NCCFD Board Meeting Package

Nevada County Consolidated Fire District
www.nccfire.com
nccfire@nccfire.com
11329 McCourtney Road

Grass Valley, CA 95949
(530) 273-3158
FAX 273-1780
Excellence in Emergency Service

BOARD OF DIRECTORS
Tom Carrington, Chairman
Keith Grueneberg, Vice Chair
Mark Bass, Treasurer
Spencer Garrett
David Hanson
Warren Knox
Patricia Nelson
STAFF
Jim Turner, Fire Chief
Jerry Funk, Deputy Fire Chief
Terry McMahan, Dep. Fire Marshal
Jeff Van Groningen, Finance Manager
Shawna Cresswell, Finance Assistant
Nicole Long, Operations Support Manager
Jim Curtis, District Counsel
BOARD OF DIRECTORS
AGENDA - SPECIAL MEETING
THURSDAY, MAY 28, 2015
7:00 P.M.
Station 84, 10135 Coyote Street, Nevada City, CA
The Board of Directors welcomes you to its meetings and your participation is encouraged and appreciated. All
meetings are recorded.
Any Member of the Audience desiring to address the Board on a matter appearing on the Agenda, before or during
consideration of the item, may do so after receiving recognition from the Chairman. In order that all interested parties
have an opportunity to speak, please limit your comments to the specific item under discussion. For further rules on
public comment and other matters, please see the last page of this agenda.
The Nevada County Board of Directors will meet in special session commencing at 7:00 p.m. on May 28,
2015 in the meeting room of Nevada County Consolidated Fire Districts Station 84, Nevada City, CA. This
meeting will be recorded for posting on the Districts webpage at www.nccfire.com.
NOTICE
If requested, this agenda can be made available in appropriate alternative formats to persons with a
disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules
and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact
the Clerk of the Board for further information. In addition, a person with a disability who requires a
modification or accommodation, in order to participate in a public meeting should telephone or otherwise
contact the Clerk of the Board as soon as possible and at least 48 hours prior to the meeting. The Clerk of
the Board may be reached at 530-273-3158 or at the following addresses:
Nicole Long, Board Secretary
E-mail
All items posted on the agenda, including under correspondence, may be acted upon by the Board of
Directors. However, matters under committee reports and department manager's reports may be briefly
addressed by the Board or Staff but no action or discussion shall be undertaken on any item not appearing
on the posted agenda. (GC 54954.2)
The Board of Directors may hold a Closed Session as the agenda schedule permits.
NCCFD AGENDA SPECIAL BOARD MEETING
MAY 28, 2015 NCCFD AGENDA
(A1)
STANDING ORDERS:
7:00 p.m. Call to Order
Pledge of Allegiance to the Flag
Corrections and/or deletions to the agenda
CONSENT CALENDAR
These items are considered to be routine and will be enacted by one motion by the Board of Directors. There will be no separate
discussion of these items. If discussion is desired, any board or staff member or interested party may request that an item be
removed from the Consent Calendar to be considered separately.
1. Acceptance of Minutes 04/16/2015, 5/21/2015

2. Fund Balances and Check History Reports
3. Treasurers Report
*PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Per CA Government Code 54954.3
This is the time for any member of the public to address the Board on any item not on this Agenda that is within the subject matter
jurisdiction of the NCCFD Board. Please wait for recognition from the Chairperson. The Board generally cannot act on or discuss
an item not on the agenda. However, the Board may briefly respond to comments or questions from the members of the public.
Please see the rules for public comment at the end of this agenda.
COMMITTEE REPORTS
STANDING COMMITTEES
FINANCE:
Bass (Chair), Knox
PERSONNEL: Carrington (Chair), Hanson
AD HOC COMMITTEES
BOARD POLICY AND PROCEDURES: Carrington
LOCAL AGENCY ASSIGNMENTS

NEVADA COUNTY FIRE AGENCY (JPA):
4.
Bass (Alt.), Garrett (Alt.)
Discussion and possible action, Administration Office Remodel Design.
Deputy Fire Chief
Funk
5.
Discussion and possible action, Resolution R15-09, Adding reserves to the staffing roster.
Captain Nunnink
6.
First reading of proposed amendments to bylaws. Vice Chair Grueneberg
7.
Discussion and Possible Action, appoint a Board Secretary. Vice Chair Grueneberg
8.
Discussion and possible action, concerning the finance/budget committee.
Vice Chair
Grueneberg
9.
Discussion and possible action, regarding the 15/16 preliminary budget. Finance Manager Van
Groningen
10. Discussion and possible action, Resolution R15-10, Portal to Portal Pay for District Personnel
on Strike Teams. Finance Manager Van Groningen
MAY 28, 2015
(A2)
11. Discussion and possible action, Resolution R15-11, Transfer $104,479.11 from Fund 722 to
Fund 733. Finance Manager Van Groningen
12. Discussion and possible action, Resolution R15-12, Transfer $390,000.00 from Fund 734 to
Fund 722. Finance Manager Van Groningen
13. Discussion and possible action, Resolution R15-13, Authorizing acceptance of the winning
bidder for the replacement of deck, framing, stairs, and railing at Fire Station 89 and
designating an agent to sign on behalf of the district. Deputy Fire Chief Funk
14. Discussion and possible action, Resolution R15-14, Authorize Staff to Enter into an
agreement with Sacramento Valley Limited Partnership D/B/A Verizon Wireless to obtain an
option to lease a portion of property located at 14400 Golden Star Road, Grass Valley, CA.
Deputy Fire Chief Funk
15. Discussion and possible action, declaring stations 80, 87 & 90 surplus. Deputy Fire Chief Funk
16. Correspondence Log
16.A Letter to Nevada City
CHIEFS MONTHLY REPORT
CLOSED SESSION
Public Comment on Closed Session Items:
While members of the public are not allowed in Closed Sessions, they do have a right to comment on
the Closed Session item before the Board goes into Closed Session. And, if the Board will be taking
action on the item out of Closed Session, then the public also has a right to comment during
consideration of the action to be taken. Any member of the public who wishes to comment may do so
after receiving recognition from the Chairman.
17. CONFERENCE WITH LABOR NEGOTIATORS

Pursuant to CA Government Code Section 54957.6
Employee Organizations and Unrepresented Employees:
Local Firefighters Union 3800 representing the Non-Management Safety Employees
*BOARD DISCUSSION
DIRECTION TO STAFF & PLANNING FOR NEXT MEETINGS
Regular Board Meeting
Date:
Time:
Location:
Thursday, June 25, 2015

7:00 p.m.
Station 84, 10135 Coyote Street, Nevada City
ADJOURNMENT
MAY 28, 2015
(A3)
Access Issues
In the Districts efforts to comply with the requirement of the Title II of the Americans With Disabilities
Act of 1990, the Administration requires that any person in need of any type of special equipment,
assistance or accommodation(s), in order to communicate at a District public meeting, must inform the
District Secretary a minimum of 72 hours prior to the scheduled meeting so that we may make arrangements
to accommodate you. Phone (530) 273-3158
Board Meeting Schedule
With the exception of the month of June, all Regular Board Meetings will take place on the third Thursday
of the month. For the month of June only, the Regular Board Meeting will take place on the fourth
Thursday.
Copies
Copies of the agenda documents relative to an agenda item may be obtained at the Administrative Office,
11329 McCourtney Road, Grass Valley, at a cost of 10 cents per page.
Board Meeting Notices
This Special Meeting Agenda was posted 24 hours in advance of the meeting at the following locations:
Nevada County Consolidated Fire District: Administration Office, 11329 McCourtney Road, Grass Valley;
Station 84, 10135 Coyote Street, Nevada City; Station 86, 12337 Banner Lava Cap Rd, Nevada City; Station
88, 14400 Golden Star, Grass Valley; Station 89, 11833 Tammy Way, Grass Valley; and on our website
address at http://www.nccfire.com. Our e-mail address is nccfire@nccfire.com.
Rules Applying to Public Comments (as provided by CA Government Code Section 54954.)
A. Members of the public wishing to address the Board upon any subject within the jurisdiction of the
Nevada County Consolidated Fire District may do so upon receiving recognition from the Chairman at the
appropriate time. You may address the Board on any agenda item prior to Board Action. If you wish to
address the Board on an item not on the agenda, you may do so during the General Public Comment period.
Understand that no action may be taken on an item not on the agenda.
Where necessary for the orderly operation of the meeting, the Chair may limit public
comment during the public comment period or public hearing to no more than five minutes
per individual.
B. After receiving recognition, please stand and state your name, as all meetings are being taped. Note
that stating your name is a voluntary act and is not required.
C. All documents to be presented to the Board of Directors shall be given to the Secretary of the
Board for distribution (original and seven copies) prior to the Call of Order of meeting.
D. Complaints against any individual District employee cannot be brought up in open meeting directly.
The District will only consider such a complaint if submitted in writing.

MAY 28, 2015
(A4)

www.nccfire.com
nccfire@nccfire.com

(530) 273-3158
FAX 273-1780
BOARD OF DIRECTORS MINUTES APRIL 16, 2015

Regular Meeting held in the Conference Room
Station 84, 10135 Coyote Street, Nevada City, CA
NCCFD DIRECTORS
Present: Carrington (Chair), Grueneberg (Vice Chair), Bass, Garrett, Hanson, Knox, Nelson
STAFF:
Present: Chief Turner, Deputy Chief Funk, Deputy Fire Marshal McMahan, Finance Manager Van
Groningen, Ops. Sup Long
STANDING ORDERS:
Chairman Carrington called the meeting to order at 6:00 p.m. and the badge pinning and
swearing in ceremony commenced.
Badge-Pinning and Swearing in Ceremony:
The color guard presented the flags and led in the pledge of allegiance.
Recently promoted Chief Jim Turner was introduced and a brief history was given on his
time in the fire service, his badge was then presented and his brother-in-law retired Chief
Tom Browning pinned his badge.
Recently promoted Deputy Chief Jerry Funk was introduced, with a brief history given. His
badge presented and his daughter Courtney pinned his badge.
Jim Smith, newly promoted Battalion Chief was introduced, with a brief history given. His
badge presented and his wife Sara pinned his badge.
Josh Sunde, newly promoted Battalion Chief was introduced, with a brief history given.
His badge presented and his children Devon and Daisy pinned his badge.
Newly promoted Captain Shawn Entz was introduced, with a brief history of his fire
service given. His badge presented and his wife Jenni pinned his badge.
Newly promoted Captain Phil Nunnink was introduced, with a brief history given. His
badge presented and his wife Naida and daughters MacKenzie and Paige pinned his badge.
Recently promoted, Lieutenant Jason Davison was introduced with a brief history of his
time with Consolidated. His badge was presented and his wife Megan pinned his badge.
Recently promoted, Lieutenant Chris Johnsen was introduced with a brief history given.
His badge was presented and his wife Tara and daughter Jolene pinned his badge.
NCCFD MINUTES REGULAR BOARD MEETING

APRIL 16, 2015
(1-1)
Badge-Pinning and Swearing in Ceremony Cont.:

Chief Turner, Deputy Chief Funk, Battalion Chief Smith, Battalion Chief Sunde, Captain Entz,
Captain Nunnink, Lieutenant Davison, and Lieutenant Johnsen were then all sworn in to their
new positions.
After a brief intermission the meeting reconvened at 6:35 p.m.
CONSENT CALENDAR
1. Acceptance of Minutes 03/19/2015
2. Fund Balances and Check History Reports
3. Treasurers Report
Director Bass motioned to accept the consent calendar. Director Knox seconded. MOTION
passed unanimously.
No public comment was made.

COMMITTEE REPORTS
STANDING COMMITTEES
FINANCE:
Bass (Chair), Knox
PERSONNEL: Hanson (Chair), Carrington
AD HOC COMMITTEES
BOARD POLICY AND PROCEDURES: Carrington
LOCAL AGENCY ASSIGNMENTS

NEVADA COUNTY FIRE AGENCY (JPA):
Habblett (Rep.), Bass (Alt.)
No committee reports were given.

BUSINESS
4. Discussion and Possible Action concerning District Bylaws.
Vice Chair Grueneberg reviewed the changes in the bylaws. Discussion took place on items
that need to be placed on future agendas, possible election costs, and other items. After
discussion, the Board directed staff to make a few changes and the first reading will be at
the May meeting.
5. Discussion and Possible Action, concerning Amending the District Mission Statement
and adopting District Core Values, District Code of Ethics, and District Vision
Statement.
Chief Turner reviewed his staff report and that these items were first presented at the
February workshop. After a brief discussion and minor changes, Vice Chair Grueneberg
motioned to amend the District Mission Statement and adopt the District Core Values, and
District Vision Statement with changes. Director Knox seconded. MOTION passed
unanimously.
(1-2)
NCCFD Minutes-Regular Board Meeting

April 16, 2015
6. Discussion and possible action, regarding unstaffed fire stations.
Deputy Chief Funk discussed the history of placement of our fire stations, Insurance
Services Office (ISO) ratings, and the cost of maintaining the unstaffed stations for the past
three (3) years and reviewed his staff report verbally. After some discussion on the
procedure to sell fire stations, Vice Chair Grueneberg motioned to support staff to continue
research and explore the options of selling the properties, with Director Nelson to develop
a proposal and time-line. Director Hanson seconded. MOTION passed unanimously.
7. Discussion and possible action, concerning Request for Proposals (RFP) bid for
architecture services for the administrative office.

Deputy Chief Funk reviewed his staff report verbally and discussed the five (5) options for
the options for the administrative office and staffs recommendation. Director Hanson
recommended a space planer to review the layout and give some ideas prior to an architect
for less cost. The Board directed staff to continue with a space planner prior to architecture
services.
8. Discussion and possible action for authorization to open an invitation to bid, Fire
Station 89 deck.
Deputy Chief Funk discussed the reasons necessary for repair. After a brief discussion,
Director Hanson motioned to authorize staff to open an invitation to bid for the deck at
station 89. Director Knox seconded. MOTION passed unanimously.
9. Discussion and possible action concerning a Public Hearing for the First Reading of
Ordinance OR 15-01, Amendment to the District Purchasing Policy.

Finance Manager Van Groningen discussed the need for the revision and how it fits the
need of the District. He then waived the reading of the full policy and spoke on the major
changes. After discussion on public contracts codes and California legislature, the District
purchasing policy was tabled.
10. Correspondence Log
10.A Letter from Board of Supervisors, County of Nevada, regarding the

proposed name change.
No Action.
10. B Letter from Mark Prestwich, City of Nevada City, regarding station 54
staffing, dated March 30, 2015.
No Action.
10. C Letter from Mark Prestwich, City of Nevada City, regarding station 54
staffing, dated April 1, 2015.
No Action.
10. D Letter from Citizen, regarding thank you for hospitality for an employee.
No Action.
NCCFD AGENDA REGULAR BOARD MEETING

APRIL 16, 2015
(1-3)
Chiefs Monthly Report:

-
Quite a few significant incidents, residence with fatalities, a modular home heavily
damaged, auto-aid to Penn Valley and numerous vegetation fires.
Staff completed ISO evaluation.
Staff reviewing and amending Lexipol policies.
WorkForce Ready implementation has been slow, but 80% complete.
Staff will purchase one (1) license of Quickbooks Premier for set up.
15/16 budgeting process has started.
Fire Prevention has several investigations taking place.
BOARD DISCUSSION
Board discussion took place on rescheduling the next regular meeting for the absence of several
board members. The date agreed upon was May 28, 2015.
ADJOURNMENT
Chairman Carrington adjourned the meeting at 8:29 p.m.
Attest:
Approved by:
Nicole Long
Board Secretary
Tom Carrington
Chairman of the Board
(1-4)
NCCFD Minutes-Regular Board Meeting

April 16, 2015

www.nccfire.com
nccfire@nccfire.com

(530) 273-3158
FAX 273-1780
BOARD OF DIRECTORS MINUTES MAY 21, 2015

Finance Committee Special Meeting held in the Conference Room
Station 91, 11329 McCourtney Road, Grass Valley, CA 95949
NCCFD DIRECTORS
Present: Bass (Chair), Knox
STAFF:
Present: Fire Chief Turner, Deputy Fire Marshal McMahan, Finance Manager Van Groningen, Ops.
Sup Specialist Long
STANDING ORDERS:
Chairman Bass called the meeting to order at 3:00 p.m. and led in the Pledge of Allegiance.
No public comment was made. Finance Manager asked that we change the order in items three
(3) and four (4) in the agenda
Business:
1.
Preliminary Budget Review for Fiscal Year 2015/2016.
Chairman Bass turned the meeting over to finance manager Jeff Van Groningen. He reported the
format that the preliminary budget was in. The assumptions used were 1.5% to 3% increases in
revenue. Discussion took place on account 451195 special tax 2012 in regards to the increase,
how to determine and which Consumer Price Index (CPI) to use. After some discussion on
revenue, finance manager Van Groningen continued with the expenditures. Director Knox
motioned to take this preliminary budget to the board for review. Chairman Bass seconded.
MOTION unanimously passed. A new format was presented for the budget and after some
discussion, the new format will be presented at the board meeting.
2.
Discussion of Transfer of Funds from general fund 722 to AB1600 fund 733, as
identified in the audit.
Finance Manager Van Groningen discussed the section of the letter from the auditor that
identified the funds for transferring. After a brief discussion, the committee agreed it would be
good to get the transfer completed to clean up that audit item.
3.
Discussion regarding lump sum payments to CalPERS.
Finance Manager Van Groningen reviewed the report provided in the packet and the savings
between the annual lump sum payment and monthly payments. Discussion took place and the
lump sum payment, with the savings of $9,234.00, will be made after the adoption of the
preliminary budget in June.
NCCFD MINUTES SPECIAL BOARD MEETING
MAY 21, 2015
(1-5)
Discussion of Transfer of Funds from general fund 722 to Reserve fund 758.
Finance Manager Van Groningen reviewed the cash balances that we will have prior to the
first deposit of tax allocations and resolution # R13-24, operations reserve fund. After
discussion the transfer of funds resolution will be discussed at the June board meeting.
4.
ADJOURNMENT
Chairman Bass adjourned the meeting at 4:50 p.m.
Attest:
Approved by:
Nicole Long
Board Secretary
Mark Bass
Chairman of the Finance Committee
NCCFD MINUTES SPECIAL BOARD MEETING

MAY 21, 2015
(1-6)

As of April 30, 2015
FUND 722:
Operations
1,128,711
FUND 733:
AB1600
118,601
FUND 734:
Special Tax 2012
346,979
FUND 758:
Capital/Reserves
328,077
Checking
14,647
1,937,015
TOTAL CASH BALANCE:
83% of Fiscal Year
BUDSTAT 04-2015
2-1
Notes to Budget Status Report

For April, 2015
Revenue
Tax & Assessment
The first and second tax and assessment revenue installments for
fiscal year were received in December and April. The final
installment will be received in June (5%).
Sale of Residence
The Lower Circle residence was sold in January for $315,000. Net
proceeds after commissions and fees was $294,584. Funds were
deposited in the reserve account.
Expenditures
Fiscal year to date operating expenditures through March were 79%

of the annual budget. 83% of the fiscal year was complete.
Total Wages & Benefits
Fiscal year to date wages & benefits were at 80%. This represents
22 of the 26 pay periods in the year, which is 85%. This does include
labor cost associated with unreimbursed strike team activity.
Strike Team
In the fiscal year, we incurred $187,556 in strike and backfill wages

(does not include other wage related, admin, vehicle or equipment
expenses). Thus far, we have been reimbursed $141,832, and will
receive another $125,293.
520701
Workers Comp
Includes premium payments for all four quarters of the fiscal year.
520204
PPE
Purchased 16 turnouts.
520207
Safety/PPE (mou)
Safety & PPE allowances have been paid for the fiscal year.
520702
Liability Insurance
Annual premium.
521520
Accounting
Includes the purchase of the CalPERS acturial valuation reports as

required by GASB 68 ($2,550).
521902
Suppression Equip
Fiscal year to date includes the purchase of wildland hose & clamps.
We will receive $6,986 reimbursement from a VFA grant.
52240x
Utilities
Running under budget and under this time last fiscal year.
83% of Fiscal Year
BUDSTAT 04-2015
2-2
Quick Reference Items

As of April 30, 2015
Year to Date
Revenue
Expenses
Salaries & ben.
Payrolls expired
Fund Balances
722 Operations
733 AB1600
734 Special Tax
758 Reserve
Checking
Total
Funding dates
83% of Fiscal Year
Budget
5,374,238
5,273,022
4,308,185
Actual
4,759,773
4,147,775
3,459,483
%
88.6%
78.7%
80.3%
1,128,711
118,601
346,979
328,077
14,647
1,937,015
Dec 55%, April 40%, June 5%
BUDSTAT 04-2015
2-3
Operations - Fund 722

For April, 2015
Sample Report Format
YTD
April
Budget
Actual
Actual
Variance
2,308,096
946,691
2,250,172
(57,924)
45,648
180
46,225
4030 Prior Unsecured (Tax)
1,010
568
4040 Supplemental Secured (Tax)
3,030
11,037
29,796
4050 Supplemental Unsecured (Tax)
101
-80
4060 Suppl Prior Unsecured (Tax)
202
4110 NCCFD Special Assessment
1,723,046
Revenues
Taxes & Assessments
4010 Current Secured (Tax)
4020 Current Unsecured (Tax)
577
101%
(442)
56%
26,766
983%
370
269
367%
51
(151)
25%
686,457
1,633,169
(89,877)
95%
859,076
467,897
(391,179)
4120 NCCFD Spec. Assess. (Prior Yr.)

