RFP-TD-4022-Consultancy Services For GIS Station

CENTRAL ELECTRICITY BOARD
Request for Proposal
for
Consultancy Services for the
Design, Tendering, Implementation
and Site Supervision Works for the
construction of 66/132 kV GIS
substations
_______________________________
_______________________________
Procurement Reference No: RFP-TD4022
Issued on: 30 June 2016
Ref: SC/SRFP19-LS/02-16
Table of Contents
Section 1. Letter of Invitation 3

Section 2. Instructions to Consultants
Instructions to Consultants
Instructions to Consultants Data Sheet 26

Section 3. Technical Proposal - Standard Forms 33
Section 4. Financial Proposal - Standard Forms 46
Section 5. Terms of Reference
60
1.Introduction................................................................................
2.Background.................................................................................
3.Objective.....................................................................................
4.Scope of Services.......................................................................
5.Quotations for the Assignments.............................................
6.Time Frame.................................................................................
Section 6. Standard Forms of Contract
IV. Appendices
87
109
Section 2- Instructions to Consultants
Section 1. Letter of Invitation

Dear Sir/Madam
1. The Central Electricity Board is pleased to invite proposals from
Consultants to provide Consultancy Services for the Design,
Tendering, Implementation and Site Supervision Works for
the construction of 66/132 kV GIS substations
More details on the services are provided in the Terms of Reference.
2. This Request for Proposal (RFP) has been addressed to the following
short-listed Consultants:
Sargent & Lundy LLC
ESB International
SMEC International Pty Ltd
Mott MacDonald
Joint Venture Aurecon South Africa (Pty) Ltd/ Mega Design
Ltd
6. Joint Venture Feedback Infra Private Ltd/VPC-GmbH/AMRC
7. M.N. Dastur & Company (P) Ltd
8. Maximum Power Solutions
9. Mecon Limited
10.
CESC Limited
11.
Lahmeyer International GmbH
12.
Wapcos Limited
13.
Joint Venture Parsons Brinckerhoff Africa (Pty)
Ltd/WSP
1.
2.
3.
4.
5.
It is not allowed to transfer this invitation to any other firm.

3. A firm will be selected under Quality and Cost Based Method and
procedures described in this RFP, in accordance with the policies and
procedures for public procurement in the Republic of Mauritius.
4. The RFP includes the following documents:
Section 1 - Letter of Invitation
Section 2 - Instructions to Consultants (including Data Sheet)
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 - Terms of Reference
Section 6 - Standard Form of Contract
5. Please inform us in writing upon receipt to the Chairman Tender
Committee at ctc@ceb.intnet.mu
(a)
(b)
that you received the Letter of Invitation; and

Whether you will submit a proposal alone or in association.
3
Yours sincerely,
Central Electricity Board
Section 2. Instructions to Consultants

Table of Contents
Definitions 6
1.
Introduction
Fraud and Corruption........................................................................

Eligibility...........................................................................................
Eligibility of Sub-Consultants............................................................
Origin of Goods and Consulting Services..........................................
Only one Proposal.............................................................................
Proposal Validity................................................................................
2.
Clarification and Amendment of RFP Documents
3.
Preparation of Proposals
14
15
Technical Proposal Format and Content............................................

Financial Proposals............................................................................
Taxes.................................................................................................
4.
Submission, Receipt, and Opening of Proposals 19
5.
Proposal Evaluation
20
Evaluation of Technical Proposals.....................................................

Financial Proposals for QBS...............................................................
Public Opening and Evaluation of Financial Proposals (only for
QCBS, FBS,
and LCS)....................................................................
6.
Negotiations
22
Technical negotiations......................................................................
Financial negotiations.......................................................................
Availability of Professional staff/experts...........................................
Conclusion of the negotiations..........................................................
7.
Award of Contract
8.
Confidentiality
9.
Debriefing 25
24
24
Instructions to Consultants
Definitions
(a)
Client means the Public Body with which the

selected Consultant signs the Contract for the
Services.
(b) Consultant means any entity or person that may

provide or provides the Services to the Client under
the Contract.
(c) Contract means the Contract signed by the
Parties and all the attached documents listed in its
Clause 1 that is the General Conditions (GC), the
Special Conditions (SC), and the Appendices.
(d) Data Sheet means such part of the Instructions
to Consultants used to reflect specific country and
assignment conditions.
(e) Day means calendar day.
(f)
Government means
Republic of Mauritius.
the
government
of
the
(g) Instructions to Consultants (Section 2 of the RFP)

means the document which provides shortlisted
Consultants with all information needed to prepare
their Proposals.
(h) LOI (Section 1 of the RFP) means the Letter of
Invitation being sent by the Client to the shortlisted
Consultants.
(i)
PPO means the Procurement Policy Office of

Mauritius
(j)
Personnel means professionals and support staff

provided by the Consultant or by any SubConsultant and assigned to perform the Services or
any part thereof; Foreign Personnel means such
professionals and support staff who at the time of
being so provided had their domicile outside the
Republic of Mauritius; Local Personnel means such
professionals and support staff who at the time of
being so provided had their domicile in the Republic
of Mauritius.
(k) Proposal means the Technical Proposal and the

Financial Proposal.
(l)
RFP means the Request For Proposal to be

prepared by the Client for the selection of
Consultants following shortlisting and includes
6
inviting proposals through Open Advertised Bidding

method.
(m) Services means the work to be performed by the

Consultant pursuant to the Contract.
(n) Sub-Consultant means any person or entity with
whom the Consultant subcontracts any part of the
Services.
(o) Terms of Reference (TOR) means the document
included in the RFP as Section 5 which explains the
objectives, scope of work, activities, tasks to be
performed, respective responsibilities of the Client
and the Consultant, and expected results and
deliverables of the assignment.
1. Introduction
1.1
The Client named in the Data Sheet will select a

consulting firm/organization (the Consultant)
from those listed in the Letter of Invitation, in
accordance with the method of selection
specified in the Data Sheet.
1.2
The shortlisted Consultants are invited to submit

a Technical Proposal and a Financial Proposal, or a
Technical Proposal only, as specified in the Data
Sheet, for consulting services required for the
assignment named in the Data Sheet. The
Proposal will be the basis for contract
negotiations and ultimately for a signed Contract
with the selected Consultant.
1.3
Consultants should familiarize themselves with

local conditions and take them into account in
preparing their Proposals. To obtain first-hand
information on the assignment and local
conditions, Consultants are encouraged to visit
the Client before submitting a proposal and to
attend a pre-proposal conference if one is
specified in the Data Sheet. Attending the preproposal conference is optional. Consultants
should contact the Clients representative named
in the Data Sheet to arrange for their visit or to
obtain additional information on the pre-proposal
conference. Consultants should ensure that these
officials are advised of the visit in adequate time
to allow them to make appropriate arrangements.
1.4
The Client will timely provide at no cost to the

Consultants the inputs and facilities specified in
the Data Sheet, assist the firm in obtaining
licenses and permits needed to carry out the
services, and make available relevant project
7
data and reports.
Conflict of
Interest
1.5
Consultants shall bear all costs associated with

the preparation and submission of their proposals
and contract negotiation. The Client is not bound
to accept any proposal, and reserves the right to
annul the selection process at any time prior to
Contract award, without thereby incurring any
liability to the Consultants.
1.6
The Government of the Republic of Mauritius

requires that Consultants provide professional,
objective, and impartial advice and at all times
hold the clients interests paramount, strictly
avoid conflicts with other assignments or their
own corporate interests and act without any
consideration for future work.
1.6.1 Without limitation on the generality of the
foregoing, Consultants, and any of their
affiliates, shall be considered to have a
conflict of interest and shall not be
recruited, under any of the circumstances
set forth below:
Conflicting
Activities
(i)
A firm that has been engaged by the

client to provide goods, works or
services
other
than
consulting
services for a project, and any of its
affiliates, shall be disqualified from
providing consulting services related
to those goods, works or services.
Conversely, a firm hired to provide
consulting
services
for
the
preparation or implementation of a
project, and any of its affiliates, shall
be disqualified from subsequently
providing goods or works or services
other
than
consulting
services
resulting from or directly related to
the firms consulting services for such
preparation or implementation. For
the purpose of this paragraph,
services
other
than
consulting
services are defined as those leading
to a measurable physical output, for
example surveys, exploratory drilling,
aerial photography, and satellite
imagery.
Conflicting
Assignmen
ts
(ii)
A Consultant (including its Personnel

and Sub-Consultants) or any of its
affiliates shall not be hired for any
assignment that, by its nature, may
be
in
conflict
with
another
assignment of the Consultant to be
executed for the same or for another
Client. For example, a Consultant
hired to prepare engineering design
for an infrastructure project shall not
be
engaged
to
prepare
an
independent
environmental
assessment for the same project, and
a Consultant assisting a Client in the
privatization of public assets shall not
purchase, nor advise purchasers of,
such assets. Similarly, a Consultant
hired to prepare Terms of Reference
for an assignment should not be hired
for the assignment in question.
Conflicting
Relationshi
ps
(iii)
A Consultant (including its Personnel

and Sub-Consultants) that has a
business or family relationship with a
member of the Clients staff who is
directly or indirectly involved in any
part of (i) the preparation of the
Terms
of
Reference
of
the
assignment, (ii) the selection process
for
such
assignment,
or
(iii)
supervision of the Contract, shall not
be awarded a Contract, unless the
conflict
stemming
from
this
relationship has been resolved in a
manner acceptable to the Client
throughout the selection process and
the execution of the Contract.
1.6.2 Consultants have an obligation to disclose

any situation of actual or potential conflict
that impacts their capacity to serve the
best interest of their Client, or that may
reasonably be perceived as having this
effect. Failure to disclose said situations
may lead to the disqualification of the
Consultant or the termination of its
Contract.
1.6.3 No agency or current employees of the
Client shall work as Consultants under their
own ministries, departments or agencies.
Recruiting former government employees
9
of the Client to work for their former

ministries, departments or agencies is
acceptable provided no conflict of interest
exists. When the Consultant nominates any
government employee as Personnel in their
technical proposal, such Personnel must
have written certification from their
government or employer confirming that
they are on leave without pay from their
official position and allowed to work fulltime outside of their previous official
position. Such certification shall be
provided to the Client by the Consultant as
part of his technical proposal.
Unfair
Advantage
Fraud and
Corruption
1.6.4 If a shortlisted Consultant could derive a

competitive advantage for having provided
consulting
services
related
to
the
assignment in question, the Client shall
make
available
to
all
shortlisted
Consultants together with this RFP all
information that would in that respect give
such
Consultant
any
competitive
advantage over competing Consultants.
1.7 It is the policy of the Government of Mauritius to
require Public Bodies, as well as consultants and
their agents (whether declared or not), personnel,
sub-contractors, sub-consultants, service providers
and suppliers observe the highest standard of
ethics during the selection and execution of
contracts.1 In pursuance of this policy, the Client:
(a) defines, for the purposes of this provision, the
terms set forth below as follows:
(i)
corrupt practice is the offering, giving,

receiving or soliciting, directly or
indirectly, of anything of value to
influence improperly the actions of
another party2;
(ii)
fraudulent practice is any act or

omission, including misrepresentation,
that knowingly or recklessly misleads, or
attempts to mislead, a party to obtain
financial or other benefit or to avoid an
obligation3;
In this context, any action taken by a consultant or a sub-consultant to influence the selection process or
contract execution for undue advantage is improper.
2
Another party refers to a public official acting in relation to the selection process or contract execution.
In this context public official includes World Bank staff and employees of other organizations taking or
reviewing selection decisions.
10
(iii)
collusive practices is an arrangement

between two or more parties designed to
achieve an improper purpose, including
to influence improperly the actions of
another party4;
(iv)
coercive practices is impairing or

harming, or threatening to impair or
harm, directly or indirectly, any party or
the property of the party to influence
improperly the actions of a party5;
(v)
obstructive practice is
(aa) deliberately destroying, falsifying,
altering or concealing of evidence
material to the investigation or
making
false
statements
to
investigators in order to materially
the
Clients
investigation
into
allegations of a corrupt, fraudulent,
coercive, or collusive practice;
and/or threatening, harassing, or
intimidating any party to prevent it
from disclosing its knowledge of
matters relevant to the investigation
or from pursuing the investigation,
or
(bb) acts intended to materially impede
the
exercise
of
the
Clients
inspection and audit rights provided
for under paragraph 1.7.1 below.
(b)
will reject a proposal for award if it determines

that the consultant recommended for award
has, directly or through an agent, engaged in
corrupt, fraudulent, collusive, coercive, or
obstructive practices in competing for the
contract in question;
(c)
will sanction a firm or an individual at any

time,
in
accordance
with
prevailing
procedures, including by publicly declaring
such firm or individual ineligible for a stated
period of time: (i) to be awarded a public
contract, and (ii) to be a nominated subconsultantb, sub-contractor, supplier, or
A party refers to a public official; the terms benefit and obligation relate to the selection process or
contract execution; and the act or omission is intended to influence the selection process or contract
execution.
4
Parties refers to participants in the procurement or selection process (including public officials)
attempting to establish contract prices at artificial, non competitive levels.
5
Party refers to a participant in the selection process or contract execution.
11
service provider of an otherwise eligible firm

being awarded a public contract.
1.7.1. In further pursuance of this policy,
Consultants shall permit the Client to
inspect their accounts and records and
other documents relating to the submission
of proposals and contract performance, and
to have them audited by auditors appointed
by the Client.
1.7.2
Consultants and public officials shall be

also aware of the provisions stated in
sections 51 and 52 of the Public
Procurement Act which can be consulted on
the website of the Procurement Policy Office
(PPO) : ppo.govmu.org.
1.7.3 Consultants
shall
furnish
information
on
commissions and gratuities, if any, paid or to be
paid to agents relating to this proposal and
during execution of the assignment if the
Consultant is awarded the Contract, as requested
in the Financial Proposal submission form
(Section 4).
1.7.4
The Clients commits itself to take all measures

necessary to prevent fraud and corruption and
ensures that none of its staff, personally or
through his/her close relatives or through a third
party, will in connection with the proposal for, or
the execution of a contract, demand, take a
promise for or accept, for him/herself or third
person, any material or immaterial benefit which
he/she is not legally entitled to. If the Clients
obtains information on the conduct of any of its
employees which is a criminal offence under the
relevant Anti-Corruption Laws of Mauritius or if
there be a substantive suspicion in this regard, he
will inform the relevant authority(ies)and in
addition
can
initiate
disciplinary
actions.
Furthermore, such proposal shall be rejected.
A nominated sub-consultant, supplier, or service provider is one which either has been (i) included by the
Consultant in its proposal because it brings specific and critical experience and know-how that are accounted
for in the technical evaluation of the Consultants proposal for the particular services; or (ii) appointed by the
Client.
12
Eligibility
1.8
Consultants participating in this selection process

shall ascertain that they satisfy the eligibility
criteria mentioned hereunder.
1.8.1 (a) In accordance with CIDB (Registration of
Consultant and Contractors) Regulation 2014,
Consultants currently operating in the
construction sector have the statutory
obligation to be registered with the
Construction Industry Development Board
(CIDB) accordingly.
(b) Notwithstanding paragraphs (a), a firm or
person that was undertaking assignments in
Mauritius immediately before 1 August 2014
may continue to undertake assignments until
30 June 2016, without being registered as a
consultant or foreign consultant, as the case
may be. They may thus participate in public
procurement and be awarded a public
contract during that period.
(c) Subject to paragraph (b) foreign
consultants as defined in the CIDB Act will
have to apply for and obtain a Provisional
Registration prior to submitting proposals for
this project. If the contract is awarded to a
foreign consultant the latter shall have to
apply for and obtain a Temporary Registration
before starting the project.
(d) Consultants whether local or foreign under
an existing or intended joint venture will be
eligible as a joint venture if, in addition to
their respective individual registration, they
obtain a Provisional Registration for the joint
venture prior to submitting proposals for this
project.
If an existing or intended joint
venture is awarded the contract it shall have
to apply for a Temporary Registration prior to
starting the project.
(e) Sub-consultants undertaking assignments
on behalf of main consultants are also subject
to registration as applicable to consultants.
(f) Consultants are strongly advised to
consult
the
website
of
the
CIDB
cidb.govmu.org for further details concerning
registration of consultants.
1.8.2 (a) A firm or individual that has been sanctioned

by the Government of the Republic of Mauritius
in accordance with the above clause 1.7 shall
13
be ineligible to be awarded a public contract, or

benefit from a public contract during such
period of time as determined by the
Procurement Policy Office.
(b) A consultant that is under a declaration of
ineligibility by the Government of Mauritius in
accordance with applicable laws at the date of
the deadline for bid submission and thereafter
shall be disqualified.
(c)Proposals from consultants appearing on the
ineligibility lists of African Development Bank,
Asian Development Bank, European Bank for
Reconstruction
and
Development,
InterAmerican Development Bank Group and World
Bank Group shall be rejected.
Links for checking the ineligibility lists are
available
on
the
PPOs
website:
ppo.govmu.org.
(d) Furthermore, the Consultants shall be aware
of the provisions on fraud and corruption stated
in the specific clauses in the General Conditions
of Contract.
Eligibility of
SubConsultants
1.9
In case a shortlisted Consultant intends to

associate with Consultants who have not been
shortlisted and/or individual expert(s), such other
Consultants and/or individual expert(s) shall be
subject to the eligibility policy of the Client.
Origin of
Goods and
Consulting
Services
1.10
Goods supplied and Consulting Services provided

under the Contract may originate from any
country except if:
(i)
as a matter of law or official regulation, the

