Content

ListofContent

Page#

Executive Summary

Institution Building & Capacity Building

3-4

Micro Finance

5-6

Livelihoods

7-8

Social Development

9-10

Human Resource Development

11

Monitoring Evaluation & Learning

12

Administration, Finance & Procurement

13

Annexure
Human Resource Status

14

Progress up to Sep 09

15-16

JEEViKA Song

17

ExecutiveSummary

he end of this quarter marks an end of two

years of main project. In this quarter which is
8th in series, ranging between July to
September, 09 the project made tremendous
progress in terms of credit linking of Self Help
Groups (SHGs). More than 1800 SHGs (which is far
more than the achievement made so far) with over
Rs. 35 Million have been credit linked during the
quarter. This has been the result of consistent and
focused effort of working with commercial and rural
banks, particularly the exposure of bank officials to
Andhra Pradesh and entering into institutional
collaboration with major commercial and regional
rural banks in the form of MOUs. Signing of MOUs
particularly with RRBs gave a great flip to this whole
effort as their presences in rural areas are more
common than any particular commercial and rural
banks. During the quarter the project signed MOUs
with four commercial and rural banks: Madhya Bihar
Gramin Bank (MBGB), Bihar Kshetriya Gramin Bank
(BKGB), Uttar Bihar Gramin Bank (UBGB) and
Central Bank of India (CBI).
On the institution building and capacity building
front, expediting the formation of Village
Organisations, revisiting the policies of community
cadres and designing and development of VO Flip
Charts and training module were some of the major
areas where progress were made. There were gaps
in CM identification and their traininga special
drive was undertaken to reduce this gap. By the end
of quarter, out of 852 CMs identified, 679 had
received training and now in turn they are providing
their services to community Institutions. An
exposure visit for master trainers of village
organizations to SERP, Andhra Pradesh was
organized so that their services could be utilized to
reduce the training gaps of community institutions.
Induction training for the newly recruited managers
was also organized to brief them about the project
principles, basic design of the project and their roles
and responsibilities.
Under the livelihoods front the system of rice
intensification (SRI) was scaled up to more than
eight thousand farmers (1318.6 acres) of 350
villages in 12 blocks of six districts. The project has
tried out to integrate Participatory Varietal Selection
& Promotion (PVSP) Programme with the System of
Rice Intensification (SRI) to create a complementary
effect. This has been tried in Khagaria and Purnea
district, and the initial results are quite encouraging.
The project is also trying to build an alternative

extension mechanism for the handholding support

of the small and marginal farmers in the form of
Village Resource Persons (VRPs). There are around
330 Village Resource Persons (VRPs) who were
identified and trained in System of Rice
Intensification (SRI). In addition, process of
formation of two Women Farmers Producers
Company, one each in Khagaria and Purnea has
been initiated.
Project has also decided to universalize the
interventions of Health Risk Fund (HRF) and Food
Security Fund (FSF) with all eligible Village
Organizations. The health saving has been initiated
in 116 VOs in which 1137 SHGs are participating.
The total cumulative health savings of these VOs
has reached to around Rs. 4 lakhs. During this
quarter 102 VOs have been given Rs. 5100000/(Rupees fifty one lakhs only) as HRF. The food
security programme has been also scaled up to 54
VOs in which 3564 SHGs members are participating.
Under the food security programme Rs. 43.96 lakhs
have been released with the help of which 2700
Quintals of food grains have been purchased and
disbursed. A comprehensive operational guideline
for women outreaches workers along with
monitoring parameters and responsibilities of VO
have been developed jointly by Janani and JEEViKA.
The cumulative figure of the signature literate
women has gone up to 40542 from 28908; with a
quarterly growth rate of 28.69%.
Another significant development of the last quarter
was scaling up of the project to 26 new blocks,
including two flood ravaged blocks, one each from
the
districts
of
Supaul
and
Madhepura.
Establishment of block offices, procurement of
furnitures and fixures and recruitment of new staff
were the major tasks in which the whole
organisation was involved. At the hindsight, a
decision to send two staff from older blocks to
newer blocks seems to be a good strategy;
specifically it helped in replicating the standards of
the work done in older blocks to newer blocks.
However, in spite of several progresses that the
project has made, at all fronts, the disbursements of
CIF are far behind the target set in Annual Action
Plan. Out of the total planned CIF disbursement of
Rs. 16.9 Crores, only 4.1 Crores (till Sept, 09) have
been spent, which is 1/4th of the planned outlay.
Therefore the next quarter throws a great challenge
to catch up the disbursement as well as the
expenditure lags......