4150 Special Tax - 2012
97%
54%
4210 Tax Share: Grass Valley
18,363
(18,363)
0%
4220 Tax Share: Nevada City
2,090
2,090
(1)
100%
4230 State - Homeowners (Tax)

4240 State Aid - Public Safety (Prop 172)
25,250
10,034
23,832
(1,418)
94%
291,750
40,901
244,809
(46,941)
84%
450
450
4250 Fuel Management Assessment

4260 State - Timber Yield (Tax)
4270 Escaped Assessments (Tax)
Subtotal
5,277,662
1,695,229
4,699,431
(578,231)
89%
50,000
(50,000)
0%
4520 Prior Year Fire Reimbursement
5,437
34,413
28,976
4530 Training Revenue (Non-Tax)
5,000
200
1,380
(3,620)
28%
4540 Vehicle Repairs (Non-Tax
4,000
1,950
5,222
1,222
131%
4550 Cost Recovery (Non-Tax)
5,000
212
6,026
1,026
121%
69,437
2,362
47,041
(22,396)
68%
4810 Licenses/Permits (Prevention)
10,000
225
1,950
(8,050)
20%
4820 Interest (Non-Tax)
(3,200)
2,529
21%
4830 Rentals (Non-Tax)
13,339
572
6,567
(6,772)
49%
179
Reimbursements
4510 Fire Reimbursement (net)
633%
4690 Reimbursement - Other

Subtotal
Other Revenue
4840 Other Current Svcs (Non-Tax)
(671)
179
4850 Sale: Surplus Equipment (net)
680
4860 Prior Year Revenue (Non-Tax)
2,000
1,077
(923)
54%
4870 Other Revenue (Non-Tax)
5,000
3,520
(1,480)
70%
27,139
797
13,301
(13,838)
49%
5,374,238
1,698,388
4,759,773
(614,465)
89%
Subtotal
Revenue Total
680
2-4

For April, 2015
April
Budget
Actual
YTD
Actual
Variance
Wages & Benefits

Wages
5111 Chief / Deputy Chief
5112 Division Chief
5113 Battalion Chief
5114 Fire Marshal/Inspector
173,625
27,353
142,232
31,393
82%
46,669
(46,669)
161,537
17,916
65,202
96,335
40%
94,589
7,798
55,819
38,770
59%
5121 Captains
397,182
45,360
335,757
61,425
85%
5122 Lieutenants
697,878
59,956
491,194
206,684
70%
5123 Firefighter
451,219
45,148
406,866
44,353
90%
35,000
9,735
50,813
(15,813)
145%
4,000
3,183
817
80%
167,620
18,191
115,888
51,732
69%
51,293
6,067
46,685
4,608
91%
245,360
46,509
257,476
(12,116)
105%
(1,376)
45,724
(45,724)
5131 Supplemental FF
5132 PCF Program
5141 Clerical
5145 Fire Mechanic
5151 Overtime
5161 Strke Team
5163 Strike Team (P/T)
5165 Strike Team Backfill
5167 Strike Team Backfill (P/T)
5171 Holiday Stipend
43,638
33,404
10,234
77%
5173 Vacation Sell Back
92,929
2,224
31,683
61,246
34%
1,500
125
1,250
250
5181 Incentive Pay

5183 Volunteer Officer
5185 Directors
Subtotal
0
2,617,370
150
285,160
225
2,130,072
83%
(225)
487,298
81%
Taxes
5511 Medicare: Employer Tax
37,711
4,141
33,323
4,388
88%
4,030
317
3,855
175
96%
14,168
198
11,941
2,227
80
96
(16)
119%
5532 FICA: Employer Tax (temp)
341
17
409
(68)
120%
5541 SUI: Employer Tax (temp)
242
11
286
(44)
118%
6,663
88%
5512 FICA: Employer Tax

5521 SUI: Employer Tax
5531 Medicare: Employer Tax (temp)
Subtotal
56,572
4,687
49,909
84%
Benefits
5711 CalPERS
719,058
74,438
564,368
154,690
78%
5731 Medical Ins
581,700
41,794
433,906
147,794
75%
5733 Vision & Dental
72,000
4,757
49,759
22,242
69%
5735 Life Insurance
10,611
787
11,600
250,874
56,704
219,869
31,005
88%
1,634,243
178,479
1,279,502
354,741
78%
4,308,185
468,327
3,459,483
848,702
80%
5751 Workers Comp Insurance

Subtotal
Wages & Benefits Total
(989)
109%
2-5

For April, 2015
April
Budget
YTD
Actual
Actual
Variance
Personnel Related
Clothing/PPE
6011 Uniforms
11,800
1,054
7,508
4,292
64%
6021 Personal Protective Equipment
45,000
38
40,792
4,208
91%
6031 Safety & PPE (per MOU)
21,000
20,904
96
100%
77,800
1,092
69,204
8,596
89%
1,000
144
518
482
52%
6112 Meals - Training
310
153
157
49%
6113 Meals - Fire
800
144
518
282
65%
40,000
2,520
22,470
17,530
56%
42,110
2,807
23,659
18,451
56%
6211 Wellness/FItness Program
15,000
577
1,950
13,050
13%
6221 Tuition/Licenses
19,055
2,654
8,106
10,950
43%
6231 Mileage/Transportation
1,500
47
1,453
3%
6232 Lodging/food (Per Diem)
1,500
767
733
51%
Subtotal
Food / Meals
6111 Meals - Administration
6114 Meals - Interns

Subtotal
Training / Fitness
6241 Training Materials
8,000
2,234
5,766
28%
6251 Education Incentive Program
9,900
600
2,438
7,462
25%
54,955
1,885
15,542
39,413
28%
174,865
5,784
108,405
66,460
62%
12,800
702
9,743
3,057
76%
6,600
290
2,551
4,049
39%
19,400
992
12,294
7,106
63%
6551 Household Supplies
7,400
811
7,179
221
97%
6561 Contract Services
2,000
169
1,507
493
75%
6571 Office Supplies Stations
1,030
37
1,633
(603)
159%
Subtotal
Personnel Related Total
(1,945)
Facility & Equipment

Communication
6511 Telephones
6521 Cellular Phones
6531 Radios
Subtotal
Household
6581 Printer Cartridges/Supplies

Subtotal
3,200
258
2,942
8%
13,630
1,016
10,577
3,053
78%
47,700
43,235
4,465
91%
Insurance
6611 Liability
6621 Property
6631 Umbrella
Subtotal
47,700
43,235
4,465
91%
9,000
1,772
6,932
2,068
77%
10,000
2,675
7,409
2,591
74%
5,000
286
4,705
295
94%
Maintenance
6651 SCBA
6656 Equipment
6661 Mobile/Portable Radios/Pagers
2-6

For April, 2015
6671 Computers
6672 Copier
April
Budget
Actual
27,548
759
YTD
Actual
15,462
Variance
12,086
%
56%
2,060
1,165
895
57%
80,000
4,091
37,009
42,991
46%
133,608
9,584
72,682
60,926
54%
10,000
562
6,916
3,084
69%
10,000
562
6,916
3,084
69%
10,000
(90)
16,116
(6,116)
161%
2,700
12,700
(90)
1,257
68
922
335
73%
44,500
2,219
32,221
12,279
72%
6831 Propane
9,900
240
5,355
4,545
54%
6841 Trash
4,700
272
2,929
1,771
62%
6681 Facility Maintenance & Improvements

Subtotal
Medical Supplies
6711 AEMT Supplies
6716 EMS Supplies
Subtotal
Small Tools
6761 Suppression Equip/Small Tools
6781 Technical Rescue Equipment
Subtotal
238
16,353
2,463
(3,653)
9%
129%
Utilities
6811 Alarm
6821 Electicity / Gas (PGE)
6851 Water / Sewer

Subtotal
8,650
2,487
8,376
274
97%
69,007
5,286
49,803
19,204
72%
6,412
(6,412)
6,412
(6,412)
Capital Expenditures
6911 Station
6921 Equipment
6931 Vehicle
6941 Admin
6951 Other
Subtotal
Facility & Equipment Total
306,045
17,351
218,274
87,771
71%
Vehicle Related
Insurance
7001 Vehicle Insurance
Subtotal
20,000
(1,380)
15,926
4,074
80%
Maintenance
7011 Accessories
7016 Batteries
6,000
570
5,430
10%
7021 Body
2,000
1,392
608
70%
7026 Brakes
6,000
653
5,347
11%
20,000
32,033
(12,033)
160%
7031 Drive Train

7036 Pumps
7041 Tires
4,000
82
2,769
1,231
69%
12,000
2,160
14,204
(2,204)
118%
70,000
863
67,546
2,454
96%
7046 Tools
7049 Other
Subtotal
2-7

For April, 2015
April
Budget
Actual
YTD
Actual
Variance
Fuel
7051 Fuel
Subtotal
Vehicle Related Total
79,200
3,591
46,999
32,201
59%
79,200
3,591
46,999
32,201
59%
149,200
4,454
114,545
34,655
77%
3,000
160
2,866
134
96%
650
10
439
211
68%
15,059
6,326
8,734
42%
100
120
(20)
120%
Gen & Admin

Office Expense
7501 Administration
7506 Board
7511 Memberships
7516 Mileage Reimbursement
7521 Postage & Delivery
1,209
125
844
365
70%
7526 Printing
450
49
49
401
11%
7531 Other
250
250
0%
10,075
51%
Subtotal
20,718
344
10,643
21,000
2,550
21,951
Professional Services
7551 Accounting
7556 Computer
(951)
105%
6,000
1,500
4,500
25%
7561 Consultants
23,000
1,379
21,077
1,923
92%
7566 Legal
25,000
494
21,123
3,877
84%
3,600
3,600
0%
78,600
4,422
65,651
12,949
84%
2,000
382
1,618
19%
300
2,432
(2,132)
811%
2,814
(514)
122%
7571 Medical Director

7576 Other
Subtotal
Publications
7591 Legal Notices
7596 Marketing/Advertising
Subtotal
2,300
Special District
7611 Election
24,340
24,306
34
100%
7621 LAFCo Budget Share
4,120
3,655
465
89%
7631 Nevada County Fees
60,156
56,606
3,550
94%
900
256
644
28%
84,823
4,693
95%
7641 Other
Subtotal
89,516
Prevention
7651 Code purchases
3,200
1,704
1,496
53%
7653 Fire Investigation supplies
5,000
141
630
4,370
13%
7655 Fuels Management
7657 Inspection supplies
875
19
19
856
2%
7659 Office supplies/expense
1,000
14
195
805
20%
7661 Professional Svcs/Plan checks
2,000
200
335
1,665
17%
7663 Public Education supplies
1,000
300
700
30%
790
215
575
27%
7665 Subscriptions/Memberships
2-8

For April, 2015
7667 Training
April
Budget
Actual
YTD
Actual
Variance
2,000
257
926
1,074
46%
15,865
631
4,324
11,541
27%
2,355
2,286
69
97%
242
235
97%
122,410
74,305
48,105
61%
721
700
21
97%
2,000
1,287
713
64%
7669 Other
Subtotal
JPA
7811 Air Station Use
7821 Command 1 Vehicle
7831 Dispatch Charges
7841 Dues/Administration
7851 Radio
Subtotal
127,728
78,814
48,914
62%
Gen & Admin Total
334,727
5,398
247,069
87,658
74%
Total Expenditures
5,273,022
501,314
4,147,775
1,125,247
79%
Over / <Under>
101,216
611,998
2-9

For April, 2015
Revenue
Account #
Description
400100
400300
400400
400600
400601
401700
401800
401900
402800
411001
430101
430201
441900
443490
444400
444401
449600
450800
451195
451701
451790
458001
460701
461401
462001
462002
462003
462004
Current Secured (Tax)

Current Unsecured (Tax)
Prior Unsecured (Tax)
Tax Share: Grass Valley
Tax Share: Nevada City
Supplemental Secured (Tax)
Supplemental Unsecured (Tax)
Escaped Assessments (Tax)
Suppl Prior Unsecured (Tax)
Licenses/Permits (Prevention)
Interest (Non-Tax)
Rentals (Non-Tax)
State - Homeowners (Tax)
State - Timber Yield (Tax)
Fire Reimbursement (net)
Prior Year Fire Reimbursement
State Aid - Public Safety (Prop 172)
Fuel Management Assessment
Special Tax - 2012
NCCFD Special Assessment
NCCFD Spec. Assess. (Prior Yr.)
Other Current Svcs (Non-Tax)
Sale: Surplus Equipment (net)
Prior Year Revenue (Non-Tax)
Other Revenue (Non-Tax)
Training Revenue (Non-Tax)
Vehicle Repairs (Non-Tax
Cost Recovery (Non-Tax)
Total Revenue
Final Budget
Total Revenue Transactions
83% of Fiscal Year
YTD Actual
Variance
YTD %
946,691
180
2,250,172
46,225
568
0
2,090
29,796
370
0
51
1,950
(671)
6,567
23,832
2
0
34,413
244,809
450
467,897
1,633,169
0
179
680
1,077
3,520
1,380
5,222
6,026
(57,924)
577
(442)
(18,363)
(1)
26,766
269
0
(151)
(8,050)
2,529
(6,772)
(1,418)
2
(50,000)
28,976
(46,941)
450
(391,179)
(89,877)
0
179
680
(923)
(1,480)
(3,620)
1,222
1,026
97%
101%
56%
0%
54%
70%
28%
131%
121%
4,759,773
614,465
89%
11,037
(80)
9
225
572
10,034
50,000
5,437
291,750
0
859,076
1,723,046
0
0
0
2,000
5,000
5,000
4,000
5,000
5,374,238
Beginning Cash Balance:
April Actual
2,308,096
45,648
1,010
18,363
2,090
3,030
101
0
202
10,000
(3,200)
13,339
25,250
0
40,901
686,457
200
1,950
212
1,698,388
514,929
5,889,167
514,929
1,698,388
BUDSTAT 04-2015
5,274,702
(0)
983%
367%
25%
20%
0%
49%
94%
0%
633%
84%
54%
95%
614,465
2-10
Permanent Salaries
Account #
Description
Final Budget
510101
Chief (1)
510102
Battalion Chief (2)
510103
Fire Marshal/Inspector (1 1/2)
510104
Engineer (13)
510105
Captain (6)
510106
Career Firefighter (11)
510107
Clerical (3)
510108
Supplemental FF (2) (formerly Seasona
510109
Overtime (incl Succession)
510111
Medicare: Employer Tax
510112
SUI: Employer Tax
510113
Strke Team
510114
FICA: Employer Tax
510115
Division Chief (see Bat Chief)
510116
Fire Mechanic (1)
510117
Strike Team Backfill
510118
Education Incentive Program
510119
Incentive Pay
510120
Salary Contigency
510125
Holiday Stipend
510130
Vacation Sell Back
Total Permenant Wages
April Actual
173,625
161,537
94,589
697,878
397,182
451,219
167,620
35,000
227,360
37,711
14,168
0
4,030
0
51,293
0
0
0
18,000
43,638
92,929
2,667,779
27,353
17,916
7,798
59,956
45,360
45,148
18,191
9,735
46,509
4,141
198
(1,376)
317
6,067
6
2,224
289,541
YTD Actual
142,232
65,202
55,819
491,194
335,757
406,866
115,888
50,813
252,876
33,323
11,941
45,724
3,855
46,669
46,685
0
0
0
4,600
33,404
31,683
2,174,532
Variance
YTD %
31,393
96,335
38,770
206,684
61,425
44,353
51,732
(15,813)
(25,516)
4,388
2,227
(45,724)
175
(46,669)
4,608
0
0
0
13,400
10,234
61,246
493,247
82%
40%
59%
70%
85%
90%
69%
145%
111%
88%
84%
96%
91%
...%
Variance
YTD %
0
817
250
(16)
(44)
(68)
(225)
0
0
714
80%
83%
119%
118%
120%
88%
Variance
YTD %
26%
77%
34%
82%
Temporary Wages
Account #
Description
510201
Interns
510202
PCF Program (Variable)
510203
Volunteer Officer
510204
Medicare: Employer Tax
510205
SUI: Employer Tax
510207
FICA: Employer Tax
510208
Directors
510209
Strike Team: P/T Employees
510210
Strike Team Backfill
Total Temporary Wages
Final Budget
April Actual
0
4,000
1,500
80
242
341
0
0
0
6,163
125
4
11
17
150
307
YTD Actual
0
3,183
1,250
96
286
409
225
0
0
5,449
Retirement Benefits
Account #
Description
510301
PERS: Career Employees
510302
PERS: Part-Time Employees
Total Retirement Benefits
Final Budget
April Actual
719,058
0
719,058
74,438
0
74,438
YTD Actual
564,368
0
564,368
154,690
0
154,690
78%
78%
Insurance Benefits
Account #
Description
510401
Life Insurance
510402
Medical Ins
510403
LTD
510406
Vision & Dental
520701
Workers Comp Insurance
Total Insurance Benefits
Total Wages & Benefits
Final Budget
April Actual
YTD Actual
Variance
YTD %
10,611
581,700
0
72,000
250,874
915,185
787
41,794
0
4,757
56,704
104,041
11,600
433,906
0
49,759
219,869
715,134
(989)
147,794
109%
75%
22,242
31,005
200,051
69%
88%
78%
4,308,185
468,327
3,459,483
848,702
80%
80%
83% of Fiscal Year
BUDSTAT 04-2015
2-11
Clothing/Personal Equipment
Account #
Description
520201
Repair
520202
Uniforms
520204
Personal Protective Equipment
520207
Safety & PPE (per MOU)
Total Clothing/Personal Equipment:
Final Budget
April Actual
400
11,400
45,000
21,000
77,800
142
912
38
0
1,092
YTD Actual
142
7,367
40,792
20,904
69,204
Variance
YTD %
259
4,033
4,208
96
8,596
35%
65%
91%
89%
Variance
YTD %
3,057
4,049
7,106
76%
39%
63%
Variance
YTD %
482
157
282
17,530
18,451
52%
49%
65%
56%
56%
Variance
YTD %
Communications
Account #
Description
520302
Telephones
520303
Cellular Phones
Total Communications:
Final Budget
April Actual
12,800
6,600
19,400
702
290
992
YTD Actual
9,743
2,551
12,294
Food
Account #
520501
520502
520503
520504
Total Food:
Description
Meals - Administration
Meals - Training
Meals - Fire
Meals - Interns
Final Budget
April Actual
1,000
310
800
40,000
42,110
144
0
144
2,520
2,807
YTD Actual
518
153
518
22,470
23,659
Household
Account #
Description
520601
Misc. Household Supplies
520602
Contract Services
Total Household:
Final Budget
April Actual
7,400
2,000
9,400
811
169
980
YTD Actual
7,179
1,507
8,686
221
493
714
97%
75%
92%
Insurance
Account #
Description
520702
Liability
Total Insurance:
Final Budget
April Actual
47,700
47,700
0
0
YTD Actual
43,235
43,235
Variance
YTD %
4,465
4,465
91%
91%
Variance
YTD %
2,068
295
2,942
12,086
895
18,285
77%
94%
8%
56%
57%
61%
Variance
YTD %
42,991
42,991
46%
46%
Maintenance: Equipment
Account #
Description
520920
SCBA
520930
Mobile/Portable Radios/Pagers
520939
Printer Cartridges/Supplies
520940
Office - Computers
520941
Office - Copiers
Total Equipment Maintenance:
Final Budget
April Actual
9,000
5,000
3,200
27,548
2,060
46,808
1,772
286
0
759
0
2,818
YTD Actual
6,932
4,705
258
15,462
1,165
28,523
Maintenance: Buildings
Account #
Description
521011
Maint - All Structures
Total Building Maintenance:
83% of Fiscal Year
Final Budget
April Actual
80,000
80,000
BUDSTAT 04-2015
4,091
4,091
YTD Actual
37,009
37,009
2-12
Maintenance: Vehicles
Account #
Description
521141
Tires
521142
Batteries
521144
Accessories/Miscellaneous
521147
Brakes
521148
Body Repair
521149
Drive Train Repair
521150
Pumps/Accessories
Total Vehicle Maintenance:
Final Budget
April Actual
12,000
6,000
20,000
6,000
2,000
20,000
4,000
70,000
2,160
0
(1,380)
0
0
0
82
863
YTD Actual
14,204
570
15,926
653
1,392
32,033
2,769
67,546
Variance
YTD %
(2,204)
5,430
4,074
5,347
608
(12,033)
1,231
2,454
118%
10%
80%
11%
160%
69%
96%
Variance
YTD %
8,734
8,734
42%
42%
Variance
YTD %
Memberships
Account #
Description
521201
Memberships
Total Memberships:
Final Budget
April Actual
15,059
15,059
0
0
YTD Actual
6,326
6,326
Medical Supplies
Account #
Description
521301
EMS Supplies/Oxygen
521302
Medical Equipment Maint.
Total Medical Supplies:
Final Budget
April Actual
10,000
0
10,000
562
0
562
YTD Actual
6,875
41
6,916
3,125
(41)
3,084
69%
69%
Office Expense
Account #
Description
521401
Administrative
521403
Stations
521404
Board
521405
Postage/Meter/UPS Chgs
521407
Printing
Total Office Expense:
Final Budget
April Actual
3,000
1,030
650
1,209
450
6,339
160
37
10
125
49
380
YTD Actual
2,866
1,633
439
844
49
5,830
Variance
YTD %
134
(603)
211
365
401
509
96%
159%
68%
70%
11%
92%
Variance
YTD %
1,923
3,877
(951)
13,050
4,500
335
3,600
26,335
92%
84%
105%
13%
25%
73%
0%
72%
Variance
YTD %
(2,132)
1,618
(514)
811%
19%
122%
Variance
YTD %
Account #
Description
521500
Miscellaneous Consultants
521510
Legal Services
521520
Accounting
521542
Wellness/FItness Program
521573
Computer Consultant
521574
Alarm Monitoring
521575
Medical Director
Total Professional Services:
Final Budget
April Actual
23,000
25,000
21,000
15,000
6,000
1,257
3,600
94,857
1,379
494
2,550
577
0
68
0
5,067
YTD Actual
21,077
21,123
21,951
1,950
1,500
922
0
68,523
Legal Notices / Publications

