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500 Excel Formula Examples

Detailed formula examples for key functions including VLOOKUP, INDEX, MATCH, RANK, SUMPRODUCT, AVERAGE,
SMALL, LARGE, LOOKUP, ROUND, COUNTIFS, SUMIFS, CHOOSE, FIND, SEARCH, DATE, and many more.

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Count

Count cells between dates

COUNTIFS DATE

Count cells between two numbers

COUNTIFS COUNTIF

Count cells equal to

COUNTIF

Count cells equal to case sensitive

SUMPRODUCT EXACT

Count cells equal to either x or y

COUNTIF

Count cells equal to one of many things

COUNTIF SUMPRODUCT

Count cells greater than

COUNTIF
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Count cells less than

COUNTIF

Count cells not equal to

COUNTIF

Count cells not equal to many things

COUNTA COUNTIF SUMPRODUCT

Count cells not equal to x or y

COUNTIFS SUMPRODUCT

Count cells that are blank

COUNTBLANK COUNTA

Count cells that are not blank

COUNTA COUNTBLANK

Count cells that begin with

COUNTIF

Count cells that contain either x or y

COUNTIF SUMPRODUCT ISNUMBER FIND

Count cells that contain errors

ISERR SUMPRODUCT ISERROR

Count cells that contain ve characters

COUNTIF

Count cells that contain negative numbers

COUNTIF

Count cells that contain numbers

COUNT

Count cells that contain odd numbers

SUMPRODUCT MOD

Count cells that contain positive numbers

COUNTIF

Count cells that contain speci c text

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COUNTIF SUMPRODUCT FIND ISNUMBER

Count cells that contain text

COUNTIF ISTEXT SUMPRODUCT COUNTIFS

Count cells that do not contain

COUNTIF

Count cells that do not contain errors

ISERROR NOT SUMPRODUCT

Count cells that end with

COUNTIF

Count if row meets internal criteria

SUMPRODUCT

Count if row meets multiple internal criteria

SUMPRODUCT

Count if two criteria match

COUNTIFS SUMPRODUCT

Count items in list

COUNTIFS

Count long numbers without COUNTIF

SUMPRODUCT COUNTIF

Count matches between two columns

SUMPRODUCT

Count multiple criteria with NOT logic

SUMPRODUCT ISNA MATCH

Count numbers that begin with

SUMPRODUCT LEFT

Count occurrences in entire workbook

COUNTIF SUMPRODUCT

Count rows that contain speci c values

MMULT COLUMN TRANSPOSE
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Count rows with multiple OR criteria

SUMPRODUCT

Count sold and remaining

COUNTA

Count total matches in two ranges

SUMPRODUCT COUNTIF

Count unique numeric values in a range

FREQUENCY SUM COUNTIF

Count unique numeric values with criteria

FREQUENCY SUM

Count unique text values in a range

FREQUENCY MATCH ROW SUMPRODUCT

Count unique text values with criteria

FREQUENCY MATCH ROW SUM

Count unique values in a range with COUNTIF

SUMPRODUCT COUNTIF

Count visible rows in a ltered list

SUBTOTAL

Count visible rows only with criteria

Countif by weekday
SUMPRODUCT WEEKDAY

COUNTIFS with multiple criteria and OR logic

COUNTIFS

Group numbers into ranges with COUNTIFS

COUNTIFS

Running count of occurrence in list

COUNTIF

Summary count by month with COUNTIFS

COUNTIFS EDATE
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Summary count of non-blank categories

