Chapter 15

Accounting Information Systems, 12e (Romney/Steinbart)
Chapter 15 The Human Resources Management and Payroll Cycle

1) Which activity below is not performed by the HRM?
A) compensation
B) training
C) discharge
) recr!itment and hiring
Answer" A
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'b(ective" )earning 'b(ective 1
iffic!lty " *asy
AAC+B" Analytic
,) -he sales department administrative assistant has been assigning phone order sales to her brother.in.
law/ a company sales person0 Company policy is to pay commissions only on orders directly received by
sales people/ not on orders received over the phone0 -he res!lting fra!d!lent commission payments
might best have been prevented by re1!iring that
A) sales commission statements be s!pported by sales order forms signed by the c!stomer and approved
by the sales manager0
B) sales order forms be pren!mbered and acco!nted for by the sales department manager0
C) sales orders and commission statements be approved by the acco!nting department0
) disb!rsement vo!chers for commission payments be reviewed by the internal a!dit department and
compared to sales commission statements and sales orders0
Answer" A
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'b(ective" )earning 'b(ective ,
iffic!lty " Moderate
AAC+B" Analytic
%) Which department sho!ld have the sole ability to provide information to the A2+ abo!t hiring/
terminations/ and pay rate changes?
A) payroll
B) time3eeping
C) prod!ction
) HRM
Answer"
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AAC+B" Analytic
1
Copyright 5 ,61, #earson *d!cation/ 2nc0 p!blishing as #rentice Hall
$) Which of the following is not one of the ma(or so!rces of inp!t to the payroll system?
A) payroll rate changes
B) time and attendance data
C) chec3s to ins!rance and benefits providers
) withholdings and ded!ction re1!ests from employees
Answer" C
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AAC+B" Analytic
&) 2n the payroll system/ chec3s are iss!ed to
A) employees and to ban3s participating in direct deposit0
B) a company payroll ban3 acco!nt0
C) government agencies0
) All of the above are correct0
Answer"
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AAC+B" Analytic
4) *7perts estimate that on average the costs associated with replacing an employee are abo!t 88888888
that of the employee9s ann!al salary0
A) one.1!arter
B) one.half
C) one and one.half
) twice
Answer" C
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AAC+B" Analytic
;) <or recording time spent on specific wor3 pro(ects/ man!fact!ring companies !s!ally !se a
A) (ob time tic3et0
B) time card0
C) time cloc30
) labor time card0
Answer" A
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AAC+B" Analytic
,
:) Regarding the !se of incentives/ commissions and bon!ses in payroll/ which of the following
statements is false?
A) =sing incentives/ commissions/ and bon!ses re1!ires lin3ing the payroll system and the information
systems of sales and other cycles in order to collect the data !sed to calc!late bon!ses0
B) Bon!s>incentive schemes m!st be properly designed with realistic/ attainable goals that can be
ob(ectively meas!red0
C) 2ncentive schemes can res!lt in !ndesirable behavior0
) All of the above are tr!e0
Answer"
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AAC+B" Analytic
?) What is not a desired res!lt of an employee bon!s>incentive system?
A) *mployees may recommend !nnecessary services to c!stomers in order to e7ceed set sales 1!otas
and earn a bon!s0
B) *mployees may loo3 for ways to improve service0
C) *mployees may analy@e their wor3 environment and find ways to c!t costs0
) *mployees may wor3 harder and may be more motivated to e7ceed target goals to earn a bon!s0
Answer" A
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AAC+B" Analytic
16) -hese are !sed to transmit time and attendance data directly to the payroll processing system0
A) Badge readers
B) *lectronic time cloc3s
C) Magnetic cards
) none of the above
Answer" B
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AAC+B" Analytic
11) #ayroll ded!ctions fall into the broad categories of 88888888 and 888888880
A) payroll ta7 withholdingsA vol!ntary ded!ctions
B) !nemploymentA social sec!rity ta7es
C) !nemployment ta7esA income ta7es
) vol!ntary ded!ctionsA income ta7es
Answer" A
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AAC+B" Analytic
%
1,) Which of the following ded!ctions is not classified as a vol!ntary ded!ction?