Republic of Mauritius prohibits commercial
relations with that country; or
(ii)
by an act of compliance with a decision of

the United nations Security Council taken
under Chapter VII of the Charter of the
United Nations, the Republic of Mauritius
prohibits any imports of goods from that
country or any payments to persons or
entities in that country.
14
Only one
Proposal
1.11
Consultants shall submit only one proposal. If a

Consultant submits or participates in more than
one
proposal,
such
proposals
shall
be
disqualified. However, this does not limit the
participation of the same Sub-Consultant,
including individual experts, to only one proposal.
Proposal
Validity
1.12
The Data Sheet indicates how long Consultants

Proposals must remain valid after the submission
date. During this period, Consultants shall
maintain the availability of Professional staff
nominated in the Proposal. The Client will make
its best effort to complete negotiations within this
period. However should the need arise, the Client
may request Consultants to extend the validity
period of their proposals. Consultants who agree
to such extension shall confirm that they
maintain the availability of the Professional staff
nominated in the Proposal, or, in their
confirmation of extension of validity of the
Proposal, Consultants could submit new staff in
replacement, who would be considered in the
final evaluation for contract award. Consultants
who do not agree have the right to refuse to
extend the validity of their Proposals.
2.1
Consultants may request a clarification of any of

the RFP documents up to the number of days
indicated in the Data Sheet before the proposal
submission date. Any request for clarification
must be sent in writing, or by standard electronic
means to the Clients address indicated in the
Data Sheet. The Client will respond in writing, or
by standard electronic means and will send
written copies of the response (including an
explanation of the query but without identifying
the source of inquiry) to all Consultants. Should
the Client deem it necessary to amend the RFP as
a result of a clarification, it shall do so following
the procedure under para. 2.2.
2.2
At any time before the submission of Proposals,

the Client may amend the RFP by issuing an
addendum in writing or by standard electronic
means. The addendum shall be sent to all
Consultants and will be binding on them.
Consultants shall acknowledge receipt of all
amendments. To give Consultants reasonable
time in which to take an amendment into account
in their Proposals the Client may, if the
amendment is substantial, extend the deadline
for the submission of Proposals.
2. Clarification
and
Amendment
of RFP
Documents
15
3. Preparation
of Proposals
3.1
(a) The Proposal (see para. 1.2), as well as all

related correspondence exchanged by the
Consultants and the Client, shall be written in
English.
(b) Notwithstanding the above, documents in
French submitted with the bid may be accepted
without translation.
3.2
In preparing their Proposal, Consultants are

expected to examine in detail the documents
comprising the RFP. Material deficiencies in
providing the information requested may result in
rejection of a Proposal
3.3
While
preparing
the
Technical
Proposal,
Consultants must give particular attention to the
following:
(a) If a shortlisted Consultant considers that
it may enhance its expertise for the
assignment by associating with other
Consultants in a joint venture or subconsultancy, it may associate with either
(a) non-shortlisted Consultant(s), or (b)
shortlisted Consultants if so indicated in the
Data Sheet. A shortlisted Consultant must
first obtain the approval of the Client if it
wishes to enter into a joint venture with
non-shortlisted or shortlisted Consultant(s).
In case of association with non-shortlisted
Consultant(s), the shortlisted Consultant
shall act as association leader.
In case of a joint venture, all partners
shall be jointly and severally liable and
shall indicate who will act as the leader of
the joint venture.
For a Joint Venture to qualify for this
assignment the lead member of the Joint
Venture
shall
individually
satisfy
the
experience criteria related to this assignment
as defined by the Client.
The Client shall not require shortlisted

Consultants to form associations with any
specific firm or group of firms or include
any particular individual in their proposals,
but may encourage association with
qualified national firms.
(b)
The estimated number of Professional staffmonths or the budget for executing the
16
assignment shall be shown in the Data

Sheet, but not both.
However, the
Proposal shall be based on the number of
Professional
staff-months
or
budget
estimated by the Consultants.
For fixed-budget-based assignments, the
available budget is given in the Data
Sheet, and the Financial Proposal shall not
exceed this budget, while the estimated
number of Professional staff-months shall
not be disclosed.
Technical
Proposal
Format and
Content
3.4
(c)
Alternative professional staff shall not be

proposed, and only one curriculum vitae
(CV) may be submitted for each position.
(d)
Documents to be issued by the Consultants

as part of this assignment must be in
English. It is desirable that the firms
Personnel have a working knowledge of
English.
Depending on the nature of the assignment,

Consultants are required to submit a Full
Technical Proposal (FTP), or a Simplified Technical
Proposal (STP). The Data Sheet indicates the
format of the Technical Proposal to be submitted.
Submission of the wrong type of Technical
Proposal will result in the Proposal being deemed
non-responsive. The Technical Proposal shall
provide the information indicated in the following
paras from (a) to (g) using the attached Standard
Forms (Section 3). Paragraph (c) (ii) indicates the
recommended number of pages for the
description of the approach, methodology and
work plan of the STP. A page is considered to be
one printed side of A4 or letter size paper.
(a) (i)
For the FTP only: a brief description of

the Consultants organization and an
outline of recent experience of the
Consultants and, in the case of joint
venture,
for
each
partner,
on
assignments of a similar nature is
required in Form TECH-2 of Section 3.
For each assignment, the outline should
indicate the names of Sub-Consultants/
Professional staff who participated,
duration of the assignment, contract
amount, and Consultants involvement.
Information should be provided only for
those assignments for which the
17
Consultant was legally contracted by the

Client as a corporation or as one of the
major firms within a joint venture.
Assignments completed by individual
Professional staff working privately or
through other consulting firms cannot be
claimed as the experience of the
Consultant, or that of the Consultants
associates, but can be claimed by the
Professional staff themselves in their
CVs. Consultants should be prepared to
substantiate the claimed experience if
so requested by the Client.
(ii) For the STP the above information is not
required and Form TECH-2 of Section 3
shall not be used.
(b) (i)
For the FTP only: comments and

suggestions on the Terms of Reference
including workable suggestions that could
improve the quality/ effectiveness of the
assignment; and on requirements for
counterpart staff and facilities including:
administrative support, office space, local
transportation, equipment, data, etc. to
be provided by the Client (Form TECH-3 of
Section 3).
(ii) For the STP Form TECH-3 of Section 3

shall not be used; the above comments
and suggestions, if any, should be
incorporated into the description of the
approach and methodology (refer to
following sub-para. 3.4 (c) (ii)).
(c) (i)
For the FTP, and STP: a description of

the approach, methodology and work
plan for performing the assignment
covering
the
following
subjects:
technical approach and methodology,
work plan, and organization and staffing
schedule. Guidance on the content of
this section of the Technical Proposals is
provided under Form TECH-4 of Section
3. The work plan should be consistent
with the Work Schedule (Form TECH-8 of
Section 3) which will show in the form of
a bar chart the timing proposed for each
activity.
(ii) For the STP only: the description of the

approach, methodology and work plan
18
should normally consist of 10 pages,

including
charts,
diagrams,
and
comments and suggestions, if any, on
Terms of Reference and counterpart staff
and facilities.
Financial
Proposals
(d)
The list of the proposed Professional staff

team by area of expertise, the position that
would be assigned to each staff team
member, and their tasks (Form TECH-5 of
Section 3).
(e)
Estimates of the staff input (staff-months of

foreign and local professionals) needed to
carry out the assignment (Form TECH-7 of
Section 3). The staff-months input should
be indicated separately for home office and
field activities, and for foreign and local
Professional staff.
(f)
CVs of the Professional staff signed by the

staff themselves or by the authorized
representative of the Professional Staff
(Form TECH-6 of Section 3).
(g)
For the FTP only: a detailed description of

the proposed methodology and staffing for
training, if the Data Sheet specifies
training as a specific component of the
assignment.
3.5
The Technical Proposal shall not include any

financial information. A Technical Proposal
containing financial information may be declared
non responsive.
3.6
The Financial Proposal shall be prepared using

the attached
Standard Forms (Section 4). It
shall list all costs associated with the assignment,
including (a) remuneration for staff (foreign and
local, in the field and at the Consultants home
office), and (b) reimbursable expenses indicated
in the Data Sheet. If appropriate, these costs
should be broken down by activity and, if
appropriate, into foreign and local expenditures.
All activities and items described in the Technical
Proposal must be priced separately; activities and
items described in the Technical Proposal but not
priced, shall be assumed to be included in the
prices of other activities or items.
19
Taxes
4. Submission,
Receipt, and
Opening of
Proposals
3.7
The Consultant, other than Mauritian nationals,

shall be subject to local taxes (such as: value
added tax, social charges or income taxes on
non-resident Foreign Personnel, duties, fees,
levies) on amounts payable by the Client under
the Contract.
The Client will indicate the contact details of the
Mauritius Revenue Authority in the Data Sheet to
facilitate the Consultant from obtaining the
relevant information in this respect. The Client
shall also provide information in respect of taxes
deductible at source if any on the fees payable to
the Consultant.
3.8
Consultants, other than Mauritian nationals, may

express the price of their services in a maximum
of three freely convertible currencies, singly or in
combination. The Client may require Consultants
to state the portion of their price representing
local cost in Mauritian Rupees if so indicated in
the Data Sheet.
3.9
Commissions and gratuities, if any, paid or to be

paid by Consultants and related to the
assignment will be listed in the Financial Proposal
Form FIN-1 of Section 4.
4.1
The original proposal (Technical Proposal and, if

required, Financial Proposal; see para. 1.2) shall
contain no interlineations or overwriting, except
as necessary to correct errors made by the
Consultants themselves. The person who signed
the proposal must initial such corrections.
Submission letters for both Technical and
Financial Proposals should respectively be in the
format of TECH-1 of Section 3, and FIN-1 of
Section 4.
4.2
An authorized representative of the Consultants,

as specified in the Data Sheet shall initial all
pages of the original Technical and Financial
Proposals. The signed Technical and Financial
Proposals shall be marked ORIGINAL.
4.3
The Technical Proposal shall be marked ORIGINAL

or COPY as appropriate. The Technical Proposals
shall be sent to the addresses referred to in para.
4.5 and in the number of copies indicated in the
Data Sheet. All required copies of the Technical
Proposal are to be made from the original. If
there is any discrepancy between the original and
the copies of the Technical Proposal, the original
20
governs.
5. Proposal
Evaluation
4.4
The original and all copies of the Technical

Proposal shall be placed in a sealed envelope
clearly marked TECHNICAL PROPOSAL Similarly,
the original Financial Proposal (if required under
the selection method indicated in the Data
Sheet) shall be placed in a sealed envelope
clearly marked FINANCIAL PROPOSAL followed by
the Procurement reference number and the name
of the assignment, and with a warning DO NOT
OPEN WITH THE TECHNICAL PROPOSAL.
The
envelopes containing the Technical and Financial
Proposals shall be placed into an outer envelope
and sealed. This outer envelope shall bear the
submission address and reference number, and
be clearly marked DO NOT OPEN, EXCEPT IN
PRESENCE OF THE OFFICIAL APPOINTED, BEFORE
[insert the time and date of the submission
deadline indicated in the Data Sheet]. The
Client shall not be responsible for misplacement,
loss or premature opening if the outer envelope
is not sealed and/or marked as stipulated. This
circumstance may be case for Proposal rejection.
If the Financial Proposal is not submitted in a
separate sealed envelope duly marked as
indicated above, this will constitute grounds for
declaring the Proposal non-responsive.
4.5
The
Proposals
must
be
sent
to
the
address/addresses indicated in the Data Sheet
and received by the Client no later than the time
and the date indicated in the Data Sheet, or any
extension to this date in accordance with para.
2.2. Any proposal received by the Client after the
deadline for submission shall be returned
unopened.
4.6
The Client shall open the Technical Proposal

immediately after the deadline for their
submission. The envelopes with the Financial
Proposal shall remain sealed and securely stored.
5.1
From the time the Proposals are opened to the

time the Contract is awarded, the Consultants
should not contact the Client on any matter
related to its Technical and/or Financial Proposal.
Any effort by Consultants to influence the Client
in the examination, evaluation, ranking of
Proposals, and recommendation for award of
Contract may result in the rejection of the
Consultants Proposal.
21
Evaluators of Technical Proposals shall have no

access to the Financial Proposals until the
technical evaluation is concluded.
Evaluation of
Technical
Proposals
5.2
The Evaluation Committee shall evaluate the

Technical Proposals on the basis of their
responsiveness to the Terms of Reference,
applying the evaluation criteria, sub-criteria, and
point system specified in the Data Sheet. Each
responsive Proposal will be given a technical
score (St). A Proposal shall be rejected at this
stage if it does not respond to important aspects
of the RFP, and particularly the Terms of
Reference or if it fails to achieve the minimum
technical score indicated in the Data Sheet.
Financial
Proposals for
QBS
5.3
Following the ranking of technical Proposals,

when selection is based on quality only (QBS),
the first ranked Consultant is invited to negotiate
its proposal and the Contract in accordance with
the instructions given under para. 6 of these
Instructions.
Public
Opening and
Evaluation of
Financial
Proposals
(only for
QCBS, FBS,
and LCS)
5.4
After the technical evaluation is completed the

Client shall inform the Consultants who have
submitted proposals the technical scores
obtained by their Technical Proposals, and shall
notify those Consultants whose Proposals did not
meet the minimum qualifying mark or were
considered non responsive to the RFP and TOR,
that their Financial Proposals will be returned
unopened after completing the selection process.
The Client shall simultaneously notify in writing
Consultants that have secured the minimum
qualifying mark, the date, time and location for
opening the Financial Proposals. The opening
date should allow Consultants sufficient time to
make arrangements for attending the opening.
Consultants attendance at the opening of
Financial Proposals is optional.
5.5
Financial Proposals shall be opened in the

presence of the Consultants representatives who
choose to attend. The name of the consultants
and the technical scores of the consultants shall
be read aloud. The Financial Proposal of the
Consultants who met the minimum qualifying
mark will then be inspected to confirm that they
have remained sealed and unopened. These
Financial Proposals shall be then opened, and the
total prices read aloud and recorded. Copy of the
record shall be sent to all Consultants, upon
22
request.
6. Negotiations
5.6
The Client will correct any computational error.

