India Disaster Resource Network

Online inventory of resources for disaster response preparedness

Instruction to fill up the IDRN data collection formats

1. The data flow for IDRN database is as depicted below:
WORK PROCESS

2. The data collection formats are intended to be filled up by the line dept/ agencies/
organizations and the whole exercise will be coordinated by the District Collector.
3. The format need to be sent to all line dept/ agencies from the district administration and
need to be collected within a week. Then the data entry should be done at the district
level under the district collectors authority.
4. The format is divided in to two parts Form1 & Form2A, 2B & 2C.

5. Form1 contains details of the line dept/ agency having the equipment and need to be
filled up by the concerned line dept/ agency. It also contains a standardized set of
equipments under its corresponding Activity & Category with codes.
6. The equipments available with the department/ agency from the list first need to be
identified.

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7. Form2A contains the details of the Equipment (Equipment used in emergency

response e.g. Cutters, excavators, fire tenders etc.).
8. Form 2B contains the details of Skilled human resources (People with various skill
sets & expertise in emergency operation).
9. Form 2C contains the details of Critical Supplies (Consumable items which requires
very frequent update e.g. Medicines)
10. The item code and name need to be carefully entered referring from Form1.
11. Utmost care should be taken when entering the description of the item. The description
should contain the capacity/ size or type of equipment.
viz. for generator
capacity in KV, weight or size, petrol/ diesel/ kerosene etc need to be mentioned.
12. If the item is physically located other than the department, then location need to be
specified.
13. In Availability time column mention whether the item is available during particular
months or available throughout the year.
14. If the item needs to be mobilized to some other place what kind of transportation
modality will be available need to be mentioned in the transportation mode column.
15. Whether skilled operators will be provided with the equipment or not need to mention in
the Operator provided column.
16. Care should be taken to enter only inventory of functional equipment.
17. For skilled human resources (Form 2B) Item code & Item Name should be interpreted
as Skill code & Skill Name
18. If it is a team/ group, the composition of the team/group need to be mentioned.

This instruction sheet should accompany the data collection formats

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Form-1
Department or Agency Details
(The Fields mark with (*) are mandatory)

S. No.
1.
2.

Title
Dept. Name / Agency Name*
Dept. Address / Agency
Address*

3.
4.
5.
6.
7.
8.
9.
10.
11.

Contact Person Name*

Contact Person Designation*
Telephone Number1*
Telephone Number2
Telephone Number3
Mobile Number*
Fax Number
Email ID
Source*

Details
Line1*
Line 2
City*
Pin code*
Latitude
Longitude

Govt.

PS Unit

Indian Army

Military

NDRF

Private/NGO

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Resource Availability

ACTIVITY NAME------SEARCH AND RESCUE

Resource Type-Equipment
(Enter details of items under this category on form 2-A)
Category Name - Cutters
S. No.

Item
Code

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

101
102
103
110
111
355
104
105
106
107
108
109

Item Name

* Item present in the

department/Agency
(Yes/No)

Gas Cutters
Cold Cutters
Bolt Cutters ( Shears )
Cutters- Hydraulic
Cutters-Battery
Steel Cutter/Grinder
Electric Drill
Circular Saw with Diamond Blade(Electric)
Chipping Hammer
Chain Saw-Diamond
Chain Saw-Bullet
Pneumatic Chisel
Category Name Spreaders

13.
14.

112
113

15.
16.
17.

114
115
116

18.
19.
20.
21.
22.
23.
24.
25.

117
118
119
120
121
122
123
124

Spreaders-Hydraulic
Spreaders-Battery
Category Name - Lifting Equipment
Air Lifting bags (Different capacity)/Tools
Jack with 5 ton lift
Iron shod levers, 10 ft. Long
Category Name - Light Equipment
Sledge hammer
Heavy Axe
Two handled cross cut-saw
Chain tackle
Single sheave snatch block
Smoke Blower and Exhauster
Set of rope tackle ( 3 sheave - 2 sheave)
Gloves-Rubber, Tested up to 25, 000 volt

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26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.