A) pension plan contrib!tions
B) social sec!rity withholdings
C) ins!rance premi!ms
) ded!ctions for a charity organi@ation
Answer" B
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AAC+B" Analytic
1%) Which type of payroll report contains information s!ch as the employees9 gross pay/ payroll
ded!ctions/ and net pay in a m!lticol!mn format?
A) payroll register
B) ded!ction register
C) employee earnings statement
) federal W.$ form
Answer" A
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AAC+B" Analytic
1$) Which type of payroll report lists the vol!ntary ded!ctions for each employee?
A) payroll register
C) earnings statement
) federal W.$ form
Answer" B
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AAC+B" Analytic
1&) Which type of payroll report incl!des the details of the c!rrent paychec3 and ded!ctions as well as
year.to.date totals?
A) payroll register
C) earnings statement
) federal W.$ form
Answer" C
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AAC+B" Analytic
$
14) Why is a separate payroll acco!nt !sed to clear payroll chec3s?
A) for internal control p!rposes to help limit any e7pos!re to loss by the company
B) to ma3e ban3 reconciliation easier
C) ban3s don9t li3e to commingle payroll and e7pense chec3s
Answer" A
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AAC+B" Analytic
1;) 'ne good way to eliminate paper paychec3s is to
A) pay in cash only0
B) pay with money orders0
C) !se direct deposit0
) !se *lectronic <!nds -ransfer0
Answer" C
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AAC+B" Analytic
1:) What step can be ta3en to red!ce the distrib!tion of fra!d!lent paychec3s?
A) have internal a!dit investigate !nclaimed paychec3s
B) allow department managers to investigate !nclaimed paychec3s
C) immediately mar3 BvoidB across all !nclaimed paychec3s
) match !p all paychec3s with time cards
Answer" A
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AAC+B" Analytic
1?) Companies that speciali@e in processing payroll are 3nown as
A) paychec3 distrib!tion companies0
B) payroll service b!rea!s0
C) professional employer organi@ations0
) semi.governmental organi@ations0
Answer" B
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AAC+B" Analytic
&
,6) -his organi@ation provides payroll processing as well as other HRM services/ s!ch as employee
benefit design and administration0
A) Cashier
B) #ayroll service b!rea!
C) #rofessional employer organi@ation
) #aychec3 distrib!tion companies
Answer" C
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AAC+B" Analytic
,1) Which of the following is not a benefit of !sing a payroll service b!rea! or a professional employer
organi@ation?
A) <reeing !p of comp!ter reso!rces
B) 2ncreased internal control
C) Red!ced costs
) Wider range of benefits
Answer" B
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AAC+B" Analytic
,,) Many companies offer their employees a BcafeteriaB approach to vol!ntary benefits in which
employees can pic3 and choose the benefits they want0 -his plan is normally called aCn)
A) elective plan0
B) men! options benefit plan0
C) fle7ible benefit plan0
) b!ffet plan0
Answer" C
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AAC+B" Analytic
,%) #ay rate information is stored in
A) employees9 personnel files0
B) employee s!bsidiary ledgers0
C) the payroll master file0
) electronic time cards0
Answer" C
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AAC+B" Analytic
4
,$) -he payroll transaction file wo!ld contain
A) entries to add new hires0
B) time card data0
C) changes in ta7 rates0
Answer" B
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AAC+B" Analytic
,&) -he doc!ment that lists each employee9s gross pay/ payroll ded!ctions/ and net pay in a m!lticol!mn
format is called
A) an employee earnings statement0
B) the payroll register0
C) a ded!ction register0
) an employee time sheet s!mmary0
Answer" B
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AAC+B" Analytic
,4) As the payroll system processes each payroll transaction/ the system sho!ld also perform which
activity listed below?
