Coaches’ Handbook

Table of Contents

MISSION STATEMENT FOR VINTAGE HIGH SCHOOL ATHLETICS ...................................................................................... 3

PHILOSOPHY .................................................................................................................................................................... 4

THE RESPONSIBILITIES OF THE ATHLETIC DIRECTOR ..................................................................................................... 5

RESPONSIBILITIES OF THE VARSITY COACHES ............................................................................................................... 5

CIF SAC-JOAQUIN SECTION CODE OF CONDUCT ............................................................................................................. 6

NVUSD - COACHES CODE OF CONDUCT ......................................................................................................................... 10

ISSUING AND COLLECTING KEYS ................................................................................................................................... 11

TRANSPORTATION OF ATHLETES .................................................................................................................................. 11

FUNDRAISING ................................................................................................................................................................. 12
PROCEDURES FOR INJURIES ......................................................................................................................................... 12

AWARDING OF LETTERS AND EMBLEMS......................................................................................................................... 12

REQUIRED FORMS .......................................................................................................................................................... 13

APPOINTMENT TO A COACHING POSITION..................................................................................................................... 14

COACHING DUTIES AND RESPONSIBILITIES .................................................................................................................. 15

VHS COACH’S CHECKLIST .............................................................................................................................................. 19

QUESTIONS AND CONCERNS ......................................................................................................................................... 20

ATHLETIC CHECKLIST FOR STUDENT ............................................................................................................................ 21

LONG DISTANCE/OVERNIGHT FIELD TRIP RESERVATION REQUEST/APPROVAL FORM ................................................. 22

HEAD INJURIES............................................................................................................................................................... 23

CHANGING SPORTS ........................................................................................................................................................ 25

READMITTANCE TO ATHLETIC ACTIVITY ........................................................................................................................ 25

SCHEDULING PRACTICES, SCRIMMAGES AND GAMES .................................................................................................. 26

CANCELLATIONS ............................................................................................................................................................ 26

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 Mission Statement for Vintage High School Athletics

In direct support of Vintage High School’s mission, VHS Athletics:

 Promotes high academic achievement, the integrity of the individual, self-discipline, teamwork,
and excellence in athletic performance for every student-athlete.

 Provides the entire school—students, faculty, staff, alumni, parents, and friends—with a
common bond and source of community pride.

 Generates visibility in a manner that projects a positive image for the school throughout the
community of Napa and uses this visibility to communicate the school’s mission.

Victory pursued with honor

Hard work and commitment
Selfless — team and school first

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 Philosophy

The Vintage High Athletic program believes that each player should be given the environment to
succeed. We strive to create a situation where those who choose to have success will be given every
opportunity to do so. We also believe that every player can improve, regardless of talent level. The
coaches believe that challenging players physically, emotionally, and mentally gives one the best
opportunity for success.
Sacrifice is also part of our philosophy. Personal growth is extremely important at this age, but being
committed to the team and its goals should be first and foremost on each player’s mind – even if that
means sacrificing one’s own personal wants and desires.

Winning or losing becomes a secondary issue when compared to the manner that athletes conduct
themselves on the field. Exhibiting dignity and pride in the face of adversity is considerably more
important than the outcome of an event. Winning is secondary as well when compared to the extent
of the effort put forth by the individual in whatever endeavor he undertakes. All players do not
perform at the same level, but maximum effort, commitment, and a winning attitude are requisite
expectations for any and all team members.

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 The Responsibilities of the Athletic Director
At Vintage HS

The following items are the basic responsibilities for the Athletic Director at Vintage High School. This
list does not include all of his/her duties and responsibilities, but the major responsibilities that would
involve interaction with the coaching staff, the administrators, and the entire school.

The Athletic Director Will:

 Coordinate athletic facilities.
 Coordinate gym usage, after school time, and during season of sport.
 Act as liaison between coaches and school administrators.
 Work with the Principal for procurement and replacement of coaches and assistant coaches for
teams at Vintage. To evaluate with the Principal the performance of coaches.
 Attend MEL Board of Managers and Athletic Directors meetings.
 Aide coaches with problems relating to the athletic program.
 Be the resource person for interpretation of C.I.F. Section, and league rules and regulations
regarding inter-scholastic athletics.
 Be responsible for the athletic budget.
 Assist, review and approve the schedules for all sports for the coming year.
 Keep a list of all candidates for Block Awards.
 Check athletic eligibility of each athlete.
 Arrange for team transportation.

Responsibilities of the Varsity Coaches

The varsity coach is responsible for the overall supervision for the entire sports program.