125
126
127
128
129
130
131
132
133
134
135
136
137
330
331
332
333
334
335
336
337
338
339
340
341
343
354
356
357
358
359
360

Stretcher harness (set)

Scaffold poles for sheer legs
Jumping Cushions
Rescue Rams
Glass remover (Punch Mark)
Crescent/adjustable wrenches
Slotted Screwdrivers
Traps 4 X 4 meters
Blankets
Lifting tackle - 3 ton
Chains - 6 feet (3 ton lift)
Aspects Blanket
Soaking kit
Shovel
Spade
Crow bar
Heavy Block of Fulcrum
Helmet
Basket
Pick axe
Axe
Door breaker
Hacksaw
Knife Salvage
Ceiling hook
Public Address System
Hand Tool Set
B.A.Set
Rope
Bucket
Matok
Hose/hose fitting
Category Name - Lighting arrangements

58.
59.
60.
61.

138
139
140
141

Inflatable Light Tower

Light Mast
Search light
Electric Generator

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62.
63.
64.

344
345
346

65.
66.
67.
68.
69.
70.
71.
72.

142
143
144
145
146
147
148
149

Electric Torch
Lanterns
Telescopic Pneumatic Mast (Light)
Category Name - Heavy Engineering Equipment
Trucks - Aerial Lift
Bulldozers wheeled/chain
Dumper
Earth movers
Cranes - Heavy Duty, Fork type
Tipper - Heavy Duty
Recovery Vans Beam Type
Snow Beaters Wheeled

Resource Type- Skilled Human Resource

73.

150

74.

151

(Enter details of items under this category on form 2-B)

Search and Rescue Teams for Collapsed
Structures
Search and Rescue Teams with canines

ACTIVITY NAME - FLOOD RESCUE

Resource Type-Equipment
75.
76.
77.
78.
79.
80.
81.

152
153
154
155
156
157
158

82.
83.
84.
85.
86.

159
160
161
162
163

(Enter details of items under this category on form 2-A)

Category Name - Specialized flood/Rescue Equipment
Rescue back boards
Diving suit
Under water BA set
Lifebuoy
Life Jackets
Basket Stretcher
Pneumatic Rope Launcher
Category Name - Rescue boats
Inflatable boat (12 persons)
Fiber boat (12 persons)
Motor Boats
Motor Launch
Country Boats

Resource Type- Skilled Human Resource

87.

164

(Enter details of items under this category on form 2-B)

Divers Teams

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88.
89.

165
367

Search and Rescue Teams for Flood

Scuba Divers

ACTIVITY NAME FIRE FIGHTING

Resource Type-Equipment
90.
91.
92.
93.
94.
95.

166
167
168
169
170
361

96.
97.

171
172

98.
99.
100.
101.
102.

342
173
174
366
365

103.
104.
105.

175
328
329

106.
107.
108.
109.
110.

176
177
178
179
180

111.
112.
113.
114.
115.

181
182
183
184
185

(Enter details of items under this category on form 2-A)

Category Name - Protective Equipment specialized
Suit - fire entry
Suit - fire proximity
Suit - fire approach
Suit NBC
Clothing - Chemical protective (A, B, C)
Fire Proof Sheet
Category Name - Breathing Apparatus set
Breathing Apparatus - self contained
Breathing Apparatus Compressor
Category Name Pumps
Pump
Pump - high pressure, portable
Pump floating
Drainage Pumps
Air Compressor
Category Name Ladder
Extension Ladder
Rope ladder
Aluminum ladder
Category Name - Fire Extinguishers
ABC Type
CO2 Type
Foam Type
DCP Type
Halons Type
Category Name - Fire/rescue tenders
Fire Tender
Foam Tender
Rescue Tender
Control Van
Hydraulic Platform

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116.
117.
118.
119.