Page | 2

InstitutionBuilding&CapacityBuilding

n the last quarter of FY 2009-10, the IB&CB

team carried out a wide array of activities
ranging from VO Formation & its training to
the policy designing and circulation. The team
was also involved in the designing and
development of VO Flip Charts and VO training
Module. Last quarter also witnessed an increase in
the number of Community Mobilisers /
bookkeepers. The focus in the last quarter was on
the identification of the Community Mobilisers and
their training. Out of 852 identified CM, 679 have
received training and now they are providing their
services to community Institutions.

The context in which the project is designed.

Understanding functioning of the project
structure.
Update of the
project,
its
achievement and
plan
for
the
future
Information
about HR policy,
service rules and
administrative,
financial and procurement guidelines

Exposure Visit of Community Master

TrainerstoSERP,AndhraPradesh

Approx. 50 managers were inducted and they

were allotted Districts to complete their
probation.

The Master trainers on Village

Organisation (VO) have been
identified
for
taking
the
community institutions to the
next level. This can be done by
taking the community services
more & more. The Master
Trainers are the ones who take
out their learnings of life &
share the experience with the
community for the better strengthening of SHGs
and its federation. The project assessed that the
Community Master Trainer has an insight of its
own institutions and now their capacity
strengthening should be the next step. In this
regard, 90 VO Master Trainers were identified
across the Districts, out of which, 44 were sent for
exposure to SERP, Andhra Pradesh to learn and
experience the Andhra VO Members growth. The
new lot of Master Trainers is ready for the
exposure to SERP.

InductionTrainingforManagers
In the expansion of the project from 18 blocks to
44 blocks, it was felt that quality human resource
deployment will be the biggest challenge for the
board. The HR Unit after filling the managerial
positions handed over the entire team to the IB &
CB for the capacity building. The capacity building
was designed in three phase so that the managers
should get the flair of all the responsibilities / work
shared by the current positions. The entire
capacity building was designed in a way that the
newly recruited staff can understand the
interventions match up with the pace of the
project. The induction program for managers
basically covered the following points:
Information about the society, project, its
value system and partners.

KPIsofProjectResourceProfessionals
The Project Resource Professional (PRP) is a cadre
of resource persons who are having good
experience in working with the village community.
They are specialist in community institution
building processes and various inter-webbed
aspects of it. In the project they would be for
providing handhold support to the project staff in
building Modal Village Organization. Earlier the
focus was to build strong resource village, now
the project indent to build strong project resource
person. With
this objective KPIs has been
revised and rolled out in the field.

CommunityMobiliserResourcefees
Community Mobiliser in JEEViKA acts as a
facilitator
for
the
SHGs.
Presently,
Community
Mobilizers are
providing their
services
in
terms
of
conducting
regular weekly
meeting
and
maintaining
the books of
accounts
of
SHGs. At present as per the Community Mobilizes
policy, all the CMs honorarium are being disbursed
by the BPIU after the appraisal of work done by
the village organization each month.

Page | 3

The earlier process followed was after the

appraisal done by the Village Organisation, an
indent was prepared for the approval from the
competent authority at SPMU which is sometime
cumbersome and time taking. Secondly, VO does
the appraisal of their CM where as honorarium is
being disbursed by the BPIUs. This also hinders
the ownership by the respective village
organizations.
Therefore, project drafted a policy paper to
transfer the total amount of CM honorarium to the
respective Village Organization on yearly basis and
the respective VO will disburse the CM honorarium
on monthly basis as per approved CM policy and
after appraising the work. If VO is formed but
does not fulfill the prescribed triggers then BPM
will prepare the list of CMs as per the format and
take necessary approval from the DPM / DPM In
charge. After seeking approval BPM will disburse
the honorarium directly to the Community
Mobilizer through account payee cheque.

VOFlipChart

VOs are the pillars for culmination of community

organization in village level body, hence proper
nurturing and capacity building is essential.
Keeping these factors in mind flip charts have
been developed and rolled out in the field.
The complete concept is covered in two parts:
Part I covers issues like: why VO, roles and
responsibilities of VO and its members, meetings
of VO etc.
Part II has coverage on areas like process of VO
meeting; financial transaction in VO, micro
planning, and committees formation etc. These
would help the staffs, community Mobilizers, CRPs
and VO itself in enhancing their facilitation skills.