COACHES: Please report your scores to the following people:

Napa Valley Register “Executive Sports Editor” – mjames@napanews.com

Michael Pearson “Principal VHS” – mpearson@nvusd.k12.ca.us
Ira C. Smith “Sports Director at KVON” – ira@kvon.com
Cameron Neal “Athletic Director VHS” – cneal@nvusd.k12.ca.us

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 CIF SAC-JOAQUIN SECTION
CODE OF CONDUCT
1. The Code of Conduct in the Sac-Joaquin Section Bylaws shall be the Code of Conduct for
each league in the Section, unless the respective leagues adopt another, which is approved by
the Board of Managers.
2. Each school should teach interpretations of the Code of Conduct to students.
3. The host school principal or his designee, other than the coach, shall be in attendance at all
spectator sports. The visiting school principal or designees, other than the coach, should
attend contests as discretion determines. (Discretion shall be influenced by rivalries, size of
anticipated crowds and previous problems.)
4. Each coach, principal and other school employee shall abide by the following regulations:
a. To make no demonstrations himself, which will encourage unfavorable reactions on the
part of his/her players or spectators or permit any such demonstration on the part of
his/her players;
b. To require his players to accept all decisions by the officials without question; with the
exception that the captain may make reasonable protest after he has requested a time-
out for that purpose;
c. To limit protests of captains and coaches to decisions involving interpretations of rules;
d. To encourage the coaches and the players to make a positive effort to assist in
controlling the conduct of the school’s spectators;
e. To voice no public criticism of the officials;
f. To make no unfavorable comments regarding officials or officiating to the media;
g. To do everything possible to prevent the press and radio from commenting unfavorably
of the officials or the officiating.
5. The home school shall provide adequate security to ensure safety at all contests.
6. Schools shall deny entrance to school athletic events to all spectators who persist in baiting
the officials.
7. Each school shall make a determined effort to build a better pattern of sportsmanship through
advertising, news stories, on the loud speaker and in the printed game programs.
8. Each school shall endeavor to train yell and song leaders in attitudes and methods of good
sportsmanship and crowd control.

VIOLATION OF CODE OF CONDUCT

1. When the Commissioner receives notification of a violation, he will use his discretion as to
whether he will take one of the following actions:
a. Direct the school’s principal, in writing, to reprimand the violating coach. The principal is
to verify in writing
1. to the commissioner that the coach has been reprimanded;
b. Request the Board of Managers to invoke Article III, Section 2.2.
2. School may appeal under Bylaw 1101.1.
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 PROTEST PROCEDURES

1. Protests shall be referred to the league for resolution. Decisions will be binding unless
appealed to the Board of Managers.
2. Protests involving non-league games will be handled under Bylaw 1105 of the Sac-Joaquin
Section Bylaws.

CIF SAC-JOAQUIN SECTION

SPORTSMANSHIP RESOLUTION
That the Sac-Joaquin Section will distribute a contract to each of its member schools requesting that
the appropriate administrator(s) distribute, review and discuss the enclosed recommendations of the
CIF State Federated Council with all members of each school’s administrative staff, coaching staffs,
athletic squads, spirit squads, booster clubs, drill team, marching band, faculty and any other school
entity concerned or involved with interscholastic athletics.

CODE OF ETHICS

It is the duty of all concerned with high school athletics:

1. To emphasize the proper ideals of sportsmanship, ethical conduct and fair play;
2. To eliminate all possibilities which tend to destroy the best values of the game;
3. To stress the values derived from playing the game fairly;
4. To show cordial courtesy to visiting teams and officials;
5. To establish a happy relationship between visitors and hosts;
6. To respect the integrity and judgment of sports officials;
7. To achieve a thorough understanding and acceptance of rules of the game and the standards
of eligibility;
8. To encourage leadership, use of initiative and good judgment by the players on a team;
9. To recognize that the purpose of athletics is to promote the physical, mental, moral, social and
emotional well-being of the individual players;
10. To remember that an athletic contest is only a game – not a matter of life and death for player,
coach, school, officials, fan, community, state or nation.

SPORTSMANSHIP PREAMBLE

The member schools of the CIF are committed to providing a sportsmanlike environment for students,
coaches and spectators. To that end, the CIF Federated Council has adopted the following
sportsmanship and crowd control recommendations. Each member school is requested to commit
itself to implementing these recommendations and completing the enclosed sportsmanship contract.

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 DEFINITION

A person who can take a loss or defeat without complaint, or victory without gloating and who treats
his/her opponents with fairness, courtesy and respect.