COUNTIFS

Summary count with COUNTIF

COUNTIF

Summary count with percentage breakdown

COUNTIF COUNTA

SUMPRODUCT count multiple OR criteria

SUMPRODUCT

Two-way summary count with COUNTIFS

COUNTIFS

Sum

3D sum multiple worksheets

SUM

3D SUMIF for multiple worksheets

SUMPRODUCT SUMIF INDIRECT

Calculate running total

SUM

Subtotal by color
SUMIF

Subtotal by invoice number

SUMIF COUNTIF

Subtotal invoices by age

SUMIF

Sum bottom n values

SUMPRODUCT SMALL SUM ROW INDIRECT

Sum by group
SUMIF

5.7k Sum by month

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SUMIFS EOMONTH

Sum by month ignore year

Sum by week
SUMIFS

Sum by weekday
SUMPRODUCT WEEKDAY

Sum columns based on adjacent criteria

SUMPRODUCT

Sum entire column

SUM

Sum every n rows

SUM OFFSET

Sum every nth column

SUMPRODUCT COLUMN MOD

Sum if begins with

SUMIF SUMIFS

Sum if between
SUMIFS

Sum if by year
SUMIFS DATE

Sum if cell contains text in another cell

SUMIF SUMIFS

Sum if cells are equal to

SUMIF SUMIFS

Sum if cells are not equal to

SUMIF SUMIFS

Sum if cells contain an asterisk

SUMIF SUMIFS

5.7k Sum if cells contain both x and y

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SUMIFS

Sum if cells contain either x or y

SUMIFS SUMPRODUCT ISNUMBER FIND SEARCH

Sum if cells contain speci c text

SUMIF SUMIFS

Sum if date is between

SUMIFS DATE

Sum if date is greater than

SUMIF SUMIFS DATE

Sum if ends with

SUMIF SUMIFS

Sum if equal to either x or y

SUMIF SUMPRODUCT

Sum if equal to one of many things

SUMIF SUMPRODUCT

Sum if greater than

SUMIF SUMIFS

Sum if less than

SUMIF SUMIFS

Sum if multiple criteria

SUMIFS

Sum if not blank

SUMIF SUMIFS

Sum if one criteria multiple columns

SUMPRODUCT

Sum last n columns

INDEX COLUMN SUM

Sum top n values

SUMPRODUCT LARGE SUM ROW INDIRECT
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Sum top n values with criteria

SUMPRODUCT LARGE

Sum visible rows in a ltered list

SUBTOTAL

SUMIFS with multiple criteria and OR logic

SUMIFS SUM

Average

Average by month
AVERAGEIFS EOMONTH

Average last 5 values

OFFSET COUNT AVERAGE

Average last 5 values in columns

OFFSET COUNT AVERAGE

Average numbers
AVERAGE

Average numbers ignore zero

AVERAGEIF

Average response time per month

AVERAGEIFS EOMONTH

Average the last 3 numeric values

LOOKUP LARGE ROW AVERAGE

Average top 3 scores

LARGE AVERAGE

Weighted average
SUMPRODUCT SUM

Min and Max

5.7k First in, last out times

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MINIFS MAXIFS MAX IF

Large with criteria

LARGE

Larger of two values

MAX

Maximum if multiple criteria

MAX IF MAXIFS

Maximum value
MAX MAXIFS

Maximum value if
MAX IF MAXIFS

Minimum if multiple criteria

MIN IF MINIFS

Minimum value
MIN

Minimum value if
MIN IF MINIFS

nth largest value

LARGE

nth largest value with criteria

LARGE

nth largest value with duplicates

MAX IF

nth smallest value

SMALL

nth smallest value with criteria

SMALL

Smaller of two values

MIN
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Lookup

Approximate match with multiple criteria

INDEX MATCH IF

Basic INDEX MATCH approximate

INDEX MATCH

Basic INDEX MATCH exact

INDEX MATCH

Basic Tax Rate calculation with VLOOKUP

VLOOKUP

Calculate grades with VLOOKUP

VLOOKUP

Calculate shipping cost with VLOOKUP

VLOOKUP

Case sensitive match

MATCH EXACT

Categorize text with keywords

INDEX MATCH ISNUMBER SEARCH

Count missing values

COUNTIF SUMPRODUCT MATCH ISNA

Dynamic lookup table with INDIRECT

INDIRECT VLOOKUP

Exact match lookup with INDEX and MATCH

INDEX MATCH EXACT

Exact match lookup with SUMPRODUCT

SUMPRODUCT EXACT

Extract data with helper column

INDEX MATCH AND SUM

Extract multiple matches into separate columns

INDEX SMALL IFERROR ROW COLUMNS
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Extract multiple matches into separate rows

INDEX SMALL IFERROR ROW ROWS

Faster VLOOKUP with 2 VLOOKUPS

VLOOKUP NA

Find lowest n values

SMALL INDEX MATCH

Find missing values

COUNTIF VLOOKUP MATCH

First match in range with wildcard

INDEX MATCH

Get address of lookup result

INDEX MATCH CELL

Get employee information with VLOOKUP

VLOOKUP

Get rst match cell contains

INDEX MATCH ISNUMBER SEARCH

Get rst non-blank value in a list

INDEX MATCH ISBLANK

Get rst text value in a list

VLOOKUP

Get rst text value with HLOOKUP

HLOOKUP

Get last match

INDEX MATCH MAX ROW

Get last match cell contains

LOOKUP SEARCH

Get location of value in 2D array

SUMPRODUCT ROW COLUMN

Get nth match

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SMALL IF MIN ROW

Get nth match with INDEX / MATCH

INDEX MATCH SMALL

Get nth match with VLOOKUP

VLOOKUP COUNTIF

Group arbitrary text values

VLOOKUP

Group numbers with VLOOKUP

VLOOKUP

If cell contains one of many things

INDEX MATCH ISNUMBER SEARCH

INDEX and MATCH with multiple criteria

INDEX MATCH

Join tables with INDEX and MATCH

INDEX MATCH

Lookup and sum column

INDEX MATCH SUM

Lookup entire column

INDEX MATCH

Lookup entire row

INDEX MATCH

Lookup last le version

LOOKUP ISNUMBER FIND

Lookup latest price

LOOKUP

Lookup lowest value

INDEX MATCH MIN

Lookup up cost for product or service

VLOOKUP
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Lookup with variable sheet name

