College of Business

GUIDELINES MANUAL

PRACTICUM IMPLEMENTING GUIDELINES

I. Rationale

The Systems Plus College Foundation recognizes the contribution of the private sector,
government, and NGOs as network partners in the promotion of quality transformative
education. This truism posits the principle of shared responsibility of all sectors in the
educative process because the school, like any other school institution is to provide
training opportunities by preparing the student-trainees to be competent and committed
leaders in their respective community. Industry immersion through on-the-job-training is
believed to be a good venue for developing the students.

Industry immersion maybe defined as any activity by which the student-trainees acquire
knowledge, attitude, skills and habit, and possess competence and goodwill through
direct exposure to the job as they develop sound understanding about the job and sustain
sense of appreciation of the job through on-the-job-training under the able supervision of
a professional staff in the actual workplace as the locus of training.

This undertaking is sealed through a memorandum of agreement (MOA) entered by an

between parties to protect the best interest of the student-trainees as well as for the
mutual benefits of Higher Education Institution (HEI) and Host Training Establishment
(HTE). In this case, the parties involved are the Systems Plus College Foundation as the
First Party and the corporate firms, or HTE as the second party.

Hence, this is the reason for framing this document.

II. Legal Basis

Pursuant to Resolution No. 148 dated April 19, 2009, the Commission on Higher
Education (CHED) issues the Guidelines for Student Internship Program in the
Philippines under CMO No. 23, Series of 2009. An excerpt from Article I states that
CHED shall are require student exchange and establish by HEIs of string academic
linkages with business and industry to promote and provide students with competitive
skills and attitudes for employment.
 III. Objectives

The main objective of the OJT is to expose the student-trainees to the actual work
environment, in order to train them to be technically competent, socially committed, and
morally motivated to meet the challenges and demands of the profession.

The OJT serves as a challenge for student-trainees to apply their knowledge of the
subject matter and the theories they have acquired through classroom training. This is
another dimension of learning which allows the student-trainees to learn new techniques,
develop competencies and skills, to hone their capabilities in human relations and social
interaction, particularly on how to get along with their superiors and co-workers. In
addition, OJT provides opportunity for them to acquire good work attitude and ethical
values in the practice of the profession. These areas of development are necessary for
the transformative education of the students in the realization of the college vision,
mission, and goals.

IV. Internship General Guidelines:

SELECTION OF PRACTICUM SITES

The OJT instructor, in coordination with the college dean should consider the following
in selecting the practicum sites.

1. The employer understands the intent and importance of the practicum as part of
the school curriculum and as a requirement for graduation.
2. The employer understands that practicum is a training program designed and
conducted in this area of responsibility
3. The training site has adequate equipment, facilities and materials to be used for
learning various facets of the practicum program.
4. The employer provides adequate supervision to ensure that the practicum
program of activities has been carried out to the fullest.
5. The employer must assign and rotate practicumers in all phases of work.
6. Assignments of work to be performed match the student ability and enough to
provide challenges.
7. The training site is accessible to the practicumer.

PLACEMENT OF PRACTICUMERS

1. An evaluation of every practicumer must be provided by the department

concerned, specifically on the following:
Family Background
Personal Qualities
Personal Profile
Scholastic/Academic Performance
2. Orientation/Briefing activities should be conducted before sending the students
to their respective area of work. Practicumers should be assigned to a particular
area/department for a given period of time and rotate them in all phases of work
as possible in their line of specialization.
3. Length of stay in one area will depend on the terms and conditions agreed during
the practicum.
USE AND DESIGN OF PRACTICUM PROGRAM

a. Use of Practicum Program

The Learning program outlines a definite plan of continuous experience and learning
activities based on the course syllabus of the department concerned.

It serves as schedule or procedure plan for training to be used by:

Company supervisor to help him and aid him in planning.
OJT instructor to help and aid him in the planning of classroom evaluation of the
progress of practicum training.
The practicumers to inculcate awareness in the expected competencies he has to
develop.
b. Design of Practicum Plan
The practicum plan should be designed in such a way that it will help and guide
coordinator in planning his instructional units and identifying instructional needs
and specific training responsibilities.
Practicum plan should contain a record of individual and group instruction and
experiences on the job.