1. The following are expected to be role models demonstrating sportsmanship at all times:
a. principal/administrative staff;
b. athletic directors;
c. coaches, players and cheerleaders;
d. faculty members;
e. booster club members;
f. band director.
2. Coaches, players, cheerleaders and spectators will respect the integrity and judgment of
sports officials.
3. The conduct of coaches, players and cheerleaders generally sets the tone for CIF contests.
They will be expected to maintain the highest level of decorum at all CIF contests.
4. The following behavior is unacceptable at all CIF high school contests:
a. berating your opponent’s school or mascot;
b. berating opposing players;
c. obscene cheers or gestures;
d. negative signs;
e. complaining about officials’ calls (verbal or gestures).
5. The following rules regarding noisemakers and bands are to be followed by all CIF Sac-
Joaquin Section schools.
a. Noisemakers at ALL indoor events are prohibited. Non-mechanical handheld devices
(i.e., small cow bells and thunder sticks) are allowed at outdoor events, excluding
baseball and softball. Whistles, air horns and other air- powered or mechanically
powered devices are prohibited at ALL events.
b. Bands and sound systems are the sole responsibility of home schools at non-playoff
contests. Visiting teams may bring school bands and sound equipment to non-playoff
contests provided they receive prior administrative approval from the home school
principal or designee.
c. Bands are encouraged to attend and participate in playoff contests. The visiting school
must make prior contact with the home team if they plan on bringing a band to a playoff
game to ensure appropriate seating. The Section office, prior to the event, must
approve bands participating at neutral site Section finals.
d. Bands are not allowed to play during the course of the actual contest. In the sport of
football, they may play during timeouts, halftime or in between plays, in the sport of
basketball, the band may play during timeouts, at the end of each quarter or during
halftime.

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 e. It is the responsibility of the site administrators to make sure the above stated
regulations are enforced.
f. The game officials may stop a game and seek help from the site administrators if they
believe the regulations are not being enforced.
6. The following action plans are recommended.
a. A script should be provided to the announcer including:
(i) Welcome;
(ii) Sportsmanlike expectations;
(iii) Acknowledgement and introduction of the game officials; NOTE: There
should be a short statement endorsing the officials as neutral persons who
have been certified as officials by the NCOA.
(iv) Introduction of players;
(v) Sponsorship recognition.
b. Include the CIF Code of Ethics in the game program.
c. Each participating school’s administration is expected to emphasize sportsmanlike
behavior at all CIF contest.
(i) This shall be directed to coaches, players, cheerleaders and spectators in
the day(s) prior to the contest.
(ii) Rallies, team meetings, faculty meetings, and spirit club meetings, school
bulletins, and P.A. announcements are all appropriate venues.
(iii) Contact the principal or administrator-in-charge of the opponent’s school at
least one day prior to basketball and football games and other contests as
appropriate to promote practical applications of the sportsmanship and to
ensure the proper environment for the contest.
d. It is the responsibility of the administration of each participating school to designate an
administrative representative:
(i) Who will check in with the site manager 30 minutes prior ot he game time
and establish where he/she will be throughout the contest.
(ii) Enforce the highest standards of sportsmanship within his/her own student
body;
(iii) Contact the administrative representative of the opponent’s school to report
any violations of sportsmanship by either school’s supporters.

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 Napa Valley Unified School District
Coaches Code of Conduct
2014-2015
It is the duty of all concerned with high school athletics to (Ref: CIF):
 Emphasize the proper ideals of sportsmanship, ethical conduct and fair play.
 Eliminate all possibilities, which tend to destroy the best values of the game.
 Stress the value derived from playing the game fairly.
 Show cordial courtesy to visiting teams and officials.
 Respect the integrity and judgment of sports officials.
 Achieve a thorough understanding and acceptance of the rules of the game and the
standards of eligibility.
 Encourage leadership, use of initiative, and good judgment by the players on a team.
 Recognize that the purpose of athletics is to promote the physical, mental, moral, social
and emotional well being of the individual players.
 Remember that an athletic contest is only a game – not a matter of life or death for
player, coach, school, officials, fan, community, state or nation.
I Pledge that:
I understand that coaches are representatives of their schools and of the school district;
therefore, I accept responsibility for the conduct of the athletes I am supervising and of yself.
School regulations have been determined with the best interest of the individual student and
the general school population in mind and I will adhere to and strictly enforce those
regulations.
I have read Napa Valley Unified School District’s policies and I understand my responsibility
for informing all chaperones of the field trip and behavior policies.
I will abstain from the use of profanity, alcoholic beverages, tobacco products and
any controlled substance while on duty supervising students.
I will clear in advance tardiness and absences with school officials.
I have read the above and I agree to abide by these principles, rules and regulations at all times
when I am in the presence of my students, during the execution of my duties as a coach, and at
all athletic and school-related events. I understand that my failure to comply with the above may
result in my dismissal from coaching duties.
I recognize that coaches are selected annually and serve at the discretion of the principal.

________________________________ ___________________________________
Coaches Signature Date Printed Name

________________________________ ___________________________________
Position(s) Sport(s) and School Site

________________________________ ___________________________________
Address Telephone and/or email

10
 Issuing and Collecting Keys

Keys are to be checked out through the secretary in the front office. All keys must be
preapproved through the Athletic Director’s office. New coaches will meet with the
Athletic Director to determine which keys will be needed. The Athletic Director will then
order the keys and the coach will pick them up in the front office.

Coaches will be allowed to keep their keys as long as they continue to coach at Vintage
High School. Once a coach leaves Vintage High School, his/her keys are to be returned
immediately to the Athletic Director or front office. It is the responsibility of the coaches to
always have their keys on their person. NEVER give keys to your athletes or managers.
Student with keys are able to enter areas without proper supervision that are off limits.

