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Republic of the Philippines

NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City

Sep 09 2014
PNP MEMORANDUM CIRCULAR
NO. 2014 - 035


ESTABLISHING A CERTIFICATION PROGRAM FOR THE
PNP TRAINING SCHOOLS AND REGIONAL SPECIAL TRAINING UNITS


1. REFERENCES:
a. PNP P.A.T.R.O.L. PLAN 2030 and CODE-P 2013 and Beyond;
b. UNDP Study, Transforming the PNP into a more effective, efficient and
credible police force, June 2005.
c. NAPOLCOM Resolution No. 2009-254 entitled Prescribing the Functions
of the PNP Training Service, amending for the Purpose NAPOLCOM
Resolution No. 2005-388;
d. PNP MC No. 2009-018 dated October 07, 2009 entitled Implementing
Guidelines and Procedures Governing the Functions of the PNP Training
Service; and
e. PNP In-Service Training Standards.

2. RATIONALE:

To effectively perform its mandate and functions, the PNP as with all
organizations, needs to develop its human resources to become competent and
effective in delivering their duties. The task of planning, supervising, delivering,
evaluating and monitoring of all in-service courses of the PNP is assumed by the four
training schools and 17 regional special training units which are under the supervision
and control of the PNP Training Service.

Adopting a certification program for PNP training schools/units, therefore, will
institutionalize the conduct of quality trainings down to the regional level, according to
prescribed PNP training standards. This will exact accountability on the training
schools/units to ensure the delivery of quality training to all PNP personnel. Through the
adoption of an integrated system of measuring and classifying the ability of training
schools/units in delivering their functions, the PNP is better informed of ways to develop
them.


3. SITUATION:

The PNP is presently experiencing a massive backlog in training that is
expected to increase every year if training is not standardized and made more
accessible through regionalized training. Pursuant to its organizational training need,
30% of all PNP uniformed personnel need to be trained as investigators, another 30%
as operations officers and 100% as police-community relations officers. Hence, the
need to fully capacitate and empower the different Training Schools and Regional
Special Training Units (RSTUs) to deliver quality training and evaluate the same in their
respective areas of responsibilities must become a priority. With empowered and fully
capacitated training schools/units, standard quality courses can be better delivered and
a higher transfer of training is ensured.
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4. PURPOSE:

a. General:

1). Ensure that the PNP Standards on Training is applied by the PNPTS
Schools and Regional Special Training Units;
2). Adopt a system of objectively monitoring and evaluating the training
programs of the whole PNP to ensure the provision of quality training;
and
3). Capacitate and empower the PNP Training Schools and Units to
exercise effective and efficient management, supervision and monitoring
of PNP in-service training programs and courses.

b. Specific:

1). Establish a central monitoring and evaluation mechanism for effective
training impact assessments;
2). Establish clear accountability for all training managers and training
program directors;
3). Ensure that training programs are aligned with organizational and
institutional training goals and objectives;
4). Improve the performance of PNP Training Schools in delivering quality
training to PNP personnel;
5). Ensure that all Training Schools and RSTUs have established and
developed their respective dashboards aligned with the objectives of
the PNP Training Service and PROs; and
6). Improve the quality of police training through the conduct of training
validations.

5. DEFINITION OF TERMS :

a. Pool of Instructors a list of PNP personnel serving as instructors
whether part-time or full-time including their individual profiles,
qualifications and subject expertise.
b. Regional Special Training Unit refers to the regional training center
under the PNP Training Service in charge of managing, supervising and
controlling trainings in the jurisdiction of the Police Regional Office.
c. Strategic Plan refers to the PNP Performance Governance System that
adopts the balance scorecard aligned with the agency vision, mission and
objectives. It is manifested in the PNPTS Scorecard and the RSTU
dashboards.
d. Training Course a structured method of training with the purpose of
developing the knowledge, attitudes, skills, habits, and values of PNP
personnel.
e. Training Manager refers to the head of office/unit of the four training
schools and regional special training units.
f. Training Program Director- the head of office/unit which controls the
allocation, appropriation and release of funds/resources for training
programs/courses.
g. Training School Portfolio consolidation of knowledge products,
documentary proof or evidence of each training unit/school that will be the
basis for their presentation/deliberation for certification.