VLOOKUP INDIRECT

Map inputs to arbitrary values

VLOOKUP CHOOSE

Map text to numbers

VLOOKUP

Match rst error

MATCH ISERROR

Match next highest value

INDEX MATCH

Max if criteria match

MAX IF

Merge tables with VLOOKUP

VLOOKUP

Multiple chained VLOOKUPs

VLOOKUP IFERROR

Multiple matches in comma separated list

TEXTJOIN

Next largest match with the MATCH function

INDEX MATCH

Partial match against numbers with wildcard

MATCH TEXT

Partial match with VLOOKUP

VLOOKUP

Position of rst partial match

MATCH INDEX

Position of max value in list

MAX MATCH

Related info for max value in range

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MAX MATCH INDEX

Self-contained VLOOKUP
VLOOKUP

Sum lookup values using SUMIF

SUMIF SUMPRODUCT

Sum range with INDEX

INDEX SUM

Two-way lookup with INDEX and MATCH

INDEX MATCH

Two-way lookup with VLOOKUP

VLOOKUP MATCH

VLOOKUP by date
VLOOKUP

VLOOKUP from another sheet

VLOOKUP

VLOOKUP from another workbook

VLOOKUP

VLOOKUP with 2 lookup tables

VLOOKUP

VLOOKUP with multiple critiera

VLOOKUP

VLOOKUP with numbers and text

VLOOKUP

VLOOKUP with two client rates

VLOOKUP

VLOOKUP without #N/A error

VLOOKUP IFERROR

If
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Force negative numbers to zero

MAX

If cell begins with x, y, or z

SUM COUNTIF

If cell contains
IF

if cell contains this or that

COUNTIF SUM

If cell equals
IF

If cell is blank
IF ISBLANK

If cell is greater than

IF

If cell is not blank

IF ISBLANK NOT

If cell is this OR that

IF OR

If cell is x or y and z
IF OR AND

If else
IF

If NOT this or that

IF OR NOT

If this AND that

IF AND

Invoice status with nested if

IF TODAY

Nested IF function example

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IF

Tax rate calculation with xed base

IF

Win loss points calculation

VLOOKUP IF

Conditional formatting

Highlight 3 smallest values with criteria

SMALL AND

Conditional formatting dates overlap

SUMPRODUCT

Conditional formatting gantt chart

AND

Conditional formatting gantt chart weekends

WEEKDAY

Conditional formatting highlight target percentage

Conditional formatting numbers that include symbols

ISNUMBER MID

Conditional formatting unprotected cells

CELL

Find duplicate values in two columns

COUNTIF AND

Highlight approximate match lookup conditional formatting

LOOKUP OR AND

Highlight blank cells

ISBLANK LEN

Highlight bottom values

SMALL

5.7k Highlight cells that begin with

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COUNTIF FIND IFERROR

Highlight cells that contain

SEARCH FIND ISNUMBER

Highlight cells that contain one of many

SEARCH FIND ISNUMBER SUMPRODUCT

Highlight cells that end with

COUNTIF RIGHT LEN EXACT

Highlight cells that equal

EXACT

Highlight column differences

EXACT NOT

Highlight data by quartile

QUARTILE

Highlight dates between

DATE AND

Highlight dates greater than

DATE

Highlight dates in same month and year

DATE TEXT

Highlight dates in the next N days

TODAY AND

Highlight dates that are weekends

WEEKDAY OR

Highlight duplicate columns

SUMPRODUCT COUNTIF

Highlight duplicate rows

COUNTIFS COUNTIF SUMPRODUCT

Highlight duplicate values

COUNTIF
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Highlight entire rows