Transportation of Athletes

The majority of teams will travel to away contests using district school buses as the
primary means of transportation. In the event of a shortage of bus drivers, the district will
charter buses from private companies to carry teams. DO NOT REQUEST a charter bus
for any trips.

While traveling on the bus please have your athletes follow these rules:

 No cleats are to be worn on the bus

 Eating is usually allowed provided no trash is left on the bus. Please use
any trash bags that are provided.
 Any disrespectful language or action that is directed towards the bus driver
will result in transportation privileges being revoked.
 Athletes will remain in their seats at all times.

Buses will pick up teams in the student parking area next to the J.V. Softball field. Please
have your athletes out of their classes and ready to leave at their scheduled departure
times.

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 Fundraising

There are times when coaches will need to supplement their budgets. Any fundraiser
needs to be pre-approved by the Athletic Director, VHS administration and the VABC. It
is important fundraisers NOT interfere with Booster Club or ASB activities. All moneys
raised MUST be deposited and used as part of approved budget.

Note: A fundraiser widely used is hosting a tournament. Coaches should meet with the
Athletic Director far in advance to plan this event. The cost of officials, awards, and any
other fees needs to be calculated as planning takes place. Any ticket takers, scorers,
timers, and other helpers will be paid from tournament revenues.

Procedures for Injuries

 It is the coach’s responsibility to see that an injured athlete is taken care of

promptly, and the necessary insurance forms are supplied and filled out if the
athlete elects to go to a doctor.
 If the injury is of a serious nature, the coach should make every effort to contact
the athlete’s parent(s) before transporting him/her to a doctor or hospital.
 If the injury takes place while the team is out town or if the coach is unable to
reach the parent, the coach should use his/her best judgment as to the disposition
of the problem. It is permissible to take the injured athlete to the hospital for
emergency care if unable to contact to the parent. You must have the “Permission
to Treat” form in your possession for a hospital to treat an injured athlete.
 The head coach of any sport should follow up on all injuries and be aware of and
respect treatment being given by parents and doctors.
 No athletic team should leave school or practice without a proper first aide kit. The
kit may be obtained from the Athletic Director and supplied with products from the
Medical Room in the Boys’ Locker Room.
 It is the responsibility of every coach to see that the training room is supervised
and kept clean and neat.

Awarding of Letters and Emblems

It is the responsibility of the head coaches to distribute letters and emblems to their
athletes at the awards banquet at the conclusion of the season. The awards can be
picked up in the Athletic Office. A Varsity Block (V) is awarded to an athlete who is the
opinion of the coach has committed time and energy to the extent that the athlete is
judged to be a member of a varsity team. The sport emblem is awarded to an athlete who
has participated at a non-varsity level and the varsity level.

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 Napa Valley Unified School District
2425 Jefferson St.
Napa, CA 94558
707-253-3885

To: All New Coaches

RE: Application for Coaching

Required Forms
IMPORTANT:
All coaches must go to the Human Resource office to complete these forms before you begin
coaching.

1. District application – obtained at Human Resources office

2. I.N.S. Form - (document that establishes identity and employment) must be filled out in
Human Resources. Please bring the following documents with you:

a) Current US Passport OR a) Drivers License

b) Citizenship Certificate b) Picture ID

AND

a) Social Security Card OR b) Certified Copy of Birth Certificate

3. Fingerprint Clearance – Form must be picked up in Human Resource. Clearance can

take up to 30 days.
4. Current Tuberculosis Test - (you can go to your Physician or the county Health
Department (707-253-4270)
5. CPR & Red Cross Certification - turn in copy of each to Human Resources.
6. Code of Conduct Form
7. NFHS Certification

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 APPOINTMENT TO A COACHING POSITION
The success of our athletic program will depend upon our ability to secure the services of highly
qualified and motivated coaches. All coaching positions are yearly appointments, and there is no
tenure as far as these positions are concerned. Each coach will be evaluated annually by the
Athletic Director and a satisfactory evaluation will be essential for continuation in that position for the
next school year.

Any Napa Valley Unified School District staff member may apply, in the spring, for a coaching
position for the following school year. Incumbent coaches with satisfactory evaluations will, usually,
continue with their assignments. All vacancies and newly created coaching positions will be posted
on the Manhasset website.

Candidates who are not teaching in the Napa Valley Unified School District must complete a

Mandatory: 1. CPR/ First Aid certifications

2. Fingerprinted

Preferred: 1. Certified physical education teacher

2. Certified teacher
3. Background and coaching experience in sport

professional employment application form. All candidates will be interviewed by the Athletic Director
and appropriate designee. Upon selection, a candidate will be recommended to the School Board
Schools by the Athletic Director.

