Equip Booking

FORM RA 002 (adapted for Student Media Productions)
Equipment booking
Name of hirer
Nick hollamby
Facility / equipment required

Catalogue
code
Description
Hours/days
Canon xa25
Tripod
1day
1 day
Unit
cost
Cost
Total
Issue
Return
Date
24/1/17
24/1/17
Time
11:00
16:30
Please give as much notice as possible. Location filming requests MUST be submitted at least
48 hours in advance to ensure batteries can be charged etc.
Page 1 of 7
Call sheet
Production title
Call sheet for (date)
Walkers crisps advert

24/1/17
Production team
Names
Roles
Contact details
Tom Coyle
Nick hollamby
Sophie Lambert
Director/ producer
Camera operator
Head editor
07949102384
07731524426
07852 727474
Actors
First aider: Nick, tom, college
site officers
Base address and contact details:

Wiltshire college Chippenham
Location address:
Wiltshire college Chippenham
Map attached.
Access info: open access
Contact details: 01225 756366
Travel arrangements: walk there as we are already on site
Times
Meet time at base: 12:45
On location: 12:45
Shoot time (s) and scene numbers: 12:45
Planned breaks and catering arrangements: 30 minute break at 13:30
Projected wrap time: 16:30
Back at base time: 16:30
Weather report (if outside)
Special considerations with regard to location/weather/activities etc
Page 2 of 7
RISK ASSESSMENT FOR LOCATION FILMING
DATE OF
ACTIVITY
TASK / ACTIVITY Walkers crisps advert
DATE
ASSESSED
24/1/17
24/1/17
BRIEF DESCRIPTION: 30 second advert for walkers crisps. Man on bench has one bite of crisps before an actor flavour hits
him.
See Risk Assessment Assistant (Page 3) for scoring.
RISK RATING
(likelihood consequence = )
Include the risk word (i.e. acceptable, adequate, tolerable, unacceptable).
PEOPLE
NUMBER OF PEOPLE UNDERTAKING TASK

DURATION OF TASK
PERSONNEL PROFILE / TRAINING GIVEN

PERSONNEL
INSTRUCTED
PERSONNEL
3 hours
INSTRUCTED
PERSONNEL
INSTRUCTED
STAFF
TALENT
YOUNG PERSON
STUDENT
CONTRIBUTORS
VISITOR
PUBLIC
PERSONNEL
WORKING ALONE
DISABLED
SPECIALIST TRAINED
PERSONNEL
CONTROL MEASURES IN PLACE (Guarding, Safe Systems of Work, PPE, etc)

Rehearse hitting to make sure the actors know when and what distance to punch so it looks realistic but doesnt actually hit the other
actor. Use common sense. Have someone keep cables tidy so no one trips up on them.
TO BE COMPLETED BY STAFF ASSESSOR(S) (Ctrl+Tab to add tab stops between columns)
EXTRA ACTIONS REQUIRED TO CONTROL SIGINIFICANT RISKS
ACTIONED BY
DATE
STUDENT ASSESSOR(S)
STAFF ASSESSOR(S)
Page 3 of 7
FORM RA 001
HAZARD IDENTIFICATION
HAZARD TYPE
1. Mechanical / Physical Hazards
1.1 Slips / Trips / Falls
PRESENT
YES
/
1.2 Vehicles
1.3 Camera Grip Equipment
NO
ACTIVITY / TASK
COMMENTS
Tidy up cables, etc.
HAZARD TYPE
4. Production Hazards
PRESENT
YES
4.1 Stressful Postures
4.2 Lifting / Handling
Keep wires and stuff and away

4.3 Inadequate Breaks
from tripod
NO
1.4 Falling Equipment
4.4 Restricted Visibility (viewfinder)
1.x Other Mechanical Hazards
4.5 Camera Tracking/Crabbing
4.6 Working at Height
/
/
2. Electrical Hazards
YES
NO
COMMENTS
2.1 Direct Contact
4.x Other Workplace Hazards
2.2 Indirect Contact
5. Hazardous Substances
2.3 Short Circuit / Overload
5.1 Explosive / Biological / Chemical
2.4 Source of Ignition
5.2 Substances in set construction
2.5 Proximity to Water
5.x Other Hazardous Substances
3. Production Activities
YES
NO
6. Environmental Hazards
YES
YES
NO
NO
3.1 Extreme Sports
6.1 Localised Hot / Cold Surfaces
3.2 Animals (working with or proximity to)
6.2 High / Low Ambient Temp.
3.3 Fight sequences
Rehearse it a lot to prevent

injuries of actors
/
/
6.4 Confined spaces
3.5 Potential for Assault
6.5 Poor Weather
COMMENTS
COMMENTS
Possibly, if dark bring a torch or

2
6.3 Poor Lighting
3.4 Potential Intervention from Public
COMMENTS
/
/
Possibly bring weather

appropriate clothes
Page 4 of 7
FORM RA 001
3.6 Noise pollution
Have no audio in post
6.6 Uneven/Slippery Surfaces
3.7 Smoking
6.7 Unsafe structures
3.8 Alcohol
6.8 Sharps & breakages
3.x Other Production Activity Hazards
6.x Other Environmental Hazards
Page 5 of 7
FORM RA 001
RISK ASSESSMENT ASSISTANT