Account #
Description
521601
Marketing/Advertising
521602
Legal Notices
Total Legal Notices/Publications:
Final Budget
April Actual
300
2,000
2,300
0
0
0
YTD Actual
2,432
382
2,814
Rents / Leases: Equipment

Account #
Description
521701
Equipment Lease
Total Rents/Leases - Equipment:
83% of Fiscal Year
Final Budget
April Actual
250
250
BUDSTAT 04-2015
0
0
YTD Actual
0
0
250
250
0%
0%
2-13
Small Tools
Account #
Description
521902
Suppression Equip/Small Tools
521903
Vehicle/Bldg/Equipment Maint.
521904
Technical Rescue Equipment
Total Small Tools:
Final Budget
April Actual
10,000
10,000
2,700
22,700
(90)
2,675
0
2,586
YTD Actual
16,116
7,409
238
23,763
Variance
YTD %
(6,116)
2,591
2,463
(1,063)
161%
74%
9%
105%
Variance
YTD %
3,550
321
323
465
0
34
4,693
94%
20%
35%
89%
100%
95%
Variance
YTD %
32,201
32,201
59%
59%
Variance
YTD %
12,279
274
1,771
4,545
18,869
72%
97%
62%
54%
72%
Variance
YTD %
(20)
(20)
120%
120%
Variance
YTD %
1,496
575
4,370
700
0
805
856
1,074
1,665
11,541
53%
27%
13%
30%
20%
2%
46%
17%
27%
Special District Expense

Account #
Description
522003
NC Fees
522004
Awards/Incentives
522005
Books/Publications
522006
LAFCo Budget Share
522007
Property Rental (Mgmt) Fees
522017
Election Costs
Total Special District Expense:
Final Budget
April Actual
60,156
400
500
4,120
0
24,340
89,516
0
0
0
0
0
0
0
YTD Actual
56,606
79
177
3,655
0
24,306
84,823
Fuel
Account #
522301
Total Fuel:
Description
Gasoline/Diesel/Oil
Final Budget
April Actual
79,200
79,200
3,591
3,591
YTD Actual
46,999
46,999
Utilities
Account #
522401
522402
522403
522404
Total Utilities:
Description
Pacific Gas & Electric

Water/Sewer
Trash
Propane
Final Budget
April Actual
44,500
8,650
4,700
9,900
67,750
2,219
2,487
272
240
5,219
YTD Actual
32,221
8,376
2,929
5,355
48,881
Mileage Reimbursement
Account #
Description
522501
Private vehicle
Total Mileage Reimbursement:
Final Budget
April Actual
100
100
0
0
YTD Actual
120
120
Prevention
Account #
Description
522601
Code purchases
522602
Subscriptions/Memberships
522603
Fire Investigation supplies
522604
Public Education supplies
522605
Fuels Management
522606
Office supplies/expense
522607
Inspection supplies
522608
Training
522609
Professional Svcs/Plan checks
Total Prevention:
83% of Fiscal Year
Final Budget
April Actual
3,200
790
5,000
1,000
0
1,000
875
2,000
2,000
15,865
BUDSTAT 04-2015
0
0
141
0
0
14
19
257
200
631
YTD Actual
1,704
215
630
300
0
195
19
926
335
4,324
2-14
JPA (Fire Agency)

Account #
Description
522701
Dues/Administration
522702
Air Station Use
522703
Dispatch Charges
522704
Radio
522705
Command 1 Vehicle
Total Fire Agency:
Final Budget
April Actual
721
2,355
122,410
2,000
242
127,728
0
0
0
0
0
0
YTD Actual
Variance
YTD %
21
69
48,105
713
7
48,914
97%
97%
61%
64%
97%
62%
Variance
YTD %
8,106
47
767
2,234
2,438
13,592
10,950
1,453
733
5,766
7,462
26,363
43%
3%
51%
28%
25%
34%
(6,412)
(6,412)
700
2,286
74,305
1,287
235
78,814
Training
Account #
522800
522801
522802
522805
522806
Total Training:
Description
Tuition/Licenses
Mileage/Transportation
Lodging/food (Per Diem)
Training Materials
Education Incentive Program
Final Budget
April Actual
19,055
1,500
1,500
8,000
9,900
39,955
2,654
0
0
(1,945)
600
1,309
YTD Actual
CAPITAL EXPENDITURES:
540500
Recurring Equipment Purchases
Total Capital Expenditures:
TOTAL EXPENSES:
0
0
0
0
6,412
6,412
5,273,022
501,314
4,147,775
Accrued Liabilities
Ending Cash Balances
TOTAL EXPENSE TRANSACTIONS:
83% of Fiscal Year
1,125,247
79%
1,784
616,145
1,128,711
5,889,167
501,314
5,278,270
BUDSTAT 04-2015
610,897
2-15
AB1600 Mitigation Fees - Fund 733

For April, 2015
Revenue
Account #
Description
430101
Interest
452700
Mitigation Fees (AB1600)
462001
Other Revenue
Total Revenue
Final Budget
April Actual
YTD Actual
0
80,000
0
80,000
0
7,324
0
7,324
445
61,434
61,879
83,807
83,807
83,807
163,807
91,131
145,686
Variance
YTD %
(445)
(18,566)
(18,121)
77%
Variance
YTD %
27,085
7,500
61,237
95,822
50%
0%
0%
22%
77%
Expenses:
Account #
Description
540200
Structures & Improvements
521500
Misc Consultants
540500
Equipment
Total Expenses
Ending Cash Balance
Final Budget
April Actual
54,170
7,500
61,237
122,907
40,900
0
0
0
0
YTD Actual
27,085
27,085
118,601
General
a.Fundsarecollectedbasedonthefeestructuredeveloped bythevariousfireservicespriorto
consolidation.
b.FundsarekeptinitsownfundmaintainedbyNevadaCounty.
c.Fundsareusedtocontinuetheenhancementandexpansionoffire&medicalservicesthroughfacility
andequipmentrelatedexpenditures.
Revenue
430101Interest providedbyNevadaCountybasedonbalanceinthefund.
452700MitigationFees collectedbythedistrictattheadminfacility.Feesarebasedwhichbattalionthe
projectisconstructed.
Expenses
540200Structure&Improvements Semi annualloanpaymenttoWestAmericaBankforthemortgageon
Station84.
83% of Fiscal Year
BUDSTAT 04-2015
2-16
2012 Special Tax - Fund 734

For April, 2015
Revenue
Account #
April Actual
YTD Actual
Variance
YTD %
451195
Special Tax 2012
430101
Interest
Total Revenue
Description
Final Budget
867,603
0
867,603
345,307
0
345,307
821,315
759
822,075
46,288
(759)
45,528
95%

TOTAL REVENUE TRANSACTIONS:
149
867,752
345,307
149
822,223
April Actual
YTD Actual
Variance
YTD %
Expense
Account #
Description
570000
522003
Transfer to 722
Special Dist Exp
Total Expenses
83% of Fiscal Year
Final Budget
859,076
8,676
0
867,752
BUDSTAT 04-2015
0
0
0
0
467,000
8,244
0
475,244
392,076
432
0
392,508
55%
2-17
Reserves - Fund 758

For April, 2015
Revenue
Account #
YTD Actual
Variance
YTD %
430101
Interest
460701
Sale - Surplus Equipment
452700
Other Revenue
Total Revenue
Description
Final Budget
0
0
275,000
275,000
37,937
April Actual
0
0
0
0
517
0
294,525
295,042
37,937
517
0
19,525
20,042
312,937
332,979
Variance
YTD %
Expense
Account #
Description
540200
Structures and Improvements
540400
Vehicles
540500
Equipment
Total Expenses
Ending Cash Balance
83% of Fiscal Year
Final Budget
April Actual
0
110,000
115,000
225,000
87,937
BUDSTAT 04-2015
0
0
4,129
4,129
YTD Actual
774
0
4,129
4,903
328,076.51
(774)
110,000
110,871
220,097
2-18

Check History Report
April 2015
CHECK
DATE
VENDOR NAME
ACCOUNT
DESCRIPTION
286145
4/1/2015
SPECIAL DIST RISK MGMT AUTH.
510406-0-00
Group Dental / Vision Insurance [April]
286146
4/1/2015
SPECIAL DIST RISK MGMT AUTH.
520701-0-00 Worker's Compensation 4th Quarter 14/15
56,704.00
286147
4/1/2015
BLUE SHIELD OF CALIFORNIA
510402-0-00
Group Health Insurance [April]
42,533.00
286148
4/1/2015
NITRAM, INC.
521574-0-00
Fire Alarm Monitoring: FS84
286149
4/1/2015
MYERS-STEVENS & TOOHEY & CO.
229101-0-00
Safety Employees LTD
638.00
286150
4/1/2015
SCOTTS PPE RECON INC
520201-0-00
Clothing / PPE: Repairs
141.50
286151
4/1/2015
KAISER FOUNDATION HEALTH PLAN
510402-0-00
Group Health Insurance [April]
3,122.00
286152
4/1/2015
AFLAC
229107-0-00
AFLAC Pre-Tax PR Deductions
752.78
286153
4/1/2015
AUBURN OFFICE SUPPLIES
521401-0-00
Office Exp: Administration
19.05
286156
4/1/2015
NCCFD - EFTPS (Federal Taxes)
221000-0-00
Federal Income Tax
286157
4/1/2015
NEVADA COUNTY PROF FF ASSN
225000-0-00
NCCFA Dues
286158
4/1/2015
CalPERS (Retirement)
510301-0-00
Retirement Benefits
28,252.54
286159
4/1/2015
E.D.D. (State Taxes)
222000-0-00
State Income Tax
3,868.96
286160
4/1/2015
CALIF. STATE DISBURSEMENT UNIT
226100-0-00
Earnings W/H Order
323.07
286161
4/1/2015
CalPERS 457 Plan (Def. Comp)
229104-0-00
Deferred Comp (457)
1,277.96
286162
4/1/2015
HSA BANK, DIV. OF WEBSTER BANK
229106-0-00
HSA Pre Tax Deductions (Health Ins)
286163
4/1/2015
David Miller
520504-0-00
Food: Interns
993244
4/1/2015
NATIONWIDE RETIREMENT SOLUTION
229104-0-00
Deferred Comp
993257
4/1/2015
CEQUEL COMMUNICATIONS
520302-0-00
Communications: Telephones
74.95
993270
4/1/2015
BENEFIT & RISK MGMT
510401-0-00
Group Insurance: Life [April]
1,365.65
993284
4/1/2015
Eric Johnson
520504-0-00
Food: Interns
180.00
993287
4/1/2015
Nicole McCurray
520504-0-00
Food: Interns
120.00
993288
4/1/2015
Daryn R. Lea
520504-0-00
Food: Interns
150.00
993289
4/1/2015
Haley Cutter
520504-0-00
Food: Interns
150.00
993290
4/1/2015
Corrie J. Beall
520504-0-00
Food: Interns
150.00
993291
4/1/2015
Dominic F Derose
520504-0-00
Food: Interns
150.00
286527
4/9/2015
CURTIS, L.N. & SONS
521903-0-00
Suppression Tools Maint
173.40
286528
4/9/2015
WASTE MANAGEMENT OF NEV. CO.
522403-0-00
Utilities: Trash
254.40
286529
4/9/2015
SACRAMENTO UNIFORMS
520202-0-00
Clothing / PPE: Uniforms
37.44
286530
4/9/2015
RIEBES AUTO PARTS
521144-0-00
Maint Vehicles: Accessories
546.17
286531
4/9/2015
SUBURBAN PROPANE
522404-0-00
Utilities: Propane
229.07
286532
4/9/2015
SUTTER MEDICAL FOUNDATION
521542-0-00
Wellness Program
318.38
286533
4/9/2015
Curtis & Vander Ploeg
521510-0-00
Professional Services: Legal
493.95
286534
4/9/2015 GOLDEN STATE EMERGENCY VEHICLE 521144-0-00
38.69
993843
4/9/2015
MASON, PATRICK
520202-0-00
Clothing / PPE: Uniforms [Badge]
87.50
993847
4/9/2015
MISSION LINEN SUPPLY, INC.
520602-0-00
Household: Contract Services
74.21
993850
4/9/2015
ENTZ, SHAWN
521542-0-00
Wellness Program
270.20
993853
4/9/2015
ROBINSON ENTERPRISES, INC.
522301-0-00
Fuel/Oil: Gas / Diesel / Oil
286813
4/16/2015
221000-0-00
Federal Income Tax
286814
4/16/2015
225000-0-00
NCCFA Dues
286815
4/16/2015
510301-0-00
Retirement Benefits
25,810.85
286816
4/16/2015
222000-0-00
State Income Tax
3,023.49
286817
4/16/2015
226100-0-00
Earnings W/H Order
323.07
286818
4/16/2015
229104-0-00
Deferred Comp (457)
1,277.96
286819
4/16/2015
229106-0-00
96.15
286820
4/16/2015
David Miller
520504-0-00
Food: Interns
120.00
Run Date: 05/04/2015 4:04:06 PM
AMOUNT
4,756.53
90.00
14,743.68
810.00
96.15
180.00
2,075.00
631.85
12,298.57
810.00
2-19

April 2015
CHECK
DATE
VENDOR NAME
ACCOUNT
DESCRIPTION
286821
4/16/2015
WASTE MANAGEMENT OF NEV. CO.
522403-0-00
Utilities: Trash
18.06
286822
4/16/2015
COMCAST
520302-0-00
173.85
286823
4/16/2015
ENGINEERED FIRE SYSTEMS, INC.
522609-0-00
Prevention Prof Services: Plan Review
286824
4/16/2015
J.H. PETROLEUM
522301-0-00
1,272.53
286825
4/16/2015
LES SCHWAB TIRE CENTER
521141-0-00
Maint Vehicles: Tires
2,160.33
286826
4/16/2015
LEHR AUTO ELECTRIC
521144-0-00
286827
4/16/2015
PACIFIC GAS & ELECTRIC CO.
522401-0-00
Utilities: PGE
286828
4/16/2015
A.T.&.T. CALNET 2
520302-0-00
286829
4/16/2015
CalCARD (US BANK)
VARIOUS
SEE ATTACHED
286830
4/16/2015
CONDER CONSTRUCTION
521011-0-00
286831
4/16/2015
CRAIG JOHNSON PLUMBING
521011-0-00
286832
4/16/2015
MEM ELECTRICAL INC
521011-0-00
286833
4/16/2015
521401-0-00
Office Exp: Administration
286834
4/16/2015
Nevada County Cons. Fire Dist.
521520-0-00
Accounting Fees: 13/14 PERS Valuation
993936
4/16/2015
SUNDE, JOSHUA
522806-0-00
Education Incentive
300.00
993949
4/16/2015
HILLS FLAT LUMBER COMPANY
520601-0-00
Household: Misc Station Supplies
85.50
993950
4/16/2015
MISSION LINEN SUPPLY, INC.
520602-0-00
Household: Contract Services
94.81
993958
4/16/2015
AIRGAS, NCN
521301-0-00
Medical Supply: EMS/Oxygen [March]
993959
4/16/2015
229104-0-00
Deferred Comp
993974
4/16/2015
BURTON'S FIRE APPARATUS
993979
4/16/2015
DAVISON, JASON D
520202-0-00
12.86
993980
4/16/2015
MENTH, NATHAN R
522806-0-00
Education Incentive
300.00
993982
4/16/2015
WITTER, ZACHARY
522800-0-00
Training / Tuition Licenses: EMT Recert
68.00
993994
4/16/2015
SATCOM GLOBAL INC
520302-0-00
84.88
994005
4/16/2015
JOHN JEFF VAN GRONINGEN
520202-0-00
67.04
994008
4/16/2015
Eric Johnson
520504-0-00
Food: Interns
120.00
994009
4/16/2015
Michael E. Lewis
521500-0-00
Professional Services: Misc.
750.00
994011
4/16/2015
NICHOLAS J BROTHERS
520504-0-00
Food: Interns
150.00
994014
4/16/2015
Nicole McCurray
520504-0-00
Food: Interns
120.00
994015
4/16/2015
Daryn R. Lea
520504-0-00
Food: Interns
120.00
994016
4/16/2015
Haley Cutter
520504-0-00
Food: Interns
60.00
994017
4/16/2015
Corrie J. Beall
520504-0-00
Food: Interns
30.00
994018
4/16/2015
Dominic F Derose
520504-0-00
Food: Interns
90.00
287070
4/23/2015
A.T.& T. (Atlanta)
520302-0-00
31.83
287071
4/23/2015
NEVADA CO - TRANS & SANITATION
522402-0-00
Utilities: Water / Sewer
287072
4/23/2015
VERIZON WIRELESS
520303-0-00
Communications: Cellular Phones
289.73
287073
4/23/2015
SACRAMENTO UNIFORMS
520202-0-00
486.77
287074
4/23/2015
NEVADA IRRIGATION DISTRICT
522402-0-00
Utilities: Water / Sewer
41.69
287075
4/23/2015
A. T. & T.
520302-0-00
6.19
287076
4/23/2015
HOUSE OF PRINT AND COPY
521407-0-00
Office Exp: Printing
48.66
287077
4/23/2015
AMICK, JR., RICHARD A.
521902-0-00
Small Tools: Suppression Equip
202.32
287078
4/23/2015
AFLAC
229107-0-00
AFLAC Pre-Tax PR Deductions
132.80
287079
4/23/2015
DJE CONSULTANTS LLC
521500-0-00
Professional Services: Live Scan
51.00
287080
4/23/2015
521404-0-00
Office Expense: Board Supplies
9.57
994084
4/23/2015
SUNDE, JOSHUA
520202-0-00
Clothing / PPE: Uniforms [Badge]
87.50
Run Date: 05/04/2015 4:04:06 PM
Maintenance: All Structures