The following criteria will be used for all interscholastic athletic coaching assignments:

14
 COACHING DUTIES AND RESPONSIBILITIES
I. Pre-Season Responsibilities

A. Planning

Major planning should be meticulously developed before the season begins and
should include:

1. Being aware of section “important” dates

2. Knowing what equipment and supplies are available
3. Outline of practice schedule and submit to Athletic Office
4. Completion of scrimmage and game schedule
5. Organizational meeting with assistant coaches
6. Plan end of season gathering
7. Familiarize yourself with the vintageboosters.com website

B. Meeting with Athletes

It is recommended that coaches conduct pre-season meetings with squad members to

discuss tryouts, practice schedules, team and department rules, and other important
matters. Meetings should be publicized in the daily bulletin and by posters and should
be coordinated with other coaches. When a meeting is called, it should serve a
purpose, be well planned and informative.

C. Scheduling of Non-League Games and Scrimmages

These schedules should be submitted to the Athletic Director well in advance of the
season so that arrangements for officials and transportation can be made.

D. Secure Keys from Front Office

Keys are available through the front office.

E. Facilities

1. It is the Athletic Director’s responsibility to schedule the use of all physical

education and athletic facilities for practices, scrimmages and interscholastic
athletic events. All requests for use of facilities by coaches, as well as other
organizations, must be made through the Athletic Director.
2. Weekend and vacation practice schedules should be submitted to the
Athletic Director at the beginning of each season, and any changes should
be reported well in advance so that arrangements can be made to have a
custodian on duty to open the building for teams when practicing/competing
on days when school is not in session.
3. The Athletic Director will arrange to have all fields and facilities prepared for
practices, scrimmages and games through the maintenance staff. Coaches are
responsible for securing the services of a student manager to aid in running a
contest and setting up a field or court for play.
4. The Athletic Director will help coordinate supervisors, scoreboard operators, ticket
takers and ambulance/doctor coverage.

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II. In -Season Responsibilities

A. Athletic Packet & Gold Slip

B. Supervision of Squads

1. It is the responsibility of each coach to supervise his/her squad members. This

responsibility begins when athletes enter the locker rooms and ends when athletes
leave the building following practices/games. Upon being excused from practice
and after games, team members should be directed to quickly change, and leave
the locker rooms.

2. The coach shall be the last person to leave the locker room. Upon leaving
showers should be checked, loose equipment picked up, lights turned off, and
windows and doors secured. All team storage areas should be checked and
locked.

3. Coaches should make sure that their athletes have either taken the bus, or have
been picked up by their parents. In general, head coaches should be the first to
arrive and the last to leave.

C. Rosters

1. Completed rosters must be turned in to the Athletic Director one week after the
first practice (make sure names are accurate).
2. Identify all sophomores, juniors, seniors new to the program-we need to check for
transfer eligibility.

D. Equipment

In general, it is the coaches’ responsibility to manage team equipment. That

includes: checking in and checking out PLUS planning ahead for future equipment
needs.

E. Lost, Stolen or Misused Equipment

Lost, stolen, or misused equipment should be reported to the Athletic Director.

Athletes will be expected to make restitution. If the obligation has not been cleared
within a reasonable period of time they should not be permitted to continue athletic
competition. Athletes should be reminded that the acceptance of responsibility for
equipment is an important part of becoming a member of an athletic team.

F. Early Dismissal

At times, it will be necessary to request that a squad and its coaches be excused from
school to travel to an away contest in order to meet an early scheduled starting time.
An alphabetized list of squad members should be submitted to the Athletic
Director as soon as possible so that permission can be obtained from the
appropriate Principal and teachers notified of the early dismissal. Coaches may notify
VHS through email.

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 G. Public Relations

Coaches and athletes are expected to always represent VHS in a positive light
when interacting with the media.

1. Napa Valley Register

2. KVYN/KVON

3. Vintageboosters.com

4. All game results, schedules, rosters must be posted on maxpreps.com. Statistics

are optional.

H. Awards

1. All coaches must notify AD of final rosters and team honor award winners

I. General

1. Be present at the time you scheduled squad members to be present.

2. Organize each practice schedule.

3. Keep accurate participation records.

4. Plan a culminating team dinner/gathering for the purposes of distributing all

awards and celebrating the season. (Parents should be invited to this event and
the Athletic Director should be notified.)

5. If a classroom or gymnasium is needed for practice, please see the athletic

secretary to reserve that facility.

6. In the event of inclement weather, please call the Athletic Office before noon to
notify your intentions for practice and the reserving of an indoor meeting site.

7. If games are scheduled on a day when school is not in session, coaches are
responsible for obtaining the names and phone numbers of the officials and
opposing coaches from the Athletic Director’s office before the weekend or
vacation. In the event of inclement weather, it will be the coach’s responsibility to
cancel a scheduled home game and notify the appropriate individuals if the
Athletic Director is not available.

8. Any informational letter that is sent home to squad members should be

forwarded to the Athletic Director.

9. Inform the Athletic Director and Activities’ Office of any fund raising
activities or plans to have team members purchase uniforms, jackets, shirts,
etc.

