shop hour required to build the show.
o Includes lists of costume pieces actually in the show.
o Cast and Crew contact sheets.
o Measurement sheets for all cast members.
o Fitting notes after every fitting.
o Daily stage manager rehearsal and performance notes.

Important Dates:

Design Conference 1
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due
Design Conference 4
Estimates Due
Design Conference 5
Props List
Designer Run
Last Day to Add
Dress Rehearsals
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Assistant Costume Designer. I
____________________________________________ ____________________

____________________________________________ ____________________

71
Assistant To Costume Designer
PRODUCTION____________________________
Description: Assists costume designer in tasks of research, swatching, acquisition, rehearsal attendance, etc. Does not
assist with artist decision making.

Prerequisites: TPA 3230C Costume Construction or Permission of Area Supervisor

Responsibilities:
Observe artistic process.
Assist costume designer in tasks of research, swatching, acquisition and cleanup/stock restoration.
Attend regular rehearsals as requested.
Attend Technical Rehearsal with Costumes and all Dress Rehearsals.
Create and maintain a Costume Bible for the production including:
o Calendar set up with the Costume Designer, Faculty Design Advisor, Workroom Supervisor and the
Costume Shop Manager showing the building schedule, all costume deadlines.
o An estimate of shop hour required to build the show.
o Includes lists of costume pieces actually in the show.
o Cast and Crew contact sheets.
o Measurement sheets for all cast members.
o Fitting notes after every fitting.
o Daily stage manager rehearsal and performance notes.
Important Dates:

Design Conference 1
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due
Design Conference 4
Estimates Due
Design Conference 5
Props List
Designer Run
Last Day to Add
Dress Rehearsals
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Assistant to the Costume Designer. I

____________________________________________ ____________________

____________________________________________ ____________________

72
Costume Designer
PRODUCTION____________________________
Description: Interprets the production and designs the clothing and accessories for the production; collaborates with
director and other designers. Responsibilities include make-up and hair designs when a separate designer is not assigned.

Prerequisites: TPA 3230C Costume Construction, TPA 3040C Costume Design I, Previous Assistant position with more
than one designer.

Requirements:

Work within a stated budget and account for all expenditures.

Return work areas and storage to the neat, clean, and orderly state they were found in.

Meet design deadlines as scheduled by the Costume Workroom Supervisor and Shop Manager and production
schedule.

When production is cast prior to design deadlines the designer must render the body type of the specific actors
cast in each roll.

Designer may choose to build costumes that are outside of the shops ability or timeframe. These added costumes
may not interfere with the designer fulfilling their other obligations which may include sewing on other costumes
and work on these items must take place outside of regular shop working hours.

Take responsibility for garment alterations necessary if amount of fabric requested was not purchased.

Establish and maintain good relationships with rental sources.


Notify Costume Workroom Supervisor and Shop Manager of costume shop maintenance problems.

Participates in the sewing and construction of the costumes as needed/requested by the Costume Workroom
Supervisor.

Accept responsibilities of Assistant Designer, Shopper, Craftsperson, Milliner, Dyer, etc., when separate person is
not available.

DESIGN PHASE

Read script and determine the costume needs of the production.

Meet with the Director and the design team to determine the concept and color palette for the production.

Research period details, fabric availability and rental possibilities.

Responsible for ensuring all fabrics and trims, accessories, or any items related to the production are purchased
and in the shop prior to the show going into the shop or by the deadline set by the Costume Workroom
Supervisor.

73
Turn in any receipts for purchased materials to the Costume Shop Manager within 24 hours of purchase. Receipts
not turned in on time, may not be reimbursed. If a receipt may be needed for potential returns, the Costume Shop
Manager will hold the original and submit a copy to the department accountant.

Follow all departmental procedures for petty cash.

Locate all rental costumes before final designs are approved, and facilitate timely arrival into the costume shop
based on the build schedule and the costumes availability.

Design, sketch, and render all costumes, including, but not limited to rented and borrowed costumes, costumes
pulled from stock, costumes to be built, accessories, hairstyles, and make-up in collaboration with the director and
other designers.

Share sketches and renderings with Costume Shop Manager and Workroom Supervisor for discussion and
feasibility assessment before presenting to Director and Artistic Director for final approval. This may be in the
form of a formal meeting with the director, designer, shop manager and workroom supervisor or may take place
informally.