These are the basic terms that apply to a Risk Assessment:
A hazard is anything that has the potential to cause harm. This could be something as specialised as a piece of
complicated machinery, or as commonplace as a cup of coffee. If it could be harmful in any way, then its a
hazard.
A hazardous event takes place when someone or something interacts with the hazard and allows it to cause
harm. Take a hole in the ground for example. The hole (the hazard), by itself isnt causing any harm, but if
someone tripped over it (the hazardous event) then it would become harmful. Every hazardous event has a
likelihood and a consequence.
Likelihood is a measure of the chance that the hazardous event will occur. If the hole is in a busy area, such as
a shop entrance, its more likely someone will trip over it. However if its in an area that doesnt get a lot of traffic,
such as a back yard, tripping over it would be less likely.
The consequence is the outcome of the hazardous event. If you tripped over a hole, there could be several
possible outcomes; you might land on your feet with no damage at all, you might drop whatever you are carrying,
or perhaps you could end up with a sprained ankle or even a fracture.
Risk is the combination of the likelihood of a hazardous event occurring and the consequence of the event.
Risk = likelihood x consequence

Below is a table to help you work out the score for the likelihood and consequence. Once you have done this,
multiply the two numbers to get the Risk Rating.
Likelihood
Risk
Score
Consequence
Very unlikely might happen once in 5 years
No injury
Unlikely would not happen in 2-3 years
Minor - minor injury requiring first aid
Fairly Likely would expect to happen once a year
Moderate - up to three days absence
Likely could occur 2-3 times a year
Major more than three days absence
Very Likely likely to happen 2-3 times a week
Catastrophic Death or multiple deaths
Risk Matrix this is used for estimating and evaluating the risk it is a commonly used tool. Usually the higher the
risk level, the more serious the risk and the more likely youll need to take action.
Page 6 of 7
CONSEQUENCE
FORM RA 001
UNACCEPTABLE Stop the activity and make

15immediate
20 improvements
25
17-25
12
16
20
10
9 TOLERABLE
12
15 look to improve within a specified
timescale
10-16
6
8
10
4
5
ADEQUATE Look to improve at next review
LIKELIHOOD
5-9
1-5
If you are still not sure or just have a question, please do not hesitate in contacting the Health & Safety
Department We are here to help!
Page 7 of 7

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FORM RA 002 (adapted for Student Media Productions)

Facility / equipment required

FORM RA 002 (adapted for Student Media Productions)

Walkers crisps advert

Base address and contact details:

Weather report (if outside)

Special considerations with regard to location/weather/activities etc

FORM RA 002 (adapted for Student Media Productions)

RISK ASSESSMENT FOR LOCATION FILMING

TASK / ACTIVITY Walkers crisps advert

See Risk Assessment Assistant (Page 3) for scoring.

Include the risk word (i.e. acceptable, adequate, tolerable, unacceptable).

NUMBER OF PEOPLE UNDERTAKING TASK

PERSONNEL PROFILE / TRAINING GIVEN

CONTROL MEASURES IN PLACE (Guarding, Safe Systems of Work, PPE, etc)

TO BE COMPLETED BY STAFF ASSESSOR(S) (Ctrl+Tab to add tab stops between columns)

EXTRA ACTIONS REQUIRED TO CONTROL SIGINIFICANT RISKS

1.1 Slips / Trips / Falls

4.1 Stressful Postures

4.2 Lifting / Handling

Keep wires and stuff and away

1.4 Falling Equipment

4.4 Restricted Visibility (viewfinder)

1.x Other Mechanical Hazards

4.5 Camera Tracking/Crabbing

4.6 Working at Height

2.1 Direct Contact

4.x Other Workplace Hazards

2.2 Indirect Contact

2.3 Short Circuit / Overload

5.1 Explosive / Biological / Chemical

2.4 Source of Ignition

5.2 Substances in set construction

2.5 Proximity to Water

5.x Other Hazardous Substances

3.1 Extreme Sports

6.1 Localised Hot / Cold Surfaces

3.2 Animals (working with or proximity to)

6.2 High / Low Ambient Temp.

3.3 Fight sequences

Rehearse it a lot to prevent

6.4 Confined spaces

3.5 Potential for Assault

6.5 Poor Weather

Possibly, if dark bring a torch or

6.3 Poor Lighting

3.4 Potential Intervention from Public

Possibly bring weather

3.6 Noise pollution

Have no audio in post

6.6 Uneven/Slippery Surfaces

6.7 Unsafe structures

6.8 Sharps & breakages

3.x Other Production Activity Hazards

6.x Other Environmental Hazards

RISK ASSESSMENT ASSISTANT

Risk = likelihood x consequence

Very unlikely might happen once in 5 years

Unlikely would not happen in 2-3 years