USE OF PRACTICUM AGREEMENT

The practicum agreement consist of documents covering training commitments of the

employer, the school, the student and the parents stating clearly who is directly
responsible for the concerned individual. The practicum agreement stipulates the
schedule and conditions of the training and serves as a guide to the concerned parties.

The agreement includes the following information:

1. Practicum program objectives

2. Career path of the students
3. Duration of the practicum
4. Schedule of practicum and schooling (minimum and maximum hours of work per
week)
5. Allowances ( optional)
6. Employer responsibilities
7. School, program head, student and parents responsibilities
8. Personal Data of student-trainees
9. Signatures of student, parents, employer, and OJT instructor contracting in the
agreement.

PRACTICUMERS EVALUATION

Students evaluation must be taken by the OJT instructor and the HTEs company
supervisor.

1. When to evaluate

At least two visits or conference per student for practicum training.

 2. What to evaluate

The OJT instructor and training supervisor should evaluate the following areas of
students performance.

a. Personal characteristics
b. Attitudes toward the job
c. Job performance
d. Adherence to company policy
e. Competence

3. Who will evaluate

Practicumers should be directly involved in the evaluation process and may rate
themselves in the same area as the practicum professor/teacher and company supervisor
do (see appendix). The practicumer is required to prepare weekly report to be submitted
to the OJT instructor on a weekly basis for monitoring and evaluation purposes.

a) The task they have done

b) The hours they worked each day
c) Their successes, failure and problems

4. Accreditation of Work Experience

Training experience recommended and approved by the Program / Department Head

certified to by the establishment assigned should be credited for practicum as partial
requirement for the completion of the course.

V- Internship Qualification

A. GENERAL PROVISIONS

The student must ensure the following before applying for On-the-Job-Training:

1. The subject is offered according to the program curriculum.

2. The student must be officially enrolled when taking his training.

3. The student must complete his OJT within the prescribed period.

4. Number of hours to complete is based on curriculum requirements and is

approved by the Deans and Program Heads of each College. Non-completion of
OJT after the said duration of one (1) year shall merit a failed grade.

5. Penalty and Sanctions for offenses not included in this policy shall be
recommended by the OJT Instructor to the Deans or Heads of the respective
colleges for the approval.

6. SPCF has the role authority to add, amend, delete and revise the Policy.
 7. It shall be the Company and SPCFs duty to ensure strict compliance of this
policy. Any violations to that effect will be properly sanctioned and penalized.

B. SPECIFIC PROVISIONS

The student-trainee must possess the following qualification:

a. At least 18 years old
b. Has passed pre-internship requirements
c. The trainee shall be physically, mentally, and emotionally fit.
d. Has sought the consent of parent (s)/ or guardian (s)
e. Transferees and/or students who have graduated or completed another degree
program and are enrolled in a second program must complete at least two
semesters with 12 units of professional subjects per semester before
undergoing internship.
f. A student who is currently employed may have an option to request for an
exemption from the activity if his/her current job fits the present requirement
of the program. He/she should submit a certificate of Employment with
detailed job description. The student-trainee will still comply with the other
requirements of the course.

VI- Practicum Organizational Structure

To implement effectively the practicum program, an organizational structure

reflecting the relationship of personnel involved in the program is drawn. It is designed
to ensure that those involved understand the philosophy and goals of the program and
their respective roles and functions.

Functions/Roles

The functions and roles of the personnel involved in carrying out the various
aspects of the practicum program are defined hereunder for an effective implementation
and better understanding of the program

1. OJT Instructor
a. Deploy students for OJT.
b. Orient students about the OJT program and guidelines.
c. Establish and maintain harmonious relationship and rapport with
industries/companies
d. Monitor and evaluate students progress while on practicum.
e. Coordinate closely with the industry linkage coordinator in formalizing
placement of Practicumers in the industry/company.
f. Teach only the best management practices. What we teach our student-trainee
will create a general impression of the job, for the job and in the job.
g. Be a good steward at all times.
h. Insures complete documentation of training program.
i. Compute and submit grades of student-trainees to the registrars office.
.
2. Company Supervisor (HTE)
a. Implement the Business/Industry Training Plan and coordinate with the
departments designation for the training.
b. Monitor the performance of the practicumers, make recommendations
concerning discipline and administer tests to determine the proficiency of the
trainees in the specific area.
c. Issue certificate of completion to students who successfully finish their
training under this program.
d. Meet with the SPCF Representatives after the completion of each of the areas
in order to give and receive the necessary feedback and establish regular
communication.

