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Scope of Responsibilities

The document outlines the responsibilities and duties of an expeditor role. The key responsibilities include expediting suppliers' deliverables and projects to meet contractual specifications and schedules, maintaining relationships with suppliers, and providing supplier performance reviews. Primary duties involve monitoring purchase orders, coordinating inspections, tracking shipments, resolving issues, and ensuring timely documentation and deliveries from suppliers. The role aims to facilitate efficient and on-time delivery of goods and services to projects while developing positive relationships with suppliers.

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Muthu Srinivasan Muthu Selvam
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76 views

Scope of Responsibilities

The document outlines the responsibilities and duties of an expeditor role. The key responsibilities include expediting suppliers' deliverables and projects to meet contractual specifications and schedules, maintaining relationships with suppliers, and providing supplier performance reviews. Primary duties involve monitoring purchase orders, coordinating inspections, tracking shipments, resolving issues, and ensuring timely documentation and deliveries from suppliers. The role aims to facilitate efficient and on-time delivery of goods and services to projects while developing positive relationships with suppliers.

Uploaded by

Muthu Srinivasan Muthu Selvam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Scope of Responsibilities

Has the responsibility of expediting suppliers’ deliverables for critical packages and lager
projects, in line with contractual specifications and execution schedule.
Effectually nurture and maintain professional and healthy relationship with suppliers
Provide objective supplier performance appraisal (if required)

2. Primary Duties
•Comply with HSSE and company’s policies, procedures, code of business conduct and
legislation performance of the duties.
•Review the scope of supply of the purchase order, delivery dates, required on site dates,
and supplier’s historical performance. Exchange communication protocol with supplier and
act as the focal point of contact.(As he is going to be expeditor for particular location he may
not be responsible for this)
•Maintain expediting record (E-folder) for each Purchase Order, including supplier contacts,
field expediting reports, schedules and plans, key documents, inspection and expediting
reports that shall be used throughout the project period.
•Establishment of expediting function and supporting processes,
•Responsible for expediting activities from PO execution to delivery point, for assigned
packages and bulks. Reports to Projects Materials Manager.
•Liaison between Projects Materials Manager, Engineering, QA/QC and PSCM to ensure
output meets the delivery requirements.
•Monitor all aspects of performance of Purchase Orders within the assigned packages, and
intervene and assist with issues where appropriate.
•Participate in identification of underperforming vendors and the establishment of corrective
actions for recovery and advise Projects Materials Manager, PSCM and other stakeholders.
•Provide a weekly written report detailing actual and planned activities and any areas of
concern for the packages assigned to the individual.
•Liaison between QA/QC and Third Party Inspection ensuring that TPI has all relevant
Purchase Order and Project Specifications, that TPI attends witness and hold points
referenced in the approved Inspection and Test Plans and TPI issues Inspection Release
Notes prior to despatch.
•Attend project meetings to ensure awareness of project priorities for equipment and
material deliveries.
•Interface with all supplier, sub-supplier and manufacturing bases which provide equipment /
materials directly or indirectly to the project.
•Build a good project relationship with the project suppliers/sub-suppliers in an endeavour to
prioritise project requirements.
•Assist in follow up and close out of Site Material Queries relative to equipment / material
Supplier’s QC problems.
•Track shipments from ex-works through to delivery point working with ROO Logistics and
assist in troubleshooting bottle necks.
•Participate in and steer post award kick off meeting to discuss supplier’s engineering and
manufacturing schedule, supplier documents requirement and submission dates, preliminary
key documents, communication protocols, progress reporting and project formats. Identify
possible delay risks and liaise with Project Engineer to mitigate the delay.
•Acquire information on supplier’s proposed project engineering and manufacturing
schedule, supplier document index and key documents as identified and mutually agreed
with supplier. Discuss both plans with Project Planner and Project Engineer.
•Monitor the documentation milestone for timely receipt of supplier’s engineering
deliverables and return of commented documents.
•Expedite supplier’s procurement activities to ensure suborders of materials are in line with
supplier’s engineering and manufacturing schedule. Obtain copies of suborders and monitor
respective deliveries.
•Monitor and steer supplier performance to achieving mutually agreed progress milestones.
Resolve any potential operational issues that may impact the delivery.
•Assess potential delay risks and analyze supplier’s proposed revised execution plan.
Recommend a recovery plan in case of slippage in consultation with Project Manager.
Monitor the recovery of delays and implementation of remedial actions. Obtain prior approval
form the Project Engineer for any technical change involving significant work.
•Carry out a routine check for field expediting requirements at supplier’s shop and plan
expediting visits accordingly after consultation with the Project Manager
•Solicit supplier to maintain an inspection plan in line with the execution schedule. Request
inspection notification and liaise with QA/QC and Third Party Inspection Agency (TPIA) to
coordinate inspection visits.
•Administer the TPIA inspection visits to supplier shops. Receive flash report from inspector
and follow up on approvals by QA/QC.
•Review inspection release note issued by QA/QC and release materials for shipping. Issue
the Shipping Release Note (SRN) to supplier and logistic team to trigger the shipping
process.
•Expedite suppliers’ submission of shipping documents and liaise with the shipping
department for timely movement of goods.
•Liaise with freight forwarders and shipping department for timely transportation of
equipment to site.
•Monitor material journey and obtain Material Receipt Voucher (MRV) from material
controller on site.
•Investigate causes of Excess, Shortage and Damage (ESD) of supplies. Coordinate with
the supplier and the procurement department to resolve ESDs and safeguard a genuine
material receipt report.

•Update order progress periodically and consult with the Project Manager in case of any
challenging situation and provide recommendation for resolving general and specific
problems.
•Expedite supplier’s submission of final Material Record Book (MRB).

3. Job/Cost Impact
Expediting leads to efficient and timely delivery of the purchased goods and services in line
with the project schedule and set specifications
Moreover, nurturing and sculpturing healthy relationships with various suppliers leads to
improved commercial and operational deliverance.

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