INFORMATIC

PRACTICES
INVESTIGATORY PROJECT
ON

LIBRARY MANAGEMENT SYSTEM

2008-09
Guided by:
Mr. Kapil Saini

Project by:

Nishchay Malakar
XII A
2676357

CERTIFICATE
This

is

to

certify

that

NISHCHAY

MALAKAR, a student of Class XII-A of K.V.No.1,

AF Stn. Pathankot bearing Roll No: 2676357 have
successfully completed his project file under my
supervision. I certify that this project is up to my
expectations and as per the guidelines issued by
CBSE.

PGT Comp. Science

Signature
(Mr. Kapil saini)

Principals
(Mr.P.C.Prashar)

CERTIFICATE
It is certified that the project work entitled Library

management system which is being submitted by me in

fulfillment of the requirement for CBSE AISSCEs Board Practical
Exam 2008-09 in an authentic work carried out by me at K.V. # 1
AFS Pathankot under the supervision and guidance of Mr. Kapil
Saini

(
)
Mr. Kapil Saini
PGT Comp. science
(
Name
Roll No
School

)
: NISHCHAY MALAKAR
: 2676357
: K.V. # 1 AFS PATHANKOT

ACKNOWLEDGEMENT
This project LIBRARY MANAGEMENT SYSTEM has been designed
& developed during AISSCE Practical Examination 2008-09 conducted by
CBSE for the fulfillment of the practical in Informatics Practices.
I take this opportunity to express my profound sense of gratitude and
respect to all those who helped me throughout this venture.
I owe my regards to Mr.P.C.Prashar, Principal K.V.No.1 (AFS)
Pathankot for his cooperation and valuable support and for giving me the
opportunity to undertake this project work and providing the necessary
infrastructure.
In presenting this project it gives me great pleasure to express my
heartiest gratitude, sense and ineptness to Mr.KAPIL SAINI (PGT Comp.
Science) for his valuable assistance & support throughout my studentship
under him at the institute in completing this investigatory project on
developing software for keeping records of a SCHOOL LIBRARY. This
project is his visualization and owes a lot of its functionality to him.
Last but not the least; I owe my overwhelming gratitude to my family
and friends who gave me constant support and motivation to continue with
this endeavor.

Date: Feb2009

)
Name : NISHCHAY MALAKAR
Roll No: 2676357

CONTENTS
SNO

CONTENTS

A.

Title of the Project (Cover Page)

B.

Certificates

C.

Acknowledgement

D.

Contents

E.

Library overview

F.

Project Analysis-problems associated with manual management

G.

Project Design
(i) Proposed System
(ii) Advantages
(iii) File Description

H.

Table Structures

I.

Form Designs & Coding

J.

User Manual-Operating Instructions

LIBRARY OVERVIEW
Library is one of the important parts of our school. It plays an important role in
the society. According to an ancient proverb books are the best friends, and we can find
these friends in the library. In library we find books on all the subjects and from various
publishers are available for us. In some of the libraries books from all over the world are
available. We can get them anytime and utilize them.
In libraries the no. of books will cross over thousands and maintaining such a big
no of books is itself a big challenge. The records include purchasing, issuing, returning
and many more such kind of activities. This may surely confuse an individual. Therefore
we need to computerize the system with the help of database so as to make our
requirements in a more easy way. It will reduce time and will be more efficient

Problems associated with manual management

Library is approached by people for the satisfaction of their thirst of knowledge.
Current manual system of the library management is very complicated and lengthy. A
large number of registers are maintained in order to maintain the list of students, books &
their details & students details.
As explained before library management system is a big complicated system, there
fore the problems associated with manual management are listed below:
1.
2.
3.
4.
5.
6.
7.

Time consuming:
Expensive:
Non availability of details:
Decreased efficiency and accuracy:
Difficult & confusing:
Duplication of work:
Errors in maintenance:

PROPOSED SYSTEM
Library World wishes to computerize its management system with the help of
data base. It allows the librarian to update existing application for his own ease like
books account management, developing ledgers, issuing and returning books etc.
Also on the other face the reader/students wants to be computerized solution of the
above. It entails looking into the duplication of effort, bottlenecks, and inefficient
existing procedures.
An automated system is to be developed for library management system that
performs the following tasks:
Issuing of books
Returning of books
Purchasing and adding new books
Maintains delay and fines
Maintains students Information.
Providing Stock Management.
Fast updating of stock, their rates.
Security

ADVANTAGES
1.
2.
3.
4.