Sketch working drawings or construction drawings for each costume being built.


Meet with workroom supervisor to discuss how the designer envisions the construction of each garment. The
workroom supervisor will then make yardage estimates for the costumes being built.

Provide photocopies of renderings and research to the shop for reference.

Must provide shop with following information: detailed list of every costume item being supplied by the costume
shop including all undergarments, jewelry, and accessories, budget breakdown that includes every expense
anticipated including dry-cleaning, list of where every costume piece will come from (what is rented, bought, built,
pulled), details of quick changes (who, when, time for change).

Pull major costumes from stock before the show goes into the shop.

Responsible for pulling or supervising students in pulling all costume items including undergarments, shoes, and
accessories.

BUILD PHASE
Meet with costume shop personnel as necessary to facilitate the interpretation of the costume rendering into three-
dimensional costume.

Attend design and production meetings.

Determine final touches and communicate those items to shop manager for shop crew completion.

Post color renderings of each costume on the bulletin board when the show goes into shop. They shall remain for
the duration of the build.

Work with the Costume Shop Manager returning unused costume items to stock.

Reply to all questions in rehearsal a report daily.

Attend every fitting including all costumes designed by students.

Attend rehearsals as necessary.

Generate call list for Level Set with Costumes in conference with Director, Costume Shop Manager, and Lighting
Designer.

74

Ensure costumes are significantly completed before turning attention to trim and details.



Important Dates:
The Costume Designer is expected to attend the following events and turn in the materials listed for each. Designers
should consult with their faculty advisors on a regular basis and advisors MUST attend all design meetings/conferences. If
a particular production dictates materials different from those listed below, the faculty advisor must approve the
CONCEPT, BREAKDOWNS AND RESEARCH: Costumes

visual research.
ROUGHS: Costumesscene character chart
visual research of each character/costume
possible rough sketches.
PRELIMS: Costumes
pencil sketches of all costumes
representative color palette
representative fabric swatches
dressing lists
pull/build/buy/budget list
FINAL SCENIC AND COSTUME DESIGNS: Costumes:
final color renderings with swatches
dressing lists
revised pull/build/buy/budget list

75
THE FACULTY ADVISOR, THE DIRECTOR, THE TECHNICAL DIRECTOR, THE COSTUME SHOP MANAGER
AND THE PRODUCTION MANAGER.
QUICK CHANGE REHEARSAL (Date_______________)
Attend all Dress Rehearsals and Tech Week Production Meetings. Take notes and communicate details of these notes to
the shop first thing in the morning. Make sure each days notes are complete and include all notes needed even if they
appeared on the previous days notes.

I have read the Production Handbook and this Position Responsibility description for Costume Designer. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

76
SOUND PRODUCTION POSITIONS

77

Student Sound Engineer
PRODUCTION____________________________
Description: The sound engineer works for the sound designer and the technical director and is responsible for the set-up
and operation of all audio and sound effects equipment including communication and amplification, the recording of all
sound media, and may be responsible for operation of the above during the run of the show.

Prerequisites: TPA 2220C Stage Electronics

Responsibilities:
See Description Above

Important Dates:
Sound Prelim CD Due
Designer Run
TBD Priority
Sitzprobe
Sound Rehearsal
Crew Watch
Quick Change Rehearsal (w/mics)
Tech
Dress Rehearsals
Performances
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Production Sound Engineer. I

____________________________________________ ____________________

____________________________________________ ____________________

78
Assistant Sound Designer
PRODUCTION____________________________
Description: Assists sound designer in tasks of research, acquisition, rehearsal attendance, etc.

Prerequisites: TPA 222oc Stage Electronics

Responsibilities:
Responsibilities as assigned

Important Dates:

Design Conference 1
Design Conference 2
Roughs Due
Design Conference 3
Prelims Due
Design Conference 4
Estimates Due
Design Conference 5
Sound Prelim CD Due
Designer Run
Paint Priority
Lighting Priority
TBD Priority
Sitzprobe
Sound Rehearsal
Paper Tech
Crew Watch
Tech
Dress Rehearsals
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Assistant Sound Designer. I

____________________________________________ ____________________

____________________________________________ ____________________

79
Sound Designer
PRODUCTION____________________________
Description: Interprets the production and designs all sound including live and taped effects and recorded music;

Prerequisites: TPA 3260C Sound Design for Theatre I and previous Assistant Sound Design Position

Requirements:
Note: If you have not heard it on stage during a rehearsal with actors then do not add it at the last moment.
There should be NOTHING NEW to see for an opening performance.