FS89 Deck Plans
FS89 Plumbing Repairs
FS88 Electrical Repairs
521903-0-00 Suppression Tools Maint: Foam Retardant
AMOUNT
200.00
819.33
2,219.28
438.27
2,552.72
1,400.00
224.12
500.00
38.91
2,550.00
304.38
2,075.00
1,976.11
2,445.00
2-20

April 2015
CHECK
DATE
VENDOR NAME
ACCOUNT
DESCRIPTION
994088
4/23/2015
521011-0-00
48.65
994096
4/23/2015
ROBINSON ENTERPRISES, INC.
522301-0-00
818.12
994111
4/23/2015
WOLF CREEK PRODUCTIONS
522805-0-00
Training: Materials Plots for Course
18.38
994120
4/23/2015
STAPLES BUSINESS ADVANTAGE
520601-0-00
Household Supplies: Stations
883.68
994121
4/23/2015
COOMBE, DAVID
522800-0-00
Training / Tuition Licenses
994130
4/23/2015
MUNICIPAL EMERGENCY SERVICES
520920-0-00
SCBA Repairs & Maintenance
2,424.70
287483
4/29/2015
221000-0-00
Federal Income Tax
13,225.32
287484
4/29/2015
225000-0-00
NCCFA Dues
287485
4/29/2015
510301-0-00
Retirement Benefits
28,679.24
287486
4/29/2015
222000-0-00
State Income Tax
3,541.34
287487
4/29/2015
226100-0-00
Earnings W/H Order
323.07
287488
4/29/2015
229104-0-00
Deferred Comp (457)
1,277.96
287489
4/29/2015
229106-0-00
287490
4/29/2015
David Miller
520504-0-00
Food: Interns
994223
4/29/2015
229104-0-00
Deferred Comp
994273
4/29/2015
Eric Johnson
520504-0-00
Food: Interns
994275
4/29/2015
NICHOLAS J BROTHERS
520504-0-00
Food: Interns
120.00
994277
4/29/2015
Nicole McCurray
520504-0-00
Food: Interns
120.00
994278
4/29/2015
Corrie J. Beall
520504-0-00
Food: Interns
90.00
994279
4/29/2015
Dominic F Derose
520504-0-00
Food: Interns
120.00
287574
4/30/2015
CURTIS, L.N. & SONS
521903-0-00
Suppression Tools Maint: Hurst Fluid
385.20
287575
4/30/2015
A.T.& T. (Atlanta)
520302-0-00
43.59
287576
4/30/2015
J.H. PETROLEUM
522301-0-00
936.53
287578
4/30/2015
LIFE ASSIST INC.
521301-0-00
Medical Supply: EMS
258.02
287579
4/30/2015
SPD SAW SHOP
521903-0-00
Small Tools: Maintenance
10.31
287580
4/30/2015
SUBURBAN PROPANE
522404-0-00
Utilities: Propane
287581
4/30/2015
FOOTHILL MATTRESS CENTER
521011-0-00
Maint: FS 88 (4) Replacement Recliners
287582
4/30/2015
A.T.&.T. CALNET 2
520302-0-00
17.27
287583
4/30/2015
AUBURN FORD LINCOLN MERCURY
521144-0-00
205.60
287584
4/30/2015
ALL SEASON AWARDS
520202-0-00
Clothing / PPE: Uniforms [Name Tags]
105.42
287585
4/30/2015
ROBERT LAWLESS
521011-0-00
Maint: FS 89 Drafting of new deck
400.00
287586
4/30/2015
SEA FACE, INC.
520202-0-00
27.95
287587
4/30/2015 GOLDEN STATE EMERGENCY VEHICLE 521144-0-00
43.53
994285
4/30/2015
521011-0-00
19.36
994296
4/30/2015
BURTON'S FIRE APPARATUS
521150-0-00
Maintenance: Vehicle Pumps
82.18
994309
4/30/2015
BANNER COMMUNICATIONS
520930-0-00
Maintenance: Radios
FUND 722 TOTAL
AMOUNT
343.50
750.00
96.15
60.00
2,075.00
120.00
11.16
1,398.00
286.26
294,214.70
286829
4/16/2015
CalCARD (US BANK)
540500-0-58
BC U108 Camper Shell Deposit
1,899.02
287577
4/30/2015
LEHR AUTO ELECTRIC
540500-0-58
BC U108 Code 3 Lighting / Siren Equip
1,692.67
540500-0-58
BC U108 Radio Equip
994309
4/30/2015
BANNER COMMUNICATIONS
FUND 758 TOTAL

REPORT TOTAL
Run Date: 05/04/2015 4:04:06 PM
537.29
4,128.98
$ 298,343.68
2-21
NevadaCountyConsolidatedFireDistrict
CheckHistoryReport:U.S.BankCalCard
CheckNo:286829
Account
520501-0-00
520503-0-00
520601-0-00
520940-0-00
521011-0-00
521405-0-00
521903-0-00
522603-0-00
522606-0-00
522608-0-00
522800-0-00
InvoiceDate
Vendor
3/19/2015
3/12/2015
3/19/2015
87.48
38.05
18.29
FOOD: FIRE
McDonald's - Country Circle Structure Fire
Safeway - Country Circle Structure Fire
3/16/2015
3/16/2015
98.61
45.00
HOUSEHOLD: MISC STATION SUPPL.

Amazon: FS88 Refrigerator Water Filters
3/26/2015
36.62
MAINT - EQ: OFFICE - COMPUTERS

MICROSOFT OFFICE 365 (MONTHLY SUBSCRIPTION)
Staples: FS88 Replacement Keyboard
4/1/2015
3/23/2015
727.00
32.43
MAINTENANCE: ALL STRUCTURES

Amazon: FS86 Replacement Garage Door Openers
3/24/2015
70.24
OFFICE EXP: POSTAGE/UPS/METER

USPS Postage
USPS Postage
USPS Postage
3/9/2015
3/16/2015
4/3/2015
49.00
2.69
55.49
SMALL TOOLS: VEH/BLDG/EQ MAINT

Amazon: FS88 BBQ Replacement Parts
3/23/2015
130.34
PREVENTION: FIRE INVEST SUPPLS

The Investigator Supply: Fire Investigation Supplies
Target: Camera Case
4/3/2015
3/9/2015
66.19
75.24
PREVENTION: OFFICE EXPENSE

Staples: USB Drive
3/5/2015
14.05
PREVENTION: TRAINING
Marriott: CFPI Conference
3/23/2015
514.00
TRAINING: TUITION/LICENSES
Emergency Medical Services: EMT-P Renewal Benton
PAYPAL: Liebert, Cassidy Whitmore: EPMC Training
PAYPAL: Contractor Compliance: Prevailing Wage Webinar
SSVS: EMT Recertification Weathers
3/11/2015
3/20/2015
3/31/2015
3/30/2015
250.00
75.00
99.00
68.00
Fund 722 Total

540500-0-58
Amount
FOOD: ADMINISTRATION
Kane's - BC Testing Evaluators Lunch
Mel Dog's - Gruenberg, Turner, Funk
Raley's - BC Testing Evaluators
Capital Outlay - Fund 758

Access Manufacturing: Utility Shell - New BC Vehicle
2,552.72
3/19/2015
1,899.02
Fund 758 Total
1,899.02
U.S. Bank Cal Card Check Total $
4,451.74
2-22
3.
Treasurers Report
The NCCFD Board Treasurer reviews in detail with
the Finance Manager the monthly Fund Balances
and Check History. This is done after the Board
Packet has been distributed. The Treasurer then
submits a signed document at the Board Meeting
verifying he or she has done this detailed review.
This item is listed on the agenda each month
under the Consent Calendar in order to allow the
Treasurer an opportunity to pull the item off of the
agenda for discussion should there be anything
that might require further explanation.

(530) 273-3158 * Fax (530) 273-1780
To:
Board of Directors
From:
Deputy Chief Jerry Funk
Date:
May 13, 2015
Re:
Administrative Office
Background: At the April 16th Board Meeting staff presented five options regarding the
future of our administrative office. The option recommended by staff was to remodel the
existing facility on Mc Courtney Road. Direction was provided by the Board to explore
the services of a designer to develop conceptual drawings.
Recommendation: Enter into a contract between Lauren Anderson / Design and
NCCFD to develop conceptual drawings and preliminary construction costs.
Fiscal Implications: Design fee not to exceed $6,000.00 with a design retainer of
$2,000.00 to start work for drawings.
4-1
1 of 4
LAURE N
AND ERSON / DESI G N
Design a nd D r a win g
Client :
Re t a in er Agrement
Nevada County consolidated Fire District
Project : Remodel
11329 Mc Courtney Road

Grass Valley, CA 95949-9759
c/o James Turner. Fire Chief
Date:
May 4, 2015
Des ign and Preliminary Drawing contract between Lauren Anderson and the Nevada
County Consolidated Fire District.
Lauren Anderson I Design shall provide design and preliminary bid drawings for the existing
3,300 square foot building at the above address. The intent is to remodel the interior and exterior of the building and to obtain building permit from the City of Grass Valley, CA. The Concept
Design phase, is to establish an accurate cost for the project.
Concept Design Phase
A. Concept Floor Plan working form the concept layout from the client plan.
Layout of the new entry area, offices, lunch room, restrooms, shower and a new outside
eating area.
B. Exterior elevations and entry concept sketches for the new "up-dated" look.
C. Note : Second floor review for access and structural support including stair areas shall
be covered by a separate proposal if required. This will require a preliminary site review.
Concept Refinement Phase I Drawings for a preliminary construction cost.

Revisions and refinements to conceptual drawings with client and contractor prior to starting
preliminary bid plans.
4-2
Demolition Plan
Floor Plan showing the new areas of construction.
Elevations as required for preliminary bidding of the job
Reflected Ceiling Plan showing new lighting
Plumbing Plan with new and revised plumbing
Electrical Plan with new electrical.
Outside walkway avert water flow from upper drive
Outside trash area and outside seating area
Construction Details : these will be for the preliminary costing of the project.
Color I Material considerations.
Lauren Anderson I Design
520 Main Street
Suite D Grass Valley CA
95945
530 273.2600
2 of 4
LAUREN ANl'JERSON I DESIGN

It is the intent of this early phase to accurately define the Design and Construction
cost of this project. These drawings shall be scale drawings ( %" scale).
Design Fee : The "Not to Exceed " cost for this project, excluding engineering for the outlined
drawings shall be$ 6,000.00 with a design retainer of$ 2,000.00 to start work for "Drawings".
Materials, copies, scanning of drawings and color prints shall be billed separately.
Acceptance of Design Retainer, Design and working drawing contract outlined above :
This agreement represents the entire agreement between the client and Lauren Anderson and
supersedes all prior negotiations, representations, or agreements, either written of oral. This
agreement may be amended only by a written instrument signed by both client and Lauren Anderson. Th is contract shall be governed by the laws of the state of California, and the parties
agree that any action brought under this agreement shall be filed in the county of Nevada.

in witness thereof, the client,
by _ _ _ _ _ _ _ _ _ _ _ _ __
Date: _ _ _ _ _ __
Lauren Anderson of Lauren Anderson I Design,
Date:
--------
4-3
520 Main Street
95945
530 273.2600
3 of 4
LAUREN ANDERSON / DESI G N
Design I Engineering and Drawing Outline

Client :
Project : Remodel

Date :
May 11, 2015
Drawing and Engineering Phase

Required Drawings for City Building Permit :
A. Architectural Review Package for Nevada City
1. Site Plan
2. Perspective and Color Elevations of the exterior revisions ( required by the City Grass
Valley.
3. Floor Plan
4. Color Board showing all colors and materials to be used on project.
B. Working Drawings Required for Building Permit
Cover Sheet
General Construction Notes
Site and location plan showing areas of new construction
"As Built" Plan
Demolition Plan
Floor Plan (s) ( first and upper storage floor)
Elevations of exterior
Building Sections
Reflected Ceiling Plan
Interior Elevations
Engineering Details
Construction Details
Plumbing Plan
Electrical Plan
HVAC Plan
Schedules : Door, Window, Hardware, Color and Material
Sections of canopy at trash area
ADA requirements and details
Signing Design and location
Title 24
Green Building Requirement form
4-4
520 Main Street
95945
530 273.2600
4 of 4
LA.UREN
Client :
A N DERSON / OESI GN
Project : Remodel

Date:
May 4, 2015
James Turner, Fire Chief

I have also included a list of the working drawings that shall be required to the plan submittal to
the City Building Department. Many of the drawings used for the preliminary construction cost
will be used in the formal plan set.
I will get you a proposal for the Construction Document phase as we define exactly what is
Needed.
Thank you for your consideration. This looks like a fun project.
Lauren
4-5
520 Main Stree t
95945
530 273.2600
NEVADA COUNTY CONSOLIDATED FIRE DISTRICT

RESOLUTION NO. R15-09
AMENDING THE
DISTRICT STAFFING ROSTER
TO INCLUDE A
RESERVE PROGRAM
WHEREAS, Section 1.3.1 (a) of the Nevada County Consolidated Fire District Personnel
Code, attached hereto as Attachment A, requires that positions and job classes in District
employment shall be established by resolution of the Board; and
WHEREAS, the Board of Directors of Nevada County Consolidated Fire District
established a District Staffing Roster on September 15, 1994 with Resolution No. R94-10, attached
hereto as Attachment B; and,
WHEREAS, the description of the following position has been presented to the Board for
approval: Reserve Program Positions for a total of no more than 15 positions; and
WHEREAS, the Board now wishes to amend the District Staffing Roster to include the
Position and Job Class Descriptions of the above position, attached hereto as Attachment C.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the
Nevada County Consolidated Fire District hereby amends the District Staffing Roster, Resolution
No. R94-10 to include the Position and Job Class Description for a Second Division Chief.
The foregoing Resolution was duly passed at an official meeting of the Nevada County
Consolidated Fire District held May 28, 2015, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED
________________________________________________
Tom Carrington, Chairman of the Board
ATTEST:
_______________________________________
Nicole Long, Secretary to the Board
NCCFD Resolution R15-09

May 28, 2015
Attachments:
A NCCFD Personnel Code
Section 1.3.1 (a)
B NCCFD Resolution R94-10
C Position Description & Job
Class Description
5-1
DIVISION 1, CHAPTER 1.3, CREATION AND CLASSIFICATION OF POSITIONS

CHAPTER 1.3 CREATION AND CLASSIFICATION OF POSITIONS
SECTION 1.3.1
ESTABLISHMENT OF POSITIONS
(a) Positions and job classes in District employment shall be established by resolution of the
Board. Such District Staffing Resolution shall specifically provide the following information as to
each position:
(1) The status of the position as defined in Section 1.1.10
(2) Whether it is administrative or emergency service
(3) Whether it is management position
(4) The job description for the position
(5) The pay level for the position
(6) Such other information as the Board may deem appropriate.
(b) The Chief shall further maintain a central District Staffing Resolution providing information on
the specific employee filling each position set out in the District Staffing Resolution. The roster
shall include for each position:
(1) The name of the individual filling the position
(2) Whether the employee is probationary, permanent or exempt
(3) The employees date of hire,
(4) The employees current salary
(5) Such other information as the Chief may deem appropriate
SECTION 1.3.2.
PEACE OFFICER DESIGNATED
For the purposes set forth in Penal Code Section 830.31 and Peace Officers Bill of Rights, the Board shall
designate in the District Staffing Resolution the specific employee or employees authorized to conduct arson
investigation and have Peace Officer status. No other employees shall regularly conduct such activities as
would qualify them for Peace Officer status.
SECTION 1.3.3.
JOB CLASS
As used herein, the term job class or class means any number of positions that are sufficiently similar in
the general character of their duties and responsibilities that the same job title and general qualifications
apply to all. A class may include several grades within that class, with additional qualifications and higher
salary ranges for each higher grade within the class. For example, a typical class description would be
Firefighter referring to a group of positions of various grades all of which involve basically similar tasks of
responding to fires and other emergencies, station maintenance, etc.
NCCFD
June 2006
pg. 10
5-2

DISTRICT STAFFING ROSTER
WHEREAS, Section 1.3.1 (a) of the Nevada County Consolidated Fire District Personnel
Code, requires that positions and job classes in District employment shall be established by resolution
of the Board;
NOW THEREFORE BE IT RESOLVED that the Board of Directors of the Nevada County
Consolidated Fire District hereby adopts the District Staffing Roster, attached hereto as Attachment
"A", and;
The foregoing Resolution was duly passed at an official meeting of the Nevada County
Consolidated Fire District held on September 15, 1994.
AYES: CASTO, GALLINO, HITCHCOCK, LARSEN, ODDO, OROSS, SHORT

NOES: NONE
ABSTAIN:
NONE
ABSENT:
NONE
________________________________________
RALPH HITCHCOCK, Chairman of the Board
ATTEST:
___________________________________
PAM MILLER, Secretary
5-3

(530) 273-3158 * Fax (530) 273-1780
Position Description
Position:
Reserve
Classification:
MiscellaneousEmployee
Supervisor:
ReportstoCompanyOfficerand/orReserveSupervisor
Compensation:
Volunteer/HourlyRateforReimbursedActivities
Description:
TheNevadaCountyConsolidatedFireDistrictsReserveProgramprovidesanopportunity
forresidentsofNevadaCountytovolunteerinnumerousfunctionsthatbenefitthefire
serviceandtheresidentsofNevadaCounty.ThemaximumnumberofReservesissetat
15.Thisnumbermaybealteredbasedonorganizationalneedsatthediscretionofthe
FireChief.
MinimumQualifications:
Level1
AllLevel2&3requirements
CurrentTBtest
CurrentN95fittest
HepatitisBvaccination
EMT(OnlyrequiredforEMSorEventstandby)
Level2
AllLevel3requirements
CADriversLicense
Level3
Residentofthefiredistrict
18yearsold
Beingoodhealth
Abilitytopassbackground
5-4