186
187
188
189

Turn Table Ladder

DCP Tender
Hazmat Van
B.A. Van

193
194
195
196
197
198
199

(Enter details of items under this category on form 2-B)

Category Name - Fire Fighting Team
Fire Fighting Team (For Oil Installation)
Fire Fighting Team (For High Rise Buildings)
Fire Fighting Team (For Ports)
Fire Fighting Team (For Aviation)
Fire Fighting Team (For Mines)
Fire Fighting Team (For Thermal Power Plant)
Fire Fighting Team (For Nuclear Power Plant)

190
191
192

(Enter details of items under this category on form 2-C)

Fire Fighting Foam
Dry Chemical Powder
Halons

Resource Type- Skilled Human Resource

120.
121.
122.
123.
124.
125.
126.

Resource Type- Critical supplies

127.
128.
129.

ACTIVITY NAME HEALTH SERVICES

Resource Type-Equipment
130.
131.
132.
133.
134.
135.
136.
137.

200
201
202
203
204
205
206
207

138.
139.
140.
141.
142.

208
209
210
211
212

(Enter details of items under this category on form 2-A)

Category Name Health Equipment
Spine boards
Stretcher normal
Stretcher medical evacuation
Incubators for adults
Incubators for children
First aid kits
CT scan
MRI
Category Name - Portable Equipment
Portable oxygen cylinders
Portable ventilators
Portable x-rays
Portable ultrasound
Portable ECG

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143.

213

Portable suction unit

Category Name - Lifesaving Equipment

144.
145.

214
215

Mechanical ventilators
Defibrillator
Category Name - Mobile units

146.
147.
148.
149.
150.

216
217
218
219
220

Mobile OT unit
Mobile blood bank
Mobile lab service
Mobile hospital
Mobile medical van
Category Name Hygiene

151.
152.
153.

221
222
223

Water filter
Water tank
Reservoirs treatment tank

Resource Type- Skilled Human Resource

154.
155.
156.
157.
158.
159.
160.
161.
162.
163.

229
230
231
232
233
234
235
236
237
238

(Enter details of items under this category on form 2-B)

General physician
Trauma specialist
Surgeon
Anesthetist
Gynecologist
Radiologist
Paramedics
Lab technicians
OT assistants
Medical first responders

224
225
226
227
228

(Enter details of items under this category on form 2-C)

Bronchodilators
Vaccines
Anti snake venom
Chlorine tablets
Halogen tablets

Resource Type- Critical supplies

164.
165.
166.
167.
168.

ACTIVITY NAME - SHELTERS

Resource Type-Equipment
169.

239

(Enter details of items under this category on form 2-A)

Category Name Tents
Tent 80 Kgs

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170.
171.
172.
173.
174.
175.

240
241
242
243
244
245

Tent 40 Lbs
Tent MK-III Private
Tent Store
Tent extendable 4 meters
Tent extendable 2meters
Tent Arctic
Category Name Sheets

176.
177.
178.
179.

246
247
248
249

Tarpaulin
Plastic Sheet
Polythene Sheet
Corrugated Galvanized Iron sheet

250
251

Polypropylene Corrugated Unifold shelter

Category Name - Pre-fab shelters

180.
181.

FRP Shutter
Category Name - Shelters/Rehabilitation Centers

182.
183.
184.
185.
186.

347
348
349
350
351

Office building
Yuva Mandal Bhawan
Mahila Mandal Bhawan
Panchayat bhawan
School

ACTIVITY NAME TRANSPORTATION

Resource Type-Equipment
187.
188.
189.

252
253
362

190.
191.
192.

254
255
256

193.
194.
195.
196.
197.
198.

257
258
259
260
353
363

(Enter details of items under this category on form 2-A)

Category Name - Light vehicles
Four wheel drive vehicle
Matador
Motor Cycle
Category Name - Medium vehicle
Truck
RTV
Mini Bus
Category Name - Heavy vehicle
Bus
Tractor
Trailer
Heavy Truck
Jumper
Loader

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Category Name - Special vehicles

199.
200.
201.
202.
203.
204.
205.

261
262
263
264
265
266
364

Light Ambulance Van

Medium Ambulance Van
Equipment Toeing Tender
Mobilization Truck
Water Tanker - Medium capacity
Water Tanker - Large capacity
Road Roller

ACTIVITY NAME TELE COMMUNICATION

Resource Type-Equipment
206.
207.
208.
209.
210.
211.

