Date : 26/10/2004 accnl readme.

txt
1) For install the security key (white colour - single version)
in window 95/98/ME
----------------------------------------------------------------To register the security key to your window 95/98/ME
a) Please plug in the security key to the local paraller port.
b) Click the Register Security key icon.
c) Restart window 95/98/ME.
Note : For demo set no need to do the register.
2) Install net security key (red colour) in window NT Server/ Window 95/98/ME.
To register the security key to your window NT/Window 95/98/ME/2000,
a) Please plug in the security key (red colour) to local parallel port.
b) Please double click the LMSETUP.EXE under \emas\acc directory and
follow the instruction (you can copy from \mal_ver\utility\).
c) You have to copy the following file to the individual windows
95/98/2000/ME workstation under \windows\system\, (the files
you can copy from \windows\system\ subdirectory) :Copy all the file, the file name start with vfp*.*
Note : For demo set no need to do the register, no need nethasp licence
manager. Your network server must install network card, the
nethasp licence manager cannot run without network card.
Run program in workstation, the haspkey logo disappear in server, how to solv
e ?
Set in the ip address for tcp/ip protocol.
e.g 192.168.100.1
192.168.100.2
Every computer must have a difference ip address (server and workstation).
3) Install Multi Company
--------------------1) Copy the MIM.EXE file from \utility\mim.exe to \emas subdirectory.
Note : \emas subdirectory not \emas\acc subdirectory.
2) Create a shortcut to call this mim.exe file.
3) You can click the add button to add a new company.
4) How to use the keyboard to operate : For the main menu, use the ctrl key + the menu option
e.g. Maintenance
You can press Ctrl + 'M'
For the inside individual form, you can use alt key +
the menu option

e.g.
New
More
Save
Exit
Cancel
List
Print
First
Last
Prior
Next

Alt+'N'
Alt+'M'
Alt+'S'
Alt+'X' .or. press ESC key
Alt+'C'
Alt+'L'
Alt+'P'
Alt+'F'
Alt+'A'
Alt+'R'
Alt+'E'

Note : Alt+'X' can be use for all the form to exit.

F2 key - Lookup
e.g. if you want list out account no. start from 3000,
key in 3000 and press f2 key
5) Knock off bills - customer
1) Delete payment transaction, you want to call back all the applied
invoice.
When you delete the payment transaction, you have to unapplied all the
applied invoice (mean key in zero amount in all applied invoice), or
run delete unwanted transaction if you don't unapplied all the applied
invoice.
Note : for the program dated before 04/08/1998, after run delete
unwanted transaction, you have to run data recovery after
power failure.
2) Change applied invoice. (mean applied wrong invoice no.)
Procedure for change applied invoice :a) Go to applied invoice screen, please change the applied amount to
zero.
b) After exit the applied invoice screen, go back to the applied invoice
screen again, (go to the credit field and press enter) the system
will automatically list out all the unapplied invoice.
6) Down load file from internet, how to install it to the harddisk ?
Type install
7) Is Emas Software can install in the Novell 4.0 ? Is Novell support
long file name ?
Answer : Yes
How do I enable long file name support for the workstation on a
servers volume ?
Novell 3.12 to 4.10

------------------1.
2.
3.
4.

Load os2.nam
At the console prompt, ADD NAME SPACE OS2 TO VOLUME <VOLNAME>
Reboot workstation and test
Place the "LOAD OS2" in the startup.ncf file

Novell 4.11 and above

--------------------1.
2.
3.
4.

Load long.nam
At the console prompt, ADD NAME SPACE LONG TO VOLUME <VOLNAME>
Reboot workstation and test.
Place "Load Long" in the startup.ncf file.

e.g.
To add Long filename on Netware 4.11 to support window 95 and os/2
1) At the console prompt, type LOAD LONG.NAM
2) At the console prompt, type ADD NAME SPACE LONG TO VOLUME
(VOLUME NAME)
e.g. ADD NAME SPACE LONG TO VOLUME SYS
Note : You only need to add the name space once per volume.
Long name space is now added to the volume. you do not
need to dismount and remount the volume, or reboot the
server, Long name space has been added on the fly.
8) How can I print 2 official receipt in 1 piece of paper (half page).
Ans :
Please go to my computer (windows desptop), select the printer option
go to the paper size - select the custom.
Enter the sizes : width 850
length 550

select 0.01 inch

Go to the housekeeping, format setup, official receipt - select the file

option - paper size - custom, change the papersize at as follow :
Enter the sizes : width 850
length 550

select 0.01 inch

Print the official receipt, if done, please remember go back to my

computer - select the default printer - change back the papersize
to original.
For 3 official receipt in 1 piece of paper
width : 850
length : 366

select 0.01 inch

For window NT 2000, window XP, please custom your page format first
Control Panel, select printer, menu File, Server Property, make new
form.
(Note : you have to modify the existing form, after modify, change the

form name than click save button)

For windows Vista,
Control Panel, add printer, move your mouse to blank screen, than right c
lick,
select run as administrator - server properties, tick create new form
Tick English
Width : 8.50in
Lenght: 5.50in
For windows 7
1. Click the Start menu, then Control Panel, and finally View devices and pri
nters.
2. Click a printer in the list (e.g. Print2PDF), then click Print server prop
erties.
3. In the dialog box that appears, check the box for Create a new form.
4. Give the new page size a unique and descriptive Form name, such as 2436? or
ustom A size .
5. Select Metric or English units as required.
6. Define the page size with the long dimension as the width and the short di
mension as the height.
7. Click the Save Form button.
8. Click the OK button when finished.
9) Can Emas - Accounting System upgrade xxx accounting data ?
Ans :
Yes, of cause.
Note :
For XXX Ver. 8.1, before upgrade, please go to xxx data directory
do the following command
c:\xxxacc\data> copy glmemo2.mem glmemof.mem
For XXX Ver. 8.2 and above, before upgrade, please copy the
glmemof.mem to xxx data directory.
glmemof.mem file you can get it from \mal_ver\utility\xxx\
Procedure to transfer the data :1) Copy the file called upgrade.exe from the \utility subdirectory to
\emas\acc\data subdirectory.
2) run the upgrade.exe
3) From the menu, select upgrade - transfer data
Enter the xxx data subdirectory : \xxx
4) Modify gltemp file
Some of the billtype transfer from xxx data, is not correct, you
have to manually change it. If the row is present red colour.
e.g. billtype 'Z' - change to either - IN,DN,CN,GJ,PV,RV,RC