Page | 4

MicroFinance
th

Nthe8 quarter(commencingfromJuly2009to
September2009),theprojecthasmadeamajor
breakthrough in microfinance by linking more
than 1800 Self Help Groups with the banks. The
progress in this quarter has been result of
consistent and focused effort in 7th quarter on
streamliningtheprocessofVillageOrganizationsin
termsofitsaccountingandthefinancialprocesses,
exposure of bank officials to Andhra Pradesh in
ordertoleapwaysofSHGscapitalizationbycredit
linking the SHGs to mainstream financial
institutions.,
entering
into
institutional
collaborationwithBanksthroughMOUs.

Preparation and Rolling out the Books of

RecordsforVillageOrganizations
As the emphasis of the project is increasing on
village organizations functioning, it had become
imperative that robust system for keeping records
offinancial transactionsisdesigned. Theteamhad
been working on it and finalized after due
consultations within the project and outside
experts.Theneedhadbeentoincorporateitwithin
the training programme. So, training module had
beendesignedandalltheprojectstaffshavebeen
trained on VO books of records across all the 6
districts. Case studies have been duly prepared to
create a real situation and training had been
impacted by organizing 7 days residential
programmefordifferentdistricts.

ExposureVisitofBankOfficials
The project worked on strategy of taking Bank
officials to Andhra Pradesh in order to show the
successfulmodelofAndhraPradeshandanticipate
a replication of similar situation over here in Bihar
intermsofmainstreamingthefinancialflowtothe
vulnerable sections of the society. The team
interactedwithseniormanagementofallthebanks
and took them into confidence for releasing the
people
from
different banks
for an exposure
visit. A team
comprisingof54
people went to
A.P. in order to
see
and
experience the
successful
model. A total of 49 bankers participated in the

exposurevisit.5peoplefromprojectaccompanied
theminordertofacilitatetheprocessofexposure.

InstitutionalCollaborationthrough MOUwith
Banks
The Project entered into an MOU with different
Banks during the period in order to ensure
institutional collaboration and cooperation to
ensure financial access to the most deprived
sections of the
society.
The
earlier
MOUs
done
with
different banks
yielded positive
results to the
project as it gave
pace
and
momentum to the opening of the Savings bank
account of SHGs in a big way. To broad base our
reach, the project made a liaison with other banks
to enter in to an MOU. The project entered in to
MOU with 4 Banks during the quarter. The names
oftheBanksareMadhyaBiharGraminBank,Bihar
Kshetriya Gramin Bank, Uttar Bihar Gramin Bank
and Central Bank of India. The MOU had been
signed by the Executive Director in case of Central
BankofIndia.

Credit Linkage of SHGs with Mainstream

FinancialInstitutions
Banks have been very supportive in ensuring that
savings accounts of SHGs are opened without
muchdelay.The
project
had
been
very
successful
in
streamliningthe
process
of
Liasoning with
Banks in order
to open the
savingsaccounttillnow.Thegreaterchallengewas
to ensure the capitalization of groups through the
Creditlinkage. It is in this regard that project
decidedtoincreaseitsefforttowardscreditlinkage
andhadbeensuccessfulindoingsobycreditlinking
3104 SHGs by September09 cumulatively. In
Septemberalonemorethan1800groupsgotcredit
linkagewithBanks.

Page | 5

BRLPportfoliowithDifferentBanks
Sl.

Name of the Bank

No of
Branches

No of
SHGs A/C
opened

% Bank
A/C Open

No. of SHGs
credit linked

% Credit
Linkage

Conversion
ratio

State Bank of India

15

1274

23.5

929

29.9

72.9

Punjab National Bank

10

478

8.8

305

9.8

63.8

Central Bank of India

335

6.2

236

7.6

70.4

Bank of India

235

4.3

188

6.1

80.0

Madhya Bihar Gramin Bank

13

825

15.3

442

14.2

53.6

Uttar Bihar Gramin Bank

20

574

10.6

338

10.9

58.9

Other Banks

25

1681

31.3

666

21.5

39.6

96

5402

100

3104

100

57.46

Total

Page | 6

Livelihoods
SystemofRiceIntensification(SRI)

n the kharif paddy season (2009), the project

has promoted System of Rice Intensification
(SRI)methodologyamong8637farmersof350
villagesin1318.6acresin12blocksofsixdistricts.
Thedetailsareasfollows;

District

Gaya
Nalanda
Purnia
Khagaria
Madhubani
Muzaffarpur
TOTAL

Villages

202
99
19
15
6
9
350

Households

Acres

varieties under trial in Khagaria & Purnea. Four

varieties are Prabhat, Rajshree, Rajendra
Mansurie,MTU1001weregiventoSHGmembers
for mother & baby trial. The status of the paddy
plantsisasfollows;

Average
Tillers

4503
525.6
1345
135
2061
506
637
145
45
4
46
3
8637 1318.6

2535
2535
4550
4550
4050
4050

The average tillers in Gaya and Nalanda is 2535

because of severe drought like situation in the
kharif season this year. The average tillers in
Purnea & Khagaria is 4550 whereas the average
tillers in Madhubani & Muzaffarpur are 4050. In
most of the drought affected districts, paddy
cultivated
through SRI
survived in
the
water
stressed
condition,
but
the
farmers lost
their paddy
crop,
who
followed conventional paddy cultivation in the
similarwaterstressedcondition.