267
268
269
270
271
272

212.
213.
214.

273
274
275

215.
216.

276
277

217.

278

218.
219.
220.
221.
222.

279
280
281
282
283

(Enter details of items under this category on form 2-A)

Category Name - Wireless system
VHF Sets Static
VHF Sets Mobile
UHF Sets Static
UHF Sets Mobile
Walkie Talkie Sets
HF Sets Static
Category Name - Sat phones
Mini-M3
V-SAT
INMARSAT
Category Name - Mobile phones
Mobile Phone GSM
Mobile Phone CDMA
Category Name - GPS
GPS Hand Sets
Category Name - Video system
Video Phone Set
Video Camera Digital
Video Camera Beta
Camera Digital
Video Camera DVD

Resource Type- Skilled Human Resource

(Enter details of items under this category on form 2-B)
Ham Radio Operators

223. 284
ACTIVITY NAME NUCLEAR BIOLOGICAL AND CHEMICAL
Resource Type-Equipment

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224.
225.
226.
227.
228.
229.
230.
231.
232.
233.
234.
235.
236.
237.
238.
239.
240.
241.
242.
243.
244.
245.
246.
247.
248.
249.
250.
251.
252.
253.
254.
255.
256.
257.
258.

285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319

(Enter details of items under this category on form 2-A)

Category Name - NBC specialized Equipment
Air Sampler - battery operated
NBC face mask
Body bags
C.D Kit danger make
Monitor - for chemical agents
Capping kit - for chlorine leak
Containers of AFFF
Containers of soda ash and hydroxide
Monitor - for contamination
Decontamination gears
Direct reading dosimeter
Distress signal unit
Emergency response guide book
First aid kit as per MFR
First aid kit NBC type A
First aid kit NBC type B
Flame ionization detector
GM survey meter
High visibility vest
Leak storing device
Leak tester for B.A set
LEL Meter
Mini rad meter
Multi gas detector with cut gum bottle
Non sparking brush ,brooms shovels
Non sparking tool
PH meter
PH tester
Pipe squeezer
Plastic drums
Detector kit - for poison in water
Portable alpha monitor
Portable decontamination apparatus
Safety line with chemical resistant
Safety touch

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Teletector
TLD
Traffic cones
Ultra violet photo ionization detector

259.
260.
261.
262.

320
321
322
323

263.

(Enter details of items under this category on form 2-B)

326 Search and Rescue Teams for NBC Disasters

Resource Type- Skilled Human Resource

Resource Type- Critical supplies
264.
265.

(Enter details of items under this category on form 2-C)

Decontamination
solution
324
325 Iodate tablets

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IDRN Data Collection Format

Form 2-A
Please enter in the table below the details of items you have checked as available in FORM-1
(All the fields are mandatory)
*Item
Description
*Item
Code

*Item
Name

*Item
Quantity
and Unit

*Specify location if not

present at the department

*Transportat
*Availability
ion Mode
month (January
(Road, Train,
to December)
Air, Water
(Specify)
or NA)

*Operat
or
Provide
d
(Yes/No
/NA)

(For all types of equipment only)

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Form 2- B
Please enter in the table below the details of items you have checked as available in FORM-1
(All the fields are mandatory)

*Item(
Skill)
Code

*Item(Skill) Name

*No. of person
Available

*Availability
month
(January to
December)
(Specify)

*Prior
experience in
emergency
response
(Yes/No)

*Prior
training in
emergency
response
(Yes/No)

*Description (If team

please enter
composition(number of
persons in a team))

(For all types of skilled human resource only)

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Form 2-C
Please enter in the table below the details of items you have checked as available in FORM-1
(All the fields are mandatory)

*Item
Code

*Item Name

*Quantity
available
and Unit

*Specify
location if
not present
at the
department

*Availability
month
(January to
December)
(Specify)

*Transportation
Mode (Road,
Train, Air, Water
or NA)

*Item Description

(For all types of critical supplies only)

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