Inter-company STO with SD Delivery, Billing & LIV

,
In this document I'm going to explain inter-Company Stock transport Order with SD Delivery, Billing &
Logistics Invoice verification.

Prerequisites:

1. Knowledge of MM & SD
2. Two organization structures: one for purchasing and another for sales

Purchasing: Company Code: 8881 Plant (Receiving): 8881 Sto. Loc: 0002,
Purchase Organization: 8881,

Sales: Company Code: 6666, Delivering Plant: 6661, Sto. Loc: 0001,
Sales Area: 6666, 66, 66, Shipping Point 6666.

Step1. In Transaction XK01, Create Vendor Master to represent Supplying plant (6661) in receiving
company code (8888) & Pur.Org (8881).

In Purchasing Data, Goto Menu Bar, Extras > & click on Additional Purchasing Data. Here Maintain the
supplying plant (6661) so that it is linked to the vendor master.

1
Note: A Plant can only be assigned to one vendor number. So we have to extend the same vendor
number to different Pur.Org if required.

Step2. In Transaction XD01, Create Customer Master to represent Receiving Plant(8881) in Supplying
Company Code(6666) & Sales Area(6666,66,66).

2
In Sales Area Data, Shipping tab, Maintain Delivery Priority, Shipping Condition & Delivering Plant(6661)
as shown below.

3
4
Step3. Create Material Master with below selected views, in Supplying Plant(6661), Sto.Loc.(0001), Sales
Org(6666), Dist.Ch(66).

5
In Basic Data1 View maintain Division (66) & General Item Category Group Ex. Norm(Standard Item)

In Sales Org1 View, Maintain Delivering Plant(6661) & Tax Details as shown below

6
Note: If You are not able to see tax condition types or not maintaining any tax indicators then it is not
possible to Create a delivery against STO. Same applies to Customer Master in Step2.

In Sales Org2 View, Maintain Item category Group Ex. Norm (Standard Item)

7
.

Note: The Item Category group maintained here is preferred over general item category group and used
to determine 'Item Category in Delivery' Ex. NLC(For Inter Company) NLN(For Intra-Company).

In Sales General Plant Data, maintain Availability Check Group(Ex.01), Transportation Group(Ex.0001),
Loading Group(Ex.0001).

8
9
Step4. Extend the Material Created in Step3 to Purchasing (receiving) plant (8881) & Sto.Loc (0002)
with below selected views.

10
Configuration Settings

Step5. Define Shipping Data for Plants in below path

11
 5.a. Define Shipping Data for Plants
For Supplying Plant (6661), assign Sales Area (6666,66,66) as shown below.

For Receiving Plant (8881), assign Customer Number (100216) Created in Step2.

12
Step6. If required Create a Checking Rule by entering a two digit code & Description. Ex. B - SD
Delivery(Standard)

Step7. Define Checking rule Created in Step6 in combination with Availability Check Group(01) assigned
in material master Step3. Here select the stocks, receipts & requirements as per requirement.

Step8. Assign Delivery type & Checking rule

13
Step9. Assign Document type, One Step Procedure & Under delivery Tolerance.
Here for Supplying & Receiving Plant(6661 & 8881 respectively) Combination Assign PO Document
Type(NB).

Select One step Check box to post the Goods receipt while doing PGI itself. Otherwise Goods Receipt
have to be carried out in another step.

If You Select tolerance limits check box, Then SAP closes the STO by marking final delivery Check box, if
delivered Quantity is within the under delivery tolerance limits maintained in delivery tab of PO. It depends
on Partial deliveries allowed or not. Then the remaining quantity will not be shown as open in
requirements.

14
Step10. Define Shipping Point Determination in below path

SPRO > Logistics Execution > Shipping > Basic Shipping Function > Shipping point Determination >
Assign Shipping Points.

Here assign Shipping Point (6666) for the Combination of Shipping Condition(01) (customer master
step2), Loading Group(0001) (material master step3) & Supplying Plant(6661).

Step11. Define Item Category Determination in Deliveries in below path

15
SPRO > Logistics Execution > Shipping > Deliveries > Define Item Category Determination in Deliveries

Here assign Item Category (NLC - Replenishment delivery inter Company) for the combination of Delivery
Document type (NLCC), Item Category Group (NORM), Usage V (Purchase order) & Higher level item
category group ( ' '-blank) as shown below.