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6. SCOPE AND COVERAGE:

This PNPMC shall cover the following Training Schools and Units:

a. The four PNPTS Schools namely the School for Values and Leadership
(SVL), the School for Sports and Development (SSD), the School for Field
Training and Technical Services (SFTTS), and the School for Specialized
Courses (SSC);
b. The School for Investigation and Detective Development (SIDD);
c. The Intelligence Training Group (ITG);
d. The PNP Special Action Force School (SAFS); and
e. The 17 Regional Special Training Units (RSTUs).

7. GENERAL POLICIES AND GUIDELINES:

a. The Training School Certification is a mandatory requirement for all Training
Schools and RSTUs within the PNP.

b. Failure to gain certification for two consecutive attempts shall be a cause for
the immediate relief of the Training Manager and/or the Chief of the
Regional Personnel and Human Resource and Doctrine Division (C,
RPHRDD) of the concerned training unit/school.

c. The Schools Certification shall be administered jointly by the DHRDD and
PNPTS through the creation of the PNP Training Schools Certification
Board (TSCB) composed of the following:

Chairman : TDHRDD
Vice Chairman : D, PNPTS
Members : EX-O, DPRM
EX-O, DIPO (of PRO concerned)
DD, CPSM
Advisory Council Representative
Secretariat : UTPDD, DHRDD

d. DHRDD and/or PNPTS shall extend technical support to the RSTUs covered
by the certification program prior to board deliberation.

e. Funds for the program shall be sourced from available funds as may be
indicated by the Directorate for Comptrollership (DC) and shall be
programmed for the 2016 budget.

f. Regular reports and assessment of the program shall be rendered by the
Director, Directorate for Human Resource and Doctrine Development
(DHRDD) to the Chief, PNP through the Command Group annually.

g. The PNP Training Certification Board shall review and recalibrate the
certification standards/parameters every two years or as may be determined
by the Board to ensure responsiveness to prevailing international training
practices, benchmarks and standards.

8. CERTIFICATION CRITERIA/PARAMETERS:

The certification parameters shall adopt a 100-point system with the following
criteria and point-score allocation:


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Parameters

Criteria
Point
allocation

Organizational
and Human
Resource
Management
(30pts)
Leadership/Management Support 5
Scorecard management 10
Personnel Eligibilities and Competencies 5
Maintenance of Updated PRO List of Pool of
Instructors
5
RSTU personnel and staff Development Program 5


Work Systems
and
Processes
(45pts)
Training Program Management 5
Training Needs Assessment 5
Implementation and Delivery of Training
Programs/courses
10
Evaluation of training programs/courses 10
Adoption of ICT database programs for training 5
Adoption of training stakeholder feedback
system/mechanism
5

Resource
Management
(25pts)
Access and Provision of Standard Training
Infrastructures and Facilities
10
Provision and use of Basic Training Equipment 5
Training Fund sourcing and utilization 10
TOTAL 100

9. CATEGORIES OF CERTIFICATION:

a. 1
st
Class (Gold) - the highest certification standard that a training school can
attain generally describing the outstanding quality of training standards it
practices/manifests with an overall average point score of 85-100.

b. 2
nd
Class (Silver) the average certification standard that a training school
can attain generally describing a satisfactory quality of training standards it
practices/manifests with an overall average point score of 70-84.

c. 3
rd
Class (Bronze) the lowest certification standard that a training school
can attain generally describing the most basic quality of training standards it
practices/manifests with an overall average point score of 55-69.