III. Post-Season Responsibilities

A. Equipment Return

Coaches must supervise the return of all issued equipment and uniforms and submit,
in writing, the names of those athletes who failed to return one or more equipment
17
 items. Each coach must also complete the Inventory of Equipment Form and return it
to the Athletic Director.

Each coach will complete an end of season report and submit it to the Athletic
Director within one week of the end of the season. This report should list records,
season highlights, captains, squad members, award winners, and any other items of
interest or importance.

B. Budget / Purchasing

All supplies and equipment for all phases of programs will be budgeted and purchased
through the Athletic Director in accordance with school rules. No items may be
purchased without prior approval of the Athletic Director.

At the conclusion of each season, coaches should submit an equipment requisition

form to the Athletic Director. The coach and the Athletic Director will discuss
equipment needs and prepare budget requests. Items requested will be given priority
as they pertain to safety, need and cost.

C. End of Season Review

Within two weeks of the completion of their season, coaches should schedule a
meeting with the Athletic Director to review the season, discuss budget requests
and plan for changes to the program. At this time, keys should be returned as well.

18
 Vintage High School
Coach’s Checklist
I. Pre-Season
____ Pre-season meeting with assistant coaches for planning and preparation
____ Pre-season meeting with students to explain code of behavior, tryouts,
practice, schedule, etc.
____ Physicals – students must have physical clearance prior to participating in
First practice.
____ Check inventory and equipment.
____ Check schedules and complete if necessary.
____ Attend all pre-season MEL meetings.
____ Secure necessary keys from front office.
____ Pick up and read Coach’s Handbook – sign acknowledgement form
and return to Athletic Director.
____ Collect gold slip clearance for every athlete trying out.
____ Mandatory parent meeting before first contest.
II. In-Season
____ Have copies of consent to treat forms on hand for each athlete.
____ Team Roster to Director – one week after first practice
____ Squad attendance – keep daily records
____ Issue and record equipment and uniforms issued
____ Complete accident form for any student injured in practice or a game.
____ Keep Athletic Director informed of any concerns or unusual circumstances
____ Submit game results by phone or email the morning after each
contest.
____ Update athletic web site as needed
____ Attend all in season required meetings.
III. Post-Season
____ Uniforms collected
____ Equipment turned in
____ End of season reports to the Athletic Director
____ Award list to the Athletic Director (no later than one week following last
game)
____ Schedule end of season meeting with the Athletic Director
____ Submit all equipment orders on required forms
____ Submit letter of coaching intent at the conclusion of the season
____ Attend all end of season meetings and conference dinners (All –League,
etc.)
____ Organize and attend an end of the season gathering for team (distribute team
awards)
19
 Questions and Concerns

If a parent has a question our concern for a coach, there is a procedure that should be followed in order
for the concern to be quickly addressed and maintain, or improve, an atmosphere that is positive for both
the coach and player.

The first step is the player should ask to meet with the coach to discuss the concern. We encourage our
athletes to become better communicators and learning how to effectively communicate with a coach or
teacher is a step toward this goal.

If the concern is not resolved, the next move would be for the parent to contact the coach. Our coaches
should be available to discuss concerns with parents, but a coach should never be approached before or
after a contest. Please make arrangements with the coach to have any concerns addressed.

If the matter is still not satisfactorily resolved, the parent should then set up a time to meet with the
athletic director. However, if the first two steps have not been taken, the AD will most likely ask the
parent to first go through the above steps before addressing the issue.

Once meeting with the AD, if the concern is not resolved, and the student/parent decides to pursue the
grievance process, a written summary of the concern will be submitted by both the AD and the
student/parent to the principal.

The lists below are a guideline of what is a legitimate grievance and non-legitimate grievance:

Legitimate grievances:

1. Failure to provide due process in disciplinary action.

2. Failure to provide a fair tryout for the team.
3. Mistreatment of athletes: inappropriate language, derogatory remarks, etc.

Non-legitimate grievances:

1. Playing time issues.

2. Athlete not playing the right position.
3. X and O’s/strategy of the coach.
4. Won/Loss record of the coach.

If a legitimate grievance is determined, the principal shall conduct a meeting as soon as possible, but
within seven days to when the grievance was filed. Whatever the determination of the principal, a written
summary of the meeting will be filed for future reference or action.

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 Athletic Checklist for Student

 Turn in completed physical papers to Athletic Director/AD secretary.

 Sign and turn in VHS Player Contract to Athletic Director/AD secretary.

 Sign and turn in NVUSD Student/Parent Contract for Athletic Participation

and Consent to Treat to Athletic Director/AD secretary.

 Get “Golden Ticket” from Athletic Director/AD secretary before participating -

Give “Golden Ticket” to your coach.