ParticipatoryVarietalSelection&Promotion
(PVSP)asacomplementtoSRI
The project has carried out Participatory Varietal
Selection & Promotion (PVSP) Programme as a
complementtoSystemofRiceIntensification(SRI)
in Khagaria
and Purnia
districtinthe
current
Kharif
season.
There
are
four paddy

Indicators
/Variety
PlantHt.

Prabhat
6575cm

Average
Number
oftillers

35
(20min,
40max)

Rajshree

Rajendra
Mansuri
110
90110
120cm
cm
55
50
(40 min, (40 min,
85max)
78max)

MTU
1001
9095cm
40
(30 min,
48max)

CommunityCadres
There are around 330 Village Resource Persons
(VRPs)whowereidentifiedand
trained
subsequently
for
handholding the small and
marginalfarmersforcultivating
paddy through System of Rice
Intensification
(SRI).
The
trainings are organized in the
three phases during the critical
phasesofSRI.

Women
(WFPC)

Farmers

Producers

Company

Two Women Farmers Producers Company, one

eachinKhagariaandPurniaareintheprocessof
registration under the Indian Companies Act
(Amendment
2002).
The
equity holders
for the WFPCs
in Purnia and
Khagaria are
1050 and 500
respectively.
The Board of
Directors was selected in the meetings of the
Village Organizations. The Board of Directors has
made a visit to one of the Farmers Producers
Company in Madhya Pradesh to understand and
learn the processes for initiating the required
activitiesinthebeginningofaWFPC.TheDirector
Identification Number (DIN) is approved and
received. The digital signature of the Managing
Directors is in the process and the naming and
registrationoftheWFPCswillbecompletedsoon.

Page | 7

Jobs for Youth

Based on the past learning The AeA made

an exclusive team consisting of faculty
members of different I-Lead centers of AeA.
They searched potential employers for On
Job Training and placement at Purnia. This
effort has resulted very good impact and out
of 90 trained candidates 74 has been placed
till date in Purnia for OJT and final
placement. The agency also submitted the
first batch training completion report to
project.

JEEViKA in partnership with Aide et Action, G4s &

Vardhman Yarn helps the rural youth in improving
their employability skills and linking them to the
fast growing service sectors. Youths are identified
by Village Organisation and are trained for three
months in life skills, personality, English language
and specialized market linked skills like customer
relationship management, IT enabling services and
so on.
1.

Partnership with Aide-et-Action for the

assignment title Creation of 500 Jobs in
service sectors for rural youth with low
education through decentralized demand
driven employability training in Purnia
district has completed second batch of
training and On Job Placement.

The detail of the second batch progress is given

below in table.

Sl

Course

Batch

Trained

nd

Placed

Under

Yetto

OJT

getOJT

Automobile

30

20

Hospitality

2nd

12

nd

31

17

nd

PCA

2.

Partnership with G4S - 89 candidates

were imparted orientation training40 went
for security trainingall placed, however,
presently only 18 are working.

3.

Partnership with Vardhman Yarns - 284

candidates
were
short
listed
after
Community Mobilization Drive (CMD)out of
which 98 have been placed and are working
in textile industry.

CR&R

17

Total

90

40

34

16

Page | 8

SocialDevelopment
A. Community Health
under JEEViKA

Intervention

b) Regular monitoring of WOW

1.HealthRiskFund(HRF)
Health Shocks are one of the major livelihoods
shock for the poor Households. Micro planning has
revealed that a large number of families borrow high
cost loan from Money lenders for health purposes.
To address this, Health Risk Fund has been initiated.
Each SHG member contributes a small savings of
Rs. 5/- to 10/- per month that goes to common
community fund at VO level
for emergency health care
purpose. Health Risk Fund
is a grant provided from the
project to the VOs that
commits to regular monthly
health savings. Members
who contribute to the Health saving are eligible to
avail HRF amount Rs. 50000/- available to each VO
and this HRF is managed by VO. Mobilization and
Facilitation work had been started in last quarter
and good progress has been seen in this quarter.
Currently across the project total 14104 SHG
members of 1137 SHGs of 116 VOs have started
separate saving for Health Risk Fund at their
respective VOs. Total cumulative saving of these
VOs has been Rs. 3,97, 975/-(Rupees three lakhs
ninety seven thousand nine hundred seventy five
only). During this quarter 102 VOs have been given
Health Risk Fund from the Project, the total amount
of fund is Rs. 5100000/-(Rupees fifty one lakhs
only). The project has planned to make health Risk
Fund as a universal program for all VOs of the
project.