DesirableQualifications:
Specialtycertificationsortraining
o Example:LargeAnimalRescue,CPRInstructor,DefensibleSpace
Inspector
ApplicationProcess:
CompletionofDistrictApplication
Oralinterview
CompletionofaLiveScanandbackgroundcheck
Exampleofduties:
ReserveswillnotbeinvolvedinanyactionthatmaybeconsideredImmediate
DangeroustoLifeandHealth(IDLH).Thedutieslistedbelowareinaccordancewiththe
desiredlevelofReserveFirefighter.Thesedutiesaremeanttobeusedasaguideline
andmayincludeothersthatarenotlisted.
Level1
EMS/Eventstandby
LargeAnimalRescue
Logisticalincidentsupport
Departmentphotographer
Level2
Fielddutiesthatdonotrequirespecialcertification.
PublicEducation
Fundraisers
Publicoutreachprograms
Defensiblespaceinspections
Firepreventionactivities
Historian
Hydrantmaintenance
Level3
Clericalduties
Administrativeassistance
5-5
TrainingRequirements:
Reserveswillattendabasicacademy,obtaininggeneralknowledgeofthefireservice
andNCCFD.Reserveswillreceivespecializedtraininginareasthattheydesireto
participate.Specializeddutieswillrequirecompletionofapositiontaskbookpriorto
participation.
Benefits:
NCCFDwillprovidetheappropriateuniformandrequiredpersonalprotectiveclothing
forthetasksperformed.RequiredfootwearwillnotbeprovidedbyNCCFD.All
participantswillbecoveredbythedistrictsworkerscompensationinsurance.
5-6
Pursuant to the ADA and FEHA, the Department will provide, upon request, reasonable
accommodation to a qualified applicant and/or employee with a disability to allow
him/her to perform the essential functions of his/her job, unless the accommodation
would create an undue hardship for the employer.
Conditional Job Offer Candidate:

I have read and I understand the duties and responsibilities listed above. I agree to
execute the tasks in accordance with my employment agreement.
_______________________________
Signature
_________________________
Date
The Nevada County Consolidated Fire District is fully committed to Equal

Employment Opportunity and to attracting, retaining, developing and promoting
the most qualified employees without regard to their race, gender, color, religion,
sexual orientation, national origin, age, disability, veteran status or any other
characteristic prohibited by state or federal law. We are dedicated to providing a
work environment free from discrimination and harassment, and where
employees are treated with respect and dignity.
5-7

"Excellence in Emergency Service"
11329 McCourtney Road, Grass Valley, CA 95949
(530) 273-3158 FAX (530) 273-1780
nccfire@nccn.net
www.nccfire.com
BYLAWS
Adopted:
Amended:
Amended:
Amended:
Amended:
Amended:
01/23/92
06/25/92
11/19/92
10/16/97
10/15/98
12/16/04
6-1
Formatted: Centered
TABLE OF CONTENTS
ITHE DISTRICT
1.1 ....... Name of the District ..... ............ ............ ............ .......................... 3
1.2 ....... Formation: Operative Law ...... ............ ............ .......................... 3
1.3 ....... Business Office ............ ............ ............ ............ .......................... 3
II ......... DEFINITIONS
2.1 ....... Board .. ............ ............ ............ ............ ............ .......................... 4
2.2 ....... Chain of Command ...... ............ ............ ............ .......................... 4
2.3 ....... Fire Officers .... ............ ............ ............ ............ .......................... 4
2.4 ....... District ............ ............ ............ ............ ............ .......................... 4
2.5 ....... Employees ....... ............ ............ ............ ............ .......................... 4
2.6 ....... SecretarySecretary/Clerk ........... ............ ............ .......................... ............ ............4
2.7 ....... Volunteer Firefighters .. ............ ............ ............ .......................... 4
2.8 ....... Recognized Support Organizations ........ ............ .......................... 5
III ....... THE BOARD OF DIRECTORS

3.1 ....... Formation ........ ............ ............ ............ ............ ..........................
3.2 ....... General Powers and Duties ....... ............ ............ ..........................
3.3 ....... Board Compensation .... ............ ............ ............ ..........................
3.4 ....... Directors Prohibited as Firefighters........ ............ ..........................
3.5 ....... Fiscal Year Budget ....... ............ ............ ............ ..........................
3.6 ....... Appropriations Limit .... ............ ............ ............ ..........................
6
6
7
7
7
7
IV ....... MEETINGS
4.1 ....... Regular Meetings ......... ............ ............ ............ .......................... 8
4.2 ....... Meeting Place .. ............ ............ ............ ............ .......................... 8
4.3 ....... Special Meetings .......... ............ ............ ............ .......................... 8
4.4 ....... Emergency Meetings .... ............ ............ ............ .......................... 8
4.5 ....... Adjourning and Continuing Meetings .... ............ .......................... 9
4.6 ....... Meetings Open to Public ........... ............ ............ .................. ............ 9
4.7 ....... Public Request to the Board ...... ............ ............ .......................... 10
4.8 ....... Closed Sessions ............ ............ ............ ............ .......................... 10
4.9 ....... Public Hearings ............ ............ ............ ............ .............. 11
6-2
TABLE OF CONTENTS
IV ....... MEETINGS (cont'd)

4.10 ..... Notice of Public Hearings ......... ............ ............ .......................... 11
4.11 ..... Quorum............ ............ ............ ............ ............ .......................... 11
4.12 ..... Order of Business ......... ............ ............ ............ .......................... 11
4.13 ..... Transactions of the Board.......... ............ ............ .......................... 12
4.14 ..... Conduct of Meetings .... ............ ............ ............ .......................... 12
4.15 ..... Indemnification of Board Members ....... ............ .......................... 12
4.16 ..... Defense of Action ......... ............ ............ ............ .......................... 13
V ......... OFFICERS OF THE BOARD

5.1 ....... Designation of Officers ............ ............ ............ .......................... 14
5.2 ....... Terms of Board Officers ............ ............ ............ .......................... ............ 14
5.3 ....... Duties of Board Officers ........... ............ ............ .......................... ............ 14
5.4 ....... Duties of the SecretarySecretary/Clerk to the Board ..................... ............ ............15
5.5 ....... Committees ...... ............ ............ ............ ............ .......................... 15
VI ....... OFFICERS AND EMPLOYEES

6.1 ....... Designation...... ............ ............ ............ ............ .......................... 16
6.2 ....... Appointment: Chief, Officers, .. ............ ............ .......................... 16
Employees
6.3 ....... Duties of Fire Chief ...... ............ ............ ............ .......................... 16
6.4 ....... Legal Counsel .. ............ ............ ............ ............ .......................... 17
6.5 ....... Fire Department Officers, Employees, ... ............ .......................... 17
Volunteer Firefighters
6.6 ....... Administration and Personnel Rules ...... ............ .......................... 17
6.7 ....... Code Enforcement ........ ............ ............ ............ .......................... 18
6.8 ....... Fire Prevention Bureau. ............ ............ ............ .......................... 18
6.9 ....... Fire Marshal .... ............ ............ ............ ............ .......................... 18
6.10 ..... Chain of Command ...... ............ ............ ............ .......................... 18
VII ...... GENERAL

7.1 ....... Authority to Bind the District.... ............ ............ .......................... 19
7.2 ....... Payment of Money, Notes, and Etc. ....... ............ .......................... 19
7.3
Statements by Board Members and ........ ............ .......................... 19
Personnel
VIII .. AMENDMENTS
8.1
Amendments .... ............ ............ ............ ............ .......................... 20
ARTICLE I
6-3
THE DISTRICT
SECTION 1.1 NAME OF THE DISTRICT

The name of the District shall be "Nevada County Consolidated Fire Protection District, Nevada
County, California," aka "Nevada County Consolidated Fire District."
SECTION 1.2
FORMATION: OPERATIVE LAW
The District is established and shall operate under the provisions of the Fire Protection District Law
of 1987, Sections 13800 et. seq. of the California State Health and Safety Code.
SECTION 1.3
BUSINESS OFFICES
The business offices of the District shall be in such locations in the District, County of Nevada, State
of California, or as may be designated from time to time by resolution or motion of the Board. The
principal business office of the District shall be located at 136 Tammy Way, Grass Valley, California
95949, unless otherwise changed by the Board.
6-4
ARTICLE II
DEFINITIONS
SECTION 2.1 BOARD

Shall mean the Board of Directors of the District.
SECTION 2.2 CHAIN OF COMMAND

Shall mean the organizational structure implemented for the operation of the District to fulfill the
Mission of the Fire District.
SECTION 2.3
FIRE OFFICERS
Shall mean officer positions appointed recommended by the Fire Chief and approved by the Board to
serve within the Chain of Command.
SECTION 2.4
DISTRICT
Shall mean the Nevada County Consolidated Fire Protection District.
SECTION 2.5
EMPLOYEE
Shall mean a person employed by the District, including a volunteer firefighter.
SECTION 2.6
SECRETARY
Shall mean the Secretary to the Board as provided in Sections 5.1 and 5.4 of these Bylaws. The
secretary may also be referred to as Clerk of the Board.
SECTION 2.7
VOLUNTEER FIREFIGHTER
Shall mean a person who is on the District Roster of volunteer firefighters. A volunteer firefighter
shall be considered an employee of the District when acting in any official capacity for the Fire
District.
6-5
SECTION 2.8
RECOGNIZED SUPPORT ORGANIZATIONS
Shall mean those organizations recognized by the Board whose function is to provide support to the
activities of the District and its volunteers, and which include the following:
(a)
(b)
(c)
(d)
The Bullion Volunteer Firefighter's AssociationWatt Park Firefighters Association

The Gold Flat Volunteer Firefighter's Association
The Bullion Auxiliary
The Gold Flat Women's Auxiliary
These organizations are operated as independent entities, but the District may provide limited
assistance to specific activities. These organizations have no formal policy-making role within the
District.
6-6
ARTICLE III
BOARD OF DIRECTORS
SECTION 3.1
(a)
FORMATION
The Board of Directors shall consist of seven five (75) Directors, each of whom shall be
elected for a term of four (4) years or as prescribed by the Uniform District Elections Law
Part 4, Section 10500, Division 10 of the Elections Codeelections code.
(b)
Initial Directors Upon formation, the initial Directors shall be appointed, four from
Bullion and three from Gold Flat as follows:
Formatted: Indent: Left: 0.5", Hanging: 0.5"
POSITION
DISTRICT
TERM INDIVIDUAL
INITIAL
INITIAL
Seat 1
Seat 2
Seat 3
Seat 4
Seat 5
Seat 6
Seat 7
2 Years Randall Casto

4 Years Ralph Hitchcock
4 Years Gary Larsen
2 Years Larry Oddo
2 Years Jack Flaherty
4 Years William Habblett
4 Years Robert Oross
Formatted: Indent: Hanging: 0.5"

Gold Flat
Gold Flat
Gold Flat
Bullion
Bullion
Bullion
Bullion
(c)
SECTION 3.2
Initial Terms Pursuant to Elections Code 23506 & 23556, the initial terms of the
two-year positions shall run from July 1, 1991 until noon on the first Friday in
December, 1994 (December 2, 1994). The initial terms of the four-year positions
shall run until noon on the first Friday in December, 1996 (December 6, 1996).
GENERAL POWERS AND DUTIES
(a)
The Board shall have such powers and duties as set forth in the Fire Protection Law
of 1987, Sections 13800 et. seq. of the California Health and Safety Code
(b)
The Board has the responsibility to establish the overall policies of the District
regarding the scope and level of service to be provided, and should not direct day-today management of the District. In establishing these policies, the Board shall
formulate and periodically update a Mission Statement and District Master Strategic
Plan to guide the development of the District.
6-7
SECTION 3.3
BOARD COMPENSATION
The Board may reimburse each Director for that Director's actual and necessary expenditures
incurred in the discharge of his/her duties, and pay such other compensation as authorized by Section
13844 13857 of the Health and Safety Code, and resolution of the Board.
SECTION 3.4
DIRECTORS PROHIBITED FROM ACTING AS FIREFIGHTERS
No member of the District Board of Directors shall engage in the duties as a District firefighter within
the District, or any duties on behalf of the District relating to fire suppression or fire prevention, other
than those items that come before them as a member of the Board of Directors of the Nevada County
Consolidated Fire District.
SECTION 3.5
FISCAL YEAR BUDGET
The Board shall provide a budget for the fiscal year in accordance with State Law. The Board shall
adopt a preliminary budget in June for the ensuing year. The Board shall adopt the final budget at a
public hearing no later than October 1st of each year.
SECTION 3.6
APPROPRIATIONS LIMIT
In each June, the Board of Directors shall adopt an Appropriation Limit pursuant to the California
State Revenue and Taxation Codes, for the ensuing Fiscal Year.
6-8
ARTICLE IV
MEETINGS
SECTION 4.1 REGULAR MEETINGS

(a)
Regular meetings of the Board of Directors shall be on the third Thursday of

each month, commencing at 7:00 P.M., unless otherwise ordered by the Board of
Directors.
(b)
An agenda of each meeting shall be posted at least 72 hours prior to the meeting
at the District Administrative Office, and other appropriate public locations
within the District.
SECTION 4.2 MEETING PLACE

The regular meeting place shall be Station 84, 10135 Coyote Street, Nevada City, CA. At the
conclusion of any regular meeting, the Board of Directors may designate a location other than
Station 84 as the location for the next regular meeting, provided that regular meetings shall be
held within the jurisdictional boundaries of the District unless otherwise required or permitted by
California law.
SECTION 4.3
SPECIAL MEETINGS
A special meeting may be called at any time by the ChairmanPresident. Upon the written request of
three (3) Board members, a special meeting shall be called. Written notice and agenda shall be
delivered personally or by mail to each Board member and to each person or entity entitled to receive
such notices. Such notice must be delivered personally or by mail and be received at least twentyfour (24) hours prior to the time of such meeting as specified in the notice. The call and notice shall
specify the time and place of the special meeting and the business to be transacted. No other business
shall be considered at such meetings by the Board. Such written notice may be dispensed, with as to
any who are actually present at the time it convenes. Procedures for special meetings shall also
comply with any additional requirements of the Government Code and any other applicable statutes.
SECTION 4.4
(a)
EMERGENCY MEETINGS
In case of any emergency situation involving matters upon which prompt action is
necessary due to the disruption or threatened disruption of public facilities, or
imminent danger to the publicspublics health and safety, the Board may hold an
emergency meeting without complying with the twenty-four (24) hour notice
requirement of Section 4.3.
6-9
SECTION 4.4
(b)
EMERGENCY MEETINGS (contd)

For purposes of this section, "emergency situation" includes, but is not limited to,
the following:
(1)
Work stoppage or other activities which severely impair public health,

safety, or both, as determined by a majority of the members of the Board.
(2)
Crippling disaster which severely impairs public health, safety, or both, as

determined by a majority of the members of the Board.
(c)
However, each local newspaper of general circulation and radio station which has
requested notice of special meetings shall be notified by the presiding officer of the
Board or designated employee thereof, one hour prior to the emergency meeting and
shall exhaust all telephone numbers provided in the most recent request of such
newspaper or station for notification of special meetings. In the event that telephone
services are not functioning, the notice requirements of this section shall be deemed
waived, and the Board or designated employee thereof, shall notify such
newspapers, radio stations, or television stations of the fact of the holding of the
special meeting, the purpose of the meeting, and any action taken at the meeting as
soon after the meeting as possible.
(d)
Notwithstanding the provision of Section 54957 of the Government Code, the Board
shall not meet in closed session during a meeting called pursuant to this section.
(e)
All special meeting requirements as prescribed in Section 4.3 shall be applicable to a

meeting called pursuant to this section, with the exception of the twenty-four (24)
hour notice requirement. The minutes of a meeting called pursuant to this section, a
list of all persons present, the presiding officer, the legislative body, any vote or any
actions taken at such meeting shall be posted for a minimum of ten (10) days in the
District office as soon after the meeting as possible.
SECTION 4.5
(a)
ADJOURNING AND CONTINUING MEETINGS AND PUBLIC

HEARINGS TO OTHER TIMES OR PLACES
The Board may continue or adjourn any meeting to a time and place specified in
the order of adjournment. Less than a quorum may so continue or adjourn from
time to time. If all members are absent from any regular meeting or adjourned
meeting, the SecretarySecretary/Clerk or Acting SecretarySecretary/Clerk of the
Board, may declare the meeting continued or adjourned to a stated time and
place, and shall cause a written notice of the continuance or adjournment to be
given in the same manner as provided for special meetings, unless such notice is
waived as provided for special meetings. A copy of the order, or notice of
continuance, or adjournment shall be conspicuously posted on or near the door of
the place where the meeting was held within twenty-four (24) hours after the time
time of the continuance or adjournment.
When a regular continued, or adjourned regular meeting is continued or adjourned
as provided in this section, the resulting continued or adjourned regular meeting is a
regular meeting for all purposes. When an order of continuance of adjournment of
any meeting fails to state the hour at which the continued or
6-10
SECTION 4.5
ADJOURNING AND CONTINUING MEETINGS AND PUBLIC

HEARINGS TO OTHER TIMES OR PLACES (contd)
adjourned meeting is to be held, it shall be held at the hour specified for regular
meetings.
(b)
Any hearing being held, or any hearing noticed or ordered to be held at any meeting,
may by order or notice of continuance or adjournment, be continued, re-continued,
adjourned, or re-adjourned to any subsequent meeting in the same manner and to the
same extent set forth for the continuance or adjournment of meetings.
(c)
If any meeting or hearing is continued or adjourned to a time less than twenty-four

(24) hours after the time specified in these Bylaws, or in the order or notice of
meeting or hearing, a copy of the order or notice of continuance of adjournment
shall be posted immediately following the meeting at which the order of declaration
of continuance or adjournment was adopted or made.
(d)
Procedures for adjourned and continued meetings shall also comply with any
additional requirements of Sections 54955 and 54955.1 of the Governmental Code,
and any other applicable statutes.
SECTION 4.6
MEETINGS TO BE OPEN AND PUBLIC
All meetings of four three (43) or more Board members or of any permanent committee of the Board
to take action or to deliberate concerning District business and its conduct, shall be open and public.
All persons shall be permitted to attend any such meetings, except as other wise provided or
permitted by law.
SECTION 4.7
PUBLIC REQUEST OF THE BOARD
(a)
The Public Members of the public may request that an item be placed on the
Regular Meeting agenda for consideration by the Board. Any such request must be
in writing, and submitted to the Board SecretarySecretary/Clerk at least ten (10)
days prior to the date of the meeting at which consideration is requested. The
request shall be reviewed by the ChairmanPresident of the Board for propriety and
time availability. If proper and adequate time is available, the matter will be
agendized. If insufficient time is available, the matter will be set at the next regular
meeting.
(b)
District Officers Members of the Board of Directors and the Chief may also
request items to be placed on the agenda for any regular or special meeting. Any
such request shall be communicated to the ChairmanPresident at least eight (8) days
before the meeting, and if proper and time is available, it will be agendized.
SECTION 4.8
CLOSED SESSIONS
Nothing contained in these Bylaws shall be construed to prevent the Board from holding a closed
session during a regular or special meeting concerning any matter, permitted by law, to be considered
in a closed session.
6-11
SECTION 4.9
PUBLIC HEARINGS
All public hearings held by the Board shall be held during regular or special meetings of the Board.
SECTION 4.10 NOTICE OF PUBLIC HEARINGS

Notice of the time and place of a public hearing shall include a general explanation of the purpose of
the hearing and shall be published in The Union, The District Web-Site, or other local paper of
general circulation at least ten (10) calendar days before the date of the hearing. In addition, notice
shall be sent by first-class mail to any person who has requested such notice in writing, if the person
provides a stamped, self-addressed envelope or pays a reasonable sum in advance, for the cost of
mailing such notices.
SECTION 4.11 QUORUM

Four Three (43) members of the Board shall constitute a quorum for the purpose of conducting its
business, exercising its powers, and for all other purposes, except that a smaller number of Board
members may continue or adjourn a meeting from time to time until a quorum is present.
SECTION 4.12 ORDER OF BUSINESS