Important Dates:
The Sound Designer is expected to attend the following events and turn in the materials listed for each. Designers should
consult with their faculty advisors on a regular basis and advisors MUST attend all design meetings/conferences. If a
particular production dictates materials different from those listed below, the faculty advisor must approve the
change/substitutions. Failure to attend all required events and/or turn in all required materials will result in a lowering of the
grade for the assignment (see syllabus and rubric for Theatre Participation classes) and multiple absences or missing
materials may result in the designer being pulled from the production. Removal from the assignment can lead to departmental
probation or removal from the program.
READ THE SCRIPT!!! General research material. This meeting is not to find design solutions,
CONCEPT, BREAKDOWNS AND RESEARCH: Sound
Audible research.
ROUGHS: Sound
Audible research
PRELIMS: Sound
a preliminary cue list (including type (FX, Music) and source
rough sound plot
rough ground plan with speaker placement

80
(Final Scenic and Costume designs due)
THE ARTISTIC DIRECTOR, FACULTY ADVISOR, THE DIRECTOR, THE TECHNICAL DIRECTOR, THE
SOUND FINALS DUE (Date_______________)
Cue list
Block diagram
Mic tracking chart
Music/effects source list
Groundplan with placement of speakers or other sound equipment
Budget including purchases or rentals
SOUND PRELIM CD DUE (Date_______________)
SITZPROBE (Date_______________)
SOUND REHEARSAL (Date_______________)
I have read the Production Handbook and this Position Responsibility description for Sound Designer. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

81
Sound Run Crew
PRODUCTION____________________________

Prerequisites: Stage Electronics or permission of Area Supervisor

Responsibilities:

Important Dates:
Sound Rehearsal
Crew Watch
Quick Change Rehearsal (w/mic)
Tech
Dress Rehearsals
Performances
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Sound Run Crew. I understand my

____________________________________________ ____________________

____________________________________________ ____________________

82

Sound Board Operator
PRODUCTION____________________________
Description: Responsible for board operation and system checks reports to the stage manager.

Prerequisites: None

Responsibilities:
See Description Above

Important Dates:
Sound Rehearsal
Crew Watch
Tech
Dress Rehearsals
Performances
Design Response
Strike

I have read the Production Handbook and this Position Responsibility description for Sound Board Operator. I understand

____________________________________________ ____________________

____________________________________________ ____________________

83
PRODUCTION POSITION SIGN UP PROCEDURES

In the Spring, applications will be available and due for students to indicate which positions they would most be interested
in having in the next years production season. Students must turn in a letter/form of intent that lists the positions they
want and the PR positions or coursework that they have completed. It must also include an updated version of their
resume. Faculty will evaluate the requests and make assignments based upon PR experiences/courses, past performance,
and needs of the season/student.
DT / SM BFA REVIEWS AND PORTFOLIO REVIEWS

DT /SM BFA reviews take place at the end of the fall and spring semesters. Generally BFA reviews are for Freshman and
Sophomore students. All provisional students (those in the first year of the program including FTIC and Transfer
students) must attend a review fall and spring of their first year. Once accepted to the program they need only attend the
spring review of their sophomore year. The faculty may call in other students for a review to discuss challenges or
successes the student had during the preceding semester.

DT / SM Portfolio reviews take place at the beginning of the Spring semester. All students not required to attend BFA
reviews and all Transfer students are required to present a portfolio at the portfolio review. There is also a portfolio
exhibition which students are required to display their portfolios and best work. More information will be made available
at the end of each Fall semester.

Exhibitors:
Create a display that represents you and your work from class and/or shows. The display must include your resume and
portfolio; business cards are optional. You will be provided a table or half a table if youd like. On the day of the exhibit your
display, resume, and portfolio will be reviewed by a faculty and staff committee. This is your chance to practice selling
yourself as you would in a professional interview. You can also view what your peers are doing and critique each other.
What to display: Class Projects, Costumes, Props, Models, Scenic Pieces, Production Work, Renderings, Drafting, Show
Binders, Production Photos, Paperwork you created, etc.
PRODUCTION DEADLINE, ABSENCE & CONFLICT POLICY

PRODUCTION DEADLINES:
Missed production deadlines will result in the lowering of the grade and possible removal from the assignment. Removal
from the assignment can lead to departmental probation or removal from the program.