Time saving.
Economical.
Faster and easier data retrieval.
Availability of data.

DATABASE DESCRIPTION
LIB TABLE

: This table contains all the necessary details about the books and to

whom the book have been issued, what is the date of purchase and all that.
FIELDS
A. accno:

DESCRIPTION
Account no is a unique no allotted to every book. It acts as
primary key is the base to reach or identify the record. Its
data type is number
It is the name of the book. Its data type is text.

B. book name:
C. authername:

Authername is the name of the individual(s) who have

written the book. Its data type is text.
D. Dat_purchase: It represents the date on which the book was purchased or
enlisted in the stock. Its data type is date/time.
This field represents the date of issuing of the particular
E. Date_issue:
book to the student. Its data type is date/time.
The field represents the date on which last time it was
F. Dat_return:
submitted in the stock. Its data type is date/time.
The price at which the book was purchased for library. Its
G. price:
data type is currency.
This field represents the ID of student to whom the book
H. Iss_st_no:
has been issued. Its data type is text.

TABLE STRUCTRES
LIB TABLE:
Accno

Authername

Dat_purchas

Date_issue

Dat_return

Price

Iss_st_no

FORMS DESIGN & CODING

1) SPLASH FORM: This screen is the introductory screen of library Management System. In another words it
is the welcome screen of the system. It specifies the Version Number of the product,
licensee of the product, Title of the product & copyright issues.
CODING: Dim i as Integer
Private Sub Timer1_Timer ()
For i = 1 to Val (ProgressBar1.Max)
If ProgressBar1.Value >= 500000 Then
Unload Me
frmsec.Show
Exit Sub
End If
ProgressBar1.Value = ProgressBar1.Value + 1
Next
End Sub

2) SECURITY FORM:It is the gateway to Library Management System. User must identify himself before
entering the computerized system. User must enter the password in order to check
whether he/she is an authorized person or not to use the system.

CODING:
Private Sub Cmdaccept_Click ()
If UCase (Txtpass.Text) = Txtpass.Tag Then
frmhome.Show
frmsec.Hide
Unload frmsec
End If
End Sub

3) MAIN FORM: After successful security check, the next form to appear is the Main form of Library
Management System. This form shows the contents of the Library Management System,
which are as follows: -

CODING: Private Sub cmdadd_Click()

Call mnuaddnew_Click
frmnew.Adonew.Recordset.AddNew
End Sub
Private Sub cmddaily_Click()
End Sub
Private Sub cmdfind_Click()
Call mnusearch_Click
End Sub
Private Sub cmdchk_Click()
Call mnuchk_Click
End Sub
Private Sub cmdissue_Click()
Call mnuissue_Click
End Sub

Private Sub cmdreturn_Click()

Call mnureturn_Click
End Sub
Private Sub Cmdend_Click()
End
End Sub
Private Sub Cmdack_Click()
frmack.Show
End Sub
Private Sub Form_MouseUp(Button As Integer, Shift As Integer, X As Single, Y As Single)
If Button = 2 Then
PopupMenu mnufile
End If
End Sub
Private Sub mnuack_Click()
frmack.Show
End Sub
Private Sub mnuaddnew_Click()
frmnew.Show
End Sub
Private Sub mnuchk_Click()
frmchk.Show
End Sub
Private Sub mnudaily_Click()
End Sub
Private Sub mnuexit_Click()
End
End Sub
Private Sub mnuhelp_Click()
frmhelp.Show
End Sub
Private Sub mnuissue_Click()
frmissue.Show
End Sub
Private Sub mnureturn_Click()
frmreturn.Show
End Sub
Private Sub mnusearch_Click()
frmfind.Show
End Sub

4) NEW ACCOUNT FORM: This form allows the user to create and feed new book account. This function can be used
to add new accounts in yur library stock i.e. if you have any new book that you want to
add in the stock the only thing you have to do is to just fill up all the necessary details in
the boxes and click update.If you had purchased the book on the same day just clik today
and fill all the details.