A) allocate labor costs to appropriate general ledger acco!nts
B) !se c!m!lative totals generated from a payroll to create a s!mmary (o!rnal entry to be posted to the
general ledger
C) both A and B above
) -he HRM system sho!ld not perform either activity A or B0
Answer" C
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AAC+B" Analytic
,;) irect deposit of employee paychec3s is one way an organi@ation can improve efficiency and red!ce
payroll.processing costs0 Which statement regarding direct deposit is false?
A) -he cashier does not a!thori@e the transfer of f!nds from the organi@ation9s chec3ing acco!nt to a
payroll chec3ing acco!nt0
B) -he cashier does not have to sign employee paychec3s0
C) *mployees who are part of a direct deposit program receive a copy of their paychec3 indicating the
amo!nt deposited0
) *mployees who are part of a direct deposit program receive an earnings statement on payday rather
than a paper chec30
Answer" A
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AAC+B" Analytic
;
,:) -he employer pays a portion of some payroll ta7es and employee benefits0 Both the employee and
employer pay which benefit or ta7 listed below?
A) social sec!rity ta7es
B) federal income ta7es
C) state income ta7es
) none of the above
Answer" A
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AAC+B" Analytic
,?) When !sing electronic doc!ments/ 88888888 increase the acc!racy of data entry0
A) access controls
B) separation of d!ties
C) general controls
) application controls
Answer"
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AAC+B" Analytic
%6) -he 3ey to preventing !na!thori@ed changes to the payroll master file is
A) hiring totally honest people to access and ma3e changes to this file0
B) segregation of d!ties between the preparation of paychec3s and their distrib!tion0
C) segregation of d!ties between the a!thori@ation of changes and the physical handling of paychec3s0
) having the controller closely review and then approve any changes to the master file0
Answer" C
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AAC+B" Analytic
%1) Which of the following is not a potential effect of inacc!rate data on employee time cards?
A) increased labor e7penses
B) erroneo!s labor e7pense reports
C) damaged employee morale
) inacc!rate calc!lation of overhead costs
Answer"
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AAC+B" Analytic
:
%,) Which control wo!ld be most appropriate to address the problem of inacc!rate payroll processing?
A) encryption
B) direct deposit
C) cross.footing of the payroll register
) an imprest payroll chec3ing acco!nt
Answer" C
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AAC+B" Reflective -hin3ing
%%) What is the p!rpose of a general ledger payroll clearing acco!nt?
A) to chec3 the acc!racy and completeness of payroll recording and its allocation to cost centers
B) to ma3e the ban3 reconciliation easier
C) to ma3e s!re that all employees are paid correctly each wee3
) to prevent the cashier from having complete control of the payroll cycle
Answer" A
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AAC+B" Analytic
%$) A B@ero balance chec3B refers to which of the following control proced!res?
A) a type of batch total
B) cross.footing the payroll register
C) the payroll clearing acco!nt shows a @ero balance once all entries are posted
) trial balance showing that debits e1!al credits
Answer" C
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AAC+B" Analytic
%&) All of the following are controls that sho!ld be implemented in a payroll process/ except
A) s!pervisors distrib!te paychec3s since they sho!ld 3now all employees in their department0
B) someone independent of the payroll process sho!ld reconcile the payroll ban3 acco!nt0
C) se1!ential n!mbering of paychec3s and acco!nting for the n!mbers0
) restrict access to blan3 payroll chec3s and doc!ments0
Answer" A
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AAC+B" Analytic
?
%4) What is the best control to red!ce the ris3 of losing payroll data?
A) passwords
B) physical sec!rity controls
C) bac3!p and disaster recovery proced!res
) encryption
Answer" C
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AAC+B" Analytic
%;) -he threat of violation of employment laws relates directly to which activity?
A) payroll processing
B) collecting employee time data
C) hiring and recr!iting
) all of the above
Answer" C
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AAC+B" Analytic
%:) What is a potential threat to the specific activity of payroll processing?
A) hiring !n1!alified employees
B) poor system performance
C) violations of employment laws
) !na!thori@ed changes to the payroll master file
Answer"
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AAC+B" Analytic
%?) -he res!lts of an internal a!dit finds that there is a problem with inacc!rate time data being entered
into the payroll system0 What is an applicable control that can help prevent this event from occ!rring in
the f!t!re?
