2.6 The Project Control Cycle: Step 1: Set Initial Goals

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hurt morale and cripple the effort to change for the better.

Such rumors are best


countered by full and open disclosure to project personnel whose lives and
professions are directly affected.

2.6 The Project Control Cycle

So far, we have discussed planning, organizing, plus monitoring and controlling, functions
that are at the heart of the project manager's job. These concepts can serve as a model for
setting up the specifics of operating our project management system, including our most
essential toolthe feedback loop (see Figure 1.1). This basic feedback loop does not,
however, cover all of the details that must be dealt with on an actual project. The Project
Control Cycle, shown in Figure 1.2 and discussed here, illustrates the practical workings of
project management.

Step 1: Set Initial Goals


The first step in the project control cycle is setting initial goals. This step typically occurs
before the job is even awarded to the contractor. The initial goal is generally no more than a
profit goal for the project, in the form of an estimate. Regardless of whether that estimate is
conceptual or fixed, or something in between, it serves as a limiting factor, along with the
time allowed in the contract documents. Simply put, no future budget for construction should
exceed the costs anticipated in the estimate, nor can the time planned in a schedule exceed
the number of days permitted under the terms of a contract. The detailed development of
estimates is not within the scope of this book. However, using the estimate and contract
documents to develop the intermediate goals and job plans is covered in subsequent
chapters.

Step 2: Establish Job Plans


This second step, establishing job plans, typically occurs after the job has gotten under way, and crews and equipment hav

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