10. PROCEDURES FOR CERTIFICATION:

a. Self Assessment. The board secretariat shall administer the self-
assessment survey to training schools/units using the certification checklist.
The self assessment shall be cross matched with the DHRDD Unit
Performance Evaluation Rating which will provide a general assessment on
the readiness of the RSTUs or PNPTS Schools to undergo the certification
process.

b. Application. Initial application for certification shall be initiated/ scheduled
by the DHRDD in coordination with PNPTS based on the overall
assessment on the readiness of the training units/schools to undergo
certification.

c. Issuance of Notice. DHRDD will issue a notice to the concerned training
school/unit to undergo the certification process within three months upon
receipt of notice, copy furnish the RD, PRO and/or PNPTS.



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d. Portfolio preparation. The Training school/unit shall immediately
coordinate with their respective RPHRDD to assemble their training unit
portfolio containing documentary requirements and knowledge products
indicated in the certification checklist.

e. Portfolio Submission. The RSTU/school concerned shall submit its
portfolio application to the PNP Training Certification Board thru UTPDD,
DHRDD for pre-evaluation and scheduling for board deliberation/site
validation.

f. Site Validation. The Training Certification Board Secretariat may send a
two-man training site validation team to the RSTU/School subject for
certification to validate the contents of its portfolio, if deemed necessary.

g. Board Presentation. The RSTU Training Manager and the Chief, RPHRDD
shall submit itself for deliberation and present its portfolio according to the
requirements for certification.

h. Board Deliberation. The PNP Training Certification Board shall deliberate
and provide the feedback to the RSTU/School and PRO concerned within
30 days for the status of their certification (pass or fail, category of
certification).

i. Conferment and Recognition of Certification. The certification shall be
conferred to the concerned school. DHRDD/PNPTS shall issue a certificate
and corresponding awards to the certified training schools/units and their
personnel.

11. RENEWAL, UPGRADING AND MAINTENANCE OF CERTIFICATION:

a. Renewal. The application for certification of each training school/unit shall
be mandatorily renewed every two years upon conferment or as may be
determined by the Board. Renewal of application shall follow the same
procedures as that of the initial certification.

b. Upgrading. Any Training Unit/School granted a 2
nd
Class or 3
rd
Class
certification can apply for the upgrading of their certification status six
months after the date of conferment of their certificate. The upgrading
process shall follow the same process as that of the initial application.

c. Maintenance. The certification must be maintained by the concerned
Training unit/school thru the adoption and constant implementation of the
PNP Training Standards and the conduct of regular assessment and
evaluation of its training programs until it is renewed, upgraded or revoked.

12. GROUNDS FOR REVOCATION OF CERTIFICATION:

The following are the grounds for the revocation of the certification of any
training school/unit covered by this PNPMC:

a. Intentional or deliberate violation of the PNP Training Standards;
b. Validated incidence of Violation of Human Rights of trainees;
c. Refusal to be inspected or evaluated by official training validation teams; and
d. Other causes as may be determined by the Training Schools Certification
Board.


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13. RESPONSIBILITIES:

a. The DHRDD through the Board Secretariat shall be the office of primary
responsibility in monitoring and evaluating the implementation of this
program. It shall conduct a recalibration and reassessment of the program
once every two years or as deemed necessary by the Board. It shall render
an annual training program assessment to the Chief, PNP to include the
findings of training validation reports nationwide.

b. The PNPTS shall be the main repository of records and shall conduct
regular training validation/audits to support the implementation of the
program. It shall maintain the updated list of certified training schools/units
together with their individual portfolios.

c. The Directorate for Comptrollership shall ensure the availability of funds for
the implementation of this PNPMC and shall cause the regular programming
of said activity for subsequent years.

d. All PNP Offices/Units exercising training functions including PROs and
RSTUs, shall ensure access by DHRDD/PNPTS validation teams, the
Training Schools Certification Board or any of its duly designated
representatives to training-related records, infrastructure, facilities, and
documents as necessary.

14. REPEALING CLAUSE:

All existing PNP issuances in conflict with this Memorandum Circular are
deemed repealed, amended or rescinded accordingly.

15. EFFECTIVITY:

This Memorandum Circular takes effect immediately.