A) proper segregation of d!ties
B) a!tomation of data collection
C) so!nd hiring proced!res
) review of appropriate performance metrics
Answer" B
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AAC+B" Analytic
16
$6) Which of the following is a control that can be implemented to help prevent paychec3s being iss!ed
to a BphantomB or BghostB employee?
A) -he cashier sho!ld sign all payroll chec3s0
B) +e1!entially pren!mber all payroll chec3s0
C) =se an imprest acco!nt to clear payroll chec3s0
) #aychec3s sho!ld be physically distrib!ted by someone who does not a!thori@e time data or record
payroll0
Answer"
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AAC+B" Analytic
$1) -he average ann!al middle.management salary at <olding +1!id -echnologies is D46/6660 2f the
average t!rnover rate for middle management is ten employees per year/ what is the appro7imate
average ann!al cost of t!rnover?
A) D%66/666
B) D466/666
C) D?66/666
) D1/,66/666
Answer" C
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AAC+B" Analytic
$,) Which of the following will contrib!te to the efficiency of a payroll system?
A) +egregation of chec3 distrib!tion from payroll d!ties
B) #rompt redeposit of !nclaimed paychec3s
C) A separate payroll ban3 acco!nt
) irect deposit of chec3s
Answer"
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iffic!lty " *asy
AAC+B" Analytic
$%) Which of the following will limit a firm9s potential loss e7pos!re from paychec3 forgery?
A) +egregation of chec3 distrib!tion from payroll d!ties
B) #rompt redeposit of !nclaimed paychec3s
C) A separate payroll ban3 acco!nt
) irect deposit of chec3s
Answer" C
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AAC+B" Analytic
11
$$) Which of the following is a control that addresses the threat of !na!thori@ed changes to the payroll
master file?
A) <ield chec3s
B) Batch totals
C) +egregation of d!ties
) +o!nd hiring proced!res
Answer" C
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AAC+B" Analytic
$&) Which of the following doc!ments wo!ld be li3ely to yield the greatest cost saving by converting
from paper to electronic?
A) #ayroll register
B) *arnings statement
C) ed!ction register
) -ime card
Answer"
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AAC+B" Analytic
$4) <or the payroll register below/ all the following data entry controls wo!ld be !sef!l except
A) Ealidity chec3 on <ed0 -a7
B) +e1!ence chec3 on *mployee Fo0
C) )imit chec3 on Ho!rs
) <ield chec3 on #ay Rate
Answer" A
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AAC+B" Analytic
1,
$;) <or the payroll register below/ all the following processing controls wo!ld be !sef!l except
A) Conc!rrent !pdate control
B) Cross.footing balance test
C) Mathematical acc!racy test
) Hash total on *mployee Fo0
Answer" A
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AAC+B" Analytic
$:) escribe the basic activities in an HRM>payroll cycle0
Answer" -he HRM>payroll cycle is a rec!rring set of b!siness activities and related data processing
operations associated with effectively managing the employee wor3 force0 2mportant activities in the
HRM>payroll cycle incl!de the following tas3s" Recr!itment and hiring of new employees0 -raining0 Gob
assignment0 Compensation Cpayroll)0 #erformance eval!ation0 ischarge0
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AAC+B" Analytic
$?) 2dentify the two types of payroll ded!ctions and give two e7amples of each type0
Answer" #ayroll ded!ctions incl!de" #ayroll ta7 withholdings s!ch as federal/ state/ and local income
ta7es/ social sec!rity ta7es/ !nemployment ta7esA Eol!ntary ded!ctions s!ch as contrib!tions to a
pension plan/ premi!m for gro!p life/ etc0
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AAC+B" Analytic
&6) Why are acc!rate c!m!lative earnings records important?