2. Women Outreach Worker (WOW) Training

and Provision of Medical consultancy
Services:
During this quarter following activities have been
undertaken under this program:

a) Updating
Version)

of

operational

formats have been developed and being rolled out

the in the field.

guideline

(Hindi

A
comprehensive
operational
guideline was developed jointly by
Janani and JEEViKA. It contains
general guidelines for women
outreach
workers
along
with
monitoring parameters, list of
responsibilities of VO, responsibility
of both the partners centrally as well as at field
level. As per the requirement different monitoring

Regular monitoring of all the 21 WOWs at 40 project

villages is being done on a regular basis. This
monitoring is being done both from head office as
well as by field team. Core team members are
frequently visiting WOW. At field level District
Manager and Block Project Coordinator from JANANI
are visiting WOW on fortnightly basis. A monthly
meeting of WOW at Surya clinics is also being
organized. Signboards for all the 21 WOWs have
been designed and installed at project villages.

c) Starting of van operation in Purnia

Mobile van operation became
Dhamdaha block Purnia
from August, 2009. Thus
mobile van operation has
started at all the 40 project
villages. Regular services
through van and WOW
have started at Purnia.

d)

functional

in

Tie up with franchise

doctors

At all the 3 project blocks franchise doctors have

been selected. This has been done in order to cater
all the patients (40 project villages) except family
planning referred during mobile van operation.
e) Focus on pathological tests
In the second quarter much focus has been given
on basic pathological tests
which include ANC, Pg.
test, Hb. test, BTCT, Urine
(sugar/ albumin), blood
glucose
and
blood
grouping/ RH. This has
been done in order to
provide basic tests at
village level.

3. Water & Sanitation Program

With Joint collaboration of BRLPS and UNICEF for
promotion of safe sanitation and hygiene practices
through Self Help Groups has been started pilot
project in selected blocks of Gaya, Nalanda and
Purnia. Under this intervention, the SHG members
will have household toilet and adopt safe hygienic
sanitation facility and practice safe hygiene
behavior.

Page | 9

MoU between UNICEF and BRPLS has been signed.

Based on the agreement activity plan has been
shared with field team at District level. The base line
survey of six villages of 6 BPIUs have been
completed and submitted to district PHED office. List
of households and masons have been identified. The
project is providing revolving fund to Village
Organisations to install sanitary latrine.
Community Intervention under JEEViKA

Food Security

Food Security Initiative is a community managed

credit and food distribution mechanism. It is an
innovative approach that helps in ensuring food
availability in the house all around the year. It
ensures that the last member of the family, i.e., a
woman intakes food when opportunities are limited.
The Food grains are procured with a grant from the
project and given to the VOs on credit as per the
demand and its
subsequent
assessment. 3564
members from 54
VOs
are
participating
in
food
security
programme, Rs.
43.96 lakhs have been disbursed, with the help of
which 2700 Quintals of food grains have been
purchased and distributed.
The Program includes convergence with the PDS,
Community / VO level procurement & Convergence
with SRI and PVSP Mechanism. One PDS is being
run in Shekhwara Cluster of Bodh Gaya and the
District Administration is planning to scale up. The
Community
Procurement Center
is to enable the rural
poor to obtain the
commodity on the
best price and on the
fair
weight.
At
present two VOs in
Jhikatiya, Bodh Gaya
and Chabilapur, Rajgir has procured paddy and
fertilizers and supported the farmers and rural poor
to get this commodity under a fair deal. The
fertilizers purchased by the Suraj VO, Rajgir will be
used during the scaling up of SWI activities. Nine
VOs were also involved in the input procurement in
SRI.