Highlight every other row

ISEVEN ISODD ROW MOD

Highlight integers only

MOD

Highlight multiples of speci c value

MOD

Highlight row and column intersection exact match

OR AND

Highlight rows that contain

SEARCH FIND

Highlight rows with blank cells

COUNTBLANK

Highlight rows with dates between

DATE AND

Highlight top values

LARGE

Highlight unique values

COUNTIF

Highlight values between

AND

Highlight values greater than

Highlight values not between X and Y

AND NOT

Highlight values that don't exist

COUNTIF

Shade alternating groups of n rows

ROW CEILING ISEVEN ISODD

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Data validation

Data validation allow numbers only

ISNUMBER

Data validation allow text only

ISTEXT

Data validation allow uppercase only

UPPER EXACT AND

Data validation allow weekday only

YEAR TODAY

Data validation contains speci c text

FIND ISNUMBER

Data validation date in next 30 days

AND TODAY

Data validation date in speci c year

YEAR TODAY

Data validation don't exceed total

SUM

Data validation exists in list

COUNTIF

Data validation must begin with

EXACT LEFT COUNTIF

Data validation must not contain

ISNUMBER SEARCH SUMPRODUCT

Data validation must not exist in list

COUNTIF

Data validation only dates between

AND DATE

Data validation require unique number

AND ISNUMBER COUNTIF
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Data validation unique values only

COUNTIF

Rank

Rank function example

RANK

Rank race results

RANK

Round

Get decimal part of a number

TRUNC

Get integer part of a number

TRUNC INT

Get number at place value

MOD

Round a number
ROUND

Round a number down

ROUNDDOWN

Round a number down to nearest multiple

FLOOR

Round a number to n signi cant digits

ROUND LOG10 INT ABS

Round a number to nearest multiple

MROUND

Round a number up
ROUNDUP

5.7k Round a number up to nearest multiple

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CEILING

Round a number up to next half

CEILING

Round a price to end in .99

ROUND

Round by bundle size

CEILING

Round time to nearest 15 minutes

MROUND

Round to nearest 1000

ROUND

Round to nearest 5
MROUND CEILING FLOOR

Date and Time

Add business days to date

WORKDAY NETWORKDAYS

Add days exclude certain days of week

WORKDAY.INTL

Add days to date

DAY

Add decimal hours to time

TIME MOD

Add decimal minutes to time

TIME MOD

Add months to date

EDATE

Add workdays no weekends

WORKDAY.INTL NETWORKDAYS
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Add workdays to date custom weekends

WORKDAY.INTL NETWORKDAYS

Add years to date

DATE YEAR MONTH DAY

Assign points based on late time

IF VALUE

Calculate date overlap in days

MAX MIN

Calculate days remaining

TODAY

Calculate elapsed work time

IF MOD

Calculate expiration date

EOMONTH EDATE

Calculate retirement date

EDATE EOMONTH

Calculate years between dates

YEARFRAC INT

Convert date string to date time

DATEVALUE LEFT MID TIMEVALUE

Convert date to Julian format

DATE YEAR TEXT

Convert date to month and year

TEXT

Convert date to text

TEXT

Convert decimal hours to Excel time

Convert decimal minutes to Excel time

5.7k Convert decimal seconds to Excel time

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Convert text date dd/mm/yy to mm/dd/yy

DATE LEFT MID RIGHT TRIM

Convert text to date

DATE LEFT MID RIGHT

Convert time to time zone

MOD

Count birthdays by month

SUMPRODUCT MONTH

Count day of week between dates

WEEKDAY ROW INDIRECT SUMPRODUCT

Count holidays between two dates

SUMPRODUCT

Count times in a speci c range

COUNTIFS TIME

Create date range from two dates

TEXT IF

Custom weekday abbreviation

WEEKDAY CHOOSE

Date is same month

MONTH

Date is same month and year

MONTH YEAR

Date is workday
WORKDAY WORKDAY.INTL

Days in month
DAY EOMONTH

Days until expiration date

Display the current date

TODAY
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Display the current date and time

NOW

Extract date from a date and time

INT TRUNC

Extract time from a date and time

MOD

Get age from birthday

INT TODAY YEARFRAC

Get date from day number

DATE RIGHT LEFT

Get day from date

DAY

Get day name from date

WEEKDAY CHOOSE

Get days before a date

TODAY

Get days between dates

TODAY DAYS

Get days between dates ignoring years

DATEDIF

Get days, hours, and minutes between dates

INT TEXT

Get days, months, and years between dates

DATEDIF

Get rst day of month

DAY

Get rst day of previous month

EOMONTH

Get rst Monday before any date

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WEEKDAY

Get scal quarter from date

MONTH CHOOSE

Get last day of month

EOMONTH DATE

Get last weekday in month

EOMONTH WEEKDAY

Get last working day in month

WEEKDAY EOMONTH

Get month from date

MONTH DATE

Get month name from date

MONTH CHOOSE TEXT

Get months between dates

DATEDIF

Get most recent day of week

MOD

Get next day of week

WEEKDAY

Get nth day of week in month

DAY WEEKDAY

Get nth day of year

DATE YEAR

Get percent of year complete

YEARFRAC YEAR DATE

Get quarter from date

MONTH ROUNDUP

Get same date next month

EDATE
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