3. Employers
a. Implement terms and conditions as stipulated in the Memorandum of
Agreement.
b. Provide practicumers access to the training equipment, facilities and
materials.
c. Appoint a training supervisor who will be responsible for the assignments
and designation of training officers in their respective areas where the
practicumer will be assigned.
d. Coordinate and confer with the industry linkage coordinator regarding the
practicumers status and performance.
e. Assign specific jobs to the practicumers along their line of specialization
they are trained in.
f. Inform the school of possible employment opportunities for practicumers.
g. Provide medical attention on emergency cases.
h. Provide allowances to practicumers (optional).

4. Practicumers

Practicumers are expected to:

a. 100% attendance and punctuality. In case of absence, always communicate to
the HTE supervisor, and OJT instructor/ Practicum Coordinator.
b. Make a daily record of attendance, activities/ experiences/ observations using
this manual with tact, appropriateness and accuracy.
c. Maintain good working habit as prescribed by the HTE.
d. Attend/participate actively in meetings, work group activities and other
development program/ projects of the HTE and the college.
e. Establish rapport and maintain smooth interpersonal relations (SIR) with
supervisor and co-workers to promote goodwill.
f. Perform the assigned tasks, quality of output and efficiency in the submission
of reports.
g. Report to the /supervisor any particular matter (issues and Concerns)
requiring his/her decision. Furnish Practicum Coordinator/ Program Head a
copy of any written report.
h. Report to OJT instructor on a weekly basis for updates and submission of
requirements.
VII- Process Flow:

1. Students report to OJT instructor for signing of pertinent documents.

2. Students submits resume to the OJT instructor and the following documents/
records for deployment:
a. Waiver
b. Parents Permit
c. Endorsement
d. Resume
e. OJT Implementing Guidelines
f. OJT Log Sheet
g. OJT Reply Form

3. OJT instructor briefs students on OJT policies and guidelines.

4. Students bring the properly filled-up documents (with two receiving copies) to the
Company Supervisor of the HTE.
a. Waiver
b. Parents Permit
c. Endorsement
d. Resume
e. DOLE (OPTIONAL)

5. Upon accommodation of the HTE, student asks Company Supervisor to fill-up OJT
Reply Form and returns it back to the OJT instructor.

6. Students start OJT as agreed upon with the Company Supervisor.

7. While on-duty, OJT instructor meets the Company Supervisor, follows-up and
monitors students deployment/status for updates and possible improvements
through unscheduled and scheduled visits.

8. OJT students meet with OJT instructor at least twice a month for monitoring and
submission of requirements purposes.

9. During and upon completion of the training, students submits the complete
documentation of the OJT program to the OJT instructor as indicated in the
checklist.

10. OJT instructor evaluates students performance and issues grades.

VIII- Grading System

a. Evaluation by the Company Supervisor 70%
b. Evaluation by the OJT Instructor 30%
TOTAL 100%
College of Business

CODE OF CONDUCT

A. ATTENDANCE

I. ABSENCES
1. During an unforeseen absence, the student trainee must inform his
immediate superior one (1) hour before his time of duty about his absence
either by phone or written notification. Failure to do so will be regarded
as unexcused absence and the student-trainee has to cover lost time due
to absence.
2. During a foreseen absence the student trainee must submit a letter of
request indicating the reason and date of expected absence. This must be
addressed and fully signed by immediate superior. This must be
submitted at least two (2) working days before expected day(s) of
absence. Failure to do so will be regarded as an unexcused absence and
trainee has to cover lost time due to absence.
3. Absences are excused if they are due to any of the following cases:
a. Death of immediate family member verified by parents/guardian.
(with an approved LOA from the company).
b. Illness verified by school physician.
c. Calamities that made it impossible for the student trainee to report for
duty. These include disasters from earthquakes, fires, tidal waves,
typhoon signal No.3, and as verified by appropriate civil authorities.
d. Representatives requested by school such as seminars, retreats,
recollections, conventions, examinations, contests, students meetings,
etc.