When correcting computational errors, in case of
discrepancy between a partial amount and the
total amount, or between word and figures the
formers will prevail. In addition to the above
corrections, as indicated under para. 3.6,
activities and items described in the Technical
Proposal but not priced, shall be assumed to be
included in the prices of other activities or items.
In case an activity or line item is quantified in the
Financial Proposal differently from the Technical
Proposal, no corrections are applied to the
Financial Proposal in this respect. Prices shall be
converted to Mauritian Rupees using the selling
rates of exchange issued by the Bank of
Mauritius, prevailing on the deadline for
submission of proposals.
5.7
In case of QCBS, the lowest evaluated Financial

Proposal (Fm) will be given the maximum
financial score (Sf) of 100 points. The financial
scores (Sf) of the other Financial Proposals will be
computed as indicated in the Data Sheet.
Proposals will be ranked according to their
combined technical (St) and financial (Sf) scores
using the weights (T = the weight given to the
Technical Proposal; P = the weight given to the
Financial Proposal; T + P = 1) indicated in the
Data Sheet: S = St x T% + Sf x P%. The firm
achieving the highest combined technical and
financial score will be invited for negotiations.
5.8
In the case of Fixed-Budget Selection, the Client

will select the firm that submitted the highest
ranked Technical Proposal within the budget.
Proposals that exceed the indicated budget will
be rejected. In the case of the Least-Cost
Selection, the Client will select the lowest
proposal among those that passed the minimum
technical score. In both cases the evaluated
proposal price according to para. 5.6 shall be
considered, and the selected firm is invited for
negotiations.
6.1
Negotiations will be held on the date and at the

address indicated in the Data Sheet. The invited
Consultant will, as a pre-requisite for attendance
at the negotiations, confirm availability of all
Professional staff. Failure in satisfying such
requirements may result in the Client proceeding
to negotiate with the next-ranked Consultant.
23
Representatives conducting negotiations on

behalf of the Consultant must have written
authority to negotiate and conclude a Contract.
Technical
negotiations
6.2
Negotiations will include a discussion of the

Technical Proposal, the proposed technical
approach and methodology, work plan, and
organization and staffing, and any suggestions
made by the Consultant to improve the Terms of
Reference. The Client and the Consultants will
finalize the Terms of Reference, staffing schedule,
work schedule, logistics, and reporting. These
documents will then be incorporated in the
Contract as Description of Services. Special
attention will be paid to clearly defining the
inputs and facilities required from the Client to
ensure satisfactory implementation of the
assignment. The Client shall prepare minutes of
negotiations which will be signed by the Client
and the Consultant.
Financial
negotiations
6.3
If applicable, it is the responsibility of the

Consultant, before starting financial negotiations,
to contact the local tax authorities to determine
the local tax amount to be paid by the Consultant
under the Contract. The financial negotiations will
include a clarification (if any) of the firms tax
liability in the Republic of Mauritius, and the
manner in which it will be reflected in the
Contract; and will reflect the agreed technical
modifications in the cost of the services. In case
of Quality and Cost Based Selection, Fixed-Budget
Selection, or the Least-Cost Selection methods,
unless there are exceptional reasons, the
financial negotiations will involve neither the
remuneration rates for staff nor other proposed
unit rates. For other methods, Consultants will
provide the Client with the information on
remuneration rates described in the Appendix
attached to Section 4 - Financial Proposal Standard Forms of this RFP.
Availability of 6.4
Professional
staff/experts
Having selected the Consultant on the basis of,

among other things, an evaluation of proposed
Professional staff, the Client expects to negotiate
a Contract on the basis of the Professional staff
named in the Proposal. Before contract
negotiations, the Client will require assurances
that the Professional staff will be actually
available.
The
Client
will
not
consider
substitutions during contract negotiations unless
both parties agree that undue delay in the
24
selection process makes such substitution

unavoidable or for reasons such as death or
medical incapacity. If this is not the case and if it
is established that Professional staff were offered
in the proposal without confirming their
availability, the Consultant may be disqualified.
Any proposed substitute shall have equivalent or
better qualifications and experience than the
original candidate and shall be submitted by the
Consultant within the period of time specified in
the letter of invitation to negotiate.
Conclusion of
the
negotiations
7. Award of
Contract
6.5
Negotiations will conclude with a review of the

draft Contract. To complete negotiations the
Client and the Consultant will initial the Contract.
If negotiations fail, the Client will invite the
Consultant whose Proposal received the second
highest score to negotiate a Contract.
7.1
The Consultant whose bid attains the highest

score, in accordance with the criteria and
selection method set forth in the request for
proposals, or the one with the least cost in the
case of the Least Cost method of selection, shall
be selected for award, subject to satisfactory
conclusion of negotiation.
7.2
For contract above the prescribed threshold, the

Client shall notify the selected Consultant of its
intention to award the contract and shall
simultaneously notify all other short listed
consultants of its decision.
7.3
For contracts not exceeding the prescribed

threshold, the client shall issue the Letter of
Award.
7.4
In the absence of a challenge by any other

consultant within 7 days of the notice under
section 7.2, the contract shall be awarded to the
selected Consultant
7.5
Within seven days from the issue of Letter of Award,

the Client shall publish on the Public Procurement
Portal (publicprocurement.govmu.org) and the
Clients website, the results of the RFP process
identifying the:
(i)
name of the successful Consultant, and the
price it offered, as well as the duration and summary
scope of the assignment; and
(ii)
an executive summary of the RFP

Evaluation Report, for contracts above the
25
prescribed threshold referred to in section

7.2.
8.
7.6
After Contract signature, the Client shall return

the unopened Financial Proposals to the
unsuccessful Consultants.
7.7
The Consultant is expected to commence the

assignment on the date and at the location
specified in the Data Sheet.
8.1
Information relating to evaluation of Proposals

and recommendations concerning awards shall
not be disclosed to the Consultants who
submitted the Proposals or to other persons not
officially concerned with the process until the
publication of the award. The undue use by any
Consultant of confidential information related to
the process may result in the rejection of its
Proposal and may be subject to the provisions of
the Governments antifraud and corruption policy.
9.1
The client shall promptly attend to all requests

for debriefing for the contract made in writing,
and within 30 days from the date of the
publication of the award or date the unsuccessful
consultants are informed about the award,
whichever is the case, by following regulation 9
of the public procurement Regulations 2008 as
amended.
Confidentialit
y
9. Debriefing
26
Section 2. Instructions to Consultants-Data Sheet
27
Instructions to Consultants Data Sheet

Paragra
ph
Referen
ce
1.1
Name of the Client is The Central Electricity Board

Method of Selection is Quality and Cost Based Method
1.2
The Financial Proposal and Technical Proposal should be submitted

separately in sealed envelope, each clearly Marked Financial
and Technical. Both envelopes shall be sealed in a single
envelope.
Title of the assignment is:
RFP-TD-4022- Consultancy Services for the Design,
Tendering, Implementation and Site Supervision Works for
the construction of 66 /132 kV GIS substations.
1.3
A pre-proposal conference will NOT be held.

The Clients representative is The General Manager
Address: Central Electricity Board
Rue du Savoir,
Cyber City,
Ebene,
Republic of Mauritius
Telephone (230) 404-2000 Facsimile: (230) 454-7630/32
Email: ceb@intnet.mu.
1.4
The CEB will provide the following inputs and facilities:

(a) CEB will furnish the Consultant with office space, internet
access and any such documents available to CEB that will
facilitate consultant to complete their assignment;
(b)CEB counterparts, consisting of a team, will assist the
Consulting team during the entire execution of the Work.
CEB will also act as facilitator in meetings with all external
stakeholders.
27
28
Section 2. Instructions to Consultants- Data Sheet
1.8.1
Consultants are required to apply and submit a Provisional

Registration
Certificate
from
the
Construction
Industry
Development Board (CIDB) along with their bids. Refer to
cidb.govmu.org for more information.
1.12
Proposals must remain valid for 90 days after the submission date.
2.1
Clarifications may be requested 14 days before the deadline for

submission of the bids.
The address for requesting clarifications is:
The Chairman Tender Committee
Royal Road, Curepipe
Fax: (230) 454-7630/32
Email: ctc@ceb.intnet.mu
3.3 (a)
Shortlisted Consultants shall NOT associate with other shortlisted

Consultants.
3.3 (b)
The estimated number of professional staff-months required for

the assignment is to be specified by the bidder
3.4
The format of the Technical Proposal to be submitted is FTP (Full

Technical Proposal)
3.4 (g)
Training is NOT a specific component of this assignment.
3.6
List of all expenses in foreign and in local currency to be included

in the financial offer. A breakdown of all cost involved should be
submitted along the financial offer.
3.7
The Financial Proposals shall be inclusive of Tax Deduction at

Source (TDS) if applicable but exclusive of Value Added Tax (VAT)
and other local taxes.
For the purpose of evaluation, prices shall be converted to
Mauritian Rupees using the selling rates of exchange issued by the
Bank of Mauritius, prevailing on the deadline for submission of
proposals.
28
29
The contact details are:

Mauritius Revenue Authority
Ehram Court, Cnr Mgr. Gonin & Sir Virgil Naz Streets, Port Louis,
Mauritius
Tel: +230 207 6000
Fax: +230 211 8099
Website: www.mra.mu
3.8
Consultant shall state local cost in the national currency.
4.2
A written evidence is required.

This authorization shall consist of written confirmation and shall be
attached to the bid. It may include a delegation of power by
resolution of the Board of a company or from the CEO, himself
holding power from the Board or from a Director being a
shareholder of a company or through a Power of Attorney.
The name and position held by each person signing the
authorization must be typed or printed below the signature.
Note: The Power of Attorney or other written authorization
to sign may be for a determined period or limited to a
specific purpose.
4.3
Consultant shall submit one original and two copies of the

Technical and Financial Proposal. A soft copy of the Technical
Proposal shall also be provided (either CD/DVD or mobile stick)
4.5
The Proposal submission address is:

The Chairman Tender Committee
Royal Road
Curepipe
Proposals must be submitted not later than Wednesday 03
August 2016 by 13.30 hrs Mauritian Time
29
30
The bid opening shall take place at:

Royal Road
Curepipe
Rep of Mauritius
Date: Wednesday 03 August 2016
Time: As from 13.45 hrs (Mauritian time)
5.2
Criteria, sub-criteria, and point system for the evaluation of Full

Technical Proposals are:
Technical Criteria
(i)
Minimu
m
Marks
Maximu
m Marks
15
6
6
6
10
10
10
Specific experience of the Consulting

Firm relevant to the assignment for
the last 5 years:
-
Less than 2 GIS Substation

projects of 132kV or above
voltage.
At least 2 GIS substation projects

of 132kV or above (see notes
below).
Note:
(1) Bidders with 2 projects shall
score 2 marks; and
(2) Bidder with more than 2 projects
shall
score
one
mark
per
additional
project
up
to
a
maximum of 15 marks.
(ii)
Adequacy of the proposed

methodology, work plan, and
organization an staffing in responding
to the Terms of Reference:
-
Technical approach and

methodology
Work plan
Organization and staffing
30
Note :
The submissions will be
follows
a) Unsatisfactory
b) Good
c) Excellent
(iii)
31
evaluated as
: (0 Mark)
: ( 6 Marks)
: (10 Marks)
Key professional staff qualifications

and competence for the assignment:
Project Manager
-
The Project Manager shall have

successfully
completed
a
minimum number of 5 indoor
GIS projects of 132kV or above
for the last 10 years.
10
Minimum of 5 indoor GIS

projects of 132kV or above as
Project Manager in Tender
Preparation, Bid Evaluations,
Negotiation
&
Award
of
Contract for the last 10 years
10
Protection Engineer
-
Minimum of 10 projects of
132kV or above for the last ten
years as protection engineer.
Communication and SCADA Engineer

-
Minimum of 5 projects for the

last
ten
years
as
Communication and SCADA
Engineer
for
transmission
system.
Substation Engineer
-
Minimum
of
indoor
GIS
31
32
projects of 132kV and above for

the last 10 years.
-
Minimum of 5 GIS projects of

132kV and above as Resident
Engineer
in
project
Management
and
Site
Supervision.
6
10
3
5
Civil Engineer
-
Minimum of 5 indoor GIS

projects of 132kV and above
for the last 10 years.
Note:
(1) If the number of project is less
than the
minimum requirement,
zero (0) point will be allocated.
(2) Each professional staff satisfying
the minimum requirement will score
the minimum mark. For each
additional project one mark will be
assigned up to the maximum mark
per professional staff.
Overall Technical Proposal
55
100
The minimum technical score St required to pass is 55 Points

A score of zero in any one of the above technical criteria
and sub-criteria will not be considered for Financial
Evaluation. The Bid will be considered as non-responsive.
5.7
The formula for determining the financial scores is the following:

Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest
price and F the price of the proposal under consideration.
The weights given to the Technical and Financial Proposals are:
Technical = 70% , and
Financial = 30%
32
33
The markings obtained for both the Technical and financial shall be
added together to determine the best evaluated bid.
6.1
Expected date and address for contract negotiations: To be

communicated at a later date, if applicable.
7.5
Expected date for commencement of consulting services shall be

within thirty (30) days as from the date of the Letter of Acceptance
33
Section 3. Technical Proposal - Standard Forms

[Comments in brackets [ ] provide guidance to the Consultants for the
preparation of their Technical Proposals; they should not appear on the
Technical Proposals to be submitted.]
Refer to Reference Paragraph 3.4 of the Data Sheet for format of Technical
Proposal to be submitted, and paragraph 3.4 of Section 2 of the RFP for
Standard Forms required and number of pages recommended.
Form TECH-1: Technical Proposal Submission Form
34
Form TECH-2: Consultants Organization and Experience
36
A - Consultants Organization...........................................................36
B - Consultants Experience..............................................................37
Form TECH-3: Comments and Suggestions on the Terms of Reference and
on Counterpart Staff and Facilities to be provided by the Client
38
A - On the Terms of Reference..........................................................38
B - On Counterpart Staff and Facilities..............................................39
Form TECH-4: Description of Approach, Methodology and Work Plan for
Performing the Assignment 40
Form TECH-5: Team Composition and Task Assignments
41
Form TECH-6: Curriculum Vitae (CV) for Proposed Professional Staff

Form TECH-7: Staffing Schedule1
44
42
Section 3. Technical Proposal Standard Forms
35
Form TECH-1: Technical Proposal Submission

Form
[Location, Date]
To:
[Name and address of Client]
Dear Sir/Madam:
(a)
We, the undersigned, offer to provide the consulting services for

[Insert title of assignment] in accordance with your Request for
Proposal dated [Insert Date] and our Proposal. We are hereby
submitting our Proposal, which includes this Technical Proposal, and
a Financial Proposal sealed under a separate envelope1.
(b)
We are submitting our Proposal in association with: [Insert a list with

full name and address of each associated Consultant]2
(c)
We hereby declare that all the information and statements made in

this Proposal are true and accept that any misinterpretation
contained in it may lead to our disqualification.
(d)
If negotiations are held during the period of validity of the Proposal,

i.e., before the date indicated in Paragraph Reference 1.12 of the
Data Sheet, we undertake to negotiate on the basis of the proposed
staff.
Our Proposal is binding upon us and subject to the
modifications resulting from Contract negotiations.
(e)
We undertake, if our Proposal is accepted, to initiate the consulting

services related to the assignment not later than the date indicated
in Paragraph Reference 7.5 of the Data Sheet.
(f)
We have taken steps to ensure that no person acting for us or on

our behalf will engage in any type of fraud and corruption as per the
principles described hereunder, during the bidding process and
contract execution:
(i) We shall not, directly or through any other person or firm,
offer, promise or give to any of the clients employees
involved in the bidding process or the execution of the
contract or to any third person any material or immaterial
benefit which he/she is not legally entitled to, in order to
obtain in exchange any advantage of any kind whatsoever
during the tender process or during the execution of the
contract.
35
36
(ii) We shall not enter with other Consultants into any

undisclosed agreement or understanding, whether formal or
informal. This applies in particular to prices, specifications,
certifications, subsidiary contracts, submission or nonsubmission of proposals or any other actions to restrict
competitiveness or to introduce cartelisation in the bidding
process.
(iii) We shall not use falsified documents, erroneous data or
deliberately not disclose requested facts to obtain a benefit in
a procurement proceeding.
We understand that transgression of the above is a serious offence
and appropriate actions will be taken against such consultants.
(g)
We understand you are not bound to accept any Proposal you

receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
1 [In case Paragraph Reference 1.2 of the Data Sheet requires to submit a Technical
Proposal only, replace this sentence with: We are hereby submitting our Proposal,
which includes this Technical Proposal only.]
2 [Delete in case no association is foreseen.]
36
37
Form TECH-2: Consultants Organization and