1. Call to order
Formatted: Numbered + Level: 1 + Numbering Style: 1,

2, 3, + Start at: 1 + Alignment: Left + Aligned at:
0.25" + Indent at: 0.5"
2. Roll Call
3. Pledge of Allegiance
4. Corrections and/or deletions to the agenda
5. Public Comment on Matters not on the Agenda
6. Consent Calendar
a. Approval of Minutes
b. Fund Balances and Check History Reports
Formatted: Numbered + Level: 2 + Numbering Style: a,

b, c, + Start at: 1 + Alignment: Left + Aligned at:
0.75" + Indent at: 1"
Financial Report
7. Committee Reports

0.25" + Indent at: 0.5"
a. Budget and Finance

b. Personnel
Formatted: Numbered + Level: 2 + Numbering Style: a,

b, c, + Start at: 1 + Alignment: Left + Aligned at:
0.75" + Indent at: 1"
8. Old Business
9. New Business

0.25" + Indent at: 0.5"
10. Fire Chiefs Report

11. Board Discussion
12. Correspondence
13. Public Comment prior to Closed Session
14. Closed Session (if needed)
15. Report out of Closed Session
16. Directions to Staff for next Board meeting
6-12
17. Adjournment
(a)
The following shall be the general order of business at Board Meetings:
1.
Call to Order
--Roll Call
2.
Closed Session, if any
3.
Convene Open Meeting
--Pledge of Allegiance
4.
Report Out of Closed Session
5.*
Public Comment on Matters not on Agenda
6.*
Treasurer's Report
7.
Consent Calendar
--Approval of Minutes
--Recap of Fund Disbursements and Fund Balance
--Warrant Requests
--Other Consent Items
8.
Business Items
9.
Report of the Fire Chief
10.*
Board Discussion
11.*
Correspondence
12.*
Additional Closed Session, if needed
13.
Report from Closed Session
14.
Directions to Staff and Planning for Next Meeting
15.
Adjournment
NOTE: Items marked with an "*" are informational items only. No action may be taken on
any matter brought up under that agenda item.
(b)
The order of business may be altered by the Chair President prior to issuance of the
agenda or at the meeting, if determined to be appropriate to facilitate the business of
the meeting.
6-13

SECTION 4.12 ORDER OF BUSINESS (cont'd)

(c)
Items listed under the Consent Calendar may be acted upon collectively by a single
Board vote. Any Board member, however, may request individual consideration
and discussion of any item on the Consent Calendar.
(d)
The Board proceedings shall be conducted in accordance with these Bylaws and
District ordinances and resolutions, and otherwise by the most recent edition of
Robert's Rules of Order.
SECTION 4.13 TRANSACTIONS OF THE BOARD

(a)
The Board shall act only by ordinance, resolution or motion. Except as otherwise
provided by law, every act done or decision made by at least four three (43)
Directors at a duly held meeting of the Board, is the act of the Board.
(b)
Urgency ordinances, effective immediately, shall be adopted by not less than a vote
of five four (54) board members, upon a finding that the immediate adoption of the
ordinance is necessary for the protection of the public health and safety.
(c)
The Board may issue minutes orders requiring specific action and follow-up by staff.
The procedure for such minute orders shall be established by resolution of the
Board.
(d)
By majority vote, and for good cause shown, the Board of Directors may approve a
variance from the strict application of District ordinances, resolutions, and policies.
SECTION 4.14 CONDUCT OF THE MEETING

(a)
The ChairmanPresident of the Board or in his absence, the Vice ChairmanPresident,

or if both are absent, any Director selected by the present Directors to act as Acting
ChairmanPresident Pro Tem, shall preside at meetings of the Board. The
SecretarySecretary/Clerk, or in the SecretarySecretary/Clerk's absence, such other
individual selected by the present Directors to act as the Acting
SecretarySecretary/Clerk shall perform the duties of SecretarySecretary/Clerk to the
meeting.
(b)
Meetings shall be adjourned no later than 10:00PM; provided that under

extraordinary circumstances and by a vote of at least rd'sthree (3) of the Directors
present, a meeting may be extended beyond 10:00PM.
(c)
Where necessary for the orderly operation of the meeting, the Chair may limit public
comment during the public comment period or public hearing to no more than 5
minutes per individual.
SECTION 4.15 INDEMNIFICATION OF BOARD MEMBERS

To the extent permitted by law, the District shall indemnify and defend any Board member in any
pending or completed action, whether civil, criminal, administrative, or investigative against any
expense, judgement, or fine arising out of the performance of his/her duties.
6-14
SECTION 4.16 DEFENSE OF ACTION

The District, upon request of an employee or former employee, shall provide for the defense of any
civil action or proceeding brought against him/her in his/her individual capacity, or both, on account
of an act or omission in scope of his/her employment (Reference: Government Code).
6-15
ARTICLE V
OFFICERS OF THE BOARD
SECTION 5.1
DESIGNATION OF OFFICERS
(a)
The officers of the Board shall be the ChairmanPresident, the Vice ChairmanVicePresident, and the TreasurerSecretary/Clerk. (Health & Safety Code Section 13853)
(b)
The ChairmanPresident, Vice ChairmanPresident, and Treasurer Secretary/Clerk

shall be designated in writing by the Board from among the members of the Board.
(c)
The Secretary/Clerk to the Board shall may be an employee of the District and shall
be appointed by the Board.
SECTION 5.2
TERMS OF BOARD OFFICERS
(a)
The ChairmanPresident., and Vice Chairman-President, and Treasurer shall be

elected each year at the annual organizational meeting to be held at the regular
December meeting of the Board. The terms of office of ChairmanPresident, and
Vice chairman-President, and Treasurer are from January 1 through the following
December 31, or for the portion thereof remaining after election to office.
(b)
Should any of the offices become vacant, the Board at the next regular meeting shall
elect a successor for the unexpired term.
(c)
Officers of the Board may be removed from their Board office (but not from the
Board itself) by vote of the Board. In the event of removal, the office shall be
declared vacant and filled as with other vacancies.
(d)
The Secretary/Clerk, even if a District employee, shall serve at the will and pleasure
of the Board.
SECTION 5.3
DUTIES OF BOARD OFFICERS
(a)
The Chairman President The ChairmanPresident shall preside at Board meetings

and generally perform such other duties as directed by the Board. The
ChairmanPresident shall have the authority outside of regular meetings to make
decisions concerning the following:
(1) The President is responsible for ensuring the Board of Directors are aware of and fulfill
their governance responsibilities; comply with applicable laws and by-laws of the
District; conduct board business effectively and efficiently; ensure Board members are
accountable for their performance.
(2) The President presides over meetings, proposes policies and practices, sits on committees,
committees, monitors the performance of Directors and Officers, appoints members to
committees.
(3) In consultation with the Fire Chief and/or the Secretary/Clerk prepares the agenda for
meetings of the Board.
Formatted: Font: 11 pt
Formatted: Indent: Left: 0.5", No bullets or numbering
6-16
(4) Works with the Fire Chief in keeping the Board of Directors informed on the conditions
and operations of the District on a regular basis, including outside influences on the
District.
(5) Selects the chairs and members for all committees and task forces. Monitors their
progress and reports to the Board members.
(6) May act as a spokesman for the District, as does the Fire Chief, to the public, press,
legislative bodies, and other related organizations.
(7) Recognizes Board member violation of ethical standards and brings such violations to the
attention of the Board member or to the full Board if necessary.
(8) The President is the primary liaison between the Board and the Fire Chief. In this
capacity, the President meets periodically with the Fire Chief; ensurers that periodic
performance reviews of the Fire Chief are conducted.
(9) Typically the President is the signing official of the District unless otherwise directed by
the Board.
(10)
The Board President shall approve all special requests made by individual Board
members requiring staff to produce documents, studies, and/or other information. The
President will evaluate the request and determine if the entire Board would benefit from
the information derived from such request.
Formatted: Font: 11 pt
Formatted: No bullets or numbering
Formatted: Font: Times New Roman
(1)
(2)
Procedural issues relating to meetings such as the agenda, noticing, time

and place, etc..
Providing the Chief with guidance as to the interpretation of Board action.
6-17
Formatted: Indent: First line: 0"
SECTION 5.3
DUTIES OF BOARD OFFICERS (cont'd)
(b)
The Vice Chairman-President The Vice ChairmanPresident, in the absence or

incapacity of the ChairmanPresident, shall perform the duties of the
ChairmanPresident. Should the office of the ChairmanPresident become vacant, the
Vice ChairmanPresident shall perform the duties of the ChairmanPresident until the
Board elects a new ChairmanPresident. Assists the President in carrying out
functions of the office and performs specific duties as designated by the President.
Frequently assigned to a special area of responsibility where expertise in a specific
subject is necessary. May be assigned Chairperson of designated committees as
required.
(c)
The Treasurer The Treasurer shall supervise the fiscal affairs of the District and
shall also supervise the care and custody of all monies of the District. As part of
these responsibilities, the Treasurer shall, on a monthly basis, review all warrant
requests for the prior month and prepare or cause to be prepared a reconciliation of
county warrants actually issued against the warrant approved for issuance.
SECTION 5.4
SECRETARY/CLERK TO THE BOARD
The Secretary's duties shall include, but not be limited to, keeping and maintaining records of the
Board and the recording and keeping of the minutes of the Board meetings.
The
SecretarySecretary/Clerk shall give notice of Board meetings whenever such notices are required by
these Bylaws or by applicable law. The SecretarySecretary/Clerk shall also perform all other duties
incident to the office of SecretarySecretary/Clerk to the Board and shall maintain confidentiality.
SECTION 5.5
COMMITTEES
The Board shall appoint members to the following standing committees:

1.
Budget and Finance - The ChairmanPresident of the Board shall appoint two
members from the Board, plus the Chief, to the Budget Committee. The purpose of
the Budget Committee is to supervise the financial operation of the District and
prepare an annual budget for consideration by the Board.
2.
Personnel - The ChairmanPresident of the Board shall appoint two members from
the Board to oversee the functioning of the District Personnel Policies and to
perform such duties as set forth in the Personnel Policies.
The Board may, from time to time, form other committees as are necessary.
6-18
ARTICLE VI
DISTRICT OFFICERS AND EMPLOYEES
SECTION 6.1
DESIGNATION
There shall be, in addition to the Board of Directors, the following positions within the Fire District
of the District:
1.
2.
3.
The Fire Chief (The Chief)

Fire MarshalDeputy Chief
Such other Fire Officers and employeed positions as established by the Board.
SECTION 6.2 APPOINTMENT: CHIEF, FIRE OFFICERS, EMPLOYEES,

VOLUNTEER FIREFIGHTERS AND RESERVES
(a)
The Board shall select and appoint the individual to the position of Chief. The Chief
shall select and appoint individuals to all other positions within the District.
Provided, however, that the appointment of the Deputy Fire Chief and Fire Marshal
shall be subject to confirmation by the Board.
(b)
All such appointments shall be made in accordance with the Personnel Code of the
District.
(c)
The Board shall fix and determine the qualifications, duties, and compensation of all
positions within the District.
SECTION 6.3
DUTIES OF THE FIRE CHIEF
(a)
The Chief shall serve at the will and pleasure of the Board.
(b)
The Chief has responsibility for the overall management of all operations of the
District.
(c)
The Chief, or his duly appointed representative, shall carry out and enforce the
ordinances and regulations of the District.
(d)
The Chief, or his duly appointed representative, shall provide for suitable drills
covering the operation and handling of all equipment essential for the efficient
operation of the Fire District.
(e)
The Chief shall develop and maintain a Manual of Operations for the Fire District.
This manual shall contain the official administrative plan, operating procedures, and
organization for implementing the mission of the Fire District. It shall be drawn so
as to effectuate the policies of the Board of Directors and such provisions therein
shall be binding upon the employees and volunteer firefighters of the District until
modified or revoked.
6-19
SECTION 6.3
DUTIES OF THE FIRE CHIEF (cont'd)
(f)
On or before the first Board meeting in January of each year, the Chief shall submit
an annual report to the Board on the Operations of the Fire District and the amount
of funds collected and expended for any Special Tax in accordance to Government
Code Section 50075.3 use of Special Tax receipts in the previous year.
(g)
The Chief shall provide the Board with a projection on the needs and direction of the
Fire District for the upcoming fiscal year. On or before May 15In May of each
year, the Fire Chief shall submit to the Board of Directors a tentative budget
required for the operation of the Fire District in the ensuing year.
(h)
The Chief's authority to incur obligations and expend District funds shall be
established by ordinance or resolution of the Board.
SECTION 6.4
LEGAL COUNSEL
The District Board may contract for legal services and said counsel shall represent the District Board
or anyone the Board so designates.
SECTION 6.5
FIRE OFFICERS, EMPLOYEES, AND VOLUNTEER FIREFIGHTERS
(a)
The District shall not discriminate in employment or appointments on the basis of

race, sex, age, religion, or national origin.
(b)
In accordance with the Personnel Policy Ordinance of the District, the Chief is
authorized to suspend, discipline, or remove from service any fire officer, employee,
or volunteer firefighter.
(c)
The District officers, employees, and volunteer firefighters appointed by the Chief
shall serve within a Chain of Command. Any officer, employee, or firefighter who
is temporarily acting in the Chief's absence as the person in command, shall be
directly responsible to the Board of Directors.
SECTION 6.6
ADMINISTRATION AND PERSONNEL RULES
(a)
The Board shall adopt policies and regulations for the administration of the District.
(b)
Said policies, when adopted, may be amended from time to time by the Board of
Directors; but the provisions of Government Code Section 3500, et. seq. (known as
the Myers-Milias-Brown Act), shall be given effect so as to allow recognized
employee organizations the opportunity to meet and confer with the Board of
Directors, or its designated representatives before the adoption of amendments to the
policies, if such amendments are within the scope of the Myers-Milias-Brown Act.
6-20
SECTION 6.7
CODE ENFORCEMENT
The Chief shall be responsible for the overall administration and enforcement of the California
Uniform Fire Code as adopted by the District and applicable State Laws, and County and District
Ordinances. However, the day-to-day enforcement shall be carried out by the Fire Marshal and
Department of Fire Prevention Bureau of the District.
SECTION 6.8
DEPARTMENT OF FIRE PREVENTION BUREAU
Under the overall supervision of the Chief, a fire prevention bureau is established within the Fire
District to enforce the applicable fire prevention statutes and codes within the District. The Bureau
shall be managed by the Fire Marshal and include such other personnel as may be assigned by the
Chief and the Board. The responsibilities for code enforcement imposed on the Chief by the Uniform
Fire Code shall may be delegated to the Fire Prevention Bureau.
SECTION 6.9
FIRE MARSHAL
The Chief, with the Board's approval, may designate an employee of the Fire District to exercise the
powers and perform the duties of Fire Marshal as set forth in the Uniform Fire code adopted by the
District.
The Fire Marshal and other officers of the District, as approved by resolution of the Board, are
designated peace officers of the District as authorized by the California Penal Code. is designated as
the peace officer of the District under Section 830.31, Subsections a-1, and a-2 of the California
Penal Code with primary arson investigation authority.
SECTION 6.10
CHAIN OF COMMAND
Directors and District personnel shall respect the chain of command. While District personnel are not
prohibited from directly discussing District affairs with Directors, it is expected that they will
normally first attempt to resolve any specific concern through their immediate supervisor and up
through the chain of command. Only where resolution through the normal chain of command would
be impractical or ineffective, should the initial contact be directly with a member of the Board of
Directors.
6-21
ARTICLE VII
GENERAL
SECTION 7.1
AUTHORITY TO BIND DISTRICT
No member of the Board, officer, agent, or employee of the District shall have any authority to bind
the District by any contract, to pledge its credits, or to execute any instrument on behalf of the Board,
except as authorized by ordinance or resolution of the Board.
SECTION 7.2
PAYMENT OF MONEY, NOTES, OR OTHER INDEBTEDNESS
(a)
All requests to the County of Nevada for the issuance of warrants, other than regular
payroll, shall require two (2) signatures: 1) a member of the Budget Committee, the
Treasurer, or, in his absence, a member of the Budget and Finance Committee, and
2) an authorized employee of the District.comply with the most current resolution of
the Board.
(b)
All other payments or purchases shall be made only in conformance with procedures
established by ordinance or resolution of the Board.
SECTION 7.3
STATEMENTS BY BOARD MEMBERS AND DISTRICT PERSONNEL
Whenever a Board Member, the Fire Chief, or District personnel make a statement publicly regarding
any matter in which the District may be directly or indirectly involved, he/she shall make a specific
disclaimer, unless:
(a)
he/she has previously been authorized to speak for the Board on that particular
matter;
(b)
he/she is stating for informational purposes a previously determined Board action or

policy.
(c)
No director, officer, or employee of the District shall disclose the contents of a

Closed Session to non-participants except where required by law.
In all cases, a Board member, the Fire Chief, or District personnel shall use discretion in expressing
personal opinions (especially if a Board action is in dispute or in the appeal process or in possible
litigation matters), recognizing that in the past such opinions, statements, and suppositions may have
been misunderstood, misused, or could reflect in a negative manner on the Fire Chief, the employees,
District Board of Directors, or the Fire District.
6-22
ARTICLE VIII
AMENDMENT OF THE BYLAWS
SECTION 8.1
AMENDMENTS TO THE BYLAWS
The Bylaws may only be amended as follows:

(a)
The full text of any proposed amendment shall be provided to the Board members at
least seven (7) days prior to the first consideration of the amendment.
(b)
The proposed amendment shall be read once and then shall be read a second time at
the next regular meeting at least thirty (30) days thereafter, prior to adoption
modifications may be made in the text at either reading.
(c)
The amendment may then be approved by a vote of at least four three (43) members
of the Board, and shall go into effect immediately.
The above Bylaws were passed and adopted by the Board of Directors of the Nevada County
Consolidated Fire Protection District of Nevada County at a meeting of said Board, held on January
23, 1992.
6-23
7.
No Documentation.
8.
No Documentation.
Preliminary Budget 2015-16

Operating Fund 722
FY 2015-16
2014/15
2014/15
Prelim Budget
Budget
Projection
Thru
4/30/15
Revenues
Taxes & Assessments
4010 Current Secured {Tax)
400100
2,435,870
2,308,096
2,369,200
2,250,172
4020 Current Unsecured (Tax)
400300
46,316
45,648
45,044
46,225
4030 Prior Unsecured (Tax)
400400
1,000
1,010
1,011
568
4040 Supplemental Secured (Tax)
401700
32,084
3,030
18,760
29,796
4050 Supplemental Unsecured (Tax)
401800
101
(270)
370
51
202
4060 Suppl Prior Unsecured (Tax)
402800
4110 NCC FD Special Assessment
451701
4120 NCCFD Spec. Assess. (Prior Yr.)
451790
4150 Special Tax- 2012

4210 Tax Share: Grass Valley
4220 Tax Share: Nevada City
400601
1,567
2,090
2,090
2,090
4230 State - Homeowners (Tax)
441900
25,250
25,250
25,085
23,832
4240 State Aid - Public Safety (Prop 172)
449600
273,209
291,750
269,104
244,809
4250 Fuel Management Assessment
450800
450
450
4,699,429
1,774,737
1,723,046
1,720,282
1,633,169
451195
868,512
859,076
857,748
467,897
400600
15,303
18,363
18,363
4260 State - Timber Yield (Tax)

4270 Escaped Assessments (Tax)
Subtotal
5,473,848
5,277,662
5,326,867
70,000
50,000
66,613
5,437
34,413
34,413
1,000
5,000
830
1,380
Reimbursements
4510 Fire Reimbursement (net)
444400
4520 Prior Year Fire Reimbursement
444401
4530 Training Revenue (Non-Tax)
462002
4540 Vehicle Repairs (Non-Tax
462003
3,200
4,000
3,142
5,222
4550 Cost Recovery (Non-Tax)
462004
6,000
5,000
5,814
6,026
80,200
69,437
110,812
47,041
5,000
10,000
1,457
1,950
(3,200)
(2,708)
17,964
13,339
7, 114
6,567
179
179
4690 Reimbursement - Other