ALAN LA MADRID PURISIMA
Police Director General
Chief, PNP




Attachment:

Training School Certification Checklist


Distribution:

Command Group
D-Staff
P-Staff
Dirs, NSUs
RD, PROs


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PNP TRAINING SCHOOLS CERTIFICATION CHECKLIST (2014)

Parameters Point
allocation
Yes No Points
earned
Points of verification
(Remarks)
ORGANIZATIONAL AND HUMAN RESOURCE MANAGEMENT (30 PTS)
1. Leadership and Management Support (5pts)
a. Invited in command or staff
conferences
1
b. Consulted by the RD on training-
related matters
2
c. Access to training-related
information
2

2. Scorecard Management (10 pts)
a. Have clear Vision, Mission aligned
with PNPTS and PRO/Unit
1
b. Have a Dashboard aligned with the
unit scorecard
1
c. Clear and logical measures and
targets
2

d. Have individual scorecards 1

3. Personnel Eligibilities and Competencies (5 pts)
a. Training Profiles of PNP personnel
in AOR per unit/rank/position
2
b. Provided adequate personnel
complement based on staffing
pattern
3

4. Maintenance of Updated List of Pool of Instructors (5 pts)
a. List of Instructors classified based
on subject matter expertise
2
b. List of certified instructors per
unit/subject
1

c. Profile of each instructors on the list
(including qualification, contact
details)
2
5. Training Staff and personnel development (5pts)
a. RSTU Personnel training profile 3

b. List of Training & Education
development programs for PNP
Personnel
2
WORK SYSTEMS AND PROCESSES (45 PTS)
6. Training Program Management (5 pts)
a. Manages and supervises training
courses on: SCOUT, FTO, IDC,
1
b. Issues Training certificate Nr, Class
Numbers, General Orders for
training on all
programmed/unprogrammed
courses
2
c. Prepares an Annual Training Plan 1

d. Deliver courses under Annual
Training Plan
1
7. Training Needs Assessment (5 pts)
a. Training Needs profile on SCOUT,
FTO, IDC
2
b. Maintains Training Needs
Assessment on Investigation, PCR,
Operations and Intelligence
2
c. Conducts Training Needs 1
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Assessment of NUPs
8. Implementation and Delivery of Training Programs (10 pts)
a. Training Calendar 2

b. Standardized Training Package of
courses being managed
3

c. Maintains records of Training
Directives of all courses being
conducted
3
d. Best Practices on Training 2

9. Evaluation of training (10 pts)
a. Training evaluation survey for every
course
2
b. Training evaluation reports to
DHRDD/PNPTS
3
c. Training Impact assessment 5

10. Adoption of ICT database programs for training (5 pts)
a. Database programs 3

b. Stand-alone programs/applications 2

11. Stakeholders/Clients feedback mechanism (5 pts)
a. Survey or feedback mechanism 2

b. Survey or client feedback reports 3

RESOURCE MANAGEMENT (25 PTS)
12. Access/provision of Standard Training Infrastructures and Facilities (10 pts)
a. Administration office 1

b. Stockroom 0.5

c. Staff quarters 0.5

d. Classroom/s 2

e. Multi-purpose Centers 0.5

f. Student Quarters/Barracks 1

g. Mess Hall 1

h. Gymnasium 0.5

i. Sports Facilities (e.g. Basketball,
Tennis, Badminton court)
0.5
j. Multi-faith Chapel 0.5

k. Firing Range 1

l. Library / e-library 1

13. Provision and use of basic training equipment (5 pts)
a. Tables and chairs for classrooms 1

b. Computer with printer 1

c. LCD or multi-media projector 1

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d. Sound System with microphone 0.5

e. Ammunition reloading machine 0.5

f. Training armory 0.5

g. Video Camera recorder/ Digital
camera
0.5

14. Training Fund Sourcing and utilization (10 pts)
a. Access to training fund information 5

b. Receives training fund according to
cost per course
3
c. Presence of training donors/partners 2

15. Bonus points: Good Practices in Training (5 pts) Specify





TOTAL POINTS
CATEGORY

FINDINGS/RECOMMENDATIONS:






























Evaluated by:


Validated by:


Position/Designation

Date
Position/Designation

Date