Answer" Acc!rate records of c!m!lative earnings are necessary beca!se social sec!rity and other
ded!ctions have ma7im!m earnings amo!nts !pon which ta7es are paidA and the appropriate amo!nt of
income and payroll ta7es sho!ld be remitted to the government agencies0 At the end of each calendar
year/ b!sinesses m!st prepare and mail s!mmary earnings statements to every employee with earnings
that year0
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AAC+B" Analytic
1%
&1) *7plain the f!nctions of the payroll register/ ded!ction register/ and earnings statement0
Answer" -he payroll register is a report that lists each employee9s gross pay/ payroll ded!ctions/ and net
pay for each pay period0 -he ded!ction register lists the vol!ntary ded!ctions for each employee0 -he
earnings statement lists the amo!nt of gross pay/ ded!ctions/ and net pay for the c!rrent period/ as well
as providing year.to.date totals0
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AAC+B" Analytic
&,) What is the difference between a payroll service b!rea! and a professional employer organi@ation?
Answer" A payroll service b!rea! is a company that can be hired as an independent contractor to
maintain the payroll master file and perform the payroll processing activities for an organi@ation0 A
professional employer organi@ation is a company that provides not only f!ll payroll services b!t also
provides HRM services s!ch as employee benefit design and administration0
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AAC+B" Analytic
&%) isc!ss the vario!s types and so!rces of inp!t into the HRM>payroll cycle0
Answer" An HRM>payroll system relies on inp!t from vario!s so!rces0 *mployees provide inp!t when
they ma3e changes in their discretionary ded!ctions Ccontrib!tions to charities or retirement plans)A
vario!s departments provide data abo!t the act!al ho!rs employees wor30 -he HRM department
provides information abo!t employees who have been hired or terminated/ pay.rate changes/ and
promotions0 Hovernment agencies provide ta7 rates and vario!s instr!ctions for meeting reg!latory
re1!irements0 2ns!rance companies and other organi@ations provide instr!ctions for calc!lating and
remitting vario!s withholding amo!nts0
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AAC+B" Analytic
&$) escribe benefits and threats of incentive and bon!s programs0
Answer" +ales staffs are often paid either on a straight commission basis or a combination of a salary
pl!s commissions0 -his is done to 3eep sales at a certain level or to increase sales0 -he HRM>payroll
system will need inp!t from the sales and other cycles to properly calc!late commissions and bon!ses
for s!ch employees0 2t is important that an incentive and bon!s system sets realistic/ attainable goals that
are congr!ent with corporate ob(ectives0 2t is also important that managers monitor incentive and bon!s
goals and ens!re that the attainment of s!ch goals is appropriate for the organi@ation and does not lead to
!ndesirable behavior/ which can res!lt from poorly designed incentive schemes0
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AAC+B" Analytic
1$
&&) *7plain benefits to companies and to employees of !sing electronic direct deposit for payroll0
Answer" irect deposit of paychec3s provide a savings to employers beca!se the costs of p!rchasing/
processing/ and distrib!ting paper chec3s is eliminated0 =sing direct deposit also red!ces postage and
ban3 fees0 -he cashier9s time can be better spent beca!se paychec3s do not have to be signed0
*mployees save time as well as they do not have to ma3e a physical trip to the ban3 to cash their chec3s0
irect deposit is safer as it eliminates misplaced paychec3s and red!ces the possibility of the theft of
chec3s0
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AAC+B" Reflective -hin3ing
&4) What factors sho!ld be considered in o!tso!rcing payroll to a payroll service b!rea!? isc!ss the
advantages and disadvantages of !sing a payroll service b!rea! to process a payroll0
Answer" -he following 1!estions sho!ld be considered" How m!ch does the service cost? How wo!ld
the data be s!bmittedonline or hand carried? What 3ind of reports and doc!ments co!ld be obtained
from the service b!rea!? How wo!ld the service interface with the e7isting general ledger system? What
reso!rces are now being devoted to payroll and how co!ld these reso!rces be re.deployed into other
areas? Co!ld sec!rity and control be improved by the o!tso!rcing? What wo!ld be the time length of a
