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    Petty Cash Summary Fillable

    Uploaded by

    Lukman Hakim
    This petty cash summary form documents expenditures totaling $32.47 that were made between May 1st and the date of submission. It includes details of purchases from Superstore, Staples, and other suppliers. The form requires signatures from the custodian and an authorized department representative to approve the expenditures and request reimbursement of $32.49 to replenish the petty cash fund.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd

    Petty Cash Summary Fillable

    Uploaded by

    Lukman Hakim
    745 views7 pages
    This petty cash summary form documents expenditures totaling $32.47 that were made between May 1st and the date of submission. It includes details of purchases from Superstore, Staples, and other suppliers. The form requires signatures from the custodian and an authorized department representative to approve the expenditures and request reimbursement of $32.49 to replenish the petty cash fund.

    Original Description:

    Petty Cash

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    This petty cash summary form documents expenditures totaling $32.47 that were made between May 1st and the date of submission. It includes details of purchases from Superstore, Staples, and other suppliers. The form requires signatures from the custodian and an authorized department representative to approve the expenditures and request reimbursement of $32.49 to replenish the petty cash fund.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    745 views7 pages

    Petty Cash Summary Fillable

    Uploaded by

    Lukman Hakim
    This petty cash summary form documents expenditures totaling $32.47 that were made between May 1st and the date of submission. It includes details of purchases from Superstore, Staples, and other suppliers. The form requires signatures from the custodian and an authorized department representative to approve the expenditures and request reimbursement of $32.49 to replenish the petty cash fund.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
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    At a glance
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    The document provides instructions for completing a petty cash summary form to obtain reimbursement for expenses and replenish the petty cash fund. It details the information required on the form as well as the submission process.

    The petty cash summary form is used to obtain reimbursement for expenditures made from the petty cash fund and to replenish the fund amount. It requires itemized receipts and is submitted along with a request for payment voucher.

    The petty cash summary form requires information such as the date, payee, department, item descriptions and costs, subtotals, GST/HST amounts, total cash on hand, amount of reimbursement cheque, and authorized signatures.

    Petty Cash Summary Form

    Date:

    Cheque Payable to: Employee ID

    Department:

    Project ID
    Account Number (For Research) Description / Supplier Name Subtotal

    Total: 0.00

    (B) Total amount of GST / HST


    (C) Total amount of Petty Cash fund
    (D)Total amount of Cash on Hand
    (E) Total Amount of Cheque (C - D)
    (F) Total Cash Over or Short (A - E)

    …………………………………………………………………………………………
    Custodian Signature

    ……………………………………………………………………….Date:……………
    Authorized Signature
    *Expenses authorized by Department Chair (1), Director (2), Dean (3), Other
    Authorized Signatory (4). Please follow preferred order.
    GST / HST Total

    0.00 0.00 (A)

    0.00

    0.00
    0.00

    …………………………………………………

    …………….Date:……………………………..

    rector (2), Dean (3), Other


    Instructions for Preparation of Petty Cash Summary Form
    1) Petty Cash Summary Form: Must be completed by the petty cash custodian to obtain reimbursement for expenditur
    and to replenish the fund.

    2) Complete Claim Form in Excel: Template is formula driven and should be completed in Excel.

    3) Custodian and Authorizer: It is the responsibility of the Custodian and Authorizer to ensure the Petty Cash Summary
    with required vouchers and receipts.
    4)
    Submitting a Request for Payment (Voucher): Requests for replenishment of petty cash fund must be submitted to
    Services via Request a Payment at myUPEI. For instructions on how to Request a Payment at myUPEI, please refer to
    Finance website.

    5) Submitting your Petty Cash Summary Form: Summary form, vouchers, and receipts must be forwarded to Procurem
    email to invoices@upei.ca. Please ensure you reference the myUPEI voucher number in the subject line of your em
    6) Payment Services will begin to complete the payment process and issue a cheque to the custodian upon receipt of t
    Summary Form and supporting documentation.
    n reimbursement for expenditures made from petty cash funds

    d in Excel.

    ensure the Petty Cash Summary Form is accurate and complete

    cash fund must be submitted to Procurement and Payment


    yment at myUPEI, please refer to Petty Cash Procedures on UPEI

    must be forwarded to Procurement and Payment Services via


    er in the subject line of your email (e.g. Voucher 1).

    o the custodian upon receipt of the scanned Petty Cash


    Petty Cash Summary Form
    Date: 1-May-16
    Cheque Payable to: John Smith
    Department: Biology

    Project ID
    Account Number (For Research) Description / Place of Purchase
    10-1-30-123456-987654 Batteries, Superstore
    10-1-30-123456-987654 Note Pad, Staples
    10-1-30-123456-987654 Post it notes, Staples
    10-1-30-123456-987654 Memory drive, Staples

    Total:

    (B) Total amount of GST / HST


    (C) Total amount of Petty Cash fund
    (D)Total amount of Cash on Hand
    (E) Total Amount of Cheque (C - D)
    (F) Total Cash Over or Short (A - E)

    …………………………………………………………………………………………
    Custodian Signature

    ……………………………………………………………………….Date:…………
    Authorized Signature
    *Expenses authorized by Department Chair (1), Director (2), Dean (3), Other
    Authorized Signatory (4). Please follow preferred order.
    ary Form

    Subtotal GSTThe
    / HST
    "Subtotal" Total
    and
    5.00 0.70
    "GST/HST"
    5.70
    6.50 0.91
    amount for 7.41
    each item will
    7.99 1.12
    need to be 9.11
    8.99 entered at
    1.26 10.25
    myUPEI,
    Request a
    Payment.
    UPEI
    Finance will
    enter the
    amount of
    Cash Over or
    Short for
    you. For
    instructions
    for Request a
    Payment at
    myUPEI,
    please refer to
    Petty Cash
    Procedures on
    UPEI Finance
    website.

    28.48 3.99 32.47 (A)

    3.99
    nd 100.00
    67.51
    D) 32.49
    E) (0.02)

    ……………………………………………………………………

    ……………………………….Date:……………………………..

    Chair (1), Director (2), Dean (3), Other


    ow preferred order.

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