II. TARDINESS

The student trainee is considered tardy if he reports one (1) minute or more
after the official time as specified by the company in the daily time record
(DTR), unless a grace period is honoured by the company.

B. UNIFORM AND GROOMING

1. The student trainee should wear the SPCF Uniform at all times during his
training unless a uniform is specified by the Host Company or firm.
2. The student-trainee should wear the SPCF Identification (I.D) card at all times
even in company premises. The school ID will be worn together worn together
with the company ID if provided.
 C. TRUST AND CONFIDENCE
1. The companys information on the student trainee is limited to the extent of the
information he furnishes in his application form for training and the data
provided by SPCF.
2. The student trainee should never destroy the trust and confidence of the company
by committing any of these acts:

a. Dishonesty, fraud, theft

b. Falsification of documents (includes logbook of the company and SPCF,
DTR, Reports, Evaluation, certificate of completion).
c. Deliberate destruction of company properties
d. Divulging confidential information
e. Malversation of funds

D. INDUSTRY CONDUCT AND PERFORMANCE

The student trainee is expected to follow and abide whole-heartedly with these
rules of behaviour and conduct while in the company premises.

These are the following:

1. Give due respect to authority. Follow company rules and regulations. Wilful
disobedience and habitual negligence of duty are subjected for disciplinary
actions.
2. Avoid loitering or attending to personal matters during working hours.
3. Avoid disturbing or interfering with the work of colleagues or personnel unless
assistance has been sought.
4. No sleeping during office hours and even break time within company premises.
5. Take considerable care to any company property such as tools, equipment, and
facilities, materials and supplies.
6. Company resources are for official use only. Student trainee must understand that
the use of such resources is not allowed without explicit or written approval from
an authority of the company.
A. Playing computer or internet games
B. Use of the internet for personal purposes
C. Copying of computer software programs
D. Use of equipment, tools, facilities, machines
E. Use of company vehicles for personal use
7. Student trainee must not engage in a fight with anyone within the company
premises at any time.
8. Any conflict or misunderstanding should always be settled in a peaceful manner.
Trainee should refer matter to his immediate superior and to the OJT instructor.
9. The student trainee must not bring any pornographic materials in any form.
10. Student trainee must avoid the following:
a. He must not carry or conceal any deadly weapons or firearms
b. He must not come to his training under the influence of alcohol and/or
prohibited drugs.
c. He must not smoke and gamble anytime if within company premises.
d. He should not engage himself in any form of monetary
collection/solicitation without prior written approval from the
company and SPCF.
E.TRANSFER AND REASSIGNMENT

1. Transfer or reassignment of student-trainee from one company to another in

strictly prohibited.
2. The company reserves the right to transfer or reassign the trainee from one
department or section to another with the sole purpose of further exposure and
training of the student.
3. The company reserves the right to terminate the trainee based on the following:
a. Technical error that resulted to loss of profit, damage to life and
property.
b. Wilful disobedience to superiors
c. Gross negligence
d. Habitual absences and tardiness.

NOTE:

PRACTICUMER WHO COMMITS ANY OF THE ABOVEMENTIONED

OFFENSES SHALL BE PENALIZED AS FOLLOWS:

Frequency Sanction
1st Violation Verbal Warning
2nd Violation Written Warning and Notification of the Parents/Guardian
3rd Violation Failing Grade in Practicum

VIOLATION OF ANY PART OF THIS GUIDELINE SHALL BE DEALT

ACCORDINGLY BASED ON THE STUDENT HANDBOOK OF THE
COLLEGE.

