Formulation, Appraisal & Approval of PPP Projects

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FORMULATION, APPRAISAL & APPROVAL OF PPP PROJECTS:

Guidelines have been already provided for all types of PPP projects by NITI
Aayog (formerly planning commission) in coordination with concerned
ministries. Under these guidelines, Inter-ministerial PPP Appraisal
Committee (PPPAC) has been formed for appraisal projects.

Ministry of Finance is responsible for examining the concession


agreements from the financial perspective, while a PPP Appraisal Unit
(PPPAU) undertakes a detailed appraisal of each project [2].

Sponsoring Ministry selects the project to be taken up through PPP and


prepare the pre-feasibility report, detailed project report and contract
documents etc. with the compete guidance of legal, financial & technical
consultants.

Sanction Viability Gap Funding up to Rs. 200 crore (Rs. Two hundred crore)
for each project subject to the budgetary ceilings indicated by the Finance
Ministry. Amounts exceeding Rs. 200 crore may be sanctioned by the
Empowered Committee with the approval of Finance Minister [6].

The composition of Empowered Committee will be as follows:


i. Secretary {Economic Affairs)
ii. Secretary (NITI Aayog)
iii. Secretary (Expenditure)
iv. Secretary of the line Ministry dealing with the subject
STEPS OF PROCEEDINGS FOR PPP CONTRACT:

Preparation of Pre-feasibility report which include physical, technical &


financial viability of the project.

Once it is established, detailed project report is prepared with detailed


technical estimate, financial modelling through consultants.

Preparation of following model documents with the help of legal


consultants:
Request for Qualification (RFQ)
Request for Proposal (RFP)
Model Concession Agreements (MCAs), in case if its not available
in any sector, specialised law firms can be deployed for
preparation of Concession Agreements.
Manual for specifications & standards.

The proposal is first submitted to PPPAC for in-principle approval. After inprinciple approval, Ministry invites Expression of Interest (EOI), in the form of

RFQ which is followed by short listing of pre-qualified bidders. RFP is issued to


the qualified bidders with a set deadline.
Mostly two bid system is followed, where two separate bid are invited in a single
envelope:
1. Technical Bid: defines the prequalification criterion. Significant
weightage (normally 70%) is given to this section to examine the
experience & qualification of the firm and deployment of key
personnel. It must be done with due care and diligence. Firms are
arranged in highest to lowest score i.e. decreasing order of technical
standard to be followed.
2. Commercial Bid: are evaluated of each financial proposal and
highest score is given to the lowest bidder.
3. Proposals are finally ranked according to combined technical and
financial scores for each firm and successful bidder score highest.
S = ST x TW +SF x FW [3]
ST : Scores achieved by the bidder (should be min 70 or more out of
100 points)
SF : Financial proposal score [(FM/F)*100]; where FM is the lowest
financial proposal & F is the amount of other financial proposal
TW & FW are the weights given to Technical Proposal & Financial
Proposal respectively (normally 0.7 & 0.3 or 0.8 & 0.2)
4. Project is awarded to successful bidder by competent authority with
the recommendation of PPPAC. However where the project is based
on Model Concession Agreement, PPPAC clearance is not necessary.
[2]

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