1.

Online Recruitment System

Abstract:
Project Details:

The project entitled Online Recruitment System is assigned
by the organization.
The aim is to provide services to both the Employer and the
Graduate by recruiting Graduates according to the employer
specications. The main !o" o# the project goes as #ollo"s.
The three main users involved in this system are
$. Graduate
%. Employer
&. 'dministrator
Graduate is the one "ho is loo(ing #or a job in the same
organization "ho can be either a #resher or an e)perienced.
Employer is a resource o# the organization "ho species the
re*uirements. +rom each department only one authorized
person acts as an employer.
'dministrator is also a resource o# the organization #rom ,R
department. ,e-she acts as a mediator bet"een the employer
and the graduate.
Graduate gives the complete details about his-her .ersonal/
Educational and S(ills "hich can be updated accordingly until
a valid period o# three months.
0henever there is a vacancy/ the employer comes into play
by speci#ying the re*uirements "hich are vie"ed by the
registered graduate.
'dministrator is responsible to intimate the eligible students
#or that particular post through e1mail and also updates the
employee database according to the instructions given by the
employer a#ter the complete process o# intervie".
Existing System:

The company recruits graduates by maintaining manual records
"hich involves many loop holes.
Drawbacks:
$. Redundancy2
3anual records tend to contain data "hich are redundant. This is
because 4ormalization #ollo"ed is consistent data base is missing
#eature in manual records.
%. 5nconsistency2
6ecause o# redundant data/ there is no consistency in the data.
&. Time 7onsuming2
3aintaining each students and employees data "ith much
number o# elds is a tedious process and ta(es more time to retrieve
bac(.
8. 5mproper 9alidation2
There are many cases "here validation is to be per#ormed
bet"een the e)isting data and yet to be entered data. 'lso/ a graduate
"ho appears #or the intervie" and #ails to succeed should not be
reconsidered until a period o# & months.
:. Tedious2
'n organization data base goes through many numbers o#
updates each day "hich is hard to maintain in registers.
;. 3ore ,R2
5n order to maintain the in#ormation o# all the employees and
students "ho applied #or di<erent jobs a special group o# employees
should be hired/ "hich ultimately tends to the "aste o# resources.
Problem Solution:
The e)isting system should be replaced "ith a totally automated
online recruitment system "hich enables easy and !e)ible
manipulations o# various activities.
The rst step o# system analysis involves the identication o#
need.
The lists o# re*uirements that are identied are2
Registered graduates should be eligible to apply #or one or many
available jobs only i# the given job re*uirements match "ith their
s(ill sets.
=nregistered graduates cannot interactive and user #riendly site
is re*uired #or all graduates/ employers and administrator.
4e" graduates cannot access the system #unctionality until they
are registered.
+rom each department administrator assigns a single employee
as an employer.
The employer is responsible to post the job re*uirements along
"ith the selected student in#ormation a#ter the complete
recruitment process.
The administrator is the mediator bet"een the graduate and the
employer.
4ormalized database should be maintained "hich yields in
consistent results.
Generating reports at regular intervals "hich are help#ul in
decision ma(ing.
The product developed shall be named as ONLNE RE!R"#$EN#
S%S#E$
Analysis:
Existing System:
The company recruits graduates by maintaining manual
records "hich involves many loop holes.
Drawbacks:
$& Redundancy2
3anual records tend to contain data "hich are redundant. This is
because 4ormalization #ollo"ed is consistent data base is missing
#eature in manual records.
%. 5nconsistency2
6ecause o# redundant data/ there is no consistency in the data.
&. Time 7onsuming2
3aintaining each students and employees data "ith much
number o# elds is a tedious process and ta(es more time to retrieve
bac(.
8. 5mproper 9alidation2
There are many cases "here validation is to be per#ormed
bet"een the e)isting data and yet to be entered data. 'lso/ a graduate
"ho appears #or the intervie" and #ails to succeed should not be
reconsidered until a period o# & months.
:. Tedious2
'n organization data base goes through many numbers o#
updates each day "hich is hard to maintain in registers.
;. 3ore ,R2
5n order to maintain the in#ormation o# all the employees and
students "ho applied #or di<erent jobs a special group o# employees
should be hired/ "hich ultimately tends to the "aste o# resources.
Pro'ose( System:
The developed system overcomes all the above listed dra"bac(s.
'll the Graduates/ Employer and 'dministrator in#ormation is
maintained in normalized database instead o# manual records.
This #eature helps in maintaining database "hich is consistent/
not redundant and easily maintainable.
This system helps in restricting any graduate to register itsel#
multiple times.
The three main users are
$. Graduate
%. Employer
&. 'dministrator
Graduate is the one "ho is loo(ing #or a job in the same
organization "ho can be a #resher or an e)perienced.
'#ter entering all the details/ the graduate can vie" a page
containing all the vacancies available.
Graduate can no" apply to one or any number o# jobs "hose
intervie" details are later intimated by the 'dministrator.
Employer is a resource o# the organization #rom ,R department.
,e-she acts as a mediator bet"een the employer and the
graduate.
The graduate gives the complete details about his-her .ersonal/
Educational and S(ills "hich can be updated accordingly until a
valid period o# si) months.
0henever there is a vacancy the employer comes into play by
speci#ying the re*uirements to the administrator.
'dministrator generates report to vie" the systems usage by the
graduates and the employers in the recruitment process in a
periodical base.
The report species the number o# applied and selected
graduates #or all the designations "ith the details in brie#.
)easibility stu(y:

0henever "e design a ne" system/ normally the management
"ill as( #or a #easibility report o# the ne" system. The management
"ants to (no" the technicalities and cost involved in creation o# ne"
system.
1 Technical #easibility
1 Economic #easibility
1 .hysical #easibility
Technical #easibility2
Technical #easibility involves study to establish the technical
capability o# the system being created to accomplish all re*uirements
to the user. The system should be capable o# handling the proposed
volume o# data and provide users and operating environment to
increase their e>ciency.
+or e)ample/ system should be capable o# handling the
proposed volume o# data and provide users.

Economic #easibility2
Economic #easibility involves study to establish the cost benet
analysis. 3oney spent on the system must be recorded in the #orm o#
benet #rom the system. The benets are o# t"o types2
Tangible benets2
- Saving man labor to do tedious tas(s saves time.
5ntangible benets2
- 5mproves the *uality o# organization.
.hysical #easibility2
5t involves study to establish the time responses o# the ne"
system being created. +or e.g./ i# the ne" system ta(es more than
one day to prepare crucial nance statement #or the management/
"herever it "as re*uired in an hour/ the system #ails to provide the
same.

5t should be clearly establish that the ne" system re*uirements
in the #orm o# time responses "ould be completely met "ith. 5t may
call #or increase in cost. 5# the re*uired cost is sacriced then the
purpose o# the ne" system may not be achieved even i# it "as #ound to
be technically #easible.
Sco'e o* t+e Project:
The proposed system "ill a<ect or inter#ace "ith the activities
o# graduate/ employer and administrator.
The system "or(s and #ullls all the #unctionalities as per the
proposed system.
5t "ill provide reduced response time against the *ueries made
by di<erent users.
The administrator "ill have a clear vie" o# number o# vacancies
#or a particular job/ number o# candidates applied and number o#
candidates selected.
'll possible #eatures such as verication/ validation/ security/ user
#riendliness etc have been considered.
The di<erent types o# modules present in this project are
.roposed System2
$. =ser 5nter#ace
- ?ogin
- Register
- 7hange pass"ord
- Edit prole
- 'pply #or jobs
%. Online e)am
- @eployment o# *uestion paper
- 'utomatic uploading
- Evaluation o# ans"er sheets
&. 7hec( status
- employer
- graduate
8. 9erication
1 9oter id
1 .assport no
1 @riving license no
1 Graduation registration no
:. 'dministration
1 7reate employer
1 @elete employer
;. Generate report
1 Generates the no o# graduates registered
1 Generates the no o# graduates selected
So*tware Re,uirements:

.rogramming language 1 .4ET A'S..4ET &.:/ 7B.4ETC
0eb server 1 55S
@atabase 1 Oracle Di
0eb technologies 1 ,T3?/ Eava script
Operating system 1 0indo"s F./ DG/ %HHH
-ar(ware Re,uirements:

.rocessor 1 5ntel .entium 555 or 59
3emory 1 % G6 R'3 or greater
Design:
5n the present use case diagram "e have three actors.
The actors are Graduate/ 'dministrator and Employer.
The use cases are user inter#ace/ online e)am/ and chec(
status/ mailing and generating reports.
USER INTERFACE
REGISTER
EDIT PROFILE
LOGIN
APPLYING FOR JOBS
<<extend>>
<<include>>
<<extend>>
<<extend>>
USER INTERFACE
In the user interface module we have sub modules like register, login, edit
profile and apply for jobs.
Registering is mandatory for the user.
The user can edit his profile by going to edit profile.
During registering the graduate would be given a uniue id which he has to
use as his further proceedings.
CHEC STATUS
INTER!IE" RESULTS
STATUS UPDATION
CHEC STATUS
7hec( status is used by the graduate to see his status
"hether he is selected or not.
5t is also used by the employer to see "hether he is eligible
#or the post.
5t is used by the administrator to change the status o# both
the graduate and the administrator.
ONLINE E#A$
%UESTION PAPE"R
DEPLOY$ENT
AUTO$ATIC
UPLOADING
E!ALUATION
<<include>>
<<include>>
<<include>>
ONLINE E#A$
@uring the online e)am the student goes to the
prometric center and "rites the e)am.
There initial validation "ill be done. A,is photoC
+irst the deployment o# the *uestion paper "ill be done at
the main server o# the prometric center.
The uploading o# the ans"er sheet "ill be done to the main
server.
The ans"er sheet "ill be loaded in the database and "ill be
evaluated.
Reports "ill be generated by the administrator.
,e "ill generate both "ee(ly and monthly reports.
,e "ill be preparing the reports based on the number o#
people applied and the number o# people "ho got selected.
GENERATING
REPORTS
"EELY REPORTS
$ONTHLY REPORTS
<<include>>
<<include>>
GENERATING REPORTS
5n the class diagram "e have three classes that is the
graduate/ administrator and the employer.
Acti.ity (iagram:
5n the user inter#ace register the user has to give all his
mandatory elds then only he "ill get the #orm i# not he "ill
not be given #orm. '#ter entering all the details he has to
submit his #orm ,is entire details "ill be stored in the
database server.
5n the administrative inter#ace login the administrator has to
give his e1mail id and pass"ord to access his details. +rom
here he can interact "ith the graduate and the employer ,e
can select employer in each and every department.
Edit &'()ile
ente' t*e +',du,te id
,nd &,--.d
Edit &'()ile
YES
U&d,te
&'()ile
Ple,-e ente' t*e
id c(''ectl/
NO
i- 0,lid
Edit prole is used by the graduate to change his prole. ,e
can change his prole i# in the mean time he completes any
certication courses. +or this he has to give his emailed and
pass"ord or his registration number to access his account.
Ente' t*e +',du,te id
,nd &,--.d
Inc(''ect id
Get 1(2
de,t,il-
A&3&l/ )(' 1(2
Eli+i2ilit/
c*ec4
/(u ,'e
inelli+i2le
St('e in DB
det,il-
A&&l/in+ )(' 1(2
/e-
n(
/e-
n(
The graduate can apply #or one or many no o# jobs. 6ut he
has to rst satis#y the eligibility chec(. @epending upon the
eligibility he "ill be given the #orm. 5# he meets the
companyIs re*uirements he "ill be notied in his homepage.
De&l(/ t*e 5ue-ti(n
&,&e' t( t*e l(c,l -e'0e'
Get t*e ti6e -et 2/
t*e ,d6ini-t',t('
Get t*e ti6e )'(6
inte'net -e'0e'
I) 2(t* ti6e- ,'e -,6e
NO
YES
ONLINE E#A$