OATH OF UNDERTAKING

I, ____________________________, understand clearly, my obligations and that I

conform and it is within my knowledge and capability that I understand the
consequences on the event of violation on the agreement as stated above. Hence, I
do declare and sign that I will fully abide on the aforementioned agreement.

Signed:

________________________________
Name of Student
College of Business

PRACTICUM DOCUMENT CHECKLIST

Name of Student: _______________________________________________________

Course: _______________________________________________________________
School year: ____________________________________________________________
Training Assignment: ___________________________________________________

PARTICULARS
OJT Manual
Resume
OJT Information Sheet
Endorsement
Waiver
Parents Permit
Registration Form
OJT Reply Form
Company Profile
OJT Log Sheet
Weekly Reports
Picture (while working)
Evaluation (by company superior)
Certificate of Completion
Narrative Report

Submitted by: Reviewed/Approved by:

_________________ _____________________

OJT Instructor College Dean

College of Business

ENDORSEMENT

DATE

NAME OF CONTACT PERSON

POSITION
NAME OF COMPANY
ADDRESS

Dear Sir/Mam:

Our Bachelor of Science in Business Administration Major in Marketing Management

students are required to take a minimum of 300 hours on-the-job training this First
Semester of SY 2013-2014. This on-the-job training is a requirement for graduation.

In relation to this academic requirement of the school, I am pleased to endorse NAME

OF STUDENT, one of our 4th year students, for an on-the-job training in your
establishment/company.

I will greatly appreciate the opportunity you and your Company will provide him to gain
meaningful appreciation and learning of various facets of business.

Thank you very much.

Truly yours,

Ms. Marilou Q. Tolentino

Program Chairperson, College of Business

Noted:

Mr. Ramon T. Quito

Dean, College of Business
College of Business

PARENTS PERMIT

Date

TO WHOM IT MAY CONCERN:

This is to certify that I am allowing my son/daughter, NAME OF STUDENT to undergo

300 hours training/practicum.

In this connection, I renounce and waive all my claims against System Plus College
Foundation Angeles City to any injury that he/she may sustain in the performance of
his/her duties while under training.

Respectfully yours,

________________________
Signature Over Printed Name
Parents/Guardian

I hereby attest that the signature(s) appearing above is (are) the signature(s) of my
parent(s)/guardian(s).

________________________
Signature Over Printed Name
Student
 WAIVER

I, NAME OF STUDENT, a Bachelor of Science in Business Administration

Major in Marketing Management student of the Systems Plus College Foundation hereby
voluntary agree to undergo training in NAME OF COMPANY in order to acquire
professional knowledge related to the academic training gained from the College under
the following terms and conditions:

1. That I shall abide with the rules and regulations and comply with those imposed
for the program, otherwise I shall be excluded from the further participation;
2. That I shall exercise care and diligence in any task assigned to me;
3. That I shall renounce and waive my claim against the accredited company and
school for any injury I suffer, particularly in the performance of my duties and
functions while under training.
4. That I shall be made answerable for any and all liabilities for demands to
property or injury to third person occasioned by my intentional or negligent acts
while in the course of my training.
5. That whatever allowances and benefits be given will be purely voluntary on the
part of the establishments.
6. That any act which may be construed as grossly immoral shall be a valid ground
for exclusion from the program.

Issued this DATE , at Systems Plus College Foundation, Philippines.

_______________________________ ________________________________
Signature Over Printed Name Signature Over Printed Name
Guardian/Parent Student

Noted:

Ms.Marilou Q. Tolentino

Conforme:

___________________________________ ____________________________
Name of Officer- In Charge of Establishment Date
College of Business

_____________________________
(Date)

_____________________________
_____________________________
_____________________________
_____________________________

Dear____(NAME OF CONTACT PERSON)___:

Greetings!

The undersigned would like to express his deepest gratitude for the support you have
extended to our practicumers. I firmly believe that the extensive training that our
students are experiencing in your company would help them to become a more
responsible employee someday.

In this regard, I would like to ask your cooperation and assistance by way of sharing your
views as to how you evaluated our students performance during their stay in your
company.

Attached herewith is our Evaluation Form for academic use.