Experience
A - Consultants Organization
[Provide here a brief (around two pages) description of the background
and organization of your firm/entity and each associate for this
assignment.]
37
38
B - Consultants Experience
[Using the format below, provide information on each assignment for
which your firm, and each associate for this assignment, was legally
contracted either individually as a corporate entity or as one of the major
companies within an association, for carrying out consulting services
similar to the ones requested under this assignment. Use around 20
pages.]
Assignment name:
Approx. value of the contract (in current

US$ or Euro or MUR equivalent):
Country:
Location within country:
Duration of assignment (months):
Name of Client:
Total No of staff-months of the assignment:
Address:
Approx. value of the services provided by

your firm under the contract (in current US$
or Euro or MUR equivalent):
Start date (month/year):

Completion date (month/year):
No of professional staff-months provided by

associated Consultants:
Name of associated Consultants, if any:
Name of senior professional staff of your

firm involved and functions performed
(indicate most significant profiles such as
Project Director/Coordinator, Team Leader):
Narrative description of Project:
Description of actual services provided by your staff within the assignment:
Firms Name:
38
39
Form TECH-3: Comments and Suggestions on the

Terms of Reference and on Counterpart Staff and
Facilities to be provided by the Client
A - On the Terms of Reference
[Present and justify here any modifications or improvement to the Terms

of Reference you are proposing to improve performance in carrying out
the assignment (such as deleting some activities you consider
unnecessary, or adding another, or proposing a different phasing of the
activities). Such suggestions should be concise and to the point, and
incorporated in your Proposal.]
39
40
B - On Counterpart Staff and Facilities

[Comment here on counterpart staff and facilities to be provided by the
Client according to Paragraph Reference 1.4 of the Data Sheet including:
administrative support, office space, local transportation, equipment,
data, etc.]
40
41
Form TECH-4: Description of Approach,

Methodology and Work Plan for Performing the
Assignment
[Technical approach, methodology and work plan are key components of
the Technical Proposal. You are suggested to present your Technical
Proposal (about 50 pages, inclusive of charts and diagrams) divided into
the following three chapters:
a) Technical Approach and Methodology,
b) Work Plan, and
c) Organization and Staffing,
a) Technical Approach and Methodology. In this chapter you should
explain your understanding of the objectives of the assignment, approach
to the services, methodology for carrying out the activities and obtaining
the expected output, and the degree of detail of such output. You should
highlight the problems being addressed and their importance, and explain
the technical approach you would adopt to address them. You should also
explain the methodologies you propose to adopt and highlight the
compatibility of those methodologies with the proposed approach.
b) Work Plan. In this chapter you should propose the main activities of
the assignment, their content and duration, phasing and interrelations,
milestones (including interim approvals by the Client), and delivery dates
of the reports. The proposed work plan should be consistent with the
technical approach and methodology, showing understanding of the TOR
and ability to translate them into a feasible working plan. A list of the final
documents, including reports, drawings, and tables to be delivered as
final output, should be included here. The work plan should be consistent
with the Work Schedule of Form TECH-8.
c) Organization and Staffing. In this chapter you should propose the
structure and composition of your team. You should list the main
disciplines of the assignment, the key expert responsible, and proposed
technical and support staff.]
41
42
42
Form TECH-5: Team Composition and Task Assignments

Professional Staff
Name of Staff
Firm
Area of
Expertise
Position
Assigned
Task Assigned
42
Section 3 Technical Proposal Standard Forms
43
Form TECH-6: Curriculum Vitae (CV) for Proposed

Professional Staff
1. Proposed Position [only one candidate shall be nominated for each position]:
2. Name of Firm [Insert name of firm proposing the staff]:
3. Name of Staff [Insert full name]:

4. Date of Birth:
Nationality:
5. Education [Indicate college/university and other specialized education of staff

member, giving names of institutions, degrees obtained, and dates of obtainment]:
6. Membership of Professional Associations:
7. Other Training [Indicate significant training since degrees under 5 - Education

were obtained]:
8. Countries of Work Experience: [List countries where staff has worked in

the last ten years]:
9. Languages [For each language indicate proficiency: good, fair, or poor in

speaking, reading, and writing]:
10.
Employment Record [Starting with present position, list in reverse order

every employment held by staff member since graduation, giving for each
employment (see format here below): dates of employment, name of employing
organization, positions held.]:
From [Year]:
To [Year]:
Employer:
Positions held:
43
44
11. Detailed
Assigned
Tasks 12.
Work Undertaken that Bes
Capability to Handle the Tasks Assigned
[List all tasks to be

performed under this
assignment]
[Among the assignments in which the staff has been

involved, indicate the following information for those
assignments that best illustrate staff capability to
handle the tasks listed under point 11.]
Name of assignment or project:

Year:
Location:
Client:
Main project features:
Positions held:
Activities performed:
13.
Certification:
I, the undersigned, certify that to the best of my knowledge and belief,

this CV correctly describes myself, my qualifications, and my experience.
I understand that any wilful misstatement described herein may lead to
my disqualification or dismissal, if engaged.
Date:
[Signature of staff member or authorized representative of the staff]
Day/Month/Year
Full name of authorized representative:
44
Section 3 Technical Proposal Standard Forms
45
Form TECH-7: Staffing Schedule1

Staff input (in the form of a bar chart) 2
Name of Staff
1
10
11
12
Total staff-month
input
Home Field3 Total
Foreign
1
[Hom
e]
[Field]
2
3
n
Subtotal
Local
1
[Hom
e]
[Field]
n
Subtotal
Total
1
2
3
For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.:
draftsmen, clerical staff, etc.).
Months are counted from the start of the assignment. For each staff indicate separately staff input for home and field work.
Field work means work carried out at a place other than the Consultant's home office.
Full time input
Part time input
45
46
Form TECH-8 Work Schedule

N
Activity1
Months2
1
10
11
12
1
2
3
4
5
n
1
2
Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and
other benchmarks such as Client approvals. For phased assignments indicate activities, delivery of reports, and benchmarks
separately for each phase.
Duration of activities shall be indicated in the form of a bar chart.
46
Section 4. Financial Proposal - Standard Forms

[Comments in brackets [ ] provide guidance to the Consultants for the
preparation of their Financial Proposals; they should not appear on the
Financial Proposals to be submitted.]
Financial Proposal Standard Forms shall be used for the preparation of the
Financial Proposal according to the instructions provided under para. 3.6 of
Section 2. Such Forms are to be used whichever is the selection method
indicated in para. 4 of the Letter of Invitation.
[The Appendix Financial Negotiations - Breakdown of Remuneration
Rates is to be only used for financial negotiations when Quality-Based
Selection, Selection Based on Qualifications, or Single-Source Selection
method is adopted, according to the indications provided under para. 6.3
of Section 2.]
Form FIN-1: Financial Proposal Submission Form 47
Form FIN-2: Summary of Costs
49
Form FIN-3: Breakdown of Costs by Activity1
50
Form FIN-4: Breakdown of Remuneration1 (Lump-Sum)
51
Form FIN-5: Breakdown of All Expenses (Lump-Sum) 52

Appendix: Financial Negotiations - Breakdown of Remuneration Rates
54
48
Form FIN-1: Financial Proposal Submission Form

[Location, Date]
To:
[Name and address of Client]
Dear Sir/Madam:
(a) We, the undersigned, offer to provide the consulting services for
[Insert title of assignment] in accordance with your Request for
Proposal dated [Insert Date] and our Technical Proposal.
Our
attached Financial Proposal is for the lump sum of [Insert amount(s)
in words and figures1]. This amount is inclusive of the local taxes
and TDS except VAT.
(b)Our Financial Proposal shall be binding upon us subject to the
modifications resulting from Contract negotiations, up to expiration
of the validity period of the Proposal, i.e. before the date indicated in
Paragraph Reference 1.12 of the Data Sheet.
(c) Commissions and gratuities paid or to be paid by us to agents
relating to this Proposal and Contract execution, if we are awarded
the Contract, are listed below2:
Name and Address
of Agents
Amount and
Currency
Purpose of Commission
or Gratuity
(d)We have taken steps to ensure that no person acting for us or on our
behalf will engage in any type of fraud and corruption as per the
principles described hereunder, during the bidding process and
contract execution:
i. We shall not, directly or through any other person or firm,
offer, promise or give to any of the clients employees
involved in the bidding process or the execution of the
contract or to any third person any material or immaterial
benefit which he/she is not legally entitled to, in order to
obtain in exchange any advantage of any kind whatsoever
during the tender process or during the execution of the
contract.
ii. We shall not enter with other applicants into any undisclosed
agreement or understanding, whether formal or informal. This
48
Section 4 Financial Proposal Standard Forms
49
applies in particular to prices, specifications, certifications,

subsidiary contracts, submission or non-submission of bids or
any other actions to restrict competitiveness or to introduce
cartelisation in the bidding process.
iii. We shall not use falsified documents, erroneous data or
deliberately not disclose requested facts to obtain a benefit
in a procurement proceeding.
We understand that transgression of the above is a serious offence
and appropriate actions will be taken against such applicants.
(e) We understand you are not bound to accept any Proposal you
receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
1
2
Amounts must coincide with the ones indicated under Total Cost of Financial proposal
in Form FIN-2.
If applicable, replace this paragraph with: No commissions or gratuities have been or
are to paid by us to agents relating to this Proposal and Contract execution.
49
49
50
Form FIN-2: Summary of Costs
Costs
Item
[Indicate
Foreign
Currency #
1]1
[Indicate
Foreign
Currency #
2]1
[Indicate
Foreign
Currency #
3]1
[Indicate
Mauritian
Rupees
Total Costs of Financial Proposal 2

1
2
Indicate between brackets the name of the foreign currency. Maximum of three currencies; use as many columns as
needed, and delete the others.
Indicate the total costs, net of local taxes, to be paid by the Client in each currency. Such total costs must coincide with
the sum of the relevant Subtotals indicated in all Forms FIN-3 provided with the Proposal.
50
51
Form FIN-3: Breakdown of Costs by Activity 1

Group of Activities (Phase):2
Description:3
Costs
Cost component
Assignment 1
[Indicate
Foreign
Currency #
1]4
[Indicate
Foreign
Currency #
2]4
[Indicate
Foreign
Currency #
3]4
[Indicate
Mauritian
Rupees]
Assignment 2
Assignment 3
Assignment 4
Remuneration5
Reimbursable Expenses 5
Subtotals
1
2
3
4
Form FIN-3 shall be filled at least for the whole assignment. In case some of the activities require different modes of
billing and payment (e.g.: the assignment is phased, and each phase has a different payment schedule), the Consultant
shall fill a separate Form FIN-3 for each group of activities. For each currency, the sum of the relevant Subtotals of all
Forms FIN-3 provided must coincide with the Total Costs of Financial Proposal indicated in Form FIN-2.
Names of activities (phase) should be the same as, or correspond to the ones indicated in the second column of Form
TECH-8.
Short description of the activities whose cost breakdown is provided in this Form.
Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form FIN-2.
51
52
5 For each currency, Remuneration and Reimbursable Expenses must respectively coincide with relevant Total Costs
indicated in Forms FIN-4, and FIN-5.
52
53
Form FIN-4: Breakdown of Remuneration 1 (LumpSum)

(This Form FIN-4 shall only be used when the Lump-Sum Form of
Contract has been included in the RFP. Information to be provided
in this Form shall only be used to establish payments to the
Consultant for possible additional services requested by the
Client)
Name2
Position3
Staff-month
Rate4
Foreign Staff
[Home]
[Field]
Local Staff
[Home]
[Field]
1
2
Form FIN-4 shall be filled in for the same Professional and Support Staff listed in Form
TECH-7.
Professional Staff should be indicated individually; Support Staff should be indicated
per category (e.g.: draftsmen, clerical staff).
53
54
3
4

Positions of the Professional Staff shall coincide with the ones indicated in Form TECH5.
Indicate separately staff-month rate and currency for home and field work.
54
55
Form FIN-5: Breakdown of All Expenses (LumpSum)

(This Form FIN-5 shall only be used when the Lump-Sum Form of
Contract has been included in the RFP. Information to be provided
in this Form shall only be used to establish payments to the
Consultant for possible additional services requested by the
Client)
N
Description1
Unit
Per diem allowances
Day
International flights3
Trip
Miscellaneous travel expenses
Trip
Unit Cost2
Communication costs between [Insert

place] and [Insert place]
Drafting, reproduction of reports
Equipment, instruments, materials,
supplies, etc.
Shipment of personal effects
Trip
Use of computers, software

Laboratory tests.
Subcontracts
Local transportation costs
Office rent, clerical assistance
Training of the Clients personnel
Additional Rates
Assignment 1 Rate of Evaluation
of Bid
Assignment 2 Rate of Evaluation
of Bid
Assignment 3- Rate for Site
Supervision and Project
One Bid
One Bid
Month
55
56

Assignment 4 - Rate for Site
Supervision and Project
Month
1 Delete items that are not applicable or add other items according to Paragraph
Reference 3.6 of the Data Sheet.
2 Indicate unit cost and currency.
3 Indicate route of each flight, and if the trip is one- or two-ways.
4 Only if the training is a major component of the assignment, defined as such in the TOR.
56
Section 4 Financial Proposal Standard Forms Appendix
57
Appendix: Financial Negotiations - Breakdown of

Remuneration Rates
(Not to be used when cost is a factor in the evaluation of
Proposals)
1.
Review of Remuneration Rates
1.1
The remuneration rates for staff are made up of salary, social costs,
overheads, fee that is profit, and any premium or allowance paid for
assignments away from headquarters. To assist the firm in preparing
financial negotiations, a Sample Form giving a breakdown of rates is
attached (no financial information should be included in the Technical
Proposal). Agreed breakdown sheets shall form part of the negotiated
contract.
1.2
The Client is charged with the custody of government funds and is

expected to exercise prudence in the expenditure of these funds. The
Client is, therefore, concerned with the reasonableness of the firms
Financial Proposal, and, during negotiations, it expects to be able to
review audited financial statements backing up the firms
remuneration rates, certified by an independent auditor. The firm
shall be prepared to disclose such audited financial statements for the
last three years, to substantiate its rates, and accept that its
proposed rates and other financial matters are subject to scrutiny.
Rate details are discussed below.
(i)
Salary
This is the gross regular cash salary paid to the individual in the
firms home office. It shall not contain any premium for work
away from headquarters or bonus (except where these are
included by law or government regulations).
(ii)
Bonus
Bonuses are normally paid out of profits. Because the Client
does not wish to make double payments for the same item,
staff bonuses shall not normally be included in the rates.
Where the Consultants accounting system is such that the
percentages of social costs and overheads are based on total
revenue, including bonuses, those percentages shall be
adjusted downward accordingly. Where national policy requires
that 13 months pay be given for 12 months work, the profit
element need not be adjusted downward. Any discussions on
bonuses shall be supported by audited documentation, which
shall be treated as confidential.
58
(iii)
Social Costs
Social costs are the costs to the firm of staffs non-monetary
benefits.
These items include, inter alia, social security
including pension, medical and life insurance costs, and the
cost of a staff member being sick or on vacation. In this regard,
the cost of leave for public holidays is not an acceptable social
cost nor is the cost of leave taken during an assignment if no
additional staff replacement has been provided. Additional
leave taken at the end of an assignment in accordance with the
firms leave policy is acceptable as a social cost.
(iv)
Cost of Leave
The principles of calculating the cost of total days leave per
annum as a percentage of basic salary shall normally be as
follows:
total days leave x 100
Leave cost as percentage of salary 1 = [365 - w - ph - v - s]

