Audit Format For Block PHC

OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (G&SSA)
TAMILNADU AND PUDUCHERY -CHENNAI-600 018.

No.ISC/CP-
/AS- 3 /
Dated:
Survey Questionnaire for IT Applications

Name of the Unit:
Location:
Details of Software
Sl.No
Name of IT
Application
Functional
Area covered
IT system
Architecture
1.
2.
3.
4.
Operating
Systems(s)
Application
System(s)
Networking
Software
5(i)
5(ii)
5(iii)
Details of Hardware
Hardware
Networking
including
Hardware
terminals
employed
employed
6(i)
6(ii)
* Accounting system, financial Management System, Inventory / Stock Management System, Decision Support System(MIS) Manufacturing/ Engineering
System, Payroll, Personal and Administration, marketing, Sales, ERP, R&D and other (please specify)
** File server system, Client server system, Distributed processing system or Web based /EDI
Level of
Total Investment
Current status
Systems bearing
Date of
dependency
of IT system
on financial and
system
on the
***(if system
accounting
become
Hardware
Software
application
under
aspects(Yes/No)
operational
***`
development)
7.
8.
9.
10(i)
10(ii)
11(i)
Total
project cost
(Rs.in lakh)
Target date of
completion (if
system under
development)
11(ii)
11(iii)
Methodology
adopted in
developing the
application
system *****
12
*** High medium or low

**** Feasibility study stage, user requirement specification stage, development stage, testing stage, parallel run stage or implementation stage
***** COBIT, CMM etc.
Assistant Audit Officer/CP-1

AS-1
The following records for the period from FEB 2014 to DEC 2014 may be produced to
audit.
Assistant Audit Offcer/CP CASH RECORDS

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Main Cash Book

Undisbursed Pay Register (UDP)
Permanent advance Register
Temporary Advance Register
Subsidiary Cash Book
M.T.C.70 (Both Salary and Non-salary)
M.T.C.70 Token Register
Challan Remittance Register along with Challans
Register of Valuables / Cheques/Demand Draft
Treasury Reconcilation Register
Appropriation Register
Bill Register (Both Salary and Non salary/Contingent)
Contingent Bills
Duplicate Key Register
General Receipts and its Cash Book
Register of Securities
BANK ACCOUNT / PERSONAL DEPOSIT ACCOUNT RECORDS

1.
2.
3.
4.
5.
6.
Cash Book
Cheque Counterfoils
Cheque Book Stock Register
Bank Pass Book / Scroll
Treasury Pass Book /Scroll
Paid Vouchers
STOCK RECORDS
1.
2.
3.
4.
5.
6.
Stock Register of Dead stock Stationery Stamps furniture etc.,

Stock Register of Manufacturing Unit, Uniforms and arms etc.,
Stock Register of diet Article Vessels etc.,
Stock Register of Tools and Plant
Stock Register of Machinery and equipment
Stock Register of Library Books
MOTOR VEHICLE RECORDS

1.
2.
3.
4.
Log Book Part I and II

Fuel Pass Book and Petrol /Diesel Register
Fuel Advance Register
Vehicle condemnation files
ESTABLISHMENT RECORDS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Service register (Book) of all the employee

Pay bill Aquitance
L.P.C Inward /Outward
T.A. and L.T.C Bill
Tour Advance Register
Advance adjustment Register
Medical Reimbursement Bills
Telephone / Trunk call Register
Register of Building
Register of Electricity Bills
Income Tax return file.
GENERAL RECORDS
1.
2.
3.
4.
5.
6.
7.
8.
9.
A.G./s Audit objection files

Latest Departmental Internal Audit report
Latest Local fund Audit report
Purchase files (Tender /Agreement/Contract) etc.,
Budget files
Part II Scheme Sanction register and its files
Scheme files (plan/Grants) etc.
Constructions
Other files