I will appreciate your heartfelt cooperation regarding this matter.

Thank you, very much.

Very truly yours,

Ms. Marilou Q. Tolentino

Program Chairperson, College of Business
College of Business

PRACTICUM EVALUATION

Name of Student:_____________________________ Course:____________________

Location of Assignment (Section/Department):_______________________________
Company: ______________________________________________________________
Address: _______________________________________________________________
Duration of the training: _________________________________________________

Please rate the practicumer using the scale below:

5 = Excellent
4 = Very Good
3 = Good
2 = Fair
1 = Poor
1. Personal Characteristics 5 4 3 2 1
1.1 Dresses neatly and appropriately for office work
1.2 Has a pleasing personality, is cheerful and good humored
1.3 Possesses above average oral and written communication skills
1.4 Project self-confidence and enthusiasm
1.5 Demonstrates leadership potential
COMMENTS:___________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

2. Attitude towards the job 5 4 3 2 1

2.1 Shows marked interest and pride
2.2 Has an exceptional sense of duty and can always be depended
upon to do a good job
2.3 Cooperates willingly and fits easily to the group
2.4 Recognizes the authority and responsibilities of his/her superiors
and provide them with the necessary support services and assistance
required or sought
2.5 Takes initiatives to update ones technical and/or non-technical
knowledge and skills
COMMENT:____________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

3. Job Performance 5 4 3 2 1
3.1 Delivers promptly assigned task/ responsibilities
3.2 Performs assigned tasks with minimum supervision
3.3 Willingly accepts work assignments and/ or responsibilities
3.4 Delivers assigned tasks within acceptable level of quality
3.5 Performs assigned tasks in an organized and orderly manner
3.6 Exhibits ability to function well even under pressure
COMMENTS:___________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

4. Adherence to Company Policies 5 4 3 2 1

4.1 Present at work most of the time
4.2 Comes to work on time
4.3 Adheres to company and regulations
COMMENTS:___________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

5. Competence 5 4 3 2 1
5.1 Shows mastery of generally accepted principles relevant to the
course as applied to different situations.
5.2 Shows adequate knowledge and skills in performing assigned
tasks.
5.3 Shows ability to perform routine office procedures.
COMMENTS:___________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

AVERAGE POINT-SCORE (APS) :_________

APS *50
GARDE= ( ) + 50
GRADE: _____________ 5

For School Use Only

Rated by:________________________
Noted by:
Position :________________________

Section/Department :_______________ Ms.Marilou Q. Tolentino

Program Chairperson, College of Business
Date :___________________________
Date:________________
College of Business

STUDENT PRACTICUM WEEKLY REPORT

Name of Student: __________________________________________ Age: _________

Course: _______________________________School:___________________________
Department Assigned to: _________________ Supervising Staff: __________________
Week No.: _____ Period Covered: From____________________ to_________________
DAY TASK/ACTIVITY Remarks (Company
Supervisor)
1

Knowledge/ Skills Gained and/ or Difficulties Encountered for the Period:

_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Comments and Suggestions:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Submitted by: Noted by:

____________________________ _________________________
Student Trainee OJT INSTRUCTOR /Date
College of Business

OJT LOG SHEET

DATE TIME IN TIME OUT SIGNATURE SIGNATURE

(OJT Trainee) (Supervisor)
 College of Business

STUDENT TRAINEE INFORMATION SHEET

STUDENT NUMBER: ___________

Name:
Address:
Contact #:
Email Ad:
Year/Course:
Date of Birth:
Place of Birth:
Age:
Nationality:
Marital Status:
Religion:
Contact Person in case of emergency:
Address and Contact #:

Class Schedule:
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

COMPANY INFORMATION
Name of Company:
Address:
Contact Person:
Designation/Position:
Contact #:
College of Business

REPLY FORM

Name of Applicant: _____________________________

Name of Company: _____________________________Contact #:
Address: _______________________________________________
Contact Person: _________________________ Position: ________________

We will accommodate the applicant.

Starting date: ____________________

We will not accommodate the applicant due to:

_________________________________

_________________________________
Signature Over Printed Name/Date