SPORT: ________________________________ COACH: ____________________________

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 BP 6153
NAPA VALLEY UNIFIED SCHOOL DISTRICT
LONG DISTANCE/OVERNIGHT FIELD TRIP RESERVATION REQUEST/APPROVAL FORM
(use for commercial air, water, overnight, beyond 100 mile radius, out-of-state or country)
Date of # of Departure Destination Return Time
Trip Passengers School/Grade Level Time and Address at School

Distance to be traveled one way: miles. Method of Transportation:

Account #:

Educational Objectives of Proposed Trip:

ITINERARY DETAILS: If the proposed trip includes more than one day of travel, attach an itinerary to this form.

# of Students Participating: Cost to Student (list cost detail):

NO FEES MAY BE CHARGED FOR ACTIVITIES TAKING PLACE DURING SCHOOL HOURS

Teacher(s) in Charge/Submitting Request:

Signature: Date:

PRINCIPAL’S APPROVAL
Release Time: Required No. of class periods or Total School days Not required
Trip fulfills specific instructional objectives of a subject included in the NVUSD approved course of study.
Trip fulfills objectives of school-sponsored student activities/athletics.
APPROVED DISAPPROVED
Principal’s Signature Date

TRANSPORTATION DEPARTMENT CLEARANCES

Drivers/Chaperones: Check if list is attached to this form.
Name: Address:
Name: Address
Name: Address:
Name: Address

Volunteer Drivers Cleared

Vehicle(s) to be Used Cleared
(comments)
Signed) Date

Approved/Entered in Book: Date

Signature

Review of Educational Objectives:

DIRECTOR OF INSTRUCTIONAL SERVICES (for trips related to the extension of the Instructional Day)
DIRECTOR OF STUDENT SERVICES (for trips related to extra-curricular activities)

Trip fulfills specific instructional objectives of a subject included in the NVUSD approved course of study.
Trip fulfills objectives of school-sponsored student activities/athletics.
Scheduled for Board Master Calendar (circle one) August October January March
APPROVED DISAPPROVED
Signature Date

SUPERINTENDENT/BOARD OF EDUCATION AUTHORIZATION

APPROVED DISAPPROVED
Signature Date
DIST: Bus Schedule Teacher Principal Director NVUSD Transportation Dept.

NVUSD – 96B Rev. 6/04

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 Head Injuries

One of the most dangerous injuries that a coach must properly recognize is a head injury. Serious
head injuries should be considered a medical emergency since they can be life-threatening. Early
recognition and proper intervention are critical and a conservative approach must always be taken.
If there is the slightest question or doubt that a head injury is anything but a minor bump to the head,
it should be treated as a Grade 1 Concussion and the athlete should be removed from all further
competition/practice. The management of head injuries shall adhere to the following guidelines:

Management of Head Injuries

GRADE OF CONCUSSIONS
Grade 1: MANAGEMENT GUIDELINES
1. Transient confusion (inattention, Grade 1:
inability to maintain a coherent stream 1. Remove from contest/practice
of thought and carry out goal-directed 2. Examine immediately and at 5-minute
movements). intervals for the development of mental
2. No loss of consciousness. status abnormalities or post-concussive
3. Concussion symptoms or mental status symptoms at rest and with exertion.
abnormalities on examination resolve 3. Advise parents to seek medical
in less than 15 minutes. attention if concussion symptoms
Grade 2: reappear.
1. Transient confusion. Grade 2:
2. No loss of consciousness. 1. Remove from contest and disallow
3. Concussion symptoms or mental status return that day.
abnormalities (including amnesia) on 2. Examine on-site frequently for signs of
examination last more than 15 evolving intra-cranial pathology.
minutes. 3. Transport athlete to the nearest
hospital by ambulance.
4. A physician should perform a
neurological examination to clear the
athlete for return to play after one full
asymptomatic week at rest and with
Grade 3: exertion.
1. Any loss of consciousness. Grade 3:
a. Brief (seconds) 1. Transport the athlete to the nearest
b. Prolonged (minutes) hospital by ambulance if still
unconscious or if worrisome signs are
detected (with cervical) spine
immobilization, if indicated).
2. A thorough neurological evaluation
should be performed immediately,
including appropriate neuroimaging
procedures when indicated.
3. Hospital admission is indicated if any
signs of pathology are detected, or if
the mental status of the athlete remains
abnormal.

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Frequently Observed Features of Concussions

1. Vacant stare (befuddled facial expression).

2. Delayed verbal and motor responses (slow to answer questions or follow instructions).
3. Confusion and inability to focus attention (easily distracted and unable to follow through with
normal activities).
4. Disorientation (walking in the wrong direction, unaware of time, date and place).
5. Slurred or incoherent speech (making disjointed or incomprehensible statements).
6. Gross observable un-coordinated movement (stumbling, inability to walk tandem/straight line).
7. Emotions out of proportion to circumstances (distraught, crying for no apparent reason).
8. Memory deficits (exhibited by the athlete repeatedly asking the same question that has already
been answered, or inability to memorize and recall 3 of 3 words or 3 of 3 objects in 5 minutes).
9. Any period of loss of consciousness (paralytic coma, unresponsiveness to arousal).