CODING: Private Sub Cmdupdate_Click()

Adonew.Recordset.Update
Adonew.Refresh
End Sub
Private Sub Cmdadtoday_Click()
Txtdatpur.Text = Now
End Sub

5) DAILY ISSUE FORM: This functin has been introduced for daily purpose of a library i.e. if the librarian wants to
issue a book to a student then just add the account no of the book in the box and the
students id in the next box and then click issue button, a message will be showed if the
book is issued and if the book is issued to any another student it will inform you about it,
and the necessary details will be showed on right side. Remember it will ask for password
each time issuing the book.

CODING: Private Sub Cmdissue_Click()

Dim a as integer, acc as integer
Adoissue.Refresh
a = InputBox("Please kindly enter password", "security")
If Not LCase(a) = "om" Then
MsgBox "sorry, wrong password", vbExclamation, "Library kv#1"
GoTo ram
End If
Dim flag As Boolean
flag = False

acc = Val(Txtaccno.Text)
Adoissue.Recordset.MoveFirst
While Adoissue.Recordset.EOF = False
If Adoissue.Recordset.Fields(0).Value = Val(acc) Then
frmissue.Txtissdat.Text = Now
frmissue.Txtiss_st.Text = Txtstid.Text
MsgBox "The book bearing account no. " & acc & " has been issued to student no " & Txtstid.Text,
vbOKOnly, "Library KV#1"
flag = True
GoTo Nish
End If
Adoissue.Recordset.MoveNext
Wend
If flag = False Then
MsgBox "Account does not exists ", vbOKOnly, "Library KV#1"
Adoissue.Recordset.MoveFirst
End If
Nish:
Adoissue.Recordset.Update
Txtaccno.Text = ""
Txtstid.Text = ""
ram:
End Sub

6) DAILY RETURN FORM: This functin has been introduced for daily purpose of a library i.e. if the librarian wants to
return a book to the stock then he will have to just add the account no of the book in the
box and then click return button, a message will be showed if the book is returned
sucessfully and if the book is already present in the stock it will inform you about it,and
the necessary details will be showed on right side. Remember it will ask for password
each time returning the book.

Contain two hidden

text boxed
Text1 and text2

CODING: Private Sub Cmdreturn_Click()

Dim b, acc as integer
Adoreturn.Refresh
b = InputBox("please kindly enter password", "security")
If Not LCase(b) = "om" Then
MsgBox "sorry, wrong password", vbExclamation, "Library kv#1"
GoTo karan
End If
If Not Txtaccno.Text = "" Then
Dim flag As Boolean
flag = False
acc = Val(Txtaccno.Text)
Adoreturn.Recordset.MoveFirst
While Adoreturn.Recordset.EOF = False
If Adoreturn.Recordset.Fields(0).Value = Val(acc) Then
flag = True
If Text1.Text = "" Then
MsgBox "The book bearing account no. " & acc & " is already present in the school stock ",
vbOKOnly, "Library KV#1"

Else
frmreturn.Text1.Text = ""
frmreturn.Text2.Text = ""
MsgBox "The book bearing account no. " & acc & " has been sucessfully returned", vbOKOnly,
"Library KV#1"
End If
GoTo Nish
End If
Adoreturn.Recordset.MoveNext
Wend
If flag = False Then
MsgBox "Account does not exists ", vbOKOnly, "Library KV#1"
Adoreturn.Recordset.MoveFirst
End If
Nish:
Adoreturn.Recordset.Update
Else
MsgBox "please enter acc. no. of the book to be returned ", vbOKOnly, "Library KV#1"
End If
karan:
End Sub

7) SEARCH FORM: This functin has been introduced for making easy access to all the records just by
entering the account no.

