Bangalore International Airport Limited

VOLUME -1

INFORMATION DOCUMENT

FOR PROVIDING

“DESIGN CONSULTANCY SERVICES FOR BIRD AVIARY IN THE PROPOSED NEW

TERMINAL (T2) at KEMPEGOWDA INTERNATIONAL AIRPORT, BENGALURU”

Bangalore International Airport Limited

Kempegowda International Airport, Bengaluru
Devanahalli, Bangalore - 560 300

MARCH 26, 2018

Request For Proposal – Design Consultancy Services for Bird Aviary dated 26-03- 2018 Page 1 of 7
1. INTRODUCTION

Bangalore International Airport Limited (BIAL), a company incorporated under the

Companies Act, 1956, is engaged in the operation, management and development
of the Kempegowda International Airport, Bengaluru (Airport).

BIAL proposes to appoint a Consultant for providing “Design Consultancy Services

for Bird Aviary in the proposed new Terminal (T2)” at Kempegowda International
Airport, Devanahalli, Bangalore,” (herein referred to as the Project) and in this
regard invites Proposals from the Bidders.

The Proposal submitted by the Bidders shall comply with all the requirements stated
in Request for Proposal (RFP) [Volume 1], Consultancy Service Agreement [Volume
2] and scope of Services, Deliverables, Schedule of Payment & Drawings [Volume
3]. Based on final evaluation, the successful Bidder shall be selected and notified
(hereinafter referred to as the “Consultant”). The notification of award of the
contract by BIAL shall be followed by execution of an Agreement between BIAL and
the Consultant, recording the terms and conditions for executing the Project.

BIAL shall also have the right to modify, delete or add to the scope of Services at
any point in time, during the bidding process and thereafter during Term of
Agreement. The scope of Services, provided in Volume -3 hereto, is envisaged to
be completed over a period as detailed in Deliverables.

Interested applicants may view / download the RFP from TCIL e-portal
https://www.tcil-india-electronictender.com.
Instructions regarding e-tendering is attached this document as Annexure –A.

2. Background and Scope of Services

Bangalore International Airport Limited (BIAL), a company incorporated under the

Companies Act, 1956, is the owner and operator of the Bengaluru Airport. Bangalore
International Airport Limited (hereinafter referred to as BIAL or the “Client”) has
been granted the exclusive right and privilege to carry out the development,
construction, commissioning, maintenance, operation and management of the
Bengaluru International Airport in accordance with the terms contained therein and
the Airport became operational in 2008. Near term developments at the Airport
include construction of a new parallel runway and associated airside works and
Terminal 2.

The proposed terminal 2 will cater to 45 million passengers per annum (MPPA) and
will be developed in two phases. Phase-I of terminal 2 will cater to 25 MPPA, which
will be expanded to cater to 45 MPPA in Phase-II as per the master plan. In order
for terminal 2 to be operational, all associated landside projects like Multi Modal
Transport Hub, landside road network, employee parking, taxicab hold area, bus
staging, access roads and forecourts needs to be implemented in phases to match

Request For Proposal – Design Consultancy Services for Bird Aviary dated 26-03- 2018 Page 2 of 7
 terminal 2 requirements. In addition to these projects, ancillary buildings for
utilities like power, HVAC, water, etc., shall also be required for Terminal 2.

3. GENERAL SCOPE OF WORK

The consultant’s scope of work shall include the design and required systems for
the Bird Aviary for the following but not limited to:
3.1. Overall Scope of Work includes
 Consultant shall analyze the BIAL’s requirements and shall conduct the site
visits, studies and discussions with BIAL project design team/BIAL Operation
representatives to understand and capture the precise and specific
requirements.
 Consultant will be responsible for value engineering
 Consultant shall appraise BIAL with the Risks and issues for the project as
soon as they are noticed and advise appropriate measures to BIAL.
 Consultant should factor cost for case studies of other recognized Bird Aviary
around the world (apart from INDIA) to establish bench mark for the project
together with client team. Exclude client team’s travel & transportation
cost. [provide separate quote]
 Designing of Bird Aviary Enclosures/environment as per Central/State
government norms & specifications.
 Designing of Bird Cages as per Central/State government norms &
specifications.
 All the enclosures design to specify proper viewing area of visitor or visitors’
gallery wherever applicable.
 Design need to be provided for Visitor’s Path and Service Road in
coordination with other disciplines.
 Provide Bird Aviary enclosure maintenance strategy report/drawings.
 Separate Designs to be prepared for Electricity supply, Water Supply,
Drainage and Storm Water, HVAC based on the requirement of the bird aviary
project.
 Consultant shall be responsible for getting all the central/state statutory
approval and licenses.
 Consultant shall be responsible for preparing and submitting all relevant
documentation required for all discipline for Licenses, central/state
statutory approval
 Ensure the overall proposed design meets the local and aviation regulatory
requirements, (like ADRM norms, IATA etc.) And codes, as applicable.
 Develop the concept design to level of SD/DD/CD scheme taking into account
the comments that have been made at varies stages of design stage.
 Develop Cost estimate & BOQ. To be reviewed and update at each design
stage.
 Consultant shall submit three (3) hard copies and one soft copy (editable
ACAD, coordinated Revit model, PDF and other required formats) of all the
approved design and drawings for each stage of work for all discipline.
 Consultant shall submit only soft copy of all the drawings and design (in the
editable and pdf format, ACAD format & Revit model) for the review and
approval of BIAL’s designer.