Community Education Activities

Signature Literacy for SHG members
Since the community mobilization starts, the project
staff and community staffs make effort to cover
maximum number of SHG members to be made
signature literate. The cumulative figure of the
signature literate women is 40542, in last quarter it
was 28908. The total achievement of this quarter is
11634 women who learnt signature literacy and
percentage quarterly growth rate is 28.69%. All
who have learnt signature they do signature in their
weekly meeting minutes which keeps them into
regular practice.
Balwaadi education
The Village organizations Saraswati of Dobhi block,
Gaya has donated a small land to run the Balwaadi
in Maraha village & in Prakash VO, 35 children are
enrolled and they are regular with their studies. A
proposal has also been received by the Block Unit
for the better functioning of the Balwaadi. 47
children were enrolled in
the Balwaadi run by
Chandani
Village
Organisation in Dhamdaha,
Purnia
and
they
are
planning
to
establish
Balwaadi in another 3
Village Organizations. The Radha & Sangam VO
have initiated to run the Balwaadi.
Entitlement

1. Social Security Schemes

The project has received the request letter from

Director, Social Security, to link SHGs members with
old age pension and widow pension schemes of
government. Workshops in Nalanda, Khagaria &
Purnia have been organized to mobilize support for
social security programme. In this regard, more
than 3000 forms have been filled up by the JEEViKA
SHGs members to get these benefits. 314 Members
have been benefited under old age pension scheme
in Nalanda & 100 in Khagaria & Purnia.

2. Job Card

The Project envisages on the job card entitlement

for its SHG members. In all the Project locations
special attention is given on the Job Card. The Block
Project managers organise camps with the help of
the Block Program officers, NREGA and distributed
job cards. Major achievements have been made in
Madhubani & Purnia District .This is being replicated
in other blocks also to get it done in campaign
mode.

Page | 10

Human Resource Development

A. Recruitment for various positions

Managerial Position at SPMU/DPCU and

BPIU

Srijan Infratech and Development Services, New

Delhi, has completed the process of recruitment
for SPMU, DPCU and BPIU level managerial
positions in August. Successful candidates have
joined BRLPS and are undergoing village
immersion after successful completion of ten days
residential induction training cum orientation
program conducted at SPMU.

Area
Coordinator
Coordinator

and

Community

The recruitment process for the position of Area

Coordinator and community coordinator has also
been completed by the agency. The result of area
coordinator is likely to be published on the website
positively in the first week of October. And the
joining of recommended candidates has been
planned in the third week of October. The result of
Community Coordinator is also expected to be
published in the first fortnight of October.

Internal recruitment of Training Officer and

Area Coordinator

The process of internal recruitment for the

positions of Training Officer and Area Coordinator

has been completed successfully, in which a total 2

Training Officers and 32 Area coordinators have
been selected and joined accordingly at their
respective place of posting.

Recruitment of Support Staff (Accountant

and Office Assistant)
The recruitment of support staff for District and
Block level has been completed. A total 20
Accountants and 12 Office assistant have joined
BRLPS. A seven days induction training program
has been conducted for these newly selected
accountants and Office Assistant.
B. Staff Capacity Building
During the quarter, An exposure trip for 10 days
by a team of 10 members consisting Chief Finance
Officer, Finance Officer, Administrative Officer,
Procurement Specialist and Procurement Officer
along with two accountants one cashier and 2
Office Assistants have visited Tamilnadu VKP
project (17th Aug-20 Aug. 09) and SERP, Andhra
Pradesh (21aug.-25 Aug.09) for exposure on
system of administration, finance and procurement
in these projects.

Page | 11

MonitoringEvaluation&Learning

MIS Design & Roll Out

The basic module of MIS has been rolled out and it
is in use.
a. HR Module of the MIS
The design part of the HR MIS is complete and
its beta testing is going on. Two of the
Districts Gaya & Khagaria have been identified
where the HRMIS will be piloted. The Block &
District level officials & Assistants of the
concerned Districts has been oriented on the
HR MIS. A screen shot printout has been
distributed among the Team Members and the
information is being collected.
b. Executive dashboard
The executive Dashboard has been designed
and its testing is going on. A State level
requirement has been taken from the thematic
heads. The Indicators have been linked with
the Online MIS.
c.

Website

The Website has been developed keeping in mind

the e Governance Framework, UK & US 508

standard. The Hindi Version of the Website work is

in progress.
d.

IT Section
A performance test was conducted at the
State Unit for the Data Entry Operators.
Their training need has been assessed
and the training was held at the District
Level.
The Community Mobilisers were trained at
the Block level by the District field
technicians, SAFAL.
The IT team trained 15 Accountant on the
reinstallation of Tally 9 and Team Viewer.