5# the time set by the administrator and the time set the
internet server becomes same then the deployment o# the
*uestion paper "ill be done
This "ill be done in the main server. Then #rom here it "ill be
trans#ormed to all the clients Ai.e. all the systems.C
Se,uence (iagrams:
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7&e'-(n,l
det,il- -e'0let
7+',d det,il-
t,2le
educ,ti(n,l 8
'e)e'ence )('6
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:7Su26it
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PERSONAL DETAILS ENTRY
+irst the user has to give his details in the educational details
entry #orm/ there the sel# chec(ing "ill be done and it "ill be
submitted to the personal details servlet. +rom there the
user can mount the database and set the *uery in the grad
details table "here the processing "ill be done in the
database. Then the educational and re#erence #orm "ill be
sho".
7educ,ti(n,l8'e
)e'ence )('6
7educ,ti(n,l
-e'0let
7+',du,te t,2le 7+',d tec*
-4ill- )('6
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EDUCATIONAL 8 REFERENCE DETAILS ENTRY
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:7-u26it
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<7P'(ce-- d2
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A7S*(. )('6
5n the educational and re#erence #orm he has to give his
details "here sel# chec(ing "ill be done. Then he "ill submit
his #orm to the educational servlet. ,e can mount the
database and set the *uery. Then the #orm "ill be sho"ed to
him.
7+',d ex&e'ience
)('6
7ex&e'ience
-e'0let
7+',d ex&e'ience
t,2le
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=7Acce&t !,lue-
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E#PERIENCE DETAILS ENTRY
5n the e)perience details entry #orm the graduate has to give
the entire details in the graduate e)perience #orm "here sel#
chec(ing "ill be done and the #orm "ill be done to the
e)perience servlet. Then he can mount the database and set
the *uery in the graduate e)perience table and he "ill be
given the uni*ue id.
7l(+in )('6 7l(+in -e'0let 7+',d l(+in
t,2le
7+',d (&ti(n-
)('6
97Gi0e u-e' id 8 &.d
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=7C*ec4 d2
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@7S*(. )('6
6i-6,tc*
GRADUATE LOGIN
5n the graduate login #orm the graduate has to give his user
id and pass"ord then his details "ill be submitted to login
servlet. There he can mount the database and set the *uery
"here the sel# chec(ing "ill be done and the graduate
details #orm "ill be sho"n.
7.e2
,&&lic,ti(n
7c*,n+e &.d 7+',d det,il-
97Gi0e exi-tin+ 8 ne. &.d .it* c(n)i'6,ti(n
:7Su26it
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<7!e'i)/ 8 U&d,te d2
=7Send 'e-ult-
>7Di-&l,/ 'e-ult-
Ne. &.d
c(n)i'6,ti(n
CHANGE PASS"ORD
5n the change pass"d module the user has to give his email
id and pass"d then he has to submit to the change pass"d
object. Then he can set the *uery in the graddetails #orm
"here the verication "ill be done and the results "ill be
displayed by giving the conrmation to the ne" pass"d.
7c*ec4 -t,tu-
)('6
7-t,tu- -e'0let 7,&&lied +',d
97C*ec4 St,tu-
:7$(unt d2
;7Set 5ue'/
<7P'(ce-- 5ue'/
=7Acce&t !,lue-
>7Di-&l,/ -t,tu-
CHEC STATUS
5n the chec( status #orm the graduate and the employer
interact "ith it. This is used by the graduate and the
employer to see the status. ,e "ill be seeing his status in
the status servlet. ,e can mount the database and set the
*uery in the applied graduate object "here the *uery "ill be
processed and the result "ill be sho"n in the chec( status
#orm.
7,&&l/ -e'0let 7e6&
'e5ui'e6ent-
7+',d det,il- 7,&&lied +',d 7+',d (&ti(n-
&,+e
97A&&l/
:7$(unt d2
;7-et 5ue'/
<7P'(ce-- 5ue'/
=7Acce&t det,il-
>7-et 5ue'/
?7P'(ce-- 5ue'/
@7Acce&t !,lue-
A7F,ilu'e n(tice
9B7In-e't 0,lue-
997U&d,te d2
9:7Acce&t 'e-ult-
9;7Di-&l,/ -ucce--)ull/ ,&&lied n(tice
APPLY FOR A!AILABLE JOBS

5n the se*uence o# the apply #or available jobs the graduate
has to give his entire details in the grad options page and he
has to mount the database in the apply servlet and set the
*uery in the emp re*uirement table. There he can insert the
values processing o# the database "ill be done and the result
"ill be displayed to grad details page
7l(+in 7e6&l(/e' l(+in 7e6& l(+in 7e6&l(/e'
(&ti(n- )('6
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=7!,lid,te d2
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@7 Di-&l,/ )('6
in0,lid
0,lid
E$PLOYER LOGIN
+irst the employer has to login into companyIs "ebsite. Then
he has to login in the employer login #orm. Then he can
mount the database and set the *uery .9alidation "ill be
done at the emp login. 5# it is correct the #orm "ill be
displayed.
7e6&l(/e'
(&ti(n- )('6
7&(-t 'e5 7e6& 'e5 7e6& -4ill-
97ente' 'e5ui'e6ent- 8 c*ec4 )('6
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<7 Set 5ue'/
=7U&d,te d2
>7Acce&t 0,lue-
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@7U&d,te d2
A7Acce&t 0,lue-
9B7Di-&l,/ 'e-ult
POST RE%UIRE$ENTS
5n the post re*uirements se*uence diagram the employer
has to give his entire details "here the sel# validation "ill be
done. Then the #orm "ill be submitted to the post
re*uirements object "here he can set the *uery in the
employee s(ills #orm. Then the result "ill be sho"ed to
employer options #orm.
7+ene',te 'e&('t
)('6
7+ene',te 'e&('t 7,&&lied+',d 7e6&-elect
97+ene',te'e&('t
:76(unt d2
;7-et 5ue'/
<7&'(ce-- DB
=7,cce&t 0,lue-
>7-et 5ue'/
?7&'(ce-- DB
@7,cce&t 0,lue-
A7di-&l,/ 'e-ult
GENERATING REPORT
Generating the report "ill be done by the administrator
.+rom the generate report #orm he has to mount the
database and set the *uery in the applied grad object. There
he can set the *uery in the emp select "here the processing
"ill be done and the report "ill be sho"n in the generate
report #orm.