This document outlines the agenda and timeline for a one day seminar on student training. It details the pre-seminar promotional activities from 9am to 4pm the day before. On the day of the seminar, it lists the responsibilities of various office bearers in setting up and facilitating the event from 8:30am to 2pm, including setting up the seminar hall, sound system, refreshments, seating, guiding attendees and the speaker, and concluding the event. It emphasizes clear communication between members and addressing any issues that arise.
This document outlines the agenda and timeline for a one day seminar on student training. It details the pre-seminar promotional activities from 9am to 4pm the day before. On the day of the seminar, it lists the responsibilities of various office bearers in setting up and facilitating the event from 8:30am to 2pm, including setting up the seminar hall, sound system, refreshments, seating, guiding attendees and the speaker, and concluding the event. It emphasizes clear communication between members and addressing any issues that arise.
This document outlines the agenda and timeline for a one day seminar on student training. It details the pre-seminar promotional activities from 9am to 4pm the day before. On the day of the seminar, it lists the responsibilities of various office bearers in setting up and facilitating the event from 8:30am to 2pm, including setting up the seminar hall, sound system, refreshments, seating, guiding attendees and the speaker, and concluding the event. It emphasizes clear communication between members and addressing any issues that arise.
This document outlines the agenda and timeline for a one day seminar on student training. It details the pre-seminar promotional activities from 9am to 4pm the day before. On the day of the seminar, it lists the responsibilities of various office bearers in setting up and facilitating the event from 8:30am to 2pm, including setting up the seminar hall, sound system, refreshments, seating, guiding attendees and the speaker, and concluding the event. It emphasizes clear communication between members and addressing any issues that arise.
May 28 2014 (Date of Seminar-Full) Day, location (Wednesday, Seminar Hall) Pre-Seminar Activities Tuesday 27 th May
9:00 a.m 4:00 p.m Promotional activities by All Office bearers , rehearsal of reading materials ( in Groups or individually )
Seminar Day , Wednesday , 28 th May Pre- Opening Duties 8:30 a.m 8:45 a.m Confirmation of seminar Halls availability by Musadaq 8:45 a.m 9:00 a.m Confirmation of Sound Systems availability by K.Bilal 9:00 a.m 9:10 a.m This time slot is for indication of any issue regarding availability of above said two tasks to the President .
9:20 a.m - 9:40 a.m Placing advance order for water bottles and refreshment items to university cafe by Shuja 9:40 a.m 10:00 a.m This time slot is for indication any issue in above said task again same chain of communication of the issue.
10:00 a.m 10:20 a.m 1.Seminar reminders to faculty and students, any issue left untouched, any issue erupted remained unsolved by Tehsin . 2.Taking in possession all the required items, excluding food items by K.Bilal , Shuja ,Umer Bajwa.
10:20 a.m 11.00 a.m 1. Providing Water Bottles into Seminar Hall by Shuja , Umer Bajwa 2. Providing Sound System in Seminar Hall by Musadaq 3. Seating plan by K.Bilal i.e allocation of seats for faculty and guests.
11:00 a.m 12:00 p.m
1. Induction of Audience and Faculty into seminar Hall by Shuja , Musadaq . 2. Guiding audience to their seats by K.Bilal , Tehseen
11:00 a.m 11:15 a.m All Office bearers meeting preferably in seminar hall or any other suitable place if hall is not available for finally checking all duties being fulfilled excluding K.Bilal , Musadaq ,tehseen . 11:15 a.m 11:25 a.m This time slot for emergency shortage of any required item ( if any shuja will opt for it )
11:25 a.m 11:40 a.m
1.Reception & accommodation of Honorable Speaker by Respected President, Daood Abdullah , Umer Bajwa , Ijaz . Accommodation will be preferably in Respected Advisors office. 2. Daood & Umer Bajwa will move to seminar Hall at 11:35
11:35 a.m 11:55 p.m 1. Guest will be guided to Seminar Hall 2. All members will be seated in Seminar Hall 3. M. Hannan will break the Ice and handle the seminar proceedings 12:00 p.m 12:10 p.m Invitation for Tilawat & Introduction of guest by ( President/Advisor)
12:10 p.m 1:10 p.m
Invitation to Respected Guest
1:10 p.m 1:20 p.m
Closing souvenir by Rector to guest ( or it could be any person ) 1:20 p.m 2:00 p.m
Leading The Guest and Rector to Namaz & lunch
NOTE: All members will keep a hard copy of this schedule since the day it gets approval and tick mark the tasks done w.r.t their time slots under their name tags. Any Queries are referred to the President of ICGU work maintenance will be done by him throughout the process he is focal Person of the seminar.