Subtotal
Other Revenue
4810 Licenses/Permits (Prevention)
411001
4820 Interest (Non-Tax)
430101
4830 Rentals (Non-Tax)
430201
4840 Other Current Svcs (Non-Tax)
458001
(671)
4850 Sale: Surplus Equipment (net)
460701
30,000
680
680
4860 Prior Year Revenue (Non-Tax)
461401
1,400
2,000
1,077
1,077
4870 Other Revenue (Non-Tax)
462001
3,300
5,000
3,253
3,520
Subtotal
:RevenueTotal
57,664
5,611,712 .
27, 139
11,052
13,302
5,374,238
5,448,731
4,759,772
9-1

Operating Fund 722
Thru
FY 2015-16
2014/15
2014/15
Prelim Budget
Budget
Projection
4/30/15
Wages & Benefits

Wages
5111 Chief I Deputy Chief (2)
510101
257,906
173,625
178,703
142,232
5113 Battalion Chief (2)
510102
152,807
161,537
142,975
111,871
5114 Deputy Fire Marshal/Inspector (1.5)
510103
106,063
94,589
66,216
55,819
5121 Captains (6)
510105
424,429
397, 182
403,561
335,757
5122 Lieutenants ( 10)
510104
589, 199
697,878
645,436
491, 194
5123 Firefighter (11)
510106
501,565
451,219
478,783
406,866
50,813
5131 Supplemental FF
510108
35,000
35,000
35,000
5132 PCF Program
510202
5,500
4,000
5,183
3,183
5141 Clerical (3)
510107
162,649
167,620
137,688
115,888
5145 Fire Mechanic (1)
510116
55, 159
51,293
54,774
46,685
5151 Overtime
510109
239,083
227,360
294,515
252,876
45,724
5161 Strke Team
510113
5165 Strike Team Backfill
510117
5171 Holiday Stipend
510125
55,044
43,638
51,642
33,404
5173 Vacation Sell Back
510130
58,364
92,929
46,048
31,683
5181 Incentive Pay
510120
18,000
4,600
4,600
5183 Volunteer Officer
510203
1,500
1,500
1,600
1,250
5185 Directors
Subtotal
510208
1,050
2,645,317
(36.5)
225
2,617,370
2,546,724
2,130,070
33,323
Taxes
5511 Medicare: Employer Tax
510111
37,733
37,711
39,848
5512 FICA: Employer Tax
510114
4,030
3,120
3,855
15,492
11,941
5521 SUI: Employer Tax
510112
10, 101
14,168
5531 Medicare: Employer Tax (temp)
510204
102
80
126
96
5532 FICA: Employer Tax (temp)
510207
434
341
540
409
5541 SUI: Employer Tax (temp)
510205
Subtotal
273
242
369
286
48,642
56,572
59,495
49,910
Benefits
5711 CalPERS
510301
701,884
719,058
713,180
564,368
5731 Medical Ins
510402
599,206
581,700
525,601
433,906
5733 Vision & Dental
510406
63,991
72,000
59,925
49,759
5735 Life Insurance
510401
11,535
10,611
9,812
11,600
5751 Workers Comp Insurance
520701
180,771
250,874
229,438
219,869
1,557,386
1,634,243
1,537,956
1,279,502
4,251,345
4,308,185
4;144,175
. 3,459,482
75.8%
80.2%
76.1%
72.7%
Subtotal
Wages & Benefits Total

% of Revenue
9-2

Operating Fund 722
FY 2015-16
2014/15
2014/15
Prelim Budget
Budget
Projection
Thru
4/30/15
Personnel Related
Clothing/PPE
6011 Uniforms
520202
14,900
11,800
11,800
7,509
6021 Personal Protective Equipment
520204
45,000
45,000
45,000
40,792
6031 Safety & PPE (per MOU)
520207
23,900
21,000
20,904
20,904
83,800
77,800
77,704
69,205
518
Subtotal
Food I Meals
6111 Meals - Administration
520501
1,000
1,000
1,000
6112 Meals - Training
520502
300
310
310
153
6113 Meals - Fire
520503
800
800
800
518
6114 Meals - Interns
520504
41,610
40,000
26,708
22,470
43,710
42, 110
28,818
23,659
Subtotal
Training I Fitness
6211 Wellness/Fitness Program
521542
18,000
15,000
16,373
1,950
6221 Tuition/Licenses
522800
25,200
19,055
9,336
8,106
6231 Mileage/Transportation
522801
500
1,500
1,047
47
6232 Lodging/food (Per Diem)
522802
1,500
1,500
1,251
767
6241 Training Materials
522805
5,000
8,000
8,000
2,234
6251 Education Incentive Program
522806
12,300
9,900
9,900
2,438
Subtotal
Personnel Related Total
62,500
54,955
45,907
15,542
190,010
174;865
152,429
108,406 .
Facility & Equipment

Communication
6511 Telephones
520302
13,000
12,800
12,800
9,743
6521 Cellular Phones
520303
9,000
6,600
3,682
2,551
22,000
19,400
16,482
12,294
7,765
7,400
8,307
7,179
6531 Radios
Subtotal
Household
6551 Household Supplies
520601
6561 Contract Services
520602
1,958
2,000
2,000
1,507
6571 Office Supplies Stations
521403
3,000
1,030
1,834
1,633
6581 Printer Cartridges/Supplies
520939
3,200
3,200
258
12,723
13,630
15,341
10,577
45,718
47,700
46,235
43,235
45,718
47,700
46,235
43,235
9,000
9,000
9,000
6,932
10,000
7,409
Subtotal
Insurance
6611 Liability
520702
6621 Property
6631 Umbrella
Subtotal
Maintenance
6651 SCBA
520920
6656 Equipment
521903
10,000
10,000
6661 Mobile/Portable Radios/Pagers
520930
5,000
5,000
5,000
4,705
6671 Computers
520940
27,319
27,548
20, 182
15,462
6672 Copier
520941
1,600
2,060
1,790
1,165
6681 Facility Maintenance & Improvements
521011
120,000
80,000
80,000
37,009
172,919
133,608
125,972
72,682
Subtotal
9-3

Operating Fund 722
FY 2015-16
2014/15
2014/15
Thru
Prelim Budget
Budget
Projection
10,000
10,000
8,746
6,916
10,000
10,000
8,746
6,916
10,000
10,000
10,000
16, 116
4/30/15
Medical Supplies
6711 AEMT Supplies

6716 EMS Supplies
521301
Subtotal
Small Tools
6761 Suppression Equip/Small Tools
521902
6781 Technical Rescue Equipment
521904
Subtotal
2,700
2,700
2,700
238
12,700
12,700
12,700
16,354
Utilities
6811 Alarm
521574
1,233
1,257
1,257
922
6821 Electicity I Gas (PGE)
522401
42,630
44,500
44,500
32,221
6831 Propane
522404
9,900
9,900
9,375
5,355
2,929
6841 Trash
522403
4,654
4,700
3,583
6851 Water I Sewer
522402
10,080
8,650
8,998
8,376
68,497
69,007
67,713
49,803
36,412
6,412
Subtotal
Capital Expenditures
6911 Station
6921 Equipment
6931 Vehicle
6941 Admin
6951 Other
540500
Subtotal
Facility & Equipment Total
36,412
6,412
329,601
. 218,273
344;556
306;045.
90,000
20,000
11,477
15,926
6,000
1,793
570
1,392
Vehicle Related
Insurance
7001 Vehicle Insurance

Subtotal
Maintenance
7011 Accessories
521144
7016 Batteries
521142
7021 Body
521148
2,000
1,932
7026 Brakes
521147
6,000
386
653
7031 Drive Train
521149
20,000
49,250
32,033
7036 Pumps
521150
4,000
4,606
2,769
7041 Tires
521141
12,000
20,645
14,204
70,000
90,089
67,547
59,000
79,200
74,955
46,999
59,000
79,200
74,955
46,999
149,000
149,200
165;044
114,546
7046 Tools
7049 Other
Subtotal
90,000
Fuel
7051 Fuel
Subtotal
Vehicle Related Total
522301
9-4

Operating Fund 722
FY 2015-16
2014/15
2014/15
Prelim Budget
Budget
Projection
Thru
4/30/15
Gen &Admin
Office Expense
7501 Administration
521401
5,100
3,450
3,963
2,915
7506 Board
521404
750
650
566
439
6,326
7511 Memberships
521201
9,913
15,059
9,509
7516 Mileage Reimbursement
522501
200
100
120
120
7521 Postage & Delivery
521405
1,200
1,209
943
844
17, 163
20,718
15, 101
10,644
21,300
21,000
19,731
21,951
7526 Printing
7531 Other
250
Subtotal
7551 Accou.nting
521520
7556 Computer
521573
3,000
6,000
4,094
1,500
7561 Consultants
521500
34,000
23,000
20,468
21,077
7566 Legal
521510
19,845
25,000
24,723
21, 123
7571 Medical Director
521575
3,600
3,600
3,600
81,745
78,600
72,616
7576 Other
Subtotal
65,651
Publications
7591 Legal Notices
521602
2,100
2,000
1,605
382
7596 Marketing/Advertising
521601
1,500
300
2,714
2,432
3,600
2,300
4,319
2,814
24,340
24,306
24,306
Subtotal
Special District
7611 Election
522017
7621 LAFCo Budget Share
522006
4,000
4,120
3,655
3,655
7631 Nevada County Fees
#VALUE!
59,714
60,156
56,606
56,606
7641 Other
1566025
Subtotal
900
900
79
256
64,614
89,516
84,646
84,823
Prevention
7651 Code purchases
522601
3,200
3,200
3,200
1,704
7653 Fire Investigation supplies
522603
5,000
5,000
5,000
630
7655 Fuels Management
522605
7657 Inspection supplies
522607
875
875
875
19
7659 Office supplies/expense
522606
2,500
1,000
1,000
195
7661 Professional Svcs/Plan checks
522609
2,000
2,000
2,000
335
7663 Public Education supplies
522604
1,000
1,000
1,000
300
7665 Subscriptions/Memberships
522602
790
790
790
215
7667 Training
522608
4,000
2,000
2,000
926
19,365
15,865
15,865
4,324
7669 Other
Subtotal
9-5

Operating Fund 722
FY 2015-16
2014/15
2014/15
Thru
Prelim Budget
Budget
Projection
4/30/15
JPA
7811 Air Station Use
522702
2,377
2,355
2,286
7821 Command 1 Vehicle
522705
244
242
236
235
7831 Dispatch Charges
522703
121,711
122,410
123,842
74,305
2,286
7841 Dues/Administration
522701
728
721
700
700
7851 Radio
522704
1,338
2,000
1,206
1,287
Subtotal
rGeff&_cAdm in Total
[Total E>ependitures
Over I <Under>
126,399
312~886'
--
127,728
128,270
c'334,727 -. 320,ff17-
78,813
221-7;069 '
5,247,798
5,273,022
5,112,066
4,147,776
363,914
101,216
336,665
611,996
9-6
5-year projection from

February 21, 2015
Board Workshop
9-7
Operating Revenue
Current Secured Tax & Special Assessment - 3% increase

Special Tax 2012 -1.5% increase
All other - Flat, or 1.5% increase
(in thousands)
Current Secured (Tax)
2014-15
2,369.2
2015-16
2,440.3
2016-17
2,513.5
2017-18
2,588.9
2018-19
2,666.6
State Aid - Prop 172
269.1
273.1
277.2
281.4
285.6
Special Tax 2012
857.7
870.6
883.7
896.9
910.4
1,720.3
1,771.9
1,825.0
1,879.8
1,936.2
232.4
241.3
218.3
185.3
197.3
NCCFD Special Assessment

Other
Total
5,448.7
5,597.2
5,717.7
9-8
5,832.3
5,996.1
Wages & Benefits
Step increases through year 5 - 5.0%

Education Incentive - Associates or Bachelor Degree - 1.25%
Cost of living increase: 2014-15- 2.5%, 2015-16- 2.5%
Cal PERS offset of:
2014-15
2015-16
2016-17
2017-18
2.4%
2.4%
2.4%
1.8%
CalPERS
2014-15
2015-16
2016-17
2017-18
2018-19
Safety Classic
34.78%
20.72%
19.20%
17.40%
17.40%
Safety New
11.50%
11.50%
11.50%
11.50%
11.50%
Misc Classic
34.13%
19.72%
20.60%
20.60%
20.60%
6.30%
6.30%
6.30%
6.30%
6.30%
Misc New
Lump Sum (in thousands)
259.9
290.9
323.6
Medical Insurance - 5% increase.

Workers Comp - 2015-16; no rate increase, experience modification reduced; results in approximate
20% reduction in rate.
9-9
358.0
-----
Wages & Benefits (continued)
2014-15
(in thousands)
Permanent Salaries
2,598.4
2015-16
2,727.2
2016-17
2,853.2
2017-18
2,948.6
2018-19
2,975.5
Temporary Salaries
7.8
7.9
8.1
8.2
8.3
Retirement Benefits
713.2
692.6
714.4
723.7
760.7
Insurance (included workers comp)
824.8
825.7
867.1
904.4
937.9
Total
% of Revenue
4,144.2
76%
4,253.5
76%
4,442.7
78%
9-10
4,584.9
79%
4,682.4
78%
Other Expenses
Cost increases of 1.5% per year on most items.

Clothing/PPE includes on going replacements for turn outs and SCBA's.
Nevada County fees increased to reflect revenue increases.
Special District Expense - election every other year.
JPA Dispatch Fees increased 10% per year.
9-11
(in thousands)
Clothing I Personal Equipment
Communications
Food
Household
Insurance
Maintenance: Equipment
Maintenance: Buildings
Maintenance: Vehicles
Membership
Medical Supplies
Office Expense
Legal Notices I Publictions
Rents/Leases: Equipment
Small Tools
Special District Expense
Fuel
Utilities
Mileage Reibursement
Prevention
JPA ( Fire Agency)
Training
Total
2014-15
114. 1
16.5
28.8
10.3
46.2
39.2
80.0
90.1
9.5
8.7
7.3
90.2
4.3
22.7
84.6
75.0
66.5
0.1
15.9
128.3
29.5
967.9
2015-16
119.4
16.7
47.1
10.5
46.9
39.8
81.2
91.4
9.7
8.9
7.4
91.6
4.4
23.0
62.1
76.1
67.5
0.1
16.1
140.7
30.0
990.6
2016-17
121.2
17.0
47.2
10.6
47.6
40.4
82.4
92.8
9.8
9.0
7.5
93.0
4.4
23.4
89.0
77.2
68.5
0.1
16.3
154.4
30.4
1,042.3
9-12
2017-18
123.0
17.2
47.2
10.8
48.3
41.0
83.7
94.2
9.9
9.1
7.6
94.4
4.5
23.7
65.8
78.4
69.5
0.1
16.6
169.5
30.9
1,045.4
2018-19
124.8
17.5
47.2
10.9
49.1
41.6
84.9
95.6
10. 1
9.3
7.8
95.8
4.6
24.1
93.5
79.6
70.5
0.1
16.8
186.0
31.3
1,101.2
Operations Summary
(in thousands)
Revenue
2014-15
5,448.7
2015-16
5,597.2
2016-17
5,717.7
2017-18
5,832.3
2018-19
5,996.1
4, 144.2
4,253.5
4,442.7
4,584.9
4,682.4
Other Expenses
967.9
990.6
1,042.3
1,045.4
1,101.2
Total Expenses
5, 112.1
5,244.1
5,485.0
5,630.3
5,783.6
Salary & Benefits
Contribuition to Fixed Assets I Reserve
336.7
353.1
232.8
9-13
202.0
212.4
Apparatus & Vehicles
(in thousands)
2014-15
Type I Engine
2015-16
241.1
2016-17
191.1
2017-18
216.7
216.7
50.0
Staff Vehicle 3
$
50.0
Staff Vehicle 2
Total
191.1
Type II Engine
Staff Vehicle 1
2018-19
50.0
291.1
51.5
242.6
Apparatus -Three year payment amortization
9-14
191.1
-------------
Capital & Other
(in thousands)
2014-15
2016-17
2015-16
2017-18
2018-19
Computer Servers
22.5
Telestaff
38.7
25.0
25.0
25.0
25.0
86.2
25.0
25.0
25.0
AB1600 Fee Restructure
15.0
Other
Total
15.0
9-15
Facilities
(in thousands)
WestAmerica
2014-15
Adm in
54.2
2015-16
54.2
50.0
250.0
Station 88
Station 86
Total
104.2
304.2
2016-17
54.2
2017-18
50.0
104.2
9-16
54.2
2018-19
54.2
43.4
43.4
50.0
58.2
147.5
155.8
Source of Funds
(in thousands)
Operations
2014-15
AB1600
336.7
2015-16
353.1
2016-17
232.8
80.0
80.0
80.0
293.9
150.0
150.0
2017-18
202.0
2018-19
80.0
212.4
80.0
Grants
Property Sales
Surplus Equip
Total
710.5
583.1
9-17
462.8
282.0
292.4
Fund Summary
(in thousands)
Beginning Balance
2014-15
651.9
2015-16
767.2
2016-17
657.9
2017-18
728.8
2018-19
635.0
Source of Funds:
Operations
336.7
353.1
232.8
202.0
212.4
80.0
80.0
80.0
80.0
80.0
293.9
150.0
150.0
Apparatus I Vehicles
(50.0)
(291.1)
(242.6)
(191.1)
(216.7)
Capital & Other
(15.0)
(86.2)
(25.0)
(25.0)
(25.0)
Facilities
(104.2)
(304.2)
(104.2)
(147.5)
(155.8)
Reserve
(426.0)
(11.0)
(20.1)
(12.1)
(12.8)
AB1600
Property Sales
Ending Balance
767.2
657.9
728.8
9-18
635.0
517.2

Agency Name
Resolution No.: R15-10
Authorizing Overtime and Portal to Portal Pay for Employees
WHEREAS, the Nevada County Consolidated Fire District is a public agency located in the County
of Nevada, State of California, and
WHEREAS, it is the Board of Directors desire to provide fair and legal payment to all its employees
for time worked; and
WHEREAS, the Nevada County Consolidated Fire District has in its employ, Fire department
response personnel include: Fire Chief, Deputy Chief, Battalion Chief, Fire Captain, Lieutenant, Firefighter
Operator, Mechanic, and Supplemental; and
WHEREAS, the Nevada County Consolidated Fire District will compensate its employees portal to
portal while in the course of their employment and away from their official duty station and assigned to an
emergency incident, in support of an emergency incident, or pre-positioned for emergency response; and
NOW THEREFORE BE IT RESOLVED that the conditions set forth in this resolution, as stated
above, take effect upon adoption by the Nevada County Consolidated Fire Board of Directors.
PASSED, APPROVED AND ADOPTED this_28_ day of May, 2015.
Tom Carrington, Chairman
ATTEST:
I, Nicole Long, Board Secretary/Clerk of the Nevada County Consolidated Fire District Board of Directors,
hereby certify that the foregoing resolution was duly passed at a regular meeting of the Nevada County
Consolidated Fire District held on the 28 day of May, 2015 by the following vote on roll call:
Ayes: _______________
Noes: _______________
Abstain: _______________
Absent: _______________
_____________________________
Nicole Long, Board Secretary/Clerk
10-1

Resolution 15-11
Fund Transfer from Operating Fund to AB1600 Fund
Whereas, prior year AB1600 Mitigation fund purchases were reclassified as operating
fund purchases during the year-end financial audits, and
Whereas, same year-end financial audits show an accumulated balance owed by the
operating fund to the AB1600 fund in the amount of $104,479.11, and
Whereas, the districts independent auditors, Richardson & Company, recommend the
transfer of $104,479.11 from the general fund to the AB1600 Mitigation fund, and
Whereas, Nevada County Auditor-Controller require the NCCFD Board of Directors to
authorize and approve the transfer between funds.
Now therefore be it hereby resolved by the Board of Directors of the Nevada County
Consolidated Fire District, by adopting of this resolution, approves the transfer of $104,479.11
from the operating fund (722) to the AB1600 Mitigation Fund (733).
Passed & Adopted by the Board of Directors as Resolution of the Nevada County
Consolidated Fire District at the Regular Board Meeting held on the 28th day of May, 2015 by the
following roll call:
Ayes:
Noes:
Absent:
Abstain:
_____________________________________
Attest:
______________________________________
Nicole Long, Secretary of the Board
11-1