Process Monitoring
The Sutra Consultancy Pvt. Ltd. has completed 3
cycles of process monitoring. They have made
presentations and submitted reports. The 2nd
round of quarterly process monitoring found that
even in the saturated villages there are some
Poorest of Poor HHs, which are not part of any
SHGs. To further include them the suggestions
were that VO social action committee should take
initiative to identify such HHs and to bring them
under the fold of SHGs. To take this into account
an addendum to VO Community Operational
Manual would be issued.

Page | 12

Administration,Finance&Procurement
Administration
c.

New Block Establishment

In this quarter the project activity has been scaled

up to 26 new blocks and the block in charges of
new block have been asked to find out Premises for
the block offices.

RTI & Grievance Cell functional

The RTI & Grievance Cell has been made functional

by forming Committees at different levels. Regular
meeting minutes and cases are being received by
the Nodal Unit and proper action is being taken.

Finance

IUFR for the period of April to June has been

sent to CAA&A and World Bank. Reconciliation
of Accounts at all level has been completed till
August 09.Consolidation of accounts till 30th
September at all level is in final stage.

Internal Audit for the period of 4th quarter of

2008-2009 has been completed .Compliance of
audit observation is in process. Finalisation of
accounts for the period of 2008-09 has been
completed for the purpose of internal audit and
statutory audit.

Statutory Audit for the period of 2008-09 has

been completed and audit report has been sent
to the World Bank.
Statutory Compliance
a. Annual IT Return of 2008-09 and monthly
ETDS return till August 09 has been
submitted.
b. EPF annual return of 2008-09 and monthly
return of 2009-10 till August 09 has been
submitted.

been conducted for new accountants and

assistants.
Half days orientation programme on
financial management system of the
project has been given to newly recruited
BPMs and other officers.

Financial Capacity Building

a. Two days training on financial accounting,
statutory
compliance,
updated
tally
accounting system, payroll has been given
to old Accountants.
b. Seven
days
training
on
financial
management system of the project has

d. Monthly two hours session has been

organized for BPMs to sort out financial
constraints.
e. An exposure visit to Andhra & Tamil Nadu
project was made by a team of 10
members consisting Chief Finance Officer,
Finance Officer, Administrative Officer,
Procurement specialist and Procurement
Officer along with two accountants, one
cashier and 2 office assistants.

Procurement
SWI Flip Chart & Corporate Brochure have been
printed for releasing and further circulation.
The final list of furniture & fixtures to be purchased
for the new and old blocks has been finalized and
approval has been taken from the Authority.
ExpenditureRs.inLakhs
Annual
Categories

Community
Institution
Development
Community
InvestmentFund
SpecialTechnical
AssistanceFund
Project
Management
Total

Budget

Half
Yearly
Budget

H.Y
Expenditure

3223.66

999

310.36

31.1

4405.38

1695.67

413.05

24.4

985.46

435.71

24.39

5.6

1180.38

623.23

202.97

32.6

9794.88

3753.61

950.77

25.3

Page | 13


Annexure1

StatusofManpower
On recruitment front, the progress status during the quarter is as follows -

Sl

Position

Required
No.

Statustill30
June09

Progressduringthe
quarter
Joiningof
staff

Statustill30
Sep.09

StaffLeft

StateProjectManagementUnit
1

CEO

SPM

CFO

ProcurementSpecialist

FinanceOfficer

AO

PM

7+5

10

ProcurementOfficer

SystemAnalyst

10

Accountant

11

OfficeAssistant

12

Cashier

13

DataAdministrator

14

ProcurementAssistant

15

PAcumSteno

16

DTPoperator

Total
Highlights

42
34
8
1
Staffstrengthincreasedfrom92%to98%duringthequarter

1
41

DistrictProjectManagementUnit
1
2
3
4
5
6
7
8
9

DistrictProjectCoordinator/Mgr.
TrainingCoordinator/Mgr.
ManagerLivelihoods
ManagerSocialDevelopment
ManagerMicrofinance
Financemanger
TrainingOfficer
Accountant
OfficeAssistant

Total

Highlights

6
6
6
6
6
6
18
6
6

2
5

10
0
0

5
6
5

7
6
6

3
4
5
6
5
0
15
6
6

66

17

35

50

Staffstrengthincreasedupto76%duringthisquarter

BlockProjectManagementUnit
1
2

BlockProjectManager
AreaCoordinator

18
78

12
44

32

15

12
59

Accountant

44

12

18

29

OfficeAssistant

44

14

14

CommunityCoordinator

270

189

462

32

157

Total
454
257
64
48*
271
Remarks:therequiredno.ofAccountantandofficeAssistanthasbeenshownaspertheactualstrengthrequiredafterproject
expansion.*462CCshavebeenrecruitedandtheirjoiningisscheduledinOct&Nov,09.