No.ISC/CP-
/AS- 2 /
DATED:
The following particulars may be furnished to audit for the period from
To
ASSISTANT AUDIT OFFICER/CP
PARTICULARS
01.
Name and Address of the office

including location
02.
Nearest Railway Station and its distance
03.
Nearest State Bank of India
04.
Name /Names
and
Designation of the Head of
Office, with duration since last audit
Telephone No. Office & Residence
05.
06.
Date of last audit by the Internal

Audit/Department inspection and period
covered
07.
Year wise details receipts and

expenditure in the following form
Year
Receipts
Grants in aid
Salary
Budget
Expenditure
7a
Designation of the Officer Next

higher to the office whose accounts are
audited
7b
Designation of Head of the

Department
A Note containing the field of

activities indicating interlaid major
schemes under implementation in the
office
Sanctioned Strength of persons in

position statement (Total Existing
Non-Salary
Budget
Expenditure
Vacant)
10
List of Service Books
11
List of persons due to retire with in 5

years
12
List of persons residing in Government/

TNHB accommodation
13
Month to which reconciliation of

Department figures with PAO/Treasury
figures have been completed
Is there any case of suspension and if so
concerned file may be
produced
14
15
Is there any case of defalcation or loss

of Government property due to natural
calamity like fire, flood etc.
Cash Certificate
Certified that Cash has been verified on this day ( .)
in the presence of AGs Audit Party and found to be Rs
which agrees with the
balance
as
per
Cash
Book
including
UDPR/Subsidiary
Cash
Book/Permanent Advance.
Denomination
Rs.1000 x
Rs. 500 x
Rs. 100 x
Rs.
50 xs
Rs.
20 x
Rs.
10 x
coins
--------
--------Verified and found correct
Assistant Audit Officer

Counter signed
Signature of the Head of office
SAO (I)
1. . Receipt & Expenditure Statement for the year Jan 2014 Dec 2014
Month
Salary (Rs.)
Non Salary (Rs.)
2. List of Service Registers maintained

S.No.
Name of the Official
Designation
3. List of Staff residing in Government Quarters

S.No.
Location of Government
Quarters
Name of Staff
4. Details of Staff Strength

S.No.
Designation
Sanctioned
Strength
Filled
5. List of Staff retiring with in Next 5

Name of
Official
Designation
Date of Retirement
6. Scheme Details
Name of
the Scheme
Receipts
Expenditure
7. Medical Officer Details (Head of the Dept)

S.No
Name
Joining Date
.
Balance
Transfer Date /
Reliving Date
Vacancy

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OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (G&SSA)

TAMILNADU AND PUDUCHERY -CHENNAI-600 018.

Survey Questionnaire for IT Applications

*** High medium or low

Assistant Audit Officer/CP-1

OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (G&SSA)

Assistant Audit Offcer/CP CASH RECORDS

Main Cash Book

BANK ACCOUNT / PERSONAL DEPOSIT ACCOUNT RECORDS

Stock Register of Dead stock Stationery Stamps furniture etc.,

MOTOR VEHICLE RECORDS

Log Book Part I and II

Service register (Book) of all the employee

A.G./s Audit objection files

OFFICE OF THE PRINCIPAL ACCOUNTANT GENERAL (G&SSA)

ASSISTANT AUDIT OFFICER/CP

Name and Address of the office

Nearest Railway Station and its distance

Nearest State Bank of India

Date of last audit by the Internal

Year wise details receipts and

Designation of the Officer Next

Designation of Head of the

A Note containing the field of

Sanctioned Strength of persons in

List of Service Books

List of persons due to retire with in 5

List of persons residing in Government/

Month to which reconciliation of

Is there any case of defalcation or loss

--------Verified and found correct

Assistant Audit Officer

Signature of the Head of office

Non Salary (Rs.)

2. List of Service Registers maintained

Name of the Official

3. List of Staff residing in Government Quarters

4. Details of Staff Strength

5. List of Staff retiring with in Next 5

7. Medical Officer Details (Head of the Dept)

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