5) Upgrade the data

6) Done.
10) Can Emas - Inventory System transfer the xxx stock program ?
Ans :
Yes, of cause.
Procedure to transfer the data :1) Copy the file called upgrades.exe from the \utility subdirectory
to \emas\acc\data
2) Copy the file called dbstru.exe from the \utility subdirectory
to \xxx\stock directory
3) run the dbstru.exe program, this program will auto update the
xxx stock data to the lastest version (6.2i)
4) Go to the \emas\acc\data subdirectory and run the upgrades.exe
5) Enter the \xxx\stock directory path
6) Done
11) How can I set 2 decimal or 3 decimal places for user defined field ?
In the bill format, double click the user defined field, go to
property, set the following setting,
e.g.
for two decimal places- user defined field A
tran(ictran.dfield6,'999,999.99')
for three decimal places - user defined field A
tran(ictran.dfield6,'999,999.999')
Note : user defined field b - ictran.dfield7
user defined field c - ictran.dfield8
12) How can I total the user defined field in detail ?
a) Go to report - variable, add in the new variable
e.g. mttludf - user defined field A
value to store

Calculate

ictran.dfield6

click the sum option

Initial value
0
Tick the - Release after the report button
Reset at - icmast.type+icmast.entry
b) Click the field option - under report control toolbar

Under expression : tran(mttludf,gamt)

Note : stock received, issue, delivery order, invoice,
cash sales, debit note, credit note
----------------------------------------------ictran.dfield6 - for user defined field A
ictran.dfield7 - for user defined field B
sales order
----------icsotr.dfield6 - for user defined field A
icsotr.dfield7 - for user defined field B
Purchase order
-------------icpotr.dfield6 - for user defined field A
icpotr.dfield7 - for user defined field B
Quotation
---------icfmtr.dfield6 - for user defined field A
icfmtr.dfield7 - for user defined field B
gamt - amount
gprice - price
gqty - quantity
13) I have multiple D/o merge to one invoice, and I want print out the
d/o No. in invoice detail, what field shoud I put in invoice detail ?
ictran.billno
14) Report Print Preview Illegible Under Windows NT
Ans :
Install Emas - Payroll system, your problem will fixed.
15) Debtor control a/c in trial balance not tally with balance sheet debtor
control a/c ?
Please check the following posibilities :1)
2)
3)
4)
5)
6)

Check your debtor control a/c in customer maintenance

Check your creditor control a/c in creditor maintenance
Debtor and creditor a/c range in housekeeping setup
Any blank record exist in debtor or creditor maintenance
Do you have any main group setting ?
Do you have any other debtor ?

16) Can Emas - Invoicing System transfer the xxx invoicing program ?
Ans :
Yes, of cause.
Procedure to transfer the data :1) Copy the file called upgrades.exe from the \utility subdirectory
to \emas\acc\data
2) Go to the \emas\acc\data subdirectory and run the upgrades.exe

3) Please tick the invoicing option.

4) Enter the \xxx\invoicing directory path
5) Done
17) 3 Columns balance sheet - 2nd columns for depreciation is alway
blank ?
Ans :
1) You have to key in the Fixed assets and the depreciation a/c
in the fixed asset maintenance.
2) For all the fixed assets account cannot have main group account.
18) Why my Knock off - aging report total difference to debtor
trial balance report ?
Ans :
If all your customer using open item method, off cause, both
report will be same, but if some customer is using balance
forward method, the both report got difference is normal,
because knock off - aging report for knock off customer
only, not including balance forward customer.
or
Please double check your opening balance Both report must be the same balance
1) General report (2) - opening balance
2) Maintain knock off bill
19) How to print out the on hand quantity and unit cost
oustanding s/order in Emas report writer ?
Ans :
On hand
------Onhand(item_no,location,shelf no,date,alias)
e.g.
onhand(icitem.item_no,"","","","icitem")
Unit cost
--------getucost(item_no,type,entry,alias,date)
e.g.
getucost(ictran.item_no,"","","ictran","")
Outstanding order (So or Po)
---------------------------onpo1(item_no,location, shelf, alias)
for so - alias == "icsotr"
po - alias == "icpotr"

e.g.
onpo1(ictran.item_no,ictran.location,ictran.bin,"icsotr")
20) What is the default user id and password ?
Ans :
User id : emas
password : emas
21) What is OLE error code 0x800a1f45: unknown OLE status code ?
Ans :
Restart the computer and try again or use other com port
22) How to search date in transaction ?
Ans :
You have to use the following format YYYYMMDD
e.g.
20000118 for date 18/01/2000
23) When I apply bills, maintain knock off bills - Opening
balance bills some time come out, some time not come out, why ?
Ans :
Please double check your customer is it foreign customer ?
In maintain knock off bills - if your customer is foreign customer,
you must key in the foreign currency rate, foreign currency amount,
otherwise the balance cannot come out.
24) Can I change the customer to foreign customer, if the customer
already has transaction ?
Ans :
No, you have to create another customer code, cannot use the
same customer code.
25) My system is 2in1, accounting + inventory, I want to change the
customer code, I change in accounting system or inventory system
?
Ans :
If your program is 2in1, you have to change the account code in
Inventory program, because change account code in inventory
program, it will automatically change the accounting also,
but if you change in accounting, it will only change accounting
account code only.
26) After year end, my bank ledger difference to last year bank
balance, why ? I got a lot of pdc cheque.
Ans :

When the time you do the year end, our system is based on
transaction date do year end, not pdc cheque date, so that,
eventhough, the cheque not yet clear, after year end,
all the pdc cheque will considered clear.
Note : You can list the pdc cheque from mark last year bank
reconciliation statement.
27) How you calculate over credit limit when issue invoice transaction ?
Ans :
The balance = Account balance + Unpost transaction (Invoice, Debit
Note, Credit Note, Cash Sales)+ Uninvoice D/O + S/order (
if set to 'Y' option in setup)+ Current Amount you enter
28) How can I print the agent name /area description in accounting report ?
Ans :
Your program must be version 2000L, and use the following
function :getagent("arcust.agent")
getarea("arcust.area")
29) How to use getfield function in report writer ?
Ans :
getfield(item_no,field to get,file to search, select file when return)
e.g.
getfield(icbilltr.item_no,"icitem.minimum","icitem","icbilltr")
30) Install Emas - Software as client server concept ?
Currently available program as at follow :(Mal_ver & pre_release version)
1)
2)
3)
4)
5)
6)
7)

Invoicing system
Accounting System
Inventory System
Export Inventory System
Pos
Report writer
Payroll