Request For Proposal – Design Consultancy Services for Bird Aviary dated 26-03- 2018 Page 3 of 7
  Consultant shall own the responsibility for the quality of the Design,
drawings, specifications and other related documents. Consultant shall
ensure that the Design and drawings submitted provides all the necessary
details and information required for the execution of the works.
 Whenever it is needed consultant shall provide the supplementary drawings
and explanatory documents for the understanding of the executing agencies.
 Consultant shall provide all the necessary permissions, licenses and
copyrights to BIAL for the use of all the digital or physical documents
submitted by the consultant to BIAL. BIAL shall have the complete rights to
use in any form and for any purpose all the information and documents
submitted by consultant to BIAL.
 Consultant shall promptly respond to the queries, information, advice,
feedback, comments sought by BIAL related to the project; in no case the
response time should exceed more than Three (3) working days from the date
of receipt of communication received by consultant in this regard
 Consultant to suggest suitable vendor for BIAL to procure bird
Species(Local/Exotic)
 The deliverables noted are the minimum requirements. Consultants are
required to submit the detail deliverables list along with the proposal.
Note:
 The Bidders are requested to note that the scope of Work described here are only
indicative.
 The Tender Document can be downloaded from e– portal website https://www.tcil-
india-electronictender.com

4. PARTICIPATION:

4.1 The Proposal is to be submitted in accordance with the instructions mentioned

in the RFP.
4.2 For the purpose of this RFP, Joint Ventures / Consortiums are not permitted to
participate.
4.3 Bidders must fulfill and meet the requirements under Clause 6 [Award Process]
on its own.
4.4 The RFP shall be duly signed by the authorized signatory of the Bidder.
4.5 Bidder shall not have a conflict of interest (the “Conflict of Interest”) that
affects the bidding process. Any Bidder found to have a Conflict of Interest
shall not be considered, as opined by BIAL at its discretion. Bidder shall be
deemed to have a Conflict of Interest, affecting the bidding process if the
Bidder, its member or associate (or any constituent thereof) and any other
Bidder, its member or any associate thereof (or any constituent thereof) have
common controlling shareholders (i.e., any shareholder thereof having a
shareholding of more than 25% (twenty-five per cent) of the paid up and
subscribed share capital, or similar, of such Bidder, member or associate, as
the case may be). Any Bidder found to have a Conflict of Interest in the bidding
process shall be disqualified.
4.6 Bidders shall provide complete details of their Company’s structure,
organization chart showing key personnel, financial resources, and details of
relevant experience. Bidders shall submit the filled in Annexures, Schedules,

Request For Proposal – Design Consultancy Services for Bird Aviary dated 26-03- 2018 Page 4 of 7
 Forms as available in TCIL e-portal(https://www.tcil-india-
electronictender.com)
4.7 Bidders shall ensure that all the information and documents required by BIAL
under the RFP is furnished/submitted to BIAL online on TCIL e-portal.
4.8 Proposals submitted by the Bidders without the requested information and
relevant documents shall be deemed to be incomplete and may not be
considered.

5. SELECTION CRITERIA:

BIAL will evaluate the Technical Proposals based on the Technical Criteria as below:

5.1 Technical Score (TS)

BIAL will evaluate the Technical Proposals based on the Evaluation
Criteria as below:

S.No. Criteria Weightage

Marks
C1 Project Staff 30

C2 Project Understanding and Approach: 30

C3 Design Schedule and Overview of Design 15

Process:

C4 Relevant Experience: 10
C5 Quality of Documents: 10

C6 Technical compliance with RFP 5

Total 100

Only those Bidders whose score for technical proposal (ST) shall be at least
80% marks out of 100 shall qualify for further consideration (“Qualified
Bidders).
5.2 Financial Score (FS)
5.2.1 The Financial Proposals of only such Qualified Bidders shall be opened
online on TCIL portal.
5.2.2 The lowest financial proposal (FM) will be given a score for financial
proposal (SF) of 100 points. The financial scores of other proposals will be
computed as follows:

SF= 100 x FM/F (F= amount of financial proposal)

5.2.3 Weightage

 The weightage given to Technical Proposal (Tw) is 80%.