It is important to note that leave can be considered a social cost
only if the Client is not charged for the leave taken.
(v)
Overheads
Overhead expenses are the firms business costs that are not
directly related to the execution of the assignment and shall not
be reimbursed as separate items under the contract. Typical
items are home office costs (partners time, nonbillable time,
time of senior staff monitoring the project, rent, support staff,
research, staff training, marketing, etc.), the cost of staff not
currently employed on revenue-earning projects, taxes on
business activities and business promotion costs.
During
negotiations, audited financial statements, certified as correct
by an independent auditor and supporting the last three years
overheads, shall be available for discussion, together with
detailed lists of items making up the overheads and the
percentage by which each relates to basic salary. The Client
does not accept an add-on margin for social charges, overhead
expenses, etc., for staff who are not permanent employees of
the firm. In such case, the firm shall be entitled only to
administrative costs and fee on the monthly payments charged
for subcontracted staff.
Where w = weekends, ph = public holidays, v = vacation, and s = sick leave.
58
(vi)
59
Fee or Profit
The fee or profit shall be based on the sum of the salary, social
costs, and overhead. If any bonuses paid on a regular basis are
listed, a corresponding reduction in the profit element shall be
expected. Fee or profit shall not be allowed on travel or other
reimbursable expenses, unless in the latter case an unusually
large amount of procurement of equipment is required. The
firm shall note that payments shall be made against an agreed
estimated payment schedule as described in the draft form of
the contract.
(vii)
Away from Headquarters Allowance or Premium

Some Consultants pay allowances to staff working away from
headquarters. Such allowances are calculated as a percentage
of salary and shall not draw overheads or profit. Sometimes, by
law, such allowances may draw social costs. In this case, the
amount of this social cost shall still be shown under social costs,
with the net allowance shown separately. For concerned staff,
this allowance, where paid, shall cover home education, etc.;
these and similar items shall not be considered as reimbursable
costs.
(viii) Subsistence Allowances

Subsistence allowances are not included in the rates, but are
paid separately and in local currency. No additional subsistence
is payable for dependents the subsistence rate shall be the
same for married and single team members.
UNDP standard rates for the particular country may be used as
reference to determine subsistence allowances.
2.
Reimbursable expenses
2.1
The financial negotiations shall further focus on such items as out-ofpocket expenses and other reimbursable expenses. These costs
may include, but are not restricted to, cost of surveys, equipment,
office rent, supplies, international and local travel, computer rental,
mobilization and demobilization, insurance, and printing. These
costs may be either unit rates or reimbursable on the presentation of
invoices, in foreign or local currency.
3.
Bank Guarantee
3.1
Payments to the firm, including payment of any advance based on

cash flow projections covered by a bank guarantee, shall be made
according to an agreed estimated schedule ensuring the firm regular
60
payments in local and foreign currency, as long as the services

proceed as planned.
60
61
Sample Form
Consulting Firm:
Assignment:
Country:
Date:
Consultants Representations Regarding Costs and Charges

We hereby confirm that:
(a)
the basic salaries indicated in the attached table are taken from the
firms payroll records and reflect the current salaries of the staff members
listed which have not been raised other than within the normal annual salary
increase policy as applied to all the firms staff;
(b)
attached are true copies of the latest salary slips of the staff members
listed;
(c)
the away from headquarters allowances indicated below are those
that the Consultants have agreed to pay for this assignment to the staff
members listed;
(d)
the factors listed in the attached table for social charges and overhead
are based on the firms average cost experiences for the latest three years
as represented by the firms financial statements; and
(e)
said factors for overhead and social charges do not include any
bonuses or other means of profit-sharing.
[Name of Consulting Firm]
Signature of Authorized Representative

Name:
Title:
Date
62
Consultants Representations Regarding Costs and Charges

(Expressed in [insert name of currency])
Personnel
Name
Position
Basic Salary
per Working
Month/Day/
Year
Social
Charges
1
Overhea Subtota
d1
l
5
Fee
2
Away from
Headquarte
rs
Allowance
Proposed Fixed
Rate per Working
Month/Day/Hour
Proposed Fixed
Rate per Working
Month/Day/Hour1
Home Office
Field
1. Expressed as percentage of 1
2. Expressed as percentage of 4
62
63
Section 5. Terms of Reference

Terms of Reference for Consultancy Services for the Design,
Tendering, Implementation and Site Supervision Works for the
construction of 66/132 kV GIS substations
1. Introduction
The Central Electricity Board (CEB) is a parastatal body wholly owned by
the Government of Mauritius and reporting to the Ministry of Public
Utilities. Established in 1952 and empowered by the Central Electricity
Board Act of 25 January 1964, CEBs business is to prepare and carry out
development schemes with the general object of promoting, coordinating
and improving the generation, transmission, distribution and sale of
electricity in Mauritius.
In 2015, CEB produced about 1,218 GWh of energysome 45% of the
countrys requirementsfrom its 4 thermal power stations and 10
hydroelectric plants which have a combined effective capacity of 438.90
MW. The remaining 56% of energy requirements was purchased from
independent power producers. CEB employs approximately 1,800 persons
and delivers electricity to over 422,000 customers through 8,450 km of
distribution network.
2. Background
The Mauritius Transmission Network operates at 66 kV with a central part
designed to operate at 132 kV when the need shall arise. Figure 1
annexed to this section shows the Transmission Network of CEB and the
66/22 kV Major Substations including the Generating Stations.
The CEB intends to replace three 66kV outdoor Air Insulated Switchgear
(AIS) substations by three indoor GIS substations. The three substations
are Wooton, Ebene and Fuel.
Basic information on these outdoor substations is given in the ensuing
subsections:
2.1 Wooton Substation
The substation is made up of:
An outdoor 66 kV AIS Substation

Two 36/45 MVA, 66/22 kV step down transformers
64
An indoor 22 kV substation with 14 outgoing feeders.
The schematic set up of the above substation is as shown in Figure 2

annexed to this section. The schematic drawing also shows the five
transmission lines connected to the substation. Four of them have been
designed at 132 kV but are presently being operated at 66 kV. The
remaining one is constructed at 66 kV. CEB is planning to construct one
additional 66 kV transmission line from Champagne Substation to Wooton
Substation soon. With the upgrading of the transmission voltage to 132 kV
in the future, this substation will ultimately have three different voltage
levels namely 132kV, 66kV and 22kV.
The present site arrangement of Wooton substation as well as space
earmarked for the new GIS substation and its transformer yard are as
shown in Figure 3 annexed to this section.
Associated with the construction of a 66 kV GIS substation at Wooton,
there is also the need to construct one outdoor line bay of GIS type at
Champagne due to the construction of a new 66 kV single circuit line from
Champagne to Wooton. Site location and space earmarked is as shown in
Figure 4 annexed to this section.
2.2 Ebene Substation
The outdoor substation is made up of:

Three 66/22 kV step down transformers
An indoor 22 kV substation with 15 outgoing feeders
The schematic set up of the above substation is shown in Figure 5

annexed to this section. The schematic drawing also shows the four
transmission lines connected to the substation. All of them have been
designed at 132 kV but they are presently being operated at 66 kV. With
the upgrading of voltage to 132kV in the future, this particular substation
will ultimately have two different voltage levels namely 132kV and 22kV.
The present site arrangement of the Ebene substation as well as space
earmarked for the new GIS substation and its transformer yards are as
shown in Figure 6 annexed to this section.
2.3 Fuel Substation
The substation is made up of:

64
Section 5 Terms of Reference
65
Two 20/30 MVA, 66/22 kV step down transformers

An outdoor 22 kV substation with 5 outgoing feeders.
By 2019, two new 66 kV transmission line from a conventional generating

power plant and a Solar PV Farm, will be connected to the FUEL substation.
However given the age of the existing FUEL substation and its actual short
circuit level, the CEB is planning to replace the Fuel Substation by a new
66kV indoor GIS substation. The exact siting of the substation, which
would be adjacent to the existing substation, is yet to be finalized.
The layout of the existing substation is as shown in Figure 7 annexed to
this section. The layout also shows the five transmission lines connected to
the substation. It is also intended in the near future to construct a second
66 kV line from FUEL substation to Anahita substation so as to meet the N1 security criteria. The proposed schematic diagram of the new substation
will thus be as shown in Figure 8 annexed to this section.
Additionally, the CEB intends to construct three new GIS substations at the
following locations:
a) Airport of Mauritius - Plaisance
b) LAvenir
c) Heritage City Moka
2.4 Airport Substation
The Airport of Mauritius is implementing a Cargo Freeport with a total load
demand of 23 MW to be operational by the horizon of 2018. A new
substation will have to be constructed by the CEB. This proposed
schematic diagram of this new substation is as shown Figure 9 annexed
to this section. A plot of land for this substation is already available.
This
new substation will thus consist of

An indoor 66 kV GIS Substation
Three 36/45 MVA, 66/22 kV step down transformers
An indoor 22 kV substation with around 15 to 20 outgoing feeders
similar to our existing 22kV substations.
2.5 LAvenir Switching Station

Land has been earmarked to construct a 132 kV switching station at
LAvenir, the location of which is as shown in Figure 11 annexed to this
section. The proposed switching station schematic is as shown in Figure
10 annexed to this section.
66
Due to major proposed developments in the region, one of which being the
Heritage City, CEB intends to have the 132 kV switching substation
constructed but operating initially at 66 kV, so as to supply a new 66 kV
GIS substation for the Heritage City located at some 7.5 km away. Details
of the 66 kV GIS substation at Heritage City are given in Section 2.6 below.
In the future, when load demand warrants an upgrading to 132 kV, the
LAvenir switching station will operate at its design voltage of 132 kV and
provision should be made to step down this voltage to 66 kV so as to
continue supplying the Heritage City at 66 kV. Consequently, the LAvenir
substation will thus have two voltage level i.e. 132kV and 66kV and
eventually, if the need is felt, a 22kV substation.
2.6 Heritage City Substation
As mentioned above the Heritage City GIS substation shall be supplied
from the LAvenir Switching station at 66 kV. This new substation will thus
consist of
An indoor 66 kV GIS Substation

Three 36/45 MVA, 66/22 kV step down transformers
An indoor 22 kV substation with around 15 to 20 outgoing feeders
similar to our existing 22kV substations.
The proposed schematic diagram is as shown in Figure 12 annexed to

this section. However the exact siting of the substation at Heritage City is
yet to be finalized.
3. Objective
The objective of this RFP is to select a Consultancy Firm for carrying out
the following Assignments:
3.1 Assignment No. 1
To design, prepare pre-qualification document, evaluate, short-list
preferred bidders, prepare tender documents, assist in evaluation of bids
received, negotiate with preferred bidder and award of contract for the
supply, installation, testing and commissioning of the following:
a) One 66 kV GIS Indoor Substation at Wooton
b) One 66 kV outdoor Line Bay of GIS type at Champagne
Substation
c) One 132 kV GIS Indoor Substation (to initially operate at 66 kV)
at Ebene
d) One 66/22kV substation at the Airport
66
67
e) One 132 kV GIS Indoor switching station (to initially operate at

66kV) at LAvenir.
f) One 66/22kV substation for the Heritage City
g) Interconnection and interfacing with existing systems.
To design, prepare pre-qualification document, evaluate, short-list
preferred bidders, prepare tender documents, assist in evaluation of bids
received, negotiate with preferred bidder and award of contract for the
supply, installation, testing and commissioning of the following:
One 66/22kV substation at Fuel substation
3.3 Assignment No.3

The Consultant is also required to provide services in the implementation
of the Assignment 1 in terms of Project Management, Supervision of works
and Guidance for the construction and commissioning of the substations.
The Consultant is also required to provide services in the implementation
of the Assignment 2 in terms of Project Management, Supervision of works
and Guidance for the construction and commissioning of the substation.
3.5 Technical Report
For the above assignments, the Consultant shall submit a Technical Report
prior to the start of the above assignments. The Technical report shall
contain inter alia the following:
a) Layout of indoor GIS Substations and indoor 22kV substations
including step-down transformers, protection panels, communication
equipment and battery systems for both control and communication
etc.
b) Protection Philosophy.
c) Electrical Schematic Diagram of all the required systems.
d) Instrumentation and Control systems.
e) Layout of the outdoor 66kV GIS Line Bay complete with all
associated systems.
f) Interfacing of new system with existing system (protection,
communication network, SCADA, Fire Alarm, earthing, lightning
protection, etc.).
68
g) Requirement for upgrading of existing equipment if any of the

substations mentioned in the above assignments.
h) Ratings of all equipment and systems for the indoor GIS Substations
and outdoor GIS Line Bay.
i) An overview of all equipment and systems to be covered in the
tender document including their standards.
j) Layout and siting of the future 132kV GIS Substations including stepdown transformers, protection panels, communication equipment
and battery systems for both control and communication etc.
k) Phasing for the future upgrade of the transmission network to 132kV.
l) Techno-Economic Studies wherever applicable.
m) Budgetary Estimates for the implementation of the above
Assignments.
n) The work plan for the Assignments.
o) All other items and concepts that CEB find deemed necessary to be
included in the report.
Note: The content of this report shall be finalized with the selected
consultant at inception.
68
69
4. Scope of Services
Services are being sought from Consultants who have the necessary
qualification and experience:
a) To prepare a Request for Proposals for the design, supply, build,
install, test and commission of 66 kV GIS, 132 kV GIS and indoor
22kV substations including corresponding step-down power
transformers.
b) To initiate and follow-up the tendering exercise including reply to
clarifications, evaluation of bids, negotiations and award of contract.
c) Project Management, Supervision of works and Guidance for the
construction, testing and commissioning of the GIS substations and
indoor 22kV substations including corresponding step-down power
transformers.
As part of this assignment, the consultant would be required to design
66kV and 132kV Gas Insulated Switchgear (GIS) substations. The existing
66 kV AIS substations as defined under Section 2, will have to be
decommissioned and demolished as part of the implementation phase.
For the Wooton and LAvenir Substations the CEB is considering that a
common building for each substation may be an optimum solution to
house both the 66kV and 132 kV GIS when we consider that Wooton 132
kV GIS and LAvenir 66 kV GIS would not be installed now.
The General Manager of the CEB will appoint a Project Committee chaired
by the Transmission and Distribution Manager, who will be responsible for
the project implementation. The Consultant will report and be accountable
to the Chairperson of this Committee.
4.1 Assignment 1 and 2
4.1.1 Project Tendering Exercise
The tender documents should include, inter alia, the following:
Site and specific location of the proposed GIS substations including
132/66kV and 132/22 kV power transformers, where applicable.
Location of 22kV switchgear, 66/22kV power transformers and
capacitor banks;
Geotechnical investigations;
Technical specification of the GIS Switchgears complete with the

current transformers, voltage transformers, Protection Relays and
70
Control Panels, Substation Controllers, Communication Equipment

and all associated ancillary systems;
Technical specification of the indoor 22kV Switchgears complete with

the current transformers, voltage transformers, Protection Relays,
Communication Equipment and all associated ancillary systems;
Technical specification of the power transformers.
Technical specification of the capacitor banks
DC Supply System;
Power, Control and Instrumentation system;
Protection Systems for both the 66kV and 22kV systems;
Interlocking and Inter-tripping requirements.
Design for the connections of the transmission lines from existing

towers to the indoor GIS Substations;
Design for the connections of the power transformers to the indoor

GIS Substations and the 22kV switching substations
Technical Specifications for the proposed underground cables,

earthing system, supports and cable accessories;
Design and civil drawings for the building to house the GIS and other
associated equipment;
Design and civil drawings for the building to house the 22kV
switchgear and other associated equipment;
Fire detection and fire-fighting system;
HVAC within the building;
Erection of an indoor 66kV and 132kV GIS substation of expandable

type complete with all required technical specifications;
Erection of an indoor 22kV substation complete with all required

technical specifications;
Phasing of Work;
70
Interconnection requirements of the new GIS substation to the

existing transmission network including the SCADA system at the
System Control Centre located in Curepipe;
Transformer yard for the 132/66kV, 132/22 kV and 66/22kV

transformers;
Testing and Commissioning;
Decommissioning and demolition of the existing 66kV outdoor AIS

substations;
To devise a detailed technical and financial marking schemes.
Specification for cables, Cable Terminations.
Training Requirements.
All relevant standards
All necessary Drawings (Electrical, Civil, e.t.c)
Any other specifications, drawings and works needed as per

international standard for a fully functional Substations.
In addition the consultant shall participate in the pre-bid meeting

and assist CEB to answer any queries.
71
4.1.2 Pre-qualification of Tenderers.

