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    Coa C2006-003

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    Russel Saracho
    This circular from the Commission on Audit in the Philippines outlines new accounting policies and procedures related to budgeting, accounting, and disbursement for national government agencies under the new Government Accounting System. It delineates the responsibilities of heads of requesting units, budget units, and accounting units. It also prescribes revised forms to be used for recording obligations, budget utilization, and disbursements. The circular takes effect on January 31, 2006 and repeals any prior COA circulars or issuances that are inconsistent with its policies.

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    Coa C2006-003

    Uploaded by

    Russel Saracho
    129 views2 pages
    This circular from the Commission on Audit in the Philippines outlines new accounting policies and procedures related to budgeting, accounting, and disbursement for national government agencies under the new Government Accounting System. It delineates the responsibilities of heads of requesting units, budget units, and accounting units. It also prescribes revised forms to be used for recording obligations, budget utilization, and disbursements. The circular takes effect on January 31, 2006 and repeals any prior COA circulars or issuances that are inconsistent with its policies.

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    COA_C2006-003

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    COA_C2006-003

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    This circular from the Commission on Audit in the Philippines outlines new accounting policies and procedures related to budgeting, accounting, and disbursement for national government agencies under the new Government Accounting System. It delineates the responsibilities of heads of requesting units, budget units, and accounting units. It also prescribes revised forms to be used for recording obligations, budget utilization, and disbursements. The circular takes effect on January 31, 2006 and repeals any prior COA circulars or issuances that are inconsistent with its policies.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    129 views2 pages

    Coa C2006-003

    Uploaded by

    Russel Saracho
    This circular from the Commission on Audit in the Philippines outlines new accounting policies and procedures related to budgeting, accounting, and disbursement for national government agencies under the new Government Accounting System. It delineates the responsibilities of heads of requesting units, budget units, and accounting units. It also prescribes revised forms to be used for recording obligations, budget utilization, and disbursements. The circular takes effect on January 31, 2006 and repeals any prior COA circulars or issuances that are inconsistent with its policies.

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    © All Rights Reserved
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    of 2

    REPUBLIC OF THE PHILIPPINES

    COMMISSION ON AUDIT
    Commonwealth Avenue, Quezon City, Philippines

    CIRCULAR

    No. :
    Date :

    TO

    2006 - 003
    JAN 3 1 2006

    : All Heads of National Government Agencies; Heads of Financial Management


    Services/Comptrollership Departments; Heads of Accounting Units; Heads of
    Budget Units; COA Assistant Commissioners, Directors, Auditors; and All
    Others Concerned

    SUBJECT : RESTATEMENT WITH AMENDMENTS OF COA CIRCULAR NO. 2005-001


    ON ACCOUNTING POLICIES RELATED TO THE BUDGET, ACCOUNTING
    AND DISBURSEMENT FUNCTIONS IN NATIONAL GOVERNMENT
    AGENCIES UNDER THE NEW GOVERNMENT ACCOUNTING SYSTEM
    (NGAS)
    I. RATIONALE/OBJECTIVES
    Section 2 (2), Article IX-D of the 1987 Philippine Constitution mandates the
    Commission on Audit to "xxx promulgate accounting and auditing rules and regulations
    xxx".
    In line with NGAS implementation, this circular delineates the responsibilities of the
    Heads of the Requesting Unit, Budget Unit and the Accounting Unit in national
    government agencies.
    It also prescribes the revised forms to be used in recording obligations incurred,
    budget utilization and disbursements.
    2.0 POLICIES
    The responsibilities of the Heads of the Requesting Unit, the Budget Unit and the
    Accounting Unit are hereby set forth as follows:
    2.1 The Head of the Requesting Unit shall prepare the Obligation Request (ObR) Annex Al or Budget Utilization Request (BUR) - Annex A2 and the
    Disbursement Voucher (DV) - Annex B. He shall certify on the necessity and
    legality of charges to appropriations/allotment under his direct supervision as
    well as the validity, propriety and legality of supporting documents.
    2.2 The Head of the Budget Unit shall certify the availability of allotment and
    obligations incurred in the ObR or budget and utilization in the BUR.
    2.3 The Head of the Budget Unit shall maintain the Registries of Allotments and
    Obligations (RAO) prescribed under the Manual on the New Government
    Accounting System for National Government and/or the Registry of Budget and

    Utilization (RBU) - Annex C for income which the agency may use as
    authorized by law.
    2.4 For contract or purchase order, the Head of the Accounting Unit shall certify
    the availability of funds based on the ObR or BUR duly certified by the Budget
    Officer.
    2.5 The Head of the Accounting Unit shall certify the availability of cash and
    completeness of supporting documents in the DV.
    2.6 The Head of the Accounting Unit shall also prepare the Daily Cash Position
    Report - Annex D to be submitted to the Head of the Agency.
    3.0 SAVING CLAUSE
    Cases not covered in this Circular shall be referred to the Government
    Accountancy and Financial Management Information System (GAFMIS) Sector, this
    Commission, for resolution.
    4.0 REPEALING CLAUSE
    All prior COA circulars/.memoranda and other issuances inconsistent herewith are
    hereby amended or repealed accordingly.
    5.0 EFFECTIVITY
    This Circular shall take effect

    JAN 3 1. 2006

    G 4 ILL RMO N. CAR UE


    Chairman

    /1:311e1P

    -VI

    AR
    Commissioner

    DAJLMAN
    EMMA U L
    ommi sio r

    ATTAC ENTS:
    Annex Al - Obligati n Request
    Annex A2 - Budget Utilization Request
    Annex B - Disbursement Voucher
    Annex C - Registry of Budget and Utilization
    Annex D - Daily Cash Position Report

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