 The weightage given to Financial Proposal (Fw) is 20%.

5.2.4 Ranking

Request For Proposal – Design Consultancy Services for Bird Aviary dated 26-03- 2018 Page 5 of 7
 5.2.4.1 Proposals will finally be ranked according to their combined technical
(TS) and financial (FS) scores as follows:

TS = ST * Tw
FS = SF * Fw

S= TS + FS

The selected Consultant shall be the first ranked Applicant (H-1, having the
highest combined score). The second ranked applicant (H-2) shall be kept in
reserve and may be invited for negotiation in case the first ranked Applicants
withdraws, or fails to comply the requirements specified in this document.

6 AWARD PROCESS:

BIAL shall conduct the award process in a fair and non-discriminatory manner.
Canvassing in any form, unsolicited letter and post bid correction will invoke
summary rejection of the Proposal.

Conditional Proposals may be rejected. The Bidder shall comply with all the terms
and conditions set out in the RFP and its appendices while submitting its Proposal.

7 LITIGATION HISTORY & COMPLIANCE:

7.1.1 Following details needs to be submitted by the Bidder in respect of:

i. Litigations or arbitrations in respect of any contract executed or in progress

in the past 5 (five) years.
ii. In respect of litigations or arbitrations against any government entity.
iii. Litigations/ arbitrations/pending dispute against BIAL or any of its
subsidiaries and/or associate companies.
iv. Pending investigations or proceedings in respect of any money-laundering,
corruption or anti- bribery laws.
v. Declaration on the status of Compliances.
BIAL reserves the right to disqualify any Bidder whose Litigation History could (in
the determination of BIAL) adversely affect the interest of BIAL to perform the
contract.
7.1.2 Following additional declaration needs to be submitted by the Bidder:

i. Proof of filed tax returns to the Central Government

ii. Not be insolvent, in receivership, bankrupt or being wound up.
iii. Not have its affairs administered by a court or a judicial officer
iv. Not have its business activities suspended and not be subject to any legal
proceedings for any of the foregoing reasons; and
v. Not have any of their director and officers, convicted of any criminal
offence related to professional misconduct or making of false statements
or misrepresentations with respect to their qualifications to enter into a
procurement contract, within a period of two preceding the
commencement of the procurement process, or not otherwise have been
disqualified pursuant to debarment proceedings
vi. A compliance declaration

Request For Proposal – Design Consultancy Services for Bird Aviary dated 26-03- 2018 Page 6 of 7
 vii. Not have abandoned any Services / works / performance of Services/ works
in the last 10 years
viii. Not have had any liquidated damages in last 5 years
ix. Details of delays in completion of contract by more than 20% of the original
completion period in the last 10 years.

BIAL reserves the right to disqualify any Bidder based on the above
submission if it would adversely affect the performance of the Contract.

All the Forms & Formats which needs to be submitted by the Bidder shall
be made available in TCIL e- portal.
7.1.3 Bidders shall submit their duly signed Proposal online through TCIL e-portal only
on or before as scheduled in Clause 8.1.2.

7.1.4 Proposal submitted through any other mode shall not be entertained.

8 SUBMISSIONS AND COMMUNICATION:

8.1 Special Instructions to Bidders:

8.1.1 Bidders shall follow the e-tendering instructions in Annexure – A hereto. The RFP
can be viewed / downloaded from TCIL e-portal https://www.tcil-india-
electronictender.com

8.1.2 The important dates are as below:

SL. NO. EVENT DESCRIPTION DATE

1 RFP issue date 26.03.2018
2 Last date for receiving
17.00 hrs IST on 31-03-2018
question regarding the RFP
(Refer Clause 6 of Instructions to
Bidders)
3 Pre-bid Meeting Not Applicable
4 BIAL’s response to questions
17.00 hrs IST on 03-04-2018
regarding the RFP
5 Proposal Submission Date 18.00 hrs IST on 10-04-2018
6 Submission of Pass phrase 11:00 Hrs IST on 11-04-2018
7 Submission TCIL – e portal only
8.2 Address for Communication:
Vice President-Contracts & Procurement
“Design Consultancy Services for Bird Aviary in the proposed New Terminal
(T2)”
Bangalore International Airport Ltd,
BIAL Project Office,
Kempegowda International Airport, Bengaluru
Devanahalli, Bengaluru - 560 300
Email: projecttenders@bialairport.com
Phone No: 080 – 66782431
www.bengaluruairport.com

Request For Proposal – Design Consultancy Services for Bird Aviary dated 26-03- 2018 Page 7 of 7