Resolution 15-12
Fund 734 Transfer
Whereas, the 2012 Special Tax was passed by voters to provide additional operating
funds to Nevada County Consolidated Fire District(District or NCCFD), and
Whereas, the tax measure contained the stipulation it would be established as a
separate account, and
Whereas, Nevada County has collected the April installment of this tax, and is currently
holding $390,967 for NCCFD in this fund, and
Whereas, Nevada County Auditor-Controller require the NCCFD Board of Directors to
authorize and approve the transfer from the special fund to operating funds.
Now, therefore, be it resolved that the NCCFD Board of Directors, by adoption of this
resolution, approves the transfer of $390,000 from the 2012 Special Tax Fund (734) to operating
funds (722), as needed, and approved by the Fire Chief, to cover operating expenses.
Passed & Adopted by the Board of Directors as Resolution of the Nevada County
Consolidated Fire District at the Regular Board Meeting held on the 28th day of May, 2015 by the
following roll call:
Ayes:
Noes:
Absent:
Abstain:
_____________________________________
Attest:
_______________________________________
Nicole Long, Secretary of the Board
12-1

RESOLUTION AUTHORIZING ACCEPTANCE OF WINNING BIDDER
FOR THE REPLACEMENT OF DECK, FRAMING, STAIRS AND RAILING AT FIRE
STATION 89 AND DESIGNATING AN AGENT TO SIGN ON BEHALF OF THE DISTRICT
WHEREAS, the Board authorized invitations to bid for the deck project at Station 89, 11833
Tammy Way grass Valley, CA. 95949 at its April 16, 2015 regular meeting.
WHEREAS, the District initiated the formal bidding process as outlined in the NCCFD
Purchasing Policy section 2.3 on April 21, 2015.
WHEREAS, sealed bids submitted by the May 7, 2015, 1500 hour deadline were publicly
opened.
WHEREAS, after review, Staff determined that Owens Construction, 44 Leonard Lane
Colfax CA. 95713, had the lowest responsible bid in the amount of $24,350.00; and
WHEREAS, NCCFD budgeted funding for this project in the F/Y 14-15 final budget,
account # 521011
WHEREAS, the Board of Directors wishes to designate Deputy Chief Jerry Funk, as the
agent to sign on behalf of the District, all documents required to complete the work related to this
project at Station 89.
NOW, THEREFORE BE IT HEREBY RESOLVED the Board of Directors of the Nevada
County Consolidated Fire District hereby authorize the work described, and accepts as the
winning bidder Owens Construction, with their winning bid of $24,350.00; and designates Deputy
Chief Jerry Funk, as the agent to sign on behalf of the District, all documents required to complete
the work related to this project at Station 89.
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________________________
ATTEST:
________________________________________
Nicole Long, Secretary to the Board
13-1
NEVADACOUNTYCONSOLIDATEDFIREDISTRICT
RESOLUTIONNO.R1514
AUTHORIZESTAFFTOENTERINTOANAGREEMENTWITHSACRAMENTOVALLEYLIMITEDPARTNERSHIP
D/B/AVERIZONWIRELESSTOOBTAINANOPTIONTOLEASEAPORTIONOFPROPERTYLOCATEDAT14400
GOLDENSTARROAD,GRASSVALLEY,CA.
WHEREAS,theBoardofDirectorsoftheNevadaCountyConsolidatedFireDistrict,(NCCFD),and
VerizonWirelessdesiretoenterintoaleaseagreementforrentalspaceontheDistrictownedproperty
locatedat14400GoldenStartRoad,GrassValley,CA95949,APN2361041000;and,
WHEREAS,thetermoftheleaseunderthisAgreementshallbeforaninitialperiodoffive(5)yearsof
CommencementDatewiththeoptiontoautomaticallybeextendedforfour(4)additionalfive(5)yearterms
unlessVERIZONWIRELESSterminatesgivingnotice;and,
WHEREAS,attheendofthefourth(4th)five(5)yearextensiontermthisAgreementhasnotbeen
terminatedbyeitherParty,thisAgreementshallcontinueinforceuponthesamecovenants,termsand
conditionsforafurthertermoffive(5)yearsforfive(5)yeartermsunlessterminatedbyeitherparty;and,
WHEREAS,themonthlyrentshallbeninetwentyfivedollars($925.00)payableonthefirstdayofeach
month,and,ifapplicabletheextendedtermrentshallincreasebyanamountequaltothreepercent(3%)of
theannualrentalpayablewithrespecttotheimmediatelyprecedingfive(5)yearterm.
NOW,THERFORE,BEITRESOLVEDthattheBoardofDirectorsoftheNevadaCountyConsolidatedFire
Districtherebyauthorizes,DeputyFireChiefJerryFunk,toenterintoanleaseagreement,withVerizon
Wireless,andsignalldocumentsrequiredtocompletetheleaseagreementbetweenNevadaCounty
ConsolidatedFireDistrictandVerizonWirelessforrentalspacelocatedat14400GoldenStarRoad,Grass
Valley,CA95949,APN2361041000.
TheforegoingResolutionwasdulypassedatanofficialmeetingoftheNevadaCountyConsolidated
FireDistrictheldMay28,2015,bythefollowingrollcallvote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED
TomCarrington,ChairmanoftheBoard
ATTEST:
NicoleLong,SecretarytotheBoard
141

(530) 273-3158 * Fax (530) 273-1780
To:
Board of Directors
From:
Deputy Chief Jerry Funk
Date:
May 20, 2015
Re:
Facilities
Background:
At the April Board of Directors Meeting staff received direction regarding the
consideration to surplus three district stations. Over the last month we have continued our
research regarding these facilities. We have sought direction from District Counsel, met with
the Nevada County Planning Director, worked towards resolving title issues and received
assistance from real estate professionals. Below is a brief synopsis on each station being
considered for surplus:
Station 80, 13376 Quaker Hill Road, Nevada City

This station is in the Deer Creek Park subdivision on Quaker Hill Road near Crystal
Wells and was part of the former 49er Fire District. Its location is 2.8 miles from
Station 81 Cascade Shores, 3.4 miles from Station 84 Coyote Street, and 5 miles from
Station 86 Banner Mountain. The facility, built in 1980, is a wood-framed two bay
station with a small storage area and restroom in the rear of the building. It sits on a
.8 acre parcel. Development potential in the area would likely not necessitate future
staffing at this location. There has been no response from this station in over 9 years.
Station 87, 13103 Ridge Road, Grass Valley

This station is on Ridge Road near the intersection of Alta Street and was part of the
former Alta Oaks Sunset Fire District. Through annexations the station resides less
than mile from the Grass Valley City Limits. It is 1.5 miles from Station 2 Sierra
College, 2.4 miles from Station 1 Brighton Street, 3.7 miles from Station 59 Rough &
Ready and 4.5 miles from Station 45 Bitney Springs. The facility, built in 1956. Is a
wood-framed three bay station with a meeting room, office, kitchen and bathroom. It
is accesses through a granted easement on .23 acres. With the construction of new fire
stations, and annexations this location is no longer needed. Future growth in the area
would likely result in cooperative staffing with our neighboring agencies or
15-1
construction of a new facility at a more suitable location. There has been no response
from this station in over 9 years.
Station 90, 10095 E. Lime Kiln, Grass Valley

This station is located on East Lime Kiln Road near State Highway 49 and was part
of the former Bullion Fire District. This station is 3.4 miles from Station 88 Hwy. 49,
3.7 miles from Station 89 Alta Sierra and 5 miles from Station 21 Higgins. The
facility, built in 1972 is a pre-engineered metal building with three bays and a
restroom. It sits on a triangular parcel of .61 acres. This facility and parcel
arrangement would not be suitable for future staffing. Future growth in the area, if
such to require an additional staffed station would likely result in construction of a
new facility at a more suitable location. There has been no response from this station
in over 9 years.
Recommendation: Declare the three properties surplus. Authorize Deputy Chief Funk to
notify other government entities, as required by law, to see if any are interested in the
properties. Report back to the Board after the notification period to determine further actions
to liquidate the properties.
15-2

"Excellence in Emergency Service"
11329 Mccourtney Road, Grass Valley, CA 95949
(530) 273-3158 FAX (530) 273-1780
nccfire@nccfire.com
www.nccfire.com
May 15, 2015
Mark T. Prestwich, City Manager

City of Nevada City
317 Broad Street
Nevada City, CA 95959
Dear Mr. Prestwich:
This letter is in reply to your letters to Chief Turner, dated March 30, 2015 and April 1, 2015, advising of the decisions
made by the City of Nevada City to reduce the staffing for the City's Fire Station 54, which results in the Station 54
not being staff during the "C" shift. We understand the City's decision will result in Station 54 being unmanned for
approximately 1/3 of the time. Your letters do not state whether the City expects that calls for emergency services to
the fire department during any such brown-out are to be left unresponded to, or whether the City is expecting that the
fire departments from Nevada County Consolidated and/or the City of Grass Valley are to respond to calls for
emergency services originating within Nevada City.
Since 2003 Nevada County Consolidated Fire District (NCCFD) has provided support for fire and emergency
services to the City of Nevada City under the auspices of a joint operations agreement (JOA) between the respective
entities. Most recently a new JOA was entered into which now includes Nevada City, Grass Valley and NCCFD.
The JOA recognizes the benefits of the entities using their collective resources in a manner so as to maximize the
ability of the entities to respond to calls for emergency. However, an implicit premise of the JOA is that there will be a
level of reciprocity in terms of the services provided and thus mutual and equitable benefit among the parties.
Leaving aside the question of whether there historically has been an equitable level of reciprocal services among the
parties, the recent decision by Nevada City to brown-out Station 54 during the "C" shift, means that Nevada City will
not be able to respond to calls for emergency services within Nevada City or NCCFD's or Grass Valley's jurisdiction
when it would otherwise have been beneficial and appropriate to do so. The decision by Nevada City to partially
close Station 54 fundamentally changes the premise for reciprocal services that was the reason for and legal basis
implicit in entering into the JOA. The clear and unmistakable result appears to be that Nevada City is either
expecting that calls for emergency services in Nevada City will go unresponded to during the times that Station 54 is
left unmanned, or that it expects other entities to subsidize the cost of providing the services within Nevada City.
16.A-1
If Nevada City is expecting NCCFD to provide emergency services within the City when Station 54 is otherwise left
unmanned, we find it remarkable that Nevada City would fail to fully explore this matter with NCCFD before deciding
to brown-out the station. Nevada City's failure to fully discuss this with NCCFD before implementing the brown-out
puts NCCFD in the difficult and potentially legally tenuous position of getting calls for service in Nevada City during
the time that Station 54 is not in service. Without a further agreement as to how such an arrangement would work,
including compensation to NCCFD, leaves NCCFD using its funds to subsidize emergency services in the City of
Nevada City. It is not acceptable to NCCFD to have the obligations for providing emergency services within Nevada
City passed off to NCCFD.
While NCCFD is willing and desires to assist Nevada City by providing services within the City, if that is in fact the
City's request, the cost of same should not be borne by NCCFD and its residents and businesses. If NCCFD is to
provide services within the City then there needs to be an equitable method established through which Nevada City
reimburses NCCFD for its costs.
In responding to this letter we ask that you promptly clarify whether Nevada City is in fact looking to have NCCFD
respond to calls for emergency services within Nevada City, and specifically when Station 54 is otherwise
unmanned. If that is the case then it is vital that we immediately have a meeting with City representatives in order to
come to an agreement as to how this can be structured so as to not put NCCFD in the position of having to subsidize
the cost of providing emergency services within Nevada City.
We ask that you treat this letter and request for a response and meeting with the urgency that we believe that it
deserves. Failure to promptly meet and work with NCCFD on a potential solution to the partial closure of Station 54
and the lack of emergency services within Nevada City may result in NCCFD being forced to stop responding to calls
for service within Nevada City.
Sincerely,
Tom Carrington, Chairm n of the Board

cc:
Board of Directors
Nevada County Consolidated Fire Protection District
Hal DeGraw, City Attorney
City of Nevada City
City Council, City of Nevada
Bob Richardson, City Manager
City of Grass Valley
City Council, City of Grass Valley
Mark Buttron, Fire Chief
City of Grass Valley Fire
16.A-2
Page2
NCCFD MONTHLY CHIEF REPORT
To:
From:
Date:
NCCFD Board of Directors

Jerry Funk, Deputy Chief
May 15, 2015
SUPPRESSION
Statistical data for the period of April 1 thru April 30, 2015.
474 calls for service.
Average response time for April emergency incidents, 5 minutes 11 seconds.
Significant Incidents:
Residential structure fire in Grass Valley area.
Two lightning strikes resulting in property damage.
Several natural gas dig up events do to construction activity.
Numerous lines down incidents and a large tree into a house during wind events.
Travel trailer fire in Cascade Shores. Fire was suspicious and remains under investigation.
Numerous small vegetation fires, many caused by debris burn escapes
Training:
727 hours of documented training.
ADMINISTRATION
SAVE Program introduction Lieutenant Jason Davison.

Staff has met and is in the process of developing the preliminary budget for FY 2015/2016.
Deputy Chief Funk and Finance Manager Van Groningen attended a webinar on the prevailing
wage changes.
Staff attended various Cal-OES courses regarding CFAA changes and updates.
Staff met with a designer exploring options for the remodel of the administrative office.
Received delivery of the new Battalion Chief Vehicle.
Continued work regarding future plans for unstaffed stations.
Advertised for bids for the replacement of the Station 89 deck.
Deputy Fire Marshal McMahan and I attended a meeting at the Nevada County Government
Center to address concerns regarding the Purdon Bridge and the associated concerns with
access, fire and public safety.
Staff has posted flyer for the recruitment of a part-time fire inspectors position to be filled in the
near future.
NCCFD Chiefs Monthly Report

May 15, 2015
Page 1
ADMINISTRATION CONT.
Chairman Carrington, Vice Chairman Grueneberg and I met with Council Member Arbuckle,
City Manager Richardson and Chief Buttron to discuss concerns related to fire protection
within the City of Nevada City.
FINANCE
WorkForce Ready
Kronos has picked up their implementation efforts. We have made good progress, thanks to their efforts and
those of staff. We processed the first payroll through WFR, the first of two in a 28 day cycle. The second is
the major test, which will be processed the week of the board meeting. We will verbally report further at the
meeting.
Accounting Software
One Quickbook Premier license was purchased. The new chart of accounts and reporting format are
developed and was presented earlier in this board meeting. Depending on feedback, we will proceed with the
appropriate implementation. We anticipate a July 1 start date.
CalOES
CalOES requires we submit salary surveys to establish the reimbursement rates for strike team activity. As
wages change, we are allowed to submit updated salary surveys. We anticipate the next update will be the
survey reflecting the wage increases effective July 1.
The district has been using the standard indirect administrative reimbursement rate of 10%. We are allowed
to calculate our actual rate (based on the 2013-14 fiscal year) and receive reimbursement based on such.
Using CalOES guidelines, we calculated our rate to be 16.3%. We will submit to CalOES. This will go into
effect July 1, 2015. The rate will be re-calculated annually.
We continue to work with CalOES to collect the final payments for the King and Applegate fires. We
anticipate payments of $102,000 before the completion of the fiscal year.
CalPERS
The fiscal year 2015-16 marks the beginning of CalPERS requiring fixed amount payments to apply to
unfunded asset liabilities (UAL). These payments can be made monthly or as an annual lump sum payment.
Monthly payments would total $259,920. The annual lump sum is $250,686, a savings of $9,234.
An article in the Sacramento Bee indicated school districts were given an increase by CalPERS effective July
1, 2015. The same article indicated the remaining agencies & districts will be reviewed in the fall, with
changes being effective the next fiscal year. We do not know the effect on NCCFD. Thanks to Rick Ulery
for bringing the article to our attention.
FIRE PREVENTION
Projects:
DFM McMahan met with the Planner involved in the Dollar General Project on Rough and Ready Highway for an
update on changes to the project.
A couple of smaller projects including a lot line adjustment and Cell Tower we reviewed. Neither will have a
significant impact on the Fire District.
May 15, 2015
Page 2
FIRE PREVENTION CONT.

We started working on the Fire Season Guide Newspaper Insert. Joanne Drummond from the Fire Safe Council is
leading the group which includes County OES, US Forest Service, and the Fire Chiefs Association.
Completed the Annual Fire Safety Inspections at Juvenile Hall and McCourtney Tech Center.
DFM McMahan was asked to speak at a Fire Prevention Class at Sierra College about the job and how the codes have
evolved and work. It was a great evening and the students asked a lot of good questions.
DFM McMahan attended a Memorial Service for an Honorary Grass Valley Fire Fighter. Robert Bob Davis was a
long time resident of this community.
Fire Investigations:
There was only one fire investigation call out for the month and it was in the City of Grass Valley. Deputy Fire
Marshal Wagner investigated a vegetation fire.
Trainings:
Report Writing Training at GVFD Station 2. This was a great class.

May 15, 2015
Page 3

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Nevada County Consolidated Fire District

11329 McCourtney Road

Excellence in Emergency Service

1. Acceptance of Minutes 04/16/2015, 5/21/2015

LOCAL AGENCY ASSIGNMENTS

Bass (Alt.), Garrett (Alt.)

Discussion and possible action, Administration Office Remodel Design.

Deputy Fire Chief

First reading of proposed amendments to bylaws. Vice Chair Grueneberg

Discussion and possible action, concerning the finance/budget committee.

17. CONFERENCE WITH LABOR NEGOTIATORS

Local Firefighters Union 3800 representing the Non-Management Safety Employees

Thursday, June 25, 2015

NCCFD AGENDA SPECIAL BOARD MEETING

Nevada County Consolidated Fire District

11329 McCourtney Road

Excellence in Emergency Service

BOARD OF DIRECTORS MINUTES APRIL 16, 2015

NCCFD MINUTES REGULAR BOARD MEETING

Badge-Pinning and Swearing in Ceremony Cont.:

No public comment was made.

LOCAL AGENCY ASSIGNMENTS

Habblett (Rep.), Bass (Alt.)

No committee reports were given.

NCCFD Minutes-Regular Board Meeting

6. Discussion and possible action, regarding unstaffed fire stations.

architecture services for the administrative office.

Ordinance OR 15-01, Amendment to the District Purchasing Policy.

10.A Letter from Board of Supervisors, County of Nevada, regarding the

NCCFD AGENDA REGULAR BOARD MEETING

Chiefs Monthly Report:

Staff completed ISO evaluation.

Staff reviewing and amending Lexipol policies.

WorkForce Ready implementation has been slow, but 80% complete.

15/16 budgeting process has started.

Fire Prevention has several investigations taking place.

NCCFD Minutes-Regular Board Meeting

Nevada County Consolidated Fire District

11329 McCourtney Road

Excellence in Emergency Service

BOARD OF DIRECTORS MINUTES MAY 21, 2015

NCCFD MINUTES SPECIAL BOARD MEETING

Nevada County Consolidated Fire District

Special Tax 2012

TOTAL CASH BALANCE:

83% of Fiscal Year

Notes to Budget Status Report

Fiscal year to date operating expenditures through March were 79%

Total Wages & Benefits

In the fiscal year, we incurred $187,556 in strike and backfill wages

Includes the purchase of the CalPERS acturial valuation reports as

83% of Fiscal Year

Quick Reference Items

83% of Fiscal Year

Operations - Fund 722

4030 Prior Unsecured (Tax)

4040 Supplemental Secured (Tax)

4050 Supplemental Unsecured (Tax)