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    Language of Meetings

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    GeooTy
    The document defines various terms related to meetings, committees, and parliamentary procedure. It provides definitions for types of meetings like annual general meetings and extraordinary meetings. It also defines common terms used in meetings like agenda, chairman, minutes, motion, quorum, and resolution that describe procedural aspects, roles of participants, and ways that business is conducted.

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    Language of Meetings

    Uploaded by

    GeooTy
    99 views3 pages
    The document defines various terms related to meetings, committees, and parliamentary procedure. It provides definitions for types of meetings like annual general meetings and extraordinary meetings. It also defines common terms used in meetings like agenda, chairman, minutes, motion, quorum, and resolution that describe procedural aspects, roles of participants, and ways that business is conducted.

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    Language of meetings

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    The document defines various terms related to meetings, committees, and parliamentary procedure. It provides definitions for types of meetings like annual general meetings and extraordinary meetings. It also defines common terms used in meetings like agenda, chairman, minutes, motion, quorum, and resolution that describe procedural aspects, roles of participants, and ways that business is conducted.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    99 views3 pages

    Language of Meetings

    Uploaded by

    GeooTy
    The document defines various terms related to meetings, committees, and parliamentary procedure. It provides definitions for types of meetings like annual general meetings and extraordinary meetings. It also defines common terms used in meetings like agenda, chairman, minutes, motion, quorum, and resolution that describe procedural aspects, roles of participants, and ways that business is conducted.

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    LANGUAGE OF MEETINGS

    Ad hoc: from Latin, meaning 'for the purpose of', as for example,
    when a sub-committee is set up specially to organise a works
    outing.
    Adjourn: to hold a meeting over until a later date.
    Adopt minutes: minutes are 'adopted' when accepted by members
    and signed up by the chairman.
    Advisory: providing advice or suggestion, not taking action
    Agenda: a schedule of items drawn up for discussion at a meeting
    AGM: Annual General Meeting: all members are usually eligible to
    attend
    Apologies: excuses given in advance for inability to attend a
    meeting
    Articles of Association: rules required by Company law which
    govern a company's activities
    Attendance list: in some committees a list is passed round to be
    signed as a record of attendance
    Bye-laws: rules regulating an organisation's activities
    Casting vote: by convention, some committee chairmen may use a
    'casting vote' to reach a decision, if votes are equally divided
    Chairman: leader or person given authority to conduct a meeting
    Chairman's Agenda: based upon the committee agenda, but
    containing explanatory notes
    Collective Responsibility: a convention by which all committee
    members agree to abide by a majority decision
    Committee: a group of people usually elected or appointed who
    meet to conduct agreed business and report to a senior body
    Consensus: agreement by general consent, no formal vote being
    taken
    Constitution: set of rules governing activities of voluntary bodies
    Convene: to call a meeting
    Decision: resolution minutes are sometimes called 'decision
    minutes'
    Eject: remove someone (by force if necessary) from a meeting
    Executive: having the power to act upon taken decisions
    Extraordinary Meeting: a meeting called for all members to
    discuss a serious issue affecting all is called an Extraordinary
    General Meeting; otherwise a non-routine meeting called for a
    specific purpose
    Ex officio: given powers or rights by reason of office
    Guillotine: cut short a debate – usually in Parliament
    Honorary post: a duty performed without payment, e.g. Honorary
    Secretary
    Information, Point of : the drawing of attention in a meeting to a
    relevant item of fact
    Intra vires: within the power of the committee/meeting to
    discuss/carry out
    Lie on the table: leave item to be considered instead at the next
    meeting (see table)
    Lobbying: a practice of seeking members' support before a meeting
    Minutes: the written record of a meeting; resolution minutes record
    only decision reached, while narrative minutes provide a record of
    the decision-making process
    Motion: the name given to a 'proposal' when discussed at a meeting
    Mover: one who speaks on behalf of a motion
    Nem con: from Latin, literally, 'no one speaking against'
    Opposer: one who speaks against a motion
    Order, point of: drawing attention to a breach of rules or
    procedures
    Other business: either items left over from a previous meeting, or
    items discussed after the main business of a meeting
    Point of order: proceedings may be interrupted on a 'point of order'
    if procedures or rules are not being kept to in a meeting
    Proposal: the name given to a submitted item for discussion
    (usually written) before a meeting takes place
    Proxy: literally 'on behalf of another person' - proxy vote
    Quorum: the number of people needed to be in attendance for a
    meeting to be legitimate and so commence
    Refer back: to pass an item back for further consideration
    Resolution: the name given to a 'motion' which has been passed or
    carried; used after the decision has been reached
    Seconder: one who supports the 'proposer' of a motion or proposal
    by 'seconding' it
    Secretary: committee official responsible for the internal and
    external administration of a committee
    Secret ballot: a system of voting in secret
    Shelve: to drop a motion which has no support
    Sine die: from Latin, literally, 'without a day', that is to say
    indefinitely, e.g. 'adjourned sine die'.
    Standing Committee: a committee which has an indefinite term of
    office
    Standing Orders: rules of procedure governing public sector
    meetings
    Table: to introduce a paper or schedule for noting
    Taken as read: to save time, consder they have already read the
    minutes
    Treasurer: committee official responsible for its financial records
    and transactions
    Ultra vires: beyond the authority of the meeting to consider
    Unanimous: all being in favour

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