Sideline Evaluation

Mental Status Testing

Orientation: Time, place, person, and situation (circumstances of injury).

Concentration: Digits backward (i.e. 3-1-7, 4-6-8-2, 5-3-0-7-4). Months of the year in reverse order.

Memory: Names of teams in prior contests. Recall of 3 words and 3 objects at 0 and 5
minutes. Recent newsworthy events. Details of the contest (plays, moves, strategies,
etc.)

Exertional Provocative Tests Neurological Tests

40 yard sprint Strength

5 push-ups Coordination and Agility
5 sit-ups Sensation
5 knee-bends

Any appearance of associated symptoms is abnormal, e.g. headaches, dizziness, nausea, unsteadiness,
photophobia, blurred or double vision, emotional ability, or mental status changes.

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 CHANGING SPORTS
Whenever students enlist in the athletic program by joining or “trying-out” for a specific team, they assume
a responsibility and commitment to that team and coach. Dropping out of a sport is discouraged. On
occasion, however, an athlete may find it necessary to drop a sport for a good reason. The dropping of a
sport and subsequently transferring to another sport shall be in accordance with the following guidelines:

1. An athlete who is dismissed from a squad for disciplinary reasons (e.g. violation of the Code of
Conduct, insubordination, excessive unexcused absences, social suspension, etc.) shall not be
allowed to participate in another sport for the remainder of that sports season or until the period of
social suspension expires.

2. An athlete who wishes to leave a team and transfer to another may do so provided he/she leaves
while in good standing and only after discussing with the coach the reason for leaving and after
returning all issued uniforms and equipment.

3. Changing teams will not be permitted after the second week of the season or after the final “cut”
has been made on either the team being dropped or the team being joined.

READMITTANCE TO ATHLETIC ACTIVITY

FOLLOWING AN INJURY OR ILLNESS

1. In the event an athlete sustains an injury (sprain, concussion, laceration, bruise), serious enough to
require a physician’s examination and treatment, the athlete must obtain written permission from a
physician and his/her parent/guardian before being allowed to resume practice/competition. All
such injuries must be reported to the Health Office by the athlete or coach as soon after the
injury as possible.
2. All doctors’ notes regarding an athlete’s fitness to resume athletic competition must be submitted to
the Health Office to be noted and kept on file on the student’s health record. In the event a
question arises regarding an injury/illness, the Health Office should be contacted immediately.
3. In cases where an athlete is absent from school for more than five consecutive days due to illness,
the fitness of the athlete to resume athletic activity must be established. Written permission from
the attending physician or approval of the school nurse and written permission from the
parent/guardian must be obtained before the athlete is allowed to return to athletic competition.
4. In the event an athlete sustains a broken bone or an injury which requires the application of a cast
or splint, the athlete will be automatically excluded from participation in athletic competition as well
as in the physical education program. Once the injury has healed and cast/splint has been
removed, the athlete may be readmitted to athletic competition only when the attending physician
and parent/guardian provide written permission to do so. NYSPHSAA has new guidelines, which
may allow participation under certain conditions and when proper padding is used.
5. In all cases when a question regarding the health, fitness or ability of an athlete to return to athletic
participation is raised, the decision of the Chief School Physician will be final.

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 SCHEDULING PRACTICES, SCRIMMAGES AND GAMES
1. Each coach shall be responsible for planning and conducting practices on a regularly scheduled
basis. Practices should be limited to a reasonable amount of time each day (generally 1½ to 2
hours at the varsity and JV level. Athletes must be excused from practice with no penalty for
religious reasons or for “extra help” sessions with classroom teachers. Coaches have the
discretion on whether or not to excuse athletes from practices/games for all other reasons.

2. On days when ACT, SAT, and PSAT tests are administered, consideration should be given to
scheduling practices and scrimmages so that conflicts do not arise with the test times.

3. All contests rescheduled for weather or other reasons will be done by the Athletic Office after
consultation with the coach.

4. Whenever regularly scheduled contests conflict with school or community activities (e.g. class
trips, testing dates, religious education, etc.), the Athletic Director will attempt to resolve these
conflicts by changing the contest date. Since changes in the schedule affect other schools,
officials, and transportation, requests to change a scheduled contest cannot always be fulfilled.

CANCELLATIONS

1. All cancellations due to weather or any other unforeseen circumstances will be made by the
Athletic Director after consultation with the coach. When the Athletic Director is not available, the
coach, in consultation with a building or school administrator, will be responsible for cancellations.

2. After consultation with the coach, the Athletic Director will reschedule all canceled contests.

3. The coach will be responsible for notifying athletes of any changes in the schedule.

4. Cancellation of contests is usually made by the home team when activities are outdoors and
involve the conditions of the playing field.

5. Cancellations on school days for whatever reason will be made by Athletic Director. There may be
exceptions to this timeframe especially during playoffs.

6. When school is closed or closes early due to inclement weather or other emergencies, scheduled
contests and practices on that day will be canceled.

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