CODING: Private Sub Cmdsearch_Click()

Adorec.Refresh
serno = InputBox("enter account no.", "library search")
Dim flag As Boolean
flag = False
Adorec.Recordset.MoveFirst
While Adorec.Recordset.EOF = False
If Adorec.Recordset.Fields("accno").Value = Val(serno) Then
MsgBox "Record found"
flag = True
GoTo Nish
End If
Adorec.Recordset.MoveNext
Wend
If flag = False Then
MsgBox "record not found"
Adorec.Recordset.MoveFirst
End If
Nish:
End Sub

8) CHECKING DELAY FORM: This functin has been introduced for checking regularities, if any student keep the book
with him for more than 14 days than by clicking upon the check button we get id of all
the delaying students

The form contain

two hidden text
boxes
Text1 and text2

CODING: -

Private Sub Cmdchk_Click()

Adochk.Refresh
Dim flag As Boolean, dif As Integer
Dim issdat
flag = False
Adochk.Recordset.MoveFirst
Do Until (Adochk.Recordset.EOF = True)
If Text1.Text = "" Then
GoTo Nish:
Else
issdat = Text1.Text
dif = Abs(DateDiff("d", issdat, Now))
If dif > 14 Then
List1.AddItem Text2.Text
End If
End If
Nish:
Adochk.Recordset.MoveNext
Loop
End Sub

9) HELP FORM: This form helps the user how to use the software. On clicking the various command
buttons it gives us details about each function. It can be accessed through its menu
option.

CODING: Private Sub Cmdnew_Click()

Command1.Height = 495
Command2.Height = 375
Command3.Height = 375
Command4.Height = 375
Command5.Height = 375
Txthelp.Text = "This function can be used to add new accounts in yur library stock i.e. if you have any new
book that you want to add in the stock the only thing you have to do is to just fill up all the necessary
details in the boxes and click update.If you had purchased the book on the same day just clik today and fill
all the details "
End Sub
Private Sub Cmdissue_Click()
Command2.Height = 495
Command1.Height = 375
Command3.Height = 375
Command4.Height = 375

Command5.Height = 375
Txthelp.Text = "This functin has been introduced for daily purpose of a library i.e. if the librarian wants to
issue a book to a student then just add the account no of the book in the box and the students id in the next
box and then click issue button, a message will be showed if the book is issued and if the book is issued to
any another student it will inform you about it,and the necessary details will be showed on right side.
Remember it will ask for password each time issuing the book."
End Sub
Private Sub Cmdreturn_Click()
Command3.Height = 495
Command2.Height = 375
Command1.Height = 375
Command4.Height = 375
Command5.Height = 375
Txthelp.Text = "This functin has been introduced for daily purpose of a library i.e. if the librarian wants to
return a book to the stock then he will have to just add the account no of the book in the box and then click
return button, a message will be showed if the book is returned sucessfully and if the book is already
present in the stock it will inform you about it,and the necessary details will be showed on right side.
Remember it will ask for password each time returning the book."
End Sub
Private Sub Cmdsearch_Click()
Command4.Height = 495
Command2.Height = 375
Command3.Height = 375
Command1.Height = 375
Command5.Height = 375
Txthelp.Text = "This functin has been introduced for making easy access to all the records just by entering
the account no."
End Sub
Private Sub Cmdchk_Click()
Command5.Height = 495
Command2.Height = 375
Command3.Height = 375
Command4.Height = 375
Command1.Height = 375
Txthelp.Text = "This functin has been introduced for checking regularities, if any student keep the book
with him for more than 14 days than by clicking upon the check button we get id of all the delaying
students."
End Sub
Private Sub Form_Load()
Call Cmdnew_Click
End Sub

USER MANUAL
OPERATING INSTRUCTIONS:

For using Library management system, a user must have its

Login account. For login user has been assigned a unique password .
In the Main Form, all the options are not available. users can access those
through menu options.
User can add modify any account.
User can issue and return books, thereby providing a password to the
system on being asked.
If you encounter any problem while handling the software please go
through the help menu.

BIBLOGRAPHY
S.NO

BOOK

AUTHOR

PUBLICATION

1.

Mastering Visual Basic 6

Evangelos
Petroutsos

BPB Publication

2.

Informatics practices XI

Sumita arora

Dhanpatrai publication

3.
4.

Visual Basic 6.0 Ground Up Cornell

Informatics practices XII
sumita arora

Tata McGraw Hill

Dhanpatrai publication