Assign Sales pricing procedure to the combination of Sales Area (6666,66,66), Document
pricing grp ' I ' (for billing document type IV) & Customer pricing grp '1'

16
Testing:
Make sure you have sufficient stock in issuing storage location (0001) of supplying plant (6661)

Step1. Create Purchase Order in Transaction ME21N with Document type NB, Vendor (2122), Material
(2116), PurOrg(8881), Pur Grp(001), Company Code(8888), Receiving Plant(8881).

Note: If you are using one step procedure the enter the receiving storage location (0002).

Here observe the shipping tab with the above details as shown. Here first of all SAP checks for any plant
assigned in vendor Master. if not assigned then it will be a standard PO

17
Note: You Can process inter Company STO by using PO document type UB with Clearing accounts,
without delivery, w/o billing, w/o invoice(Mov.types 351 &101). If You are using document type NB then it
is only possible with delivery & trigger point is vendor master.

make sure you have proper sales tax setup in SD > Basic Functions > Taxes.. Customer & Material
Master is assigned to tax indicators. Create condition record for output tax condition type in Trasaction
VK11. Ex. MWST output tax

In Transaction VK11 Create Condition Record for Condition type PR00 with the sales price if required.

Note: To adopt price from purchasing in to billing create a condition type with same name as PB00. In
copy control enter reference as application purchasing & condition type PB00. Now assign this condition
type in procedure ICAA01 after step of condition type IV01. Now the PO price is adopted in to billing.

Step2. Generate Outbound delivery against purchase order in Transaction VL10G or VL10D

Here make sure that delivery date is in between the dates entered. & enter the shipping point triggered in
PO shipping tab. Then Execute.

Then Select the Purchase order line item & click on back ground.

Note: If you are able to see an extra line item with status green proceed to next step or else click on log
button as shown above.

Now click on line item & click on notes. now you will see some error messages & solve them.

Step3. Select the Line item & Click on Log Icon. Now click on documents & note down the outbound
delivery document number.

18
Go to Transaction VL02N. Enter the outbound delivery document number & Click enter. Here in picking
tab enter the issuing storage location & picked Quantity.

Check the Delivery item Category NLC. In Goods Movement tab observe the movement type 643 (two
step). In item Conditions Tab Observe conditions as shown below.

Note (movement type 645 is for one step procedure)

19
Carry out the post goods Issue.

If you are not able to process PGI, then check WM is activated in storage location or if one step
procedure check PO whether receiving storage location entered or not.

Check The Accounting Document where stock account from BSX is credited & Cogs Account from GBB-
VAX is debited with the price as per supplying plant material master

20
Step4. In Transaction VF01 Create billing document with reference to outbound delivery.
Create Condition record for Condition type PI01 in transaction VK11.

21
The Condition type PR00 & PI00 are for Information purpose only & the Condition type IV01 is the main
condition type which is based on PI01.

Make Sure Account determination has been done and Save the billing document. Observe the accounting
document. Where Customer account is debited with the sum of revenues (credited) & Tax (credited).

22
Step5. In Transaction MIGO do Goods receipt wrt Outbound delivery. Enter the receiving storage
location & post the goods receipt.

23
Check the accounting document. Whre stock account from BSX is debited & GR/IR account from WRX is
Credited with the price in PO.

24
Step6. In transaction MIRO carryout Logistics Invoice verification in receiving company code(8888).

25
Post the invoice & observe the accounting document. Where the vendor account is credited with the sum
of amount entered in PO to GR/IR A/c(debited) & Input tax account(debited)

26
NAVICUTS (Check Points for Error Messages):-

1. Not possible to determine shipping point for item 00010 Message no. 06855

Check Step2, Step3, Step10

2. There is no item category available in item category determination in the delivery (table T184L) for the
following entries: NLCC NORM V

Error Message No. VL320

Check Step3, Step11

3. Enter Stor. Location Message no. M7018

Check Step1 in Testing

4. No sales and distribution data maintained for material & Message no. 06854

Check Step3.

5. No delivery type defined for supplying plant 6661 and document type NB Message no. 06694

Check Step8

6. Please maintain sales org./division/distr. channel in supplying plant 6661 Message no. 06846

Check Step5

7. Customer does not exist (please change entry in plant 8881)

Check Step5

8. Not possible to determine shipping data for material & Message no.06280

This Error Message will not come in inter company stock transport orders & will only come in Intra
Company STO with Delivery & W/o Billing

-End Of Document

Regards
Satish

To find Reconciliation Account for Vendor.

You must assign reconciliation account to vendor master data.

You can find reconciliation account for vendor on SKB1 table.

Call SE16 for SKB1 table and find account for your Company code (BUKRS) and MITKZ (Recon
account type code) field is equal to 'K' .

27