In order to improve the quality of the procurement process, CEB expects
the Consultant to pre-qualify eligible and qualified bidders based, on the
criteria stipulated in the Pre-qualification document. The Consultant shall
advise CEB on the pre-qualification process and submit to the CEB a draft
Pre-Qualification document for review and approval by the CEB and the
Central Procurement Board (CPB) prior to release.
The Consultant shall assist the Evaluation Panel at the CPB to shortlist prequalified bidders.
The Consultant shall prepare the necessary advertisements and suggest
the appropriate media for placement of such advertisements.
4.1.3 Preparation of Tender Documents
72
The Consultant shall expeditiously prepare a comprehensive tender that

describes in detail the requirements needed from qualified tenderers to
provide a binding, written bid, appropriately secured, for the design,
construction, testing and commissioning of the GIS substations. The
tender documents should be designed to ensure that all information and
documentation necessary to evaluate and compare the bids, are
submitted by the tenderers. It is the Consultants responsibility to ensure
that the tender documents and tendering process are prepared and
carried out in accordance with all requirements of the Public Procurement
Office (Mauritius) website: (http://ppo.govmu.org/), Mauritius Central
Procurement Board (http://cpb.govmu.org)/ and Condition of Contract for
Design-Build, first edition, 1999, prepared by the International Federation
of Consulting Engineers FIDIC and as varied in the Amendments to
Condition of Contract.
The tender documents shall, at a minimum, contain:
Executive Summary;
Project Summary Report;
Information for Tenderers, including relevant parts of the Project

Summary Report; schedule for the tendering process and details of
site visit and/or pre-bid meeting, if any; requests for clarification;
evaluation criteria and selection process;
Instructions to Tenderers on structure and content of bids,

responsibilities of the project developer, correction of errors,
confidentiality, etc.;
Performance specifications and drawings;
Submission requirements and determination of responsiveness;
Performance Security/Bond requirements; and
Form of Agreement(s).
The project shall be on a turnkey basis. The tender documents shall

require the incorporation of suitably qualified local contractors in the
projects development.
4.1.4 Assistance in Tender Evaluation
To ensure integrity of the procurement process, a Bid Evaluation
Committee shall be set up at the CPB and the Consultant shall be required
to assist the Bid Evaluation Committee as Technical Expert. Evaluation
criteria should include both price and non-price factors, with the latter
72
73
including, for example, developers commercial experience, legal form,

financial capability, experience with the technology (including experience
of sub-contractors), litigation history, etc.
Price factors should give
consideration not only to specific bid elements, but also to life-cycle costs
which reflect equipment operation and maintenance requirements,
benefits to the CEB system.
It is brought to the attention of consultants that for purpose of evaluation,
the consultant shall have to provide a lump sum price for the evaluation of
five (5) proposals. The Consultant is also recommended to provide a rate
(price for evaluation per bid) that would be applicable for evaluation of
each supplementary bid received in addition to the five (5) bids.
4.1.5 Provide Negotiation Services.
Based on the recommendations of the Tender Evaluation Report, the
Consultant shall assist CEB with negotiations with the successful
tenderer(s) of the various contracts and project agreements for project
implementation. The Consultant shall compile and maintain for CEB a
complete set of all contracts and agreements. The CEB project team will
assist the consultant who will lead the negotiation, to ensure that the
contract agreement provides the best value, and protects the CEB against
any variation during the implementation phase. The conditions of the
contract will be according to FIDIC.
4.2 Assignment 3 and 4
The role of the Consultant in Assignment 3 and 4 (Project Management
and Site Supervision works) shall include, amongst others, the following:
(i)
(ii)
Project Management for the implementation of the substations.

The Contract for the work includes the installation, interconnections,
testing and commissioning of indoor 66 kV GIS, indoor 132 kV GIS
and indoor 22kV substations complete with power transformers and
all associated systems;
(iii)
Decommissioning and demolition of existing 66 kV AIS substations.
(iv)
Attend and assist the CEB team in the Design Meeting with the
Contractor.
(v)
Review and approve the designs of the Contractor with the

assistance of CEB Project Team prior to execution of the works.
74
(vi)
Confirm the initial adequacy and continuance in force of the

Contractors insurance and bonds and guarantees as required in the
contract documents.
(vii)
Maintain cost control systems and procedures for the administration

of the contracts; assess and recommend payment for all progress
and final contractors claims, including extras and deletions. Review
and approve contractors invoices and prepare interim payment
certificates.
(viii) Initiate any revised designs required to suit unforeseen conditions

which may arise during construction and maintain records, as
appropriate, to support such changes.
(ix)
Review claims and prepare recommendations on the settlement of

any claims arising under goods supply, construction and other
contracts.
(x)
Advise the client as required on the applicability of penalties or other

special provisions contained in the contract.
(xi)
Review and approve contractors proposal for training of the

employers staff on the operation and maintenance of the system
and equipment.
(xii)
Perform all duties necessary for and which are normally included on
site engineering monitoring services during the implementation of
construction contracts, to ascertain that all work generally conforms
to the installation and construction requirements of the contract.
(xiii) Chair fortnight site meetings and record minutes of meeting for
distribution to all parties concerned.
(xiv) Carry out regular site inspection to monitor work plans and the
progress of work; provide technical inspection of construction for
compliance with the contract documents, safety regulations
(including CEB Safety Rules) and laws of Mauritius.
(xv)
Prepare monthly reports within one week of the end of each month
on the progress of the works, indicating any difficulties or constraints
which may affect project activities and schedules, and stating
74
75
corrective action taken or recommended; the report shall also

include financial accounting.
(xvi)
Establish lists of corrective works to be performed by the

contractors and follow up such list to ascertain that the necessary
corrective works as performed.
(xvii) Measure, and/or confirm contractors measurements of, quantities or

progress for interim payment purposes in accordance with contract
provision.
(xviii) Maintain orderly records at the site office for all correspondences,
drawings, reports of site meetings, contract documents, addenda,
variation orders, and supplementary drawings issued subsequently
to award of contract.
(xix) Maintain records, as appropriate, to support and document any
changes necessary on site.
(xx)
Monitor the commissioning in accordance with the terms and

conditions of the construction contract; ensure all proposed
equipment complies with the specifications.
(xxi) Ensure that all tests have been performed as per the terms and
conditions of the construction contract including manufacturer
recommendations and certify the results.
(xxii) Prepare interim and final acceptance certificates and advise the
Employer on acceptance, and follow up and re-inspection on all
contract deficiencies.
(xxiii) Define and recommend the points and times of take over, and define
the guarantee period for all facilities: assist with the formal hand
over of the facilities to CEB and issue the Taking-Over Certificate to
the Contractor as appropriate. Issue of Practical Completion
Certificate when the works are ready for use by CEB
(xxiv) Provide any clarifications, explanations and justifications to any
questions/ queries /doubts raised by CEBs project team.
(xxv) The Consultant shall prepare a complete and detailed report
documenting all the performance and acceptance tests of the
facility.
76
(xxvi) Deal with disputes.

(xxvii)
To advise CEB on a timely basis, in case of arbitration.
(xxviii)
Inspection of Construction and Civil Works including soil
improvement and GIS substation erection.
(xxix) Checking and certification of final accounts.
(xxx) Ensure Safety of personnel at all time on site of work
5. Quotations for the Assignments
Consultants are requested to quote a lump sum price for each of the
four Assignments.
For Assignment 3 and 4, Bidders are required to submit applicable monthly
rate in addition to the lump sum prices.
CEB shall proceed with Assignments 1 and 3. As regards to
Assignment 2 and 4, CEB reserves the right to proceed or not to
proceed with the assignments.
Bidders should note the following:
a) For Assignment 1 the intended completion period shall be as per
Section 6 below.
b) The intended completion time for Assignment 3 shall be 15 months
from project implementation commencement date. In addition, the
monthly rate for this assignment would be applicable if the project
exceeds the 15 months duration.
c) If CEB proceeds with Assignment 2 and 4, the expected completion
time will be mid-2019. In the event the implementation of
Assignment 4 goes beyond that period, the submitted monthly rate
shall be used.
6. Time Frame
A set of key dates proposed for this project is as follows:
Task
Expected Time
Duration
Remarks
76
77
Preparation of Project
Technical Report
3 Weeks from
Commencement Date
Excluding 2 weeks for

CEB to comment and
finalize it
Preparation of
Prequalification
document
2 Weeks after approval

of Technical Report
Excluding 2 week for

CEB to comment
Get CPB approval for

release
4 weeks from
Submission of Final
Pre-qualification
Document
This will depend on

CPBs time for review
and comments
Pre-qualification
Bidding Process
6 Weeks
Evaluation and shortlist 4 Weeks from Closing

of preferred bidders
Date
Preparation of Tender
documents
10 Weeks after
approval of Technical
Report
Excluding Three weeks

for CEB to comment
Get CPB approval for

release
4
weeks
from This will depend on
Submission of Final CPBs time for review
draft
of
Tender and comments
documents to CPB
Bidding Stage
8 Weeks from Tender

launching
Evaluation of Proposals
5 Weeks from setting

of Evaluation Panel at
CPB
This will depend on

CPBs evaluation
committee
Negotiation and award

of the contract to the
successful bidder
3 Weeks from
Submission of Final
Evaluation Report
This will depend on

whether there are
challenges or not.
78
ANNEX 1
FIGURES
78
79
LIST OF FIGURES
Figure No.
1. Transmission Network of CEB
1
2. Existing Wooton 66/22 kV Substation Schematic Diagram
2
3. Existing Wooton 66/22 kV Substation Layout
3
4. Existing Champagne 66kV Substation Layout
4
5. Existing Ebene 66/22 kV Substation Schematic Diagram
5
6. Existing Ebene 66/22 kV Ebene Substation Layout
6
7. Existing 66 / 22 kV AIS outdoor FUEL substation layout
7
8. Proposed Fuel 66/22 kV Substation Schematic Diagram
8
9. Proposed Airport 66/22 kV Substation Schematic Diagram
9
10.
Proposed LAvenir 66 kV Substation Schematic Diagram
10
11.
Site Location of LAvenir proposed 132 kV GIS switching
11
Substation
12.
Proposed Heritage City 66 kV GIS Substation Schematic
Diagram
12
80
Figure 1 Transmission Network of CEB
80
81
Figure 2: Existing Wooton 66/22 kV Substation Schematic Diagram
82
Figure 3: Existing Wooton 66/22 kV Substation Layout
82
83
Figure 4: Existing Champagne 66kV Substation Layout
84
Figure 5: Existing Ebene 66/22 kV Substation Schematic Diagram
84
85
Figure 6: Existing Ebene 66/22 kV Ebene Substation Layout
Figure 7: Existing 66 / 22 kV AIS outdoor FUEL substation layout
86
86
87
Figure 8 Proposed Fuel 66/22 kV Substation Schematic Diagram
88
Figure 9 Proposed Airport 66/22 kV Substation Schematic Diagram
88
89
Figure 10 Proposed LAvenir 66 kV Substation Schematic Diagram
90
Figure 11 Site Location of LAvenir 66 kV Substation
Figure 12 Proposed Heritage City 66 kV Substation Schematic Diagram

90
91
92
Section 6. Standard Forms of Contract

This Section contains the following for Lump-Sum Contract:
I.
II.
III.
IV.
Contract Forms
General Conditions of Contract
Special Conditions of Contract
Appendices to Contract
93
Contents
I. Form of Contract
91
II. General Conditions of Contract
93
1. General Provisions.......................................................................93
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
Definitions 93
Law Governing Contract
94
Language 94
Notices
94
Location
94
Authority of Member in Charge
Authorized Representatives 94
Taxes and Duties 95
Fraud and Corruption 95
94
2. Commencement, Completion, Modification and Termination of

Contract...........................................................................................97
2.1
2.2
2.3
2.4
2.5
2.6
Effectiveness of Contract
97
Commencement of Services 97
Expiration of Contract 97
Modifications or Variations
97
Force Majeure
97
Termination 98
3. Obligations of the Consultant......................................................99

3.1 General
99
3.2 Conflict of Interests
99
3.3 Confidentiality
100
3.4 Insurance to be Taken Out by the Consultant
100
3.5 Consultants Actions Requiring Clients Prior Approval 100
3.6 Reporting Obligations 100
3.7 Documents Prepared by the Consultant to be the Property of
the Client 101
3.8 Accounting, Inspection and Auditing
101
4. CONSULTANTS Personnel..........................................................101
4.1
4.2
Description of Personnel
101
Removal and/or Replacement of Personnel
102
5. Obligations of the Client............................................................102

5.1
5.2
5.3
Assistance and Exemptions 102

Change in the Applicable Law Related to Taxes and Duties
102
Services and Facilities 102
94
6. Payments to the Consultant.......................................................103

6.1
6.2
6.3
6.4
6.5
Lump-Sum Payment
103
Contract Price
103
Payment for Additional Services
Terms and Conditions of Payment
Interest on Delayed Payments
103
103
103
7. Good Faith..................................................................................103
7.1
Good Faith 103
8. Settlement Of Disputes..............................................................103
8.1
8.2
Amicable Settlement
Dispute Resolution
103
104
III. Special Conditions of Contract
105
IV. Appendices
109
Appendix A Description of Services..............................................109

Appendix B - Reporting Requirements............................................109
Appendix C - Key Personnel and Sub-Consultants..........................109
Appendix D - Breakdown of Contract Price in Foreign Currency.....109
Appendix E - Breakdown of Contract Price in Local Currency.........110
Appendix F - Services and Facilities Provided by the Client............110
Appendix G - Form of Advance Payments Guarantee.....................110
94
95
CONTRACT FOR CONSULTANTS SERVICES

Lump-Sum
between
[Name of the Client]
and
[Name of the Consultant]
Dated:
96
I. Form of Contract
LUMP-SUM
(Text in brackets [ ] is optional; all notes should be deleted in final text)
This CONTRACT (hereinafter called the Contract) is made the [day] day
of the month of [month], [year], between, on the one hand, [name of
Client] (hereinafter called the Client) and, on the other hand, [name of
Consultant] (hereinafter called the Consultant).
[Note: If the Consultant consist of more than one entity, the above should
be partially amended to read as follows:
(hereinafter called the
Client) and, on the other hand, a joint venture/consortium/association
consisting of the following entities, each of which will be jointly and
severally liable to the Client for all the Consultants obligations under this
Contract, namely, [name of Consultant] and [name of Consultant]
(hereinafter called the Consultant).]
WHEREAS
(a)
the Client has requested the Consultant to provide certain

consulting services as defined in this Contract (hereinafter
called the Services);
(b)
the Consultant, having represented to the Client that it has the

required professional skills, and personnel and technical
resources, has agreed to provide the Services on the terms
and conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:

1.
The following documents attached hereto shall be deemed to form

an integral part of this Contract:
(a)
The General Conditions of Contract;
(b)
The Special Conditions of Contract;
(c)
The following Appendices: [Note: If any of these Appendices

are not used, the words Not Used should be inserted below
next to the title of the Appendix]
Appendix A: Description of Services
Not
used
Appendix B: Reporting Requirements
Not
used
Appendix C: Key Personnel and Sub-Consultants
Not
used
Appendix D: Breakdown of Contract Price in Foreign Currency
Not
used
Lump-Sum Contract
Appendix E: Breakdown of Contract Price in Local Currency

Not used
Appendix F: Services and Facilities Provided by the Client
Not used
Appendix G: Form of Advance Payment Guarantee
Not
used
2.
The mutual rights and obligations of the Client and the Consultant
shall be as set forth in the Contract, in particular:
(a)
the Consultants shall carry out the Services in accordance with

the provisions of the Contract; and
(b)
the Client shall make payments to the Consultants in

accordance with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be

signed in their respective names as of the day and year first above
written.
For and on behalf of [name of Client]
[Authorized Representative]
For and on behalf of [name of Consultant]
[Note: If the Consultant consists of more than one entity, all these
entities should appear as signatories, e.g., in the following manner:]
For and on behalf of each of the Members of the Consultant
[name of member]
[name of member]
98
Lump-Sum Contract

1. GENERAL PROVISIONS
98
1.1
Definition
s
Lump-Sum Contract
Unless the context otherwise requires, the following terms

whenever used in this Contract have the following
meanings:
(a) Applicable Law means the laws and any other
instruments having the force of law in Republic of
Mauritius
(b) Consultant means any private or public entity that
will provide the Services to the Client under the
Contract.
(c) Contract means the Contract signed by the Parties
and all the attached documents listed in its Clause 1
that is the General Conditions (GC), the Special
Conditions (SC), and the Appendices.
(d) Contract Price means the price to be paid for the
performance of the Services, in accordance with
Clause 6;
(e) Effective Date means the date on which this
Contract comes into force and effect pursuant to
Clause GC 2.1.
(f)
Foreign Currency means any currency other than

Mauritian Rupees.
(g) GC means the General Conditions of Contract.