ABSENCES:
Build Crew absences are covered in detail in the course syllabus. Tardies and/or absences will reduce your grade. See
Syllabus/Rubric.

Run Crew absences are neither permitted nor tolerated. Prompt attendance at all calls is mandatory. Each tardy will
result in your grade being lowered one letter grade. An absence will result in a failing grade and removal from the crew.
Failing grades also bring the potential for probation and removal from the program. Anything other than an on-time
arrival must be preceded by a telephone call to the Stage Manager. Penalty reduction is based upon extenuating
circumstances and at the discretion of the Production Manager in consultation with appropriate faculty and staff.

Examples of valid absence: Car accident on way to theatre, Death in the family (anything pre-planning could not have
prevented)
Examples of non-valid absence: overslept, forgot, stuck in traffic, running late (anything pre-planning could have
prevented)

CONFLICTS:
Conflicts should be addressed within the first week after receiving an assignment. Conflicts may result in reassignment.
Only conflicts approved in advance by the Production Manager in consultation with the TD (for tech positions) or design
advisor (for design positions) are allowed.

84
UNIVERSITY VEHICLE USE

Department vehicles are available for departmental business. Students may drive the van. The large truck may only be
driven by faculty and staff.

Because there is a vehicle (the van) available for use for production related vicinity travel (show shopping, rental pickups,
etc.), we do not reimburse for production related vicinity travel. You are welcome to drive your own vehicle for production
vicinity travel, but would be doing so at your own expense.

To reserve the department van, please contact the technical director.

THE VEHICLES ARE NOT STORAGE SPACES AND ALL ITEMS MUST BE REMOVED UPON RETURN TO
CAMPUS.

PARKING:
Department vehicles should only be parked in designated service vehicle spaces. They are not to be parked at the loading
dock or in reserved parking spaces.

GAS:
Department vehicles should only be refueled by faculty or staff. If you add fuel to the vehicle at your expense, you will not
be reimbursed. Notify the TD, ATD, or ME anytime a vehicle has a 1/4 of a tank of gas or less.

LEGAL INFRACTIONS:
If you are pulled over for a legal infraction (i.e., speeding) you are responsible for the legal and financial ramifications.
Necessary insurance and registration forms are kept in the vehicles.

ACCIDENTS:
If you are in a traffic accident, call the police. Then call Arlene at 407-823-0876. A first-aid kit and necessary insurance
and registration forms are kept in the vehicle.

BREAKDOWNS/MAINTENANCE ISSUES:
If a vehicle breaks down or experiences mechanical difficulties, contact the scene shop at 407-823-0123. All drivers are
responsible for reporting maintenance issues to the TD, ATD, or ME immediately.

THEATRE SAFETY PROCEDURES AND FACILITY USAGE

Refer to the Student Handbook for Theatre Safety Guidelines. Building Hours are 7am to midnight. All students must
leave the building at midnight.

FIREARM AND WEAPON PROCEDURES

The Production Manager is responsible for all weapons. One-and-a-half hours of rehearsal time must be set aside for the
entire cast to view the safety video whenever any firearm is used in a show (firing or non-firing). The scene with the
firearm should then be blocked and rehearsed with the firearm supervisor present. Each night, the weapon is retrieved
from a locked cabinet by the stage manager in charge of the weapon. It is available for inspection by the actor who handles
the gun and the actor who shoots it. It will be retrieved from the locked cabinet and loaded by the stage manager in charge
immediately prior to going onstage. It will be immediately returned to the stage manager in charge of weapons for
cleaning, ammo tracking and relocking. The only people allowed to handle the weapon are the actor being fired at, the
actor handling the gun, the stage manager in charge of weapons and the Production Manager. Any violation of these rules
will result in departmental probation and can result in failure of the course and removal from the production.
If other weapons are used in a production they are only to be used for the staged purpose and should remain secured at all
other times. Do not touch any weapon if you are not directed to do so by a supervisor.