Server
------Install the software as normal
Workstation
-----------1) Install the software as normal
2) After run the program, all the file are generated,
Delete the data and reports directory
3) Under \emas\acc\ directory, edit the file called

acc.ini, key in the following statement

e:\emas\acc\
(Server drive and directory name)
Note : You have install the workstation one by one,
do the above step.
Good Point : Run the program faster, because only pool the
data over not program exe file.
Bad Point : When you upgrade the program, you have upgrade
one by one for all the workstation, after upgrade
you have remember to delete the data and reports
directory and edit the acc.ini file.
31) How to use the chklimit.exe file ?
Ans : Copy the chklimit.exe file to \emas\acc\data\ and run it.
e.g.
Chklimit 3000/A01
The system will auto generate a chklimit.txt file for you to
analyse.
32) Print Job description in report writer ?
Ans : getdesc(icmast.hjob,"glproj","J")
33) Can your Emas software run without logon to the window NT server ?
Ans : Yes, you can do it.
Please copy the lmsetup.exe file under \mal_ver\utility\
directory to the window NT server and run it, it will auto
install the driver and license manager to the NT server,
with this lmsetup.exe, you can install the nethasp license
manager window NT service. As a service the nethasp license
manager lauches before logon and continus to run after logout.
Note : Your network server must install network card.
34) In report writer, when select ictran.dbf file as a initial table
file, how can I sum the header file total like icmast.n_amt ?
Ans :
1) go to report variable add in the following variable :hvalue1
calculation : tick sum
2) add a data grouping
icmast.ref
3) Double click the group header - grey bar
Under on entry key in :

htotal(icmast.n_amt)
4) In report writer page footer put in the following variable
hvalue1
5) Done
Note: For grandtotal variable is hhvalue1, add a variable called hhvalue1
calculation : tick sum
35) How to store, display JPG Images in Emas Software ?
Ans : In order to display JPG Images that are stored in Emas Inventory
System, there must be an OLE server for JPG files installed on
that computer.
This OLE Server provides information about the file being linked
or embedded. This information tells Emas Software how to display
the file.
One example of an OLE server for JPG files is the Microsoft
Photo Editor, which is included in the Microsoft Office CD's.
For print the picture in the report format, under report control toolbar,
select the picture button, tick the field option, enter icitem.picture.
Note: The maximum for foxpro database to hold the picture image is 2GB.
Another way is under admin setup - page 4, picture store in another locati
on
please key in "Y". This option is store the picture externally, not save i
t
to icitem.fpt file, so there is no limit to store how many picture.
For print the picture in the report format, under report control toolbar,
select the picture button, tick the FILE option, enter showpic(icitem.pict
path),
under print when key in ! empty(icitem.pictpath)
36) For customer statement, if you want only 5 month aging ?
Knock off Bill Statement
------------------------For month 4 = tran(mmth4+mmth5+mmth6+mmth7+mmth8+mmth9+mmth10+mmth11,gamt)
Balance Forward statement
------------------------For month 4 = tran(mage4+mage5+mage6+mage7+mage8+mage9+mage10+mage11,gamt)
When print the statement, please select 12 month ageing, not 6 month
37) How to print the project description in Inventory or invoicing ?
getproj(ictran.dsource,"P") - detail project code
getproj(icmast.source,"P") - header project code
38) For consolidated p&l and balance sheet - month to date
command as at follow

mtmprw.mtdamt1

mtmprw.mtdamt2

.....

39) Print Bank A/c Balance in financial report

This month : getfbal("30100000",mdate,"T")
Last month : getfbal("30100000",mdate,"L")
Year to date : getfbal("30100000",mdate,"Y")
Year to date opening balance : getfbal("3010000",mdate,"YO")
Last month opening balance : getfbal("3010000",mdate","LO")
Note : 30100000 is the bank a/c no.
e.g.
Go to report variable, add in a variable
mthismonth
value to store : 0

calculate : sum

Initial value : getfbal("30100000",mdate,"T")

release after report : tick
reset at : end of report
For consolidate financial statement :1st company
getfbal("30100000",mdate,"T","1")
getfbal("30100000",mdate,"L","1")
getfbal("30100000",mdate,"Y","1")
2nd company
getfbal("30100000",mdate,"T","2")
getfbal("30100000",mdate,"L","2")
getfbal("30100000",mdate,"Y","2")
40) How to print the windows print file ?
Ans : copy /b filename lpt1
e.g
copy /b emas.txt lpt1
41) Print financial report cannot come out, alway under please wait ...
Ans : do you set the main group to yourself ?
e.g.
50000000 is the main a/c, under main group please leave it blank.
for a/c 50000A01, 50000A02 the main group is 50000000.
42) Print onhand in outstand S/O and P/O report ?
S/Order
------Ans : onhand(icsotr.item_no,"","","","mtmptable")

P/Order
------Ans : onhand(icpotr.item_no,"","","","mtmptable")
43) How you get the balance sheet closing stock for current month
balance sheet report ?
Ans : closing stock =current month closing stock - last month
closing stock
44) Stock card is zero balance, print out as zero ?
Ans : 1) double click the bal field
2) Go to print when, change it to
mtmptable.bal#0 .or. ! empty(mtmptable.type)
45) OLE erro code 0x80040154, class not registered ?
(when do backup or restore)
Ans : 1) go to \emas\acc\ folder
2) delete the selelock.dbf file
3) restart program (select the correct program)
or
Go to command (ms dos) prompt
cd\emas\acc
type in the following command
regsvr32 dzactx.dll
regsvr32 duzactx.dll
regsvr32 dzstactx.dll
During run pos program or bar code program, please type in the following com
mand
regsvr32 mscomm32.ocx
46) How to import the data from excel to item master file ?
Ans : 1)
2)
3)
4)
5)

save as dbf type file when you are in excel let say item.dbf
copy the item.dbf file to \emas\acc\data
run foxcmd
use item excl
modi stru
change the field name same to emas item master file
6) inde on item_no to abc unique
7) copy to abc
8) use icitem
9) appe from abc
10)repl all stock with "Y"
11) quit

47) How to import item data from item dbf (other software) file ?
Item master file
----------------Ans : 1) rename the icitem.dbf (if the item is store in this file) file to i
tem.dbf

2)
3)
4)
5)
6)

copy item.dbf file to \emas\acc\data

run foxcmd
use item excl
modi stru
change the field name as at follow :
e.g.
item_no c(16)
desc1
c(40)
desc2
c(40)
group
c(8)
cat
c(8)
u_measure c(6)
s_price n(16,6)
price_b n(16,6)
if your stock is matrix version
matrix_1 c(20)
matrix_2 c(20)
matrix_3 c(20)
matrix_4 c(20)
matrix_5 c(20)
matrix_6 c(20)
matrix_7 c(20)
matrix_8 c(20)
matrix_9 c(20)
matrix_10 c(20)
matrix_11 c(20)
matrix_12 c(20)
matrix_13 c(20)
matrix_14 c(20)
matrix_15 c(20)
matrix_16 c(20)
matrix_17 c(20)
matrix_18 c(20)
matrix_19 c(20)
matrix_20 c(20)

7)
8)
9)
10)
11)
12)

index on item_no to abc unique

copy to abc
use icitem
appe from abc
repl all stock with "Y"
quit

Group master file

-----------------Ans : 1) rename the icgroup.dbf file to group.dbf
2) copy group.dbf file to \emas\acc\data
3) run foxcmd
4) use group excl
5) modi stru
6) change the field name as at follow :
e.g.
group c(8)
desc c(40)
7) index on group to abc unique
8) copy to abc
9) use icgroup
10) appe from abc
11) quit