Page | 14

Annexure2

ProgressmadetillSep,09
HEADS

Gaya

Nalanda

Muzaffarpur

Madhubani

Purnia

Khagaria

STATE

InstitutionBuilding
Noofrevenuevillagesentered

218

111

110

67

56

34

596

TotalNo.ofhouseholdsintheenteredvillages

41212

31921

79151

47701

51826

34667

286478

No.oftargetHHsidentified

28391

18944

41858

20607

22498

18988

151286

108

89

34

28

37

12

308

Noofvillagesaturated

SHGFORMED
No.ofSHGpromotedbyBRLPS

1802

1316

1292

1190

1245

967

7812

77

77

300

1215

67

367

8256

23070

16301

14256

14650

16561

12758

97596

3420

847

672

102535

Noofmember/group

12.8

12.4

11.0

12.3

13

13.2

12

%ofHHcoveredagainsttheTargetedHH

81.3

86.0

34.1

71

73.6

67.2

64.5

EDA
WDC
TotalNo.ofSHGsunderBRLPSfold
TotalmemberintheSHGpromotedbyBRLPS(No
ofpoormobilizedintoSHGs)
TotalmemberintheSHGpromotedbyEDA&WDC
(NoofpoormobilizedintoSHGs)

SAVING
TotalCumulativeAmountmobilizedbytheGroup
TotalCumulativeAmountMobilizedperGroup
TotalCumulativeAmountMobilizedperMember

30445587

3385460

4280346

5967259

5757710

4177129

54013491

16895

2573

3313

5015

4625

4320

6914

1320

208

300

407

348

327

553

INTERLOANINING
TotalCumulativenumberofloan
TotalCumulativeamountinterloaned

17189

13681

14303

37097

11693

6108

100071

36233346

11839748

8493245

16675670

27198980

7255654

107696643

REPAYMENTRATE
RepaymentRate

97%

96%

96%

90%

96%

97%

940

598

611

466

469

346

3430

10

19

MICROPLAN
NoofMicroPlanCompletedIstRound
NoofMicroPlanCompletedIIndround

INITIALCAPITALIZATIONFUND
AmountDisbursedunderICF
No.ofGroupsreceivedICF

13648300

9254700

9372900

6870100

8898500

5612500

53657000

774

463

510

408

449

310

2914

Page | 15

HEADS

Gaya

Nalanda

Muzaffarpur

Madhubani

Purnia

Khagaria

STATE

BANKACCOUNT&LINKAGES
No.ofSHGshavingBankA/C

1335

772

889

611

819

609

5035

WDCgroupHavingBankA/c

300

67

367

NoofSHG3monthsoldbutnothavingBank
Account

152

210

185

146

297

98

1088

No.oftotalGroupsCreditLinkedwithBanks

899

415

488

360

599

343

3104

AmountLoanedbyBankstoSHG(InRs.000)

16048000

7762900

9277850

6460300

10677900

7521000

57747950

17851

18706

19012

17945

17826

21927

18604

Avg.AmountLoanedbyBanksperSHG

COMMUNITYMOBILISERS
NumberofBookKeepers/CMidentified

209

138

107

162

134

102

852

NumberofBookKeepers/CMtrained

173

116

63

135

122

70

679

1036

810

1059

1153

1015

695

5768

17

10

NumberofSHGsbeingmanagedbyCM
NoofSHG/TrainedCM

VillageOrganisation
No.ofVillageorganizationFormed

63

52

56

56

60

29

316

677

499

567

539

629

277

3188

8879

3848

6350

8214

7954

3735

38980

TotalShareCapitalmobilized

74150

28250

25397

72270

80440

38500

319007

MembershipfeesMobilized

75260

11870

46546

55900

63940

34730

288246

42

29

29

19

31

17

167

No.ofSHGpartofVillageorganization
TotalindividualmembersofVO

NoofVOHavingBankAccount

SocialDevelopmentInitiatives
TotalnoofilliterateSHGmembersidentified

14227

4710

11506

13125

12954

10174

66696

TotalNoofSHGmemberswhocansign

6238

4533

6822

8113

10857

3979

40542

No.ofSHGsdecidedonNonnegotiableNorms

1179

470

828

495

466

223

3661

No.ofVOsdevelopedactionplanonanysocial
issuesandgotitimplemented.

23

52

Page | 16


Annexure3

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Page | 17