(h) Government means the Government of the Republic
of Mauritius
(i) In writing means communicated in written form with
proof of receipt.
(j) Local Currency means Mauritian rupees.
(k) Member means any of the entities that make up
the
joint
venture/consortium/association,
and
Members means all these entities.
(l)
Party means the Client or the Consultant, as the

case may be, and Parties means both of them.
(m) Personnel means persons hired by the Consultant

or by any Sub-Consultants and assigned to the
performance of the Services or any part thereof.
(n) SC means the Special Conditions of Contract by
which the GC may be amended or supplemented.
100
Lump-Sum Contract
(o) Services means the work to be performed by the

Consultant pursuant to this Contract, as described in
Appendix A hereto.
(p) Sub-Consultants means any person or entity to
whom/which the Consultant subcontracts any part of
the Services.
1.2 Law
This Contract, its meaning and interpretation, and the
Governing relation between the Parties shall be governed by the
Contract
Laws of Mauritius.
1.3 Language
This Contract has been executed in English language,

which shall be the binding and controlling language for all
matters relating to the meaning or interpretation of this
Contract.
1.4 Notices
1.4.1
Any notice, request or consent required or permitted to be

given or made pursuant to this Contract shall be in
writing. Any such notice, request or consent shall be
deemed to have been given or made when delivered in
person to an authorized representative of the Party to
whom the communication is addressed, or when sent to
such Party at the address specified in the SC.
1.4.2
A Party may change its address for notice hereunder by

giving the other Party notice in writing of such change to
the address specified in the SC.
1.5 Location
The Services shall be performed at such locations as are

specified in Appendix A hereto and, where the location of
a particular task is not so specified, at such locations,
whether in the Republic of Mauritius or elsewhere, as the
Client may approve.
1.6 Authority
of
Member
in Charge
In case the Consultant consists of a joint venture/

consortium/ association of more than one entity, the
Members hereby authorize the entity specified in the SC
to act on their behalf in exercising all the Consultants
rights and obligations towards the Client under this
Contract, including without limitation the receiving of
instructions and payments from the Client.
1.7
Any action required or permitted to be taken, and any

document required or permitted to be executed under this
Contract by the Client or the Consultant may be taken or
Authorize
100
Lump-Sum Contract
101
d
executed by the officials specified in the SC.
Represent
atives
1.8 Taxes and The Consultant, Sub-Consultants, and their Personnel
Duties
shall pay such indirect taxes, duties, fees, and other
impositions levied under the Applicable Laws as specified
in the SCC, the amount of which is deemed to have been
included in the Contract Price.
Note: With respect to temporary admissions, the
temporary admission regime under the Customs Act will
apply.
For further information, the contact details are as
specified in the SCC.
1.9 Fraud and
Corruptio
n
If the Client determines that the Consultant and/or its

Personnel, sub-contractors, sub-consultants, services
providers and suppliers has engaged in corrupt,
fraudulent, collusive, coercive, or obstructive practices, in
competing for or in executing the Contract, then the
Client may, after giving 14 days notice to the Consultant,
terminate the Consultant's employment under the
Contract, and the provisions of Clause 2.6 shall apply as
if such expulsion had been made under Sub-Clause
2.6.1(c).
Should any Personnel of the Consultant be determined to
have engaged in corrupt, fraudulent, collusive, coercive,
or obstructive practice during the execution of the
Contract, then that Personnel shall be removed in
accordance with Sub-Clause 4.2 (b).
1.9.1
For the purposes of this Sub-Clause, the terms set-forth

below are defined as follows:
Defin
itions
(i)
corrupt practice6 is the offering, giving, receiving

or soliciting, directly or indirectly, of anything of
value to influence improperly the actions of another
party;
(ii)
fraudulent practice7 is any act or omission,

including a misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party
to obtain a financial or other benefit or to avoid an
Another party refers to a public official acting in relation to the selection process or contract execution.
In this context,
7
A party refers to a public official; the terms benefit and obligation relate to the selection process or
contract execution; and the act or omission is intended to influence the selection process or contract execution.
102
Lump-Sum Contract
obligation;
(iii) collusive practice8 is an arrangement between two
or more parties designed to achieve an improper
purpose, including to influence improperly the
actions of another party;
(iv) coercive practice9 is impairing or harming, or
threatening to impair or harm, directly or indirectly,
any party or the property of the party to influence
improperly the actions of a party;
(v)
obstructive practice is
(aa) deliberately destroying, falsifying, altering or
concealing of evidence material to the
investigation or making false statements to
investigators in order to materially impede an
investigation into allegations of a corrupt,
fraudulent, coercive or collusive practice; and/or
threatening, harassing or intimidating any party
to prevent it from disclosing its knowledge of
matters relevant to the investigation or from
pursuing the investigation; or
(bb) acts intended to materially impede the exercise
of the inspection and audit rights provided for
under Clause 3.6.
1.9.2
(vi) The Consultant may be sanctioned, declared
Measures to
ineligible, either indefinitely or for a stated period of
be
time, to be awarded a contract by Government of
Taken
the Republic of Mauritius if at any time it determines
that the Consultant has, directly or through an
agent, engaged in corrupt, fraudulent, collusive or
coercive practices in competing for, or in executing,
a contract;
1.9.3
Commissio
ns
and Fees
The Client will require the successful Consultants to

disclose any commissions or fees that may have been
paid or are to be paid to agents, representatives, or
commission agents with respect to the selection process
or execution of the contract. The information disclosed
must include at least the name and address of the agent,
representative, or commission agent, the amount and
currency, and the purpose of the commission or fee.
1.9.4
The Consultant shall take steps to ensure that no person
Parties refers to participants in the selection process (including public officials) attempting to establish
bid prices at artificial, non competitive levels.
9
A party refers to a participant in the selection process or contract execution.
102
Integrity
Clause
Lump-Sum Contract
103
acting for it or on its behalf will engage in any type of

fraud and corruption during the contract execution.
Transgression of the above is a serious offence and
appropriate actions will be taken against such Consultant.
2. COMMENCEMENT, COMPLETION, MODIFICATION

CONTRACT
AND
TERMINATION
OF
2.1
This Contract shall come into effect on the date the

Contract is signed by both parties or such other later date
Effectivene as may be stated in the SC. The date the Contract comes
ss of
into effect is defined as the Effective Date.
Contract
2.2
The Consultant shall begin carrying out the Services not
later than the number of days after the Effective Date
Commenc
specified in the SC.
ement of
Services
2.3 Expiration Unless terminated earlier pursuant to Clause GC 2.6
of Contract hereof, this Contract shall expire at the end of such time
period after the Effective Date as specified in the SC.
2.4
Any modification or variation of the terms and conditions

of this Contract, including any modification or variation of
Modificatio the scope of the Services, may only be made by written
ns or
agreement between the Parties. However, each Party
Variations shall give due consideration to any proposal for
modification or variation made by the other Party.
2.5 Force
Majeure
2.5.1
For the purposes of this Contract, Force Majeure means

Definiti an event which is beyond the reasonable control of a
on
Party and which makes a Partys performance of its
obligations under the Contract impossible or so
impractical as to be considered impossible under the
circumstances.
2.5.2 No
Breach of
Contract
The failure of a Party to fulfill any of its obligations under

the contract shall not be considered to be a breach of, or
default under, this Contract insofar as such inability arises
from an event of Force Majeure, provided that the Party
affected by such an event (a) has taken all reasonable
precautions, due care and reasonable alternative
measures in order to carry out the terms and conditions of
104
Lump-Sum Contract
this Contract, and (b) has informed the other Party as

soon as possible about the occurrence of such an event.
2.5.3
Extens
ion of
Time
2.5.4
Any period within which a Party shall, pursuant to this

Contract, complete any action or task, shall be extended
for a period equal to the time during which such Party was
unable to perform such action as a result of Force
Majeure.
During the period of their inability to perform the Services

Paymen as a result of an event of Force Majeure, the Consultant
ts
shall be entitled to continue to be paid under the terms of
this Contract, as well as to be reimbursed for additional
costs reasonably and necessarily incurred by them during
such period for the purposes of the Services and in
reactivating the Service after the end of such period.
2.6
Terminatio
n
2.6.1 By the
Client
The Client may terminate this Contract in case of the

occurrence of any of the events specified in paragraphs
(a) through (f) of this Clause GC 2.6.1. In such an
occurrence the Client shall give a not less than thirty (30)
days written notice of termination to the Consultant, and
sixty (60) days in the case of the event referred to in (e).
(a) If the Consultant does not remedy a failure in the
performance of its obligations under the Contract,
within thirty (30) days after being notified or within
any further period as the Client may have
subsequently approved in writing.
(b) If the Consultant becomes insolvent or bankrupt.
(c) If the Consultant, in the judgement of the Client has
engaged in corrupt or fraudulent practices in
competing for or in executing the Contract.
(d) If, as the result of Force Majeure, the Consultant is
unable to perform a material portion of the Services
for a period of not less than sixty (60) days.
(e) If the Client, in its sole discretion and for any reason
whatsoever, decides to terminate this Contract.
104
(f)
2.6.2 By the
Consultant
Lump-Sum Contract
105
If the Consultant fails to comply with any final

decision reached as a result of arbitration
proceedings pursuant to Clause GC 8 hereof.
The Consultant may terminate this Contract, by not less

than thirty (30) days written notice to the Client, such
notice to be given after the occurrence of any of the
events specified in paragraphs (a) through (c) of this
Clause GC 2.6.2:
(a) If the Client fails to pay any money due to the
Consultant pursuant to this Contract and not subject
to dispute pursuant to Clause GC 7 hereof within
forty-five (45) days after receiving written notice from
the Consultant that such payment is overdue.
(b) If, as the result of Force Majeure, the Consultant is
unable to perform a material portion of the Services
for a period of not less than sixty (60) days.
(c) If the Client fails to comply with any final decision
reached as a result of arbitration pursuant to Clause
GC 8 hereof.
2.6.3
Payme
nt
Upon
Termination
Upon termination of this Contract pursuant to Clauses GC

2.6.1 or GC 2.6.2, the Client shall make the following
payments to the Consultant:
(a) payment pursuant to Clause GC 6 for Services
satisfactorily performed prior to the effective date of
termination;
(b) except in the case of termination pursuant to
paragraphs (a) through (c), and (f) of Clause GC
2.6.1, reimbursement of any reasonable cost incident
to the prompt and orderly termination of the
Contract, including the cost of the return travel of the
Personnel and their eligible dependents.
3. OBLIGATIONS
OF THE
CONSULTANT
3.1 General
3.1.1
The Consultant shall perform the Services and carry out

Standar its obligations hereunder with all due diligence, efficiency
d
and economy, in accordance with generally accepted
of Performprofessional standards and practices, and shall observe
ance
sound management practices, and employ appropriate
technology and safe and effective equipment, machinery,
materials and methods. The Consultant shall always act,
in respect of any matter relating to this Contract or to the
106
Lump-Sum Contract
Services, as faithful advisers to the Client, and shall at all

times support and safeguard the Clients legitimate
interests in any dealings with Sub-Consultants or third
Parties.
3.2 Conflict
of
Interests
The Consultant shall hold the Clients interests

paramount, without any consideration for future work,
and strictly avoid conflict with other assignments or their
own corporate interests.
3.2.1
Consult
ants not to
Benefit from
Commissions,
Discounts,
etc.
The payment to the Consultant pursuant to Clause GC 6

shall constitute the Consultants only payment in
connection with this Contract or the Services, and the
Consultant shall not accept for their own benefit any trade
commission, discount, or similar payment in connection
with activities pursuant to this Contract or to the Services
or in the discharge of its obligations under the Contract,
and the Consultant shall use its best efforts to ensure that
the Personnel, any Sub-Consultants, and agents of either
of them similarly shall not receive any such additional
payment.
3.2.2Consult
ant
and
Affiliate
s
not to be
Otherwise
Interested
in
Project
3.2.3 Prohibition
of Conflicting
Activities
The Consultant agrees that, during the term of this

Contract and after its termination, the Consultant and any
entity affiliated with the Consultant, as well as any SubConsultant and any entity affiliated with such SubConsultant, shall be disqualified from providing goods,
works or services (other than consulting services)
resulting from or directly related to the Consultants
Services for the preparation or implementation of the
project.
3.3
The Consultant shall not engage, and shall cause its Personnel as well as
their Sub-Consultants and its Personnel not to engage, either directly or
indirectly, in any business or professional activities which would conflict
with the activities assigned to them under this Contract.
Except with the prior written consent of the Client, the

Confidential Consultant and the Personnel shall not at any time
ity
communicate to any person or entity any confidential
information acquired in the course of the Services, nor
shall the Consultant and the Personnel make public the
recommendations formulated in the course of, or as a
result of, the Services.
3.4 Insurance
to be
Taken Out
The Consultant (a) shall take out and maintain, and shall
cause any Sub-Consultant to take out and maintain, at its
(or the Sub-Consultants, as the case may be) own cost
106
by the
Consultant
3.5
Consultant
s Actions
Requiring
Clients
Prior
Approval
Lump-Sum Contract
107
but on terms and conditions approved by the Client,

insurance against the risks, and for the coverage, as shall
be specified in the SC; and (b) at the Clients request,
shall provide evidence to the Client showing that such
insurance has been taken out and maintained and that
the current premiums have been paid.
The Consultant shall obtain the Clients prior approval in
writing before taking any of the following actions:
(a) entering into a subcontract for the performance of
any part of the Services,
(b) appointing such members of the Personnel not listed
by name in Appendix C, and
(c) any other action that may be specified in the SC.
3.6 Reporting
Obligation
s
(a) The Consultant shall submit to the Client the reports

and documents specified in Appendix B hereto, in the
form, in the numbers and within the time periods set
forth in the said Appendix.
(b) Final reports shall be delivered in CD ROM in addition
to the hard copies specified in said Appendix.
3.7 Documents (a) All plans, drawings, specifications, designs, reports,