Category master file

--------------------Ans : 1) rename the iccate.dbf file to cat.dbf
2) copy cat.dbf file to \emas\acc\data
3) run foxcmd
4) use cat excl
5) modi stru
6) change the field name as at follow :
e.g.
code c(8)
desc c(40)
7) index on code to abc unique
8) copy to abc
9) use iccat
10) appe from abc
11) quit
Agent code master file
---------------------Ans: 1) rename the icagent.dbf file to agent.dbf
2) copy agent.dbf file to \emas\acc\data
3) run foxcmd
4) use agent excl
5) modi stru
6) change the field name as at follow :
e.g.
agent c(12)
name c(40)
7) index on agent to abc unique
8) copy to abc
9) use glagent
10)appe from abc
11)quit
Area code master file
---------------------Ans: 1) rename the icarea.dbf file to area.dbf
2) copy area.dbf file to \emas\acc\data
3) run foxcmd
4) use area excl
5) modi stru
6) change the field name as at follow :
e.g.
area c(12)
desc c(40)
7) index on area to abc unique
8) copy to abc
9) use glarea
10)appe from abc
11)quit
48) How can I print it in Dos Mode or Fast printing ?
Ans : Please install the Generic/Text printer driver and
set this printer as a default printer.
49) How can I display the knockoff statement aging title as Jan'2002 ?
Ans : left(month1,3)+"'"+right(month1,4)

50) After enter expected date and go to qty speed very slow when enter
S/order or P/order ?
Ans : Please go to boss setup : "N" - appear on s/o or on p/o when enter
RE,IN,DO transaction.
51) What is the variable name for matrix qty (call from user defined detail) ?
Ans : matrix qty 1 : mmtriq1
matrix qty 2 : mmtriq2
52) What is Fatal error : Exception Code =C00000FD ?
Ans : Code be index file corrupted, quit all the users and
run indexstk to rebuild the index file.
Note : indexstk for inventory program
indexinv for invoicing program
indexacc for accounting program
53) What is Exception Code =C000005 when print report ?
Ans : run foxcmd
USE STOCKCARD.FRX
LOCATE FOR Objtype = 1 AND Objcode = 53
REPLACE Tag WITH ""
REPLACE Tag2 WITH ""
REPLACE Expr WITH ""
USE
54) How to import chart of a/c, debtor, creditor data from xxx (window version)
dbf file ?
Chart of a/c
----------------Ans : 1) rename the gldata.dbf file to data.dbf
2) copy data.dbf file to \emas\acc\data
3) run foxcmd
4) use data excl
5) modi stru
6) change the field name as at follow :
e.g.
accno
c(8)
desp
c(40)
desp2
c(40)
acctype c(1)
cat
c(8)
dept
c(6)
currcode c(4)
7) use gldata
8) appe from data
9) quit
Customer file
----------------Ans : 1) rename the arcust.dbf file to cust.dbf
2) copy cust.dbf file to \emas\acc\data
3) run foxcmd

4) use cust excl

5) modi stru
6) change the field name as at follow :
e.g.
custno
c(8)
name
c(40)
name2
c(40)
add1
c(35)
add2
c(35)
add3
c(35)
add4
c(35)
attn
c(35)
contact c(15)
phone
c(15)
phonea
c(15)
term
c(12)
area
c(12)
agent
c(12)
fax
c(15)
business c(15)
daddr1
c(35)
daddr2
c(35)
daddr3
c(35)
daddr4
c(35)
currency c(4)
currency1 c(15)
currcode c(4)
autopay c(1)
7)
8)
9)
10)
11)

use arcust
appe from cust
repl all control with "30000000"
repl all autopay with "O"
quit

Supplier file
----------------Ans : 1) rename the apvend.dbf file to vend.dbf
2) copy vend.dbf file to \emas\acc\data
3) run foxcmd
4) use vend excl
5) modi stru
6) change the field name as at follow :
e.g.
custno
c(8)
name
c(40)
name2
c(40)
add1
c(35)
add2
c(35)
add3
c(35)
add4
c(35)
attn
c(35)
contact c(15)
phone
c(15)
phonea
c(15)
term
c(12)
area
c(12)
agent
c(12)
fax
c(15)
business c(15)

daddr1
daddr2
daddr3
daddr4
currency
currency1
currcode
autopay
7)
8)
9)
10)
11)

c(35)
c(35)
c(35)
c(35)
c(4)
c(15)
c(4)
c(1)

use apvend
appe from vend
repl all control with "40000000"
repl all autopay with "O"
quit

55) How to import data (other software) to glpost9.dbf file ?

You can get this file from \emas\acc\data\ subdirectory.
The following is structure for glpost9.dbf file.
Field name Data Type Length
Dec Remark
Not Blank
------------------------------------------------------------------------batchno
Character 4
Batch No
tranno
Numeric
4
Transaction no
accno
Character 8
e.g. 3000/A01, 5000/000
Y
ref1
Character 8
Document No.
ref2
Character 8
2nd document No.
date
Date
8
Document Date
Y
desc1
Character 25
A/c Description
desc2
Character 25
2nd A/c Deascription
debitamt
Numeric
17
2 Document amount
creditamt
Numeric
17
2 Document amount
fcamt
numeric
17
2
age
Numeric
2
0 Bill Age
source
Character 4
Project Code
Job
Character 4
Job Code
Agent
Character 12
Agent Code
Paid
Character 1
Billtype
Character 2
e.g. IN - Invoice
DN - Debit Note
CN - Credit Note
IN - Cash Sales
RV - Official Receipt
for1
character 40
for2
character 40
chequeno
character 2
knockoff
Character 8
Unique no. any number but
cannot duplicate
Y
mark
logical
1
fail
character 1
user
character 10
drfcamt
crfcamt
fcrate
markpdc
dtpdc

Numeric
Numeric
Numeric
character
Date

17
17
11
1
8

2
2
6

Document amount (foreign curr)

Document amount (foreign curr)
Forign currency rate
Document date - is a post
dated cheque date but in
invoice should same to

taxdesc
taxamt

character 8
Numeric 17

document date
Gst tax code e.g. STAX, PTAX
taxable amount, e.g. 100.00, 94.34

For foreign currency amount and foreign currency rate should

enter zero is no foreign currency.
How to export data (other software) to glpost9.txt file ?
You have a invoice
e.g. 01/01/2004 Inv 00001 Amount: 100.00 Debtor Code : 30000001
Name: ABC Company Sales A/c: 50000000 Description : Sales A/c
Currency : RM Outtax A/c: 95005002 Tax rate: 6% (tax inclusive)
"","","30000001","Inv 00001","","01/01/2004","Sales A/c","",100.00,,,,,,,,"I
N",,,,"0001",,,,,,,,"01/01/2004","STAX","94.34"
"","","50000000","Inv 00001","","01/01/2004","Abc Company","",,94.34,,,,,,,"
IN",,,,"0002",,,,,,,,"01/01/2004","STAX","94.34"
"","","95005002","Inv 00001","","01/01/2004","Abc Company","",,5.66,,,,,,,"I
N",,,,"0003",,,,,,,,"01/01/2004","STAX","94.34"
The glpost9.txt file as at follow
You have a payment
e.g. 31/01/2004 Receipt No.: OR0001 Payment Amount 100.00 Debtor Code :
30000001
Name : ABC Company
Bank A/c 30100000 Description : Bank A/c
Currency : RM Outtax account no is 95005002
"","","30000001","OR0001","","31/01/2004","Bank A/c","",,100.00,,,,,,,"RV",,
,,"0003",,,,,,,,"31/01/2004"
"","","30100000","OR0001","","31/01/2004","ABC Company","",100.00,,,,,,,"RV"
,,,,"0004",,,,,,,,"31/01/2004"
Vehicle Sales Order Information for Preve 1.6CVT EXE MET:
GST

Tax

Govt. Approved Price

RM 58160.00
Number Plate
RM
40.00
M. Paint
RM 450.00
Optional Accessory
RM 2065.00
Standard Accessory
RM 2797.00
---------------Sub Total of GST
RM 63512.00

SR
SR
SR
SR
SR

6%
RM 3489.60
6%
RM
2.40
6%
RM
27.00
6%
RM 123.90
6%
RM 167.82
---------------RM3810.72

GST 6 %
RM
3810.72
Rounding
(RM
0.02)
-----------------------------------------------Sub Total with GST
RM 67322.70
Road Tax
JPJ/Transfer Fee
HP Ownership Fee
Insurance Premium
Total Sales with GST
GST Analysis
6 %
SR

RM
90.00
RM
300.00
RM
50.00
RM 1888.00
RM 69650.70

RM 63512.00

ZR
ZR
ZR
ZR
Tax
RM 3810.70

ZR

0%

RM 2328.00

RM

0.00

You have a deposit

e.g 01/04/2014 Receipt No: RV 001, Deposit amount is 2120.00 (include GST),
Debtor code: 30000001
Name: ABC COmpany, Bank A/C: 3010000 Description: Bank A/c Out Tax Ac
count no 95005002
batchno,tranno,accno,ref1,ref2,date,desc1,desc2,debitamt,creditamt,fcamt,age
,source,Job,Agent,Paid,Billtype,for1,for2,chequeno,knockoff,mark,fail,user,drfca
mt,crfcamt,fcrate,markpdc,dtpdc,taxdesc,taxamt
"","","30100000","RV 001","","01/04/2014","ABC Company","",2120.00,,,,,,
,,"RV",,,,"0000000005",,,,,,,,"01/04/2004","STAX","2000.00"
"","","30000001","RV 001","","01/04/2014","Bank A/c","",,2000.00,,,,,,,"
RV",,,,"0000000006",,,,,,,,"01/04/2004","STAX","2000.00"
"","","95005002","RV 001","","01/04/2014","Abc Company","",,120.00,,,,,,
,"RV",,,,"0000000007",,,,,,,,"01/04/2004","STAX","2000.00"
After collect 2 deposits, RM 4240, OutPut Tax 240.00, then
"","","30000001","IN 001","","30/04/2014","Sales
",,69410.70,,,,,,,
,"IN",,,,"0000000008",,,,,,,,"30/04/2014","STAX","59512.00"
"","","50000000","IN 001","","30/04/2014","customer 3000001","2nd custom
er name",,63512.00,,,,,,,"IN",,,,"0000000009",,,,,,,,"30/04/2014","STAX",59512.0
0
"","","95005002","IN 001","","30/04/2014","customer 3000001",,,3570.72,,
,,,,,"IN",,,,"0000000010",,,,,,,,"30/04/2014","STAX",59512.00
"","","90800001","IN 001","","30/04/2014","customer 3000001",,,90.00,,,,
,,,"IN",,,,"000000000011",,,,,,,,"30/04/2014","ZRL",,
"","","90800002","IN 001","","30/04/2014","customer 3000001",,,300.00,,,
,,,,"IN",,,,"0000000012",,,,,,,,"30/04/2014","ZRL",,
"","","90800003","IN 001","","30/04/2014","customer 3000001",,,50.00,,,,
,,,"IN",,,,"0000000013",,,,,,,,"30/04/2014","ZRL",,
"","","90800004","IN 001","","30/04/2014","customer 3000001",,,1888.00,,
,,,,,"IN",,,,"0000000014",,,,,,,,"30/04/2014","ZRL",,
"","","90110000","IN 001","","30/04/2014","customer 3000001",,0.02,,,,,,
,,"IN",,,,"0000000015",,,,,,,,"30/04/2014","ZRL",,
Case 2
Payment made before the car is made available to customer
OR 1121 01/04/15 Booking Fee
RM 1000.00
OR 1122 01/04/15 Down Payment
RM 2120.00
gst 120.00
OR 1123 02/04/15 Part Payment
RM 2120.00
gst 120.00
Customer make all payment as above but including the final payment of RM 941
0.70 before vehicle is made available.
OR 1124 03/04/15 Final payment
RM 9410.70
gst 3570.70
"","","30100000","OR 1124",,"04/03/2015","Receied final payment",,12981.40,,
,,,,,,"RV",,,,"0000000016",,,,,,,,"04/03/2015",,,
"","","30000001","OR 1124",,"04/03/2015","Received Final Payment",,,9410
.70,,,,,"A001",,"RV",,,,"0000000017",,,,,,,,"04/03/2015",,,
"","","95005002","OR 1124",,"04/03/2015","Received Final Payment",,,3570
.70,,,,,"A001",,"RV",,,,"0000000018",,,,,,,,"04/03/2015","STAX","59511.67"
56) How to install rockey dongle ?

single version
--------------1) Plug the dongle to local parallel port
2) Go to Start - Program - Emas Software
3) Click the install rockey driver
Network version
--------------1)
2)
3)
4)
5)

Plug the dongle to server parallel port

Go to Start - Program - Emas Software
Click the install rockey driver
Click the install rockey net service
In server, please install fixed IP address for Tcp/ip protocol
e.g 196.168.0.1
6) go \acc\ folder, click run enableport3152.bat
Restart the server.
In workstation
-------------1) Install emas program, delete the data, reports and export folder.
(Client server basic)
2) Edit the acc.ini file
e.g. key in \\servername\sharename\emas\acc\
by this way, no need to do mapping.
Note: If still cannot work, edit the clicfg.ini file, change the
searchflag =2 (semi-automactic mode)
searchlist =192.168.0.1 (change to your server ip address, the 2nd add
ress just leave it)
NOT SUPPORT WINDOWS 95
57) How to download software from our ftp through internet
explorer ?
Mozilla Firefox
---------------ftp://mim168@emassoftware.com@ns3.firstonline-server.com
Internet explorer 6.0 or 7.0
----------------------------ftp://ns3.firstonline-server.com
Internet explorer 6.0 - show "windows cannot access this folder..", click ok
button, than
use your mouse right click - select login as
Internet explorer 7.0 - show "Internet explorer cannot display this wed site
", use your mouse
click the page (menu), select open FTP site in windo
ws explorer, show
"windows cannot access this folder..", click ok butt
on, than use
your mouse right click - select login as

Note: This is our private ftp account for temporary file transmission.
Please do not give the above account information to other people.
58) How to import the data from excel to item udf (icitemex.dbf) file ?
Ans : 1)
2)
3)
4)
5)

save as dbf type file when you are in excel let say abcde.dbf
copy the abcde.dbf file to \emas\acc\data
run foxcmd
use abcde
modi stru excl
change the field name same to emas item udf (icitemex.dbf) file
6) inde on item_no to abc unique
7) copy to abc
8) use icitemex
9) appe from abc
10) quit

59) Scan item no. with price ?

Total length is 13
but system only capture start from 2nd digit up to 6 digit as item no., the
rest is price (capture 5 digit only)
Note : first digit and last digit will not capture.
60) How to add start from month4 onward become one column aging for foreign curr
ency
knockoff statement ?
tran(mmth3+mmth4+mmth5+mmth6+mmth7+mmth8+mmth9+mmth10+mmth11,gamt)
61) How to print the project description in Profit & loss by project report ?
mpjdesc1, mpjdesc2....
62) How to recreate the Fpt file though foxcmd ?
When the message show apvend.fpt files is missing when run index,
run foxcmd
use apvend
copy to abc
use abc
brow
* Conform the abc table is ok.
quit
delete the apvend.dbf, apvend.frt
rename the abc.dbf to apvend.dbf
rename the abc.fpt to apvend.fpt
63) How to print the header -acc description (voucher system) ?
getgldes(voumast.accno2)
64) How to calculate unrealised gain & loss for general ledger a/c ?

If Foreign currency based on month option ="N"

Last year amount =balance local currency
This year amount =Balance foreign currency*unrealised currency rate
If Foreign currency based on month option ="Y"
Last year amount =balance foreign currency*month currency rate
This year amount =Balance foreign currency*unrealised currency rate
For A/c balance is debit balance else reverse
if this year amount >last year amount
Credit Unrealised A/c

Debit G/L A/c

if this year amount <last year amount

Debit Unrealised A/c

Credit G/L A/c

65) How can I print the project code, job code, project description and job des
cription in office receipt ?
Project code : glpost.source
Project Description : getproj(glpost.source,"P")
Job code : glpost.job
Job Description : getproj(glpost.job,"J")
66) May I know the maintenance form name ?
Form Name
Description
----------------------------------------------------------main13c
item master file
customer
debtor maintenance file
creditor
creditor maintenance file
main13a
group
main13b
category
main13dt
department
main13h
opening balance
main13f
selling price maintenance
main13g
purchase price maintenance
main14a
bill of material
main14b
miscellaneous charges
main14c
location code
main14s
shelf code
project
maintain project title
moredesc
moredesc
ship
ship to address
currency
foreign currency
main15a
reorder qty by location
agent
agent
area
area
main23a
inquiry selling price (item+customer)
main23b
inquiry selling price (customer+item)
main23c
inquiry purchase price (item+vendor)
main23d
inquiry purchase price (vendor+item)
main23e
inquiry stock item
main23f
inquiry month to date item status

main23g

inquiry stock card

67) Can Emas accounting print office receipt show the invoice status F(full) or
P(part) ?
Yes, under report format 2
getinvst(minv_no1)
getinvst(minv_no2)
......
68) Rockey error list(s)
Code
Description
----------------------------------------------------------------------1
No parallel port on the computer
2
No driver installed
3
No rockey4 dongle
4
Rockey4 dongle found, but base password is incorrect
5
Wrong password or rockey4 hid
6
Set rockey 4 HID wrong
7
Read/write address is wrong
8
No such command
9
Inside error
10
Read error
11
Write error
12
Random error
13
Seed code error
14
Calculate error
15
Ry_Open must precede this operation
16
Too many open dongles >16
17
No more dongle
18
No find before findnext
19
Decrease error
20
Arithmetic instruction error
21
Arithmetic opeator error
22
A constant, cannot be in the first instruction
23
A constant, cannot be in the last instruction
24
Const number >63
1001
A module can only be opened once by the same process
1002
Network error.
1003
Too many users are logged on
1004
Invalid handle, this handle might have been closed
1005
Defective hardware
1006
Client dll modified, service refused request
1007
nrsvr.exe modified, service is invalid
Below are network error codes
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2012

Error when initializing

No such protocol
UDP error when creating socket
UDP error when setting broadcast
UDF error when binding
Server call back null
TCP error when creating socket
Tcp error when binding
Tcp error when listening
No such search mode
UDP error when sending

2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028

UDP timeout error when waiting

UDP error when receiving
TCP error when connecting to server
TCP time out error when sending
TCP error when sending
TCP time out error when receiving
TCP error when receiving
IPX error when creating socket
IPX error when setting broadcast
IPX error when sending data
IPX error when receiving data
IPX error when binding
NetBios error when initializing
NetBios error when adding name
Netbios error when sending data
Netbios error when receiving data

69. How to make the rockey net service able to work with windows xp firewall ?
Windows XP SP2
-------------My network places - properties - select local area connection - properties click the setting - Under General Tap - Don't tick - "don't allow exceptions
",
option, Under the "exception" tab, click add program, select the \emas\acc\n
rsvr.exe.
nrsvr.exe is for rockey dongle
nhsrvw32.exe is for hasp dongle
or
Click the add port button
Name: Rockey
Port No: 3152
Windows XP SP1
--------------My network places - properties - select local area connection - properties click the setting - Add in the Nrsvr.exe service and the port 3152.
For HASP (red) dongle installation in windows xp, you need copy the lmsetup.
exe (utilitiy)
to \acc\ folder and run it (select the service not application), with this e
xe
file it will auto install the driver, create a service to the startup.
Confirm your filesize before run the lmsetup.exe
hdd32 file size =2 651 813 bytes
nhsrvw32.exe file size = 519 680 bytes
lmsetup.exe file size = 3 384 435 bytes
70. How can I print out the outstanding customer d/o amount - inventory/report w
riter module ?
ondo(Customer no)
e.g.

ondo(icmast.code)
71. How to use the shipped command in report writer (PO or SO shipped qty).
shipped(ictran.po_entry,ictran.po_entry2)
72. Portable Terminal
a) What is the txt file format for item.txt file?
Item No,Description1
b) What is the txt file format for impitem.txt file ?
Item No,Qty
73. What is saccsfrm.dbf & saccsmnu.dbf for ?
Ans: Saccsfrm is control permission
Saccsmnu is menu permission
74. Under Windows XP, after key in the chinese characters show "?" ?
Ans: If your chinese input is Chinese (PRC), Under your regional and
languages options - advanced tabs - Language for non-unicode programs
need set to Chinese (PRC)
75. How to set up the data path & report path if i share all whole drive ?
Ans: \emas\acc\data\
\emas\acc\reports\
76. How to set up the data path & report path if i share only the abc folder ?
\abc\emas\acc\data\
Ans: \\servername\abc\emas\acc\data\
\\servername\abc\emas\acc\reports\
77. How to prevent the data loss when the machine experiences a power, device or
system failure and cannot be shutdown properly.
1.
2.
3.
4.
5.

Right-click My Computer, and then click Properties.

Click the Hardware tab.
Click Device Manager.
Click the plus sign (+) next to the Disk Drives branch to expand it.
Right-click the drive on which you want to enable or disable disk
write caching, and then click Properties.
6. Click the Disk Properties tab.
7. Click to select or clear the Write Cache Enabled check box as
appropriate.
8. Click OK.
NOTE: Enabling write caching generates the following warning.
This is normal: By enabling write caching, file system corruption
and/or data loss could occur if the machine experiences a power,
device or system failure and cannot be shutdown properly.
78. Alway show the publisher could not be verified, are you sure you want run th
is software ?

To disable the warning start the Group Policy Editor (Start > Run, type
-gpedit.msc- and press OK) and go to:
-User Configuration > Administrative Templates > Windows Components >
Attachment Manager- then set -Inclusion list for low file types- to
Enabled and enter the file types you don't want to be warned about in
the box (for example: -.htm;.exe-).
79. How to debit & credit if issued dividend to director ?
Dr Retained earning account
Cr Dividend account (account type ="S")
80. How to hide the time and date in the windows xp task bar ?
1) Go to control panel
2) Click the taskbar and start menu icon
3) Do not tick the show the clock
81. What unit cost need to enter in opening balance for double unit of measure &
multiple unit of measure ?
Ans: Small unit cost
82. How can i show the last page number in report writer report ?
Ans: 1) Go to setup set the get last page option to "Y"
2) Put the mlastpage varible to your report format
83. When send report to pdf, the print out not alignment properly
Ans: Please change the report font to ARIAL
84. Run emas on windows 2003, share one folder only, run after some time suddent
ly cannot log on ?
alway show message invalid path or file name
Ans:
E.g.
\emas\emas06\acc\data\
Starting only share emas folder only
Solution: share out the emas06 also, than the shortcut icon direct run from
emas06\acc\sacc.exe
85. How to calculate the included gst tax amount ?
Sales amount is 945, GST Rate is 5%
Ans: ((945*5%)*100)/105
86. Why in pos system, the credit card charges not separate out ?
Ans: For credit card charges, in emas system is not separate out, because
that is alway have decimal places problem when claim from bank, so we normal
ly just
debit the whole cash received amount to the credit card bank a/c. When end o
f month,

claim back the amount from bank, if got difference than only debit to expens
e and credit
from credit card bank account (do it manually in accounting system).
87. How do I install Emas program on Windows Vista?
Ans: Emas requires full access to your system. Windows Vista requires that
emas be install by an Administrator with full access rights to the
system.
Right-Mouse Click on the setup.exe file's ICON and
select "Run as Administrator" from the popup menu
How to make the program exe file auto run as administrator ?
Hightlight the program exe file (e.g. sacc.exe), right click properties - compatibility - tick run this program as an administrator.
If this option is disabled, not allow to tick, than go control panel user accounts - turn user account control on/off - tick use user
account control (UAC) to help protect your computer.
88. What is First In First Out Costing method ?
Date
Price
Ans: E.g. Stock Received 01/01/2007 2.00
Stock Receied 15/01/2007 3.00
Total costs

Quantity Total Cost

10
20.00
10
30.00
---------50.00

Invoice

05/01/2007 10.00

8.00 (after run

Balance stock

01/01/2007
15/01/2007

2.00
3.00

6
10

12.00
30.00
--------42.00

Invoice

20/01/2007 10.00

10

24.00 (6*2.00+4*

month end)

3.00)
(after run
month end)
Balance Stock

31/01/2007

3.00

18.00

89. When posting transaction to accounting system, prompt invalid batch ?

Ans: Go to accounting system - transaction - organize batch
click the list button, check what is the last batch number ?
our batch number must be in sequence, if last batch number is a funny
batch number, just delete it, than your invalid batch problem will
auto solved.
90. Cannot update the cursor when run emas program ?
Ans: Cannot update the cursor mean cannot save info to your server hard disk
due to sharing setting.
if your server is windows xp

under sharing and security option, please have a fully share and
remember to tick the following option
tick allow network users to change my file.
91. How to key in chinese characters in windows VISTA ?
Ans: Go control panel - regional and language options administrative - click change system locale, select chinese (PRC)
92. How to configure rockey dongle to windows xp firewall ?
Ans: Go \emas\acc\ folder, just click the enableport3152.bat file.
93. How to configure rockey dongle to windows vista firewall ?
Ans: Go \emas\acc\ folder, just highlight the enableportvista.bat file
right click run as administrator.
94. What is Lot tracking Costing method ?
Date
Shelf Price
Ans: E.g. Stock Received 01/01/2007 001 2.00
Stock Receied 15/01/2007 002 3.00
Total costs

Quantity Total Cost

10
20.00
10
30.00
---------50.00

Invoice
run month end)
Balance stock

Invoice
*2.00+qty 4*3.00)

(user able select the shelf no)

05/01/2007 001 10.00
4
01/01/2007 001
15/01/2007 002

20/01/2007

2.00
3.00

6
10

10.00

10

8.00 (after

12.00
30.00
--------42.00
24.00 (qty 6
(after run

month end)
(user able select the shelf no)
shelf 001 invoice qty take 6
shelf 002 invoice qty take 4
Balance Stock

31/01/2007 002

3.00

18.00

95. How emas system calculate the moving average cost

Date
Price
Ans: E.g. stock received 01/01/2007
2.00
stock received 15/01/2007
3.00

?
Qty
Total Cost
10
20.00
10
30.00
------ ------20
50.00

moving average cost = 50.00 /20 =2.50

invoice
)

15/01/2007

10.00

15

37.50 (2.50*15 qty

invoice

16/01/2007

(able negative stock value)

invoice
17/01/2007

10.00

12.50 (2.50*5 qty)

10.00

6.00 (3 * 2qty)

if stock on hand is negative value, than system will that the most
recent cost as a unit cost, RM 3.00
Most recent cost is not the actual cost, system take this as tempo
rary
cost.
96. What is the last purchase cost by date ?
Date
Price
Ans: E.g. Stock received 01/01/2007
2
stock received 01/02/2007
3
Invoice
invoice

15/01/2007
15/02/2007

10.00
10.00

Qty
10
10
5
5

Total Cost
20.00
30.00
10.00 (2 * 5 qty)
15.00 (3 * 5 qty)

97. How to enter supplier consignment note in emas inventory system ?

Note: Admin setup - qty cannot less than zero must set to "N"
1) Create two locations, one is supplier location, another one consignment l
ocation
2) When received good from supplier, enter location transfer transaction
Location From : supplier location
Location to : consignment location
3) Issue invoice transaction, location code is enter consignment location
4) When receive invoice from supplier, enter stock received transaction,
location is supplier location
5) If return the balance back to supplier, enter location transfer transacti
on
Location from : consignment location
Locatio to
: supplier location
98. How to register ocx file to windows ?
Regsvr32.exe mscomm32.ocx
99. How to set the DD/MM/YYYY without any

strtran(dtoc(glpost.date),"/"," ")
How to set the DD/MM/YYYY without any

and become DD MM YY

left(strtran(dtoc(glpost.date),"/"," "),6)+right(str(year(glpost.date)),2)
How to set the DD/MM/YYYY without any /

and become D D M M Y Y

left(dtoc(glpost.date),1)+" "+subs(dtoc(glpost.date),2,1)+" "+subs(dtoc(glpo

st.date),4,1)+" "+subs(dtoc(glpost.date),5,1)+" "+subs(dtoc(glpost.date),7,1)+"

"+right(dtoc(glpost.date),1)
100. How to configure emas service to Kaspersky anti-virus version 7.0 ?
Ans: add nrsvr.exe to Proactive Defence>Application Intergrity control
101. Happend in Windows Vista, in accounting program enter/edit transaction form
, the closable
button auto disappear ?
Ans: control panel-performance informat and tools-adjust visual effect(at le
ft hand side)tick "custom" -untick "use a background image for icon labels on the de
sktop"
then apply it.
102. How teamviewerqs.exe & teamviewer_setup work ?
Ans: This two exe file function like logmein, for you do support very usefu
l, better than logmein
no need register, no need hotmail a/c, speed fast when do remote login
very simple, just paste teamviewerqs.exe to your client pc and run it
if your client got install internet, it will show you the id & password
password will change every time you run this exe file
in your pc, if you want remote login to your client pc
just click run the teamviewr_setup.exe
no need install to your pc, just select run button
key in the id & password your client give you, now you able do remote login
and if you give me your client id & password, in my pc at the same time als
o able remote login to your client pc
With this exe also able do file transfer.
103. Is emas accounting support windows 2008 ?
Ans: Yes, install rockey driver way same as windows vista.
32bit windows 2008
instdrv.exe
nrSvr.exe
64bit windows 2008
instdrv64.exe
nrSvr.exe
104. How to show full payment bill as "F", part payment as "P" in list unpaid bi
ll ?
iif(unpaid =0,"F",iif(mtmpdbf.paid>0,"P"," "))
105. During run emas program show invalid path or filename ?
Please check the following 3 folders,
\exports\, \data\ and \reports\ or under \acc\ folder

if inside the folder got a lot of sub sub folder, please move out to
out side the \acc\ folder, than your problem auto solved.
106. How to print the sales order number (maximum 10) in invoice header ?
1. under report control toolbar, click the field button (abl), key in the
following command to the expression
minso_no1
For 2nd sales order number will be minso_no2 (able up to minso_no10).
2. If I want show the label "S/O No" beside the s/o no, what is the command
under report control toolbar, click the field button (abl), key in the
following command to the expression
iif(empty(minso_no1),"","S/O NO")
107. How to print customized report format in difference computer difference pri
nter ?
e.g. I got two computer, and both of them have their own printer.
Computer A, do the report format setting, let say print half page
When go to computer B (workstation-do mapping), run computer A program
and select the report format, if I want print half page in computer B
printer, how to do the setting ?
Go report folder, run the following exe (can find this exe file from
our utility folder)
resetrpt.exe (for all report format)
if user got create new report format, than re-run resetrpt.exe again
108. If compare ledger sales or payment difference to knock off aging ytd or mtd
sales or payment ?
please check
1. tick include zero balance
2. run unremove paid bill
3. tick include foreign currency debtor or creditor
109. What can Microsoft Office 2010 Starter Edition do and not do?
Microsoft has introduced the Office Starter 2010, as a free but ad-supp
orted version. But it has its limitations!
Microsoft Office 2010 Starter Edition can do the following things:
Create and edit simple Word documents and Excel spreadsheets
Open existing Word and Excel files
Manage a simple budget
Writing letters
Basic text work
Microsoft Office 2010 Starter Edition cannot do the following things:

Create PowerPoint presentations

Sending emails and keeping track of his calendar with Outlook
Organize notes with OneNote
Using macros
Modify toolbar
Retrieving external data in Excel
Insert table of contents, footnotes and bibliography
Remove advertisements.
Track Changes Add comments and use Track Changes
Analyzing data with pivot tables
Create professional documents with SmartArt graphics.
Office Starter 2010 is designed for home users who are not ready to buy
a full version of Office 2010.
Not allow using macros, so that Emas to excel button is not support offi
ce 2010 starter, if got client need use to excel function, ask your client inst
all open office.
110. Why key in foreign currency rate is 3.8 in Accounting System, but after sav
e,
system show the foreign currency rate is 3.80000127
The main reason is because local amount field is 2 decimal only. e.g
Invoice amount is USD 1571.66 Rate is 3.8,
So that the local amount is RM 5972.308
But our system round up to RM 5972.31
When click save button, system will take the local amount / foreign amount
New fc rate = RM 5972.31 / 1571.66 = 3.80000127
111. How to hide the notify message during restart pc in windows 7 OS ?
go control panel - users account and family safety - user account - change
user account control setting - move down the notify bar
to never notify.
112. How to make faster print receipt in POS System ?
1. Boss setup - receipt direct print to printer set to "Y"
2. Admin setup - page 4 - receipt direct to printer after make payment ="Y"
3. Admin setup - page 4 - Hide foreign currency code when make payment ="Y"
4. Admin setup - page 2 - collect deposit when enter transaction ="N"
5. Admin setup - page 3 - Multiple payment ="N"
6. Admin setup - page 10 (Disc/Promotion1)
- Allow select promition code when enter transaction ="N"
113. How Emas payroll system calculate adjustment basic pay (after pay increase)
?
If calculate basic pay adjustment by date ="Y", calculate WKD base on worki
ng calendar,
NOT FOLLOW WKD in BOSS SETUP

cut
(a)
(b)
(c)
in WKD

off date = 27/08/2014 to 26/09/2014,

(Maintenance) In working calendar, SUN code is blank
(admin setup) PUB included in calendar ="Y"
(admin setup) HLF consider as half day ="N", i.e. it is calculate as 1

114. How to speed up log in time when your usb key is rockey4nd lan ?
1. server must set fixed IP address
open the clicfg.ini file, search type change to 1 (custom)
SearchFlag =1
searchlist change to your server i/p address
SearchList =127.0.0.1
2. in all workstation pc (because sql is run the program from individual
pc)
copy file clicfg.ini from server and paste it to \inv\ folder