contract for o!tso!rcing services? Co!ld the service b!rea! system be integrated so that an online 1!ery
co!ld be made by the organi@ation? What 3ind of trac3 record does the service b!rea! have with other
clients? Are there new technologies and approaches that wo!ld become available to the company via the
service b!rea!? Advantages" Fo need to deal with comple7ity and changes in ta7 codes0 Fo need to
worry abo!t what to do if e1!ipment crashes0 )ess chance of employees accessing the payroll files
Cconfidentiality)0 #ossible efficiency and cost red!ctions0 Wider range of benefits0 <reed.!p comp!ter
reso!rces0 isadvantages" )ess control over the payroll files beca!se they are stored off.site0 *7tra costs
for any special reports0 +lower response to ad.hoc 1!eries0
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AAC+B" Analytic
1&
&;) isc!ss the threat of !na!thori@ed changes to the payroll master file and its conse1!ences0
Answer" Many problems may res!lt when there are !na!thori@ed changes to the payroll master file0
=na!thori@ed changes may be made to employee pay rates/ res!lting in the company paying too m!ch in
wages0 BHhostB or BphantomB employees may be added to the payroll master to divert f!nds to dishonest
employees thro!gh the iss!ance of paychec3s to s!ch Bemployees0B )i3ewise/ terminated employees
may still be paid/ res!lting in the fra!d!lent diversion of payroll f!nds0 -wo controls that sho!ld be
implemented and maintained to provide overall control of the payroll master file" proper segregation of
d!ties and controlling access to the file0 Hood internal control dictates that only a!thori@ed HRM
personnel be allowed to !pdate the payroll master file for any hiring/ termination/ pay raise/ and
promotion0 HRM personnel/ who have s!ch access to the payroll master file/ sho!ld never be allowed to
directly participate in act!al payroll processing or paychec3 distrib!tion0 -his way an ade1!ate control is
created to match act!al paychec3s Cor earnings statements when direct deposit is in place) with
employees when a manager/ s!pervisor/ or other third party hand o!t the chec3s Cor earnings
statements)0 Also/ a different individ!al sho!ld approve all changes to the payroll master file in writing
other than the individ!al who recommends or initiates the changes0 =ser 2s and passwords sho!ld
always be !sed to control access to the payroll master file/ and an access control matri7 sho!ld be
established to define what actions each a!thori@ed employee is allowed to ma3e and confirms the files
the employee may access0
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AAC+B" Analytic
&:) What controls are available to address the threat of payroll errors?
Answer" -hree types of controls can be !sed to circ!mvent payroll errors in an HRM>payroll system0
Batch totals are !sed to verify totals entered into the system both at the time of data entry and at each
stage in the processing0 Hash totals are partic!larly !sef!l in this regard/ since hash totals calc!lated at
the time of original data entry and again at each stage in the process can be compared0 When the
comparisons match thro!gho!t the process/ three concl!sions can be made" 1) all payroll records have
been processedA ,) the data inp!t was acc!rateA and %) no bog!s time cards were entered at any point
after initial inp!t0 =pon completion of a payroll/ the payroll register sho!ld be cross.footed to verify that
the totals of the net pay col!mn and other ded!ction col!mns e1!al the total of the gross pay col!mn0 A
third control is the !se of a payroll clearing acco!nt0 -his is a general ledger acco!nt that can be !sed as
part of a two.step acc!racy and completeness process0 <irst/ the payroll control acco!nt will be debited
for the amo!nt of the gross pay for the pay periodA cash and other vario!s withholding liability acco!nts
are credited0 +econd/ the cost acco!nting process distrib!tes labor costs to vario!s e7pense categories
and credits the payroll control acco!nt for the total amo!nt of the debits made to the other acco!nts0 -he
res!lt is that the payroll control acco!nt will have a @ero balance0 -his becomes an internal chec3 3nown
as a @ero balance chec3/ indicating that the proper postings have been made to all of the acco!nts
associated with payroll for a given pay period0
#age Ref" $$:.$$?
AAC+B" Analytic
14

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Accounting Information Systems, 12e (Romney/Steinbart)

Chapter 15 The Human Resources Management and Payroll Cycle

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