Prepared
other documents and software submitted by the
by the
Consultant under this Contract shall become and
Consultant
remain the property of the Client, and the Consultant
to be the
shall, not later than upon termination or expiration of
Property of
this Contract, deliver all such documents to the
the Client
Client, together with a detailed inventory thereof.
(b) The Consultant may retain a copy of such documents
and software. Restrictions about the future use of
these documents, if any, shall be specified in the SC.
3.8
3.8.1 The Consultant shall keep, and shall cause its Subconsultants to keep, accurate and systematic
Accounting
accounts and records in respect of the Contract, in
,
accordance with internationally accepted accounting
Inspection
principles and in such form and detail as will clearly
and
identify relevant time changes and costs.
Auditing
3.8.2 The Consultant shall permit, and shall cause its
Sub-consultants to permit, the Client and/or persons
appointed by the Client to inspect its accounts and
records relating to the performance of the Contract
and the submission of the Proposal to provide the
108
Lump-Sum Contract
Services, and to have such accounts and records

audited by auditors appointed by the Client if
requested by the Client. The Consultants attention
is drawn to Clause 1.9.1 which provides, inter alia,
that acts intended to materially impede the exercise
of the inspection and audit rights provided for under
Clause 3.8 constitute a prohibited practice subject
to contract termination (as well as to a
determination of ineligibility pursuant to the
prevailing sanctions procedures.)
4. CONSULTANTS PERSONNEL
4.1
Descriptio
n of
Personnel
4.2 Removal
and/or
Replaceme
nt of
Personnel
The Consultant shall employ and provide such qualified

and experienced Personnel and Sub-Consultants as are
required to carry out the Services. The titles, agreed job
descriptions, minimum qualifications, and estimated
periods of engagement in the carrying out of the
Services of the Consultants Key Personnel are described
in Appendix C. The Key Personnel and Sub-Consultants
listed by title as well as by name in Appendix C are
hereby approved by the Client.
(a) Except as the Client may otherwise agree, no
changes shall be made in the Key Personnel. If, for
any reason beyond the reasonable control of the
Consultant, such as retirement, death, medical
incapacity, among others, it becomes necessary to
replace any of the Key Personnel, the Consultant
shall provide as a replacement a person of
equivalent or better qualifications.
(b) If the Client finds that any of the Personnel has (i)
committed serious misconduct or has been charged
with having committed a criminal action, or (ii) have
reasonable cause to be dissatisfied with the
performance of any of the Personnel, the Consultant
shall, at the Clients written request specifying the
grounds thereof, provide as a replacement a person
with qualifications and experience acceptable to the
Client.
(c) The Consultant shall have no claim for additional
costs arising out of or incidental to any removal
and/or replacement of Personnel.
5. OBLIGATIONS
OF THE
CLIENT
108
5.1 Assistance
and
Exemption
s
Lump-Sum Contract
109
The Client shall use its best efforts to ensure that the
Government shall provide the Consultant such
assistance and exemptions as specified in the SC.
110
Lump-Sum Contract
5.2 Change in
the
Applicable
Law
Related to
Taxes and
Duties
If, after the date of this Contract, there is any change in

the Applicable Law with respect to taxes and duties
which increases or decreases the cost incurred by the
Consultant in performing the Services, the remuneration
and reimbursable expenses otherwise payable to the
Consultant under this Contract shall be increased or
decreased accordingly by agreement between the
Parties, and corresponding adjustments shall be made to
the amounts referred to in Clauses GC 6.2 (a) or (b), as
the case may be.
5.3 Services
and
Facilities
The Client shall make available free of charge to the

Consultant the Services and Facilities listed under
Appendix F.
6. PAYMENTS
TO THE
CONSULTANT
6.1 Lump-Sum
Payment
The total payment due to the Consultant shall not

exceed the Contract Price which is an all-inclusive fixed
lump-sum covering all costs required to carry out the
Services described in Appendix A. Except as provided in
Clause 5.2, the Contract Price may only be increased
above the amounts stated in Clause 6.2 if the Parties
have agreed to additional payments in accordance with
Clause 2.4.
6.2 Contract
Price
(a) The price payable in foreign currency/currencies is

set forth in the SC.
(b) The price payable in Mauritian Rupees is set forth in
the SC.
6.3 Payment
for
Additional
Services
For the purpose of determining the remuneration due for

additional services as may be agreed under Clause 2.4,
a breakdown of the lump-sum price is provided in
Appendices D and E.
6.4 Terms and Payments will be made to the account of the Consultant
Conditions and according to the payment schedule stated in the SC.
of Payment Unless otherwise stated in the SC, the first payment shall
be made against the provision by the Consultant of an
advance payment guarantee for the same amount, and
shall be valid for the period stated in the SC. Such
guarantee shall be in the form set forth in Appendix G
hereto, or in such other form, as the Client shall have
approved in writing. Any other payment shall be made
after the conditions listed in the SC for such payment have
been met, and the Consultant has submitted an invoice to
110
Lump-Sum Contract
the Client specifying the amount due.

6.5 Interest on If the Client has delayed payments beyond fifteen (15)
Delayed
days after the due date stated in the Clause SC 6.4,
Payments
interest shall be paid to the Consultant for each day of
delay at the rate stated in the SC.
7.1 Good Faith
7. GOOD FAITH
The Parties undertake to act in good faith with respect to
each others rights under this Contract and to adopt all
reasonable measures to ensure the realization of the
objectives of this Contract.
8. SETTLEMENT OF DISPUTES
8.1 Amicable
The Parties agree that the avoidance or early resolution of
Settlement disputes is crucial for a smooth execution of the Contract
and the success of the assignment. The Parties shall use
their best efforts to settle amicably all disputes arising out
of or in connection with this Contract or its interpretation.
8.2 Dispute
Resolution
Any dispute between the Parties as to matters arising

pursuant to this Contract that cannot be settled amicably
within thirty (30) days after receipt by one Party of the
other Partys request for such amicable settlement may
be submitted by either Party for settlement in accordance
with the provisions specified in the SC.
112
III. Special Conditions of Contract
113
Numb
er of
GC
Clause
1.4
Amendments of, and Supplements to, Clauses in the

General Conditions of Contract
The addresses are:

Client:

Rue du Savoir
Cyber City
Ebene
Attention: The General Manager: Mr Gerard Hebrard

Facsimile: (230) 454-7630/32
E-mail:
ceb@intnet.mu.
Consultant:
Attention:
Facsimile:
E-mail:
1.6
{The Member in Charge is [insert name of member]}

Note: If the Consultant consists of a joint venture/ consortium/
association of more than one entity, the name of the entity whose
address is specified in Clause SC 1.6 should be inserted here. If the
Consultant consists only of one entity, this Clause SC 1.8 should be
deleted from the SC.
1.7
The Authorized Representatives are:

For the Client:
The General Manager. Mr Gerard Hebrard
For the Consultant:

1.8
For applicable laws regarding indirect taxes, duties, fees, and other
impositions levied, Consultants are required to contact the Mauritius
Revenue Authority (MRA).
114
With respect to temporary admissions, the temporary admission

regime under the Customs Act will apply.
Details of contact for the MRA is:
Mauritius Revenue Authority
Ehram Court, Cnr Mgr. Gonin & Sir Virgil Naz Streets, Port Louis,
Mauritius
Tel: +230 207 6000
Fax: +230 211 8099
Website: www.mra.mu
2.1
The Effective Date is within 30 days as from the date of Letter of

Acceptance
2.2
The date for the commencement of Services is within 30 days as from

the date of Letter of Acceptance
2.3
The time period shall be as per the terms of reference
3.4
The risks and the coverage shall be as follows:

(a) Third Party liability insurance, with a minimum coverage of MUR 10
million
(c) professional liability insurance, with a minimum coverage of MUR
30 million
(d) employers liability and workers compensation insurance in respect
of the Personnel of the Consultant and of any Sub-Consultants, in
accordance with the relevant provisions of the Applicable Law, as
well as, with respect to such Personnel, any such life, health,
accident, travel or other insurance as may be appropriate; and
(e) insurance against loss of or damage to (i) equipment purchased in
whole or in part with funds provided under this Contract, (ii) the
Consultants property used in the performance of the Services, and
(iii) any documents prepared by the Consultant in the performance
of the Services.
3.5 (c)
Not Applicable
114
115
3.7 (b)
The Consultant shall not use these documents and software for
purposes unrelated to this Contract without the prior written approval of
the Client.
The Client shall use these documents and software for purposes
unrelated to this Contract without the prior written approval of the
Consultant.
5.1
The CEB will provide the following inputs and facilities:

(a) CEB will furnish the Consultant with office space, internet access
and any such documents available to CEB that will facilitate
consultant to complete their assignment;
(b)CEB counterparts, consisting of a team, will assist the Consulting
team during the entire execution of the Work. CEB will also act as
facilitator in meetings with all external stakeholders.
6.2(a)
The amount in foreign currency or currencies is [insert amount].
6.2(b)
The amount in Mauritian rupees is [insert amount].
6.4
The accounts are:

for foreign currency or currencies: [insert account]
for rupees: [insert account]
Payments shall be made according to the following schedule:
Assignment 1 & 2
Payment Milestones
% Payment
1.
Down payment against the submission of

an Advance Payment Guarantee
10
2.
Preparation of Technical
Prequalification Document
10
Report
and
3. Evaluation of shortlisting of preferred

bidders.
10
4.
Preparation of tender documents
25
5.
Assistance in Evaluation of bids
15
6.
Negotiation with Preferred bidder
10
116
7.
Award of Contract
20
Assignments 3 & 4
(a) Ten (10) percent of the Contract Price will be paid on the
commencement date against the submission of an Advance Payment
Guarantee
(b) Eighty (80) percent of the Contract Price will be paid according to
the progress of works (to be discussed at Contract negotiation
stage)
(c)
Ten (10) percent of the Contract Price will be paid upon handing
over of the Substation(s) to CEB.
Advance Payment shall be issued by a commercial bank

operating in Mauritius as per format enclosed in this document.
6.5
8.2
The interest rate is prevailing Bank Rate
Disputes shall be settled by Court in Mauritius
IV. Appendices
APPENDIX A DESCRIPTION
OF
SERVICES
Note: Give detailed descriptions of the Services to be provided, dates for

completion of various tasks, place of performance for different tasks,
specific tasks to be approved by Client, etc.
APPENDIX B - REPORTING REQUIREMENTS
Note: List format, frequency, and contents of reports; persons to receive
them; dates of submission; etc.
APPENDIX C - KEY PERSONNEL
AND
SUB-CONSULTANTS
Note: List under:

C-1
Titles [and names, if already available], detailed job descriptions and

minimum qualifications of Key Foreign Personnel to be assigned to
116
117
work in the Governments country, and estimated staff-months for

each.
C-2
Same as C-1 for Key Foreign Personnel to be assigned to work

outside the Governments country.
C-3
List of approved Sub-Consultants (if already available); same

information with respect to their Personnel as in C-1 or C-2.
C-4
Same information as C-1 for Key local Personnel.

APPENDIX D - BREAKDOWN
OF
CONTRACT PRICE
IN
FOREIGN CURRENCY
Note: List here the elements of cost used to arrive at the breakdown of
the lump-sum price - foreign currency portion:
1.
Monthly rates for Personnel (Key Personnel and other
Personnel).
2.
Reimbursable expenses.
This appendix will exclusively be used for determining remuneration for
additional services.
APPENDIX E - BREAKDOWN
OF
CONTRACT PRICE
IN
LOCAL CURRENCY
Note: List here the elements of cost used to arrive at the breakdown of
the lump-sum price - local currency portion:
1.
Monthly rates for Personnel (Key Personnel and other
Personnel).
2.
Reimbursable expenditures.
This appendix will exclusively be used for determining remuneration for
additional services.
APPENDIX F - SERVICES
AND
FACILITIES PROVIDED
BY THE
CLIENT
Note: List here the services and facilities to make available to the
Consultant by the Client.
APPENDIX G - FORM
OF
ADVANCE PAYMENTS GUARANTEE
Note: See Clause GC 6.4 and Clause SC 6.4.
118
118
119
Bank Guarantee for Advance Payment

_____________________________ [Banks Name, and Address of Issuing Branch
or Office]
Beneficiary:
Date:
_________________ [Name and Address of Client]
________________
ADVANCE PAYMENT GUARANTEE No.: _________________

We have been informed that [name of Consulting Firm] (hereinafter called
"the Consultants") has entered into Contract No. [Reference number of the
contract] dated [insert date] with you, for the provision of [brief
description of Services] (hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the
Contract, an advance payment in the sum of [amount in figures] ([amount
in words]) is to be made against an advance payment guarantee.
At the request of the Consultants, we [name of Bank] hereby irrevocably
undertake to pay you any sum or sums not exceeding in total an amount
of [amount in figures] ([amount in words])1 upon receipt by us of your first
demand in writing accompanied by a written statement stating that the
Consultants are in breach of their obligation under the Contract because
the Consultants have used the advance payment for purposes other than
toward providing the Services under the Contract.
It is a condition for any claim and payment under this guarantee to be
made that the advance payment referred to above must have been
received by the Consultants on their account number ___________ at [name
and address of Bank].
The maximum amount of this guarantee shall be progressively reduced by
the amount of the advance payment repaid by the Consultants as
indicated in copies of certified monthly statements which shall be
presented to us. This guarantee shall expire, at the latest, upon our
receipt of the monthly payment certificate indicating that the Consultants
have made full repayment of the amount of the advance payment, or on
the __ day of ___________, 2___,2 whichever is earlier. Consequently, any demand
1
The Guarantor shall insert an amount representing the amount of the advance payment and denominated either
in the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency
acceptable to the Client.
Insert the expected expiration date. In the event of an extension of the time for completion of the Contract, the
Client would need to request an extension of this guarantee from the Guarantor. Such request must be in
writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee,
the Client might consider adding the following text to the form, at the end of the penultimate paragraph: The
Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months] [one year],
in response to the Clients written request for such extension, such request to be presented to the Guarantor
120
for payment under this guarantee must be received by us at this office on

or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees,
ICC Publication No. 758.
_____________________
[Signature]
Note: All italicized text is for indicative purposes only to assist in preparing
this form and shall be deleted from the final product.
before the expiry of the guarantee.
120

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CENTRAL ELECTRICITY BOARD

Request for Proposal

Section 1. Letter of Invitation 3

Instructions to Consultants Data Sheet 26

Section 2- Instructions to Consultants

Section 1. Letter of Invitation

It is not allowed to transfer this invitation to any other firm.

that you received the Letter of Invitation; and

Section 2- Instructions to Consultants

Section 2. Instructions to Consultants

Fraud and Corruption........................................................................

Clarification and Amendment of RFP Documents

Technical Proposal Format and Content............................................

Submission, Receipt, and Opening of Proposals 19

Evaluation of Technical Proposals.....................................................

Client means the Public Body with which the

(b) Consultant means any entity or person that may

(g) Instructions to Consultants (Section 2 of the RFP)

PPO means the Procurement Policy Office of

Personnel means professionals and support staff

(k) Proposal means the Technical Proposal and the

RFP means the Request For Proposal to be

Section 2- Instructions to Consultants

inviting proposals through Open Advertised Bidding

(m) Services means the work to be performed by the

The Client named in the Data Sheet will select a

The shortlisted Consultants are invited to submit

Consultants should familiarize themselves with

The Client will timely provide at no cost to the

data and reports.

Consultants shall bear all costs associated with

The Government of the Republic of Mauritius

A firm that has been engaged by the

Section 2- Instructions to Consultants

A Consultant (including its Personnel

A Consultant (including its Personnel

1.6.2 Consultants have an obligation to disclose

of the Client to work for their former

1.6.4 If a shortlisted Consultant could derive a

corrupt practice is the offering, giving,

fraudulent practice is any act or

Section 2- Instructions to Consultants

collusive practices is an arrangement

coercive practices is impairing or

will reject a proposal for award if it determines

will sanction a firm or an individual at any

service provider of an otherwise eligible firm

Consultants and public officials shall be

The Clients commits itself to take all measures

Section 2- Instructions to Consultants

Consultants participating in this selection process

1.8.2 (a) A firm or individual that has been sanctioned

be ineligible to be awarded a public contract, or

In case a shortlisted Consultant intends to

Goods supplied and Consulting Services provided

as a matter of law or official regulation, the

by an act of compliance with a decision of

Section 2- Instructions to Consultants