GUIN SAFETY RULES
1. If it looks like a gun, it is a gun.
2. All guns are always loaded.
3. Never put your finger on the trigger unless you are ready to fire.
4. Never point the gun at anything you are not willing to destroy.
5. Be sure of your target and all surrounding areas.
6. NEVER handle any weapon except within the context of what you are blocked to do onstage.

85

FACILITY KEY CHECKOUT PROCEDURES

The Production Manager has keys that can be checked out by students in positions of responsibility who demonstrate a
need for access to the building. Stage Managers can check out keys a week before the first rehearsal and must return all
keys the day following strike. The student in charge of keys is responsible for locking the building and ensuring no
students are present at that time. Any student who refuses to leave the building should be reported to the production
manager and the police. All keys must be returned directly to the Production Manager and should never be left unattended
or loaned to anyone, ever. Keys to storage can be checked out on an as needed basis by following the same procedure for
vehicle check out.

RENTAL/BORROWING PROCEDURES

Only faculty and staff members are authorized to borrow or loan equipment of any kind. In order to make sure that all
items borrowed from cooperating universities & companies are accounted for and properly returned, thus ensuring the
continued good faith relationships we have with these universities & companies, the following policy must be followed by
all designers and representatives of Theatre UCF.

3 copies of the completed Rental/Borrowing Form must be filed within 24 hours of the checkout of any items from a
cooperating university or company. One copy should go into the show bible, one to the appropriate Faculty/Staff
supervisor (see below) and one kept by the renter/borrower. A separate form must be completed for each university or
company from whom items are checked out.

1. The form must be signed by a representative of the cooperating university or company and list a contact phone
number and/or email address for the representative.

2. This form must include detailed descriptions of all items as opposed to general descriptions. Detailed description
should include references to size, color, texture and materials.

3. The form must list the alteration policy of the cooperating university or institution, specifically noting whether items
must be restored to their original state before return.

4. The Faculty/Staff supervisor for the production will check-in all items to clarify item descriptions for their own
knowledge and to tag all items to identify the facility to which they will be returned.

5. All items will be noted as used or unused for the production at UCF by the Faculty/Staff supervisor.

6. After the production closes, all items must be cleaned and any alterations reversed as needed. The Faculty/Staff
supervisor will conduct an inventory of all items listed on the original form and coordinate returns. The return date
on the original form must be initialed by a representative of the cooperating university or company.

7. If items are returned by someone other than the Faculty/Staff supervisor, the original form must be returned to the
Faculty/Staff supervisor within 24 hours after return of items to the cooperating university or company.

8. Forms will be kept on file for one year as a reference.

DEPARTMENTAL PURCHASING PROCEDURES

Students may make purchases on behalf of the Department and be reimbursed through petty cash when given prior
permission from an appropriate Faculty or Staff supervisor and when all guidelines are followed. Petty Cash purchases
cannot exceed $50 per item. All items over $50.00 must be purchased by faculty/staff with Purchasing Card. Petty Cash
can be given in advanced with approval from the Production Manager. The following guidelines must be followed or the
purchaser cannot be reimbursed and may be liable for the purchase.
o Purchase must be approved in advance by appropriate Faculty/Staff supervisor
o Total purchase must be less than $50.00
o Tax exempt form must be used if shopping with a cash advance

86
o Receipt should be turned in at agreed upon time.
o Receipt must include name of business, contact information, and detailed list of items purchased
o Alcohol and tobacco cannot be purchased with departmental funds and will not be reimbursed
o The following must be submitted to the Production Manager for approval before being taken to the
Accountant for reimbursement:
A coversheet listing all receipts that lists an accurate total.
Each receipt must be taped to a separate page with details of the production and items purchased.
All pages of this packet must be signed by the Production Manager or the reimbursement will not be
processed.

Be sure to discuss this process with the Production Manager prior to any purchasing.

REHEARSAL SCHEDULE
See Stage Management Handbook

EMERGENCY CONTACT LIST

POLICE, FIRE AND/OR MEDICAL EMERGENCIES
911

UCF POLICE DEPARTMENT
407-823-5555

SEMINOLE COUNTY FIRE DEPT.
UCF AREA STATION (N. ORION BLVD.)
407-249-6220

UCF PHYSICAL PLANT
(TOILETS, WATER, HEATING, VENTILLATION, AIR CONDITIONING, ETC.)
407-823-2381

After contacting the appropriate emergency